HomeMy WebLinkAboutResolution 92-323 12/21/1992R~SOIL~~1®~ ~®. 92-323 N C.~.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
of the City of PF~taluma, California
RESOLUTION APPROVIATG SALARY AND SUPPLEMENTAL WAGE BENEFITS
FOR MANAGEMENT EMPLOYEES, UNITS 8 and 9
WHEREAS, the City Manager, pursuant to Section 28,
City of Petaluma City Charter, is required and empowered to make
a recommendation to the City Council on matters related to
employees' compensation; and,
WHEREAS, the City Manager has reviewed the
attached Exhibit "A" and Exhibit "B" and recommends approval
thereof ,
NOW, THEREFORE, BE IT RESOLVED that the salary and
supplemental wage benefits as specified in the attachments for
Management Personnel are approved and shall become effective
January 1, 1993.
BE IT FURTHER RESOLVED that it is the City Council
policy that ninety (90) days notice is required by either party
(City Council and City Manager) prior to termination of services
between said parties.
Under the power and authority conferred upon this Counctil by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the Cit of Petaluma at a Re ar ~a>;~~at~e~k~t~ meetin f°~
Y ~ ~ ) ~ g_-_---
on the ...2.lat ............. day of ............D.ecemlaer........................, 19--.92, by ;the •
following vote: •-•----=-•- i---- -- --'-.......-•- ----...
~'ty, ttorney
AYES: Read, Davis, Sobel, Nelson, Mayor Hilligoss
NOES: None
ABSENT: Woolsey, or Cavanagh
ATTEST: ...........f?r'Z~-t-~''' .................
City Clerk
~Y3
.......................
CA IO-85 Res. No..........-.`~.~.`~••• • -..-' N.C.S.
TABLE OF CONTENTS
GENERAL
Section 1. Term of Agreement
COMPENSAT-ION
Section 2. Salary
Sec€ion 3. Compensation For Clothing Loss
Section 4. Vacation, Payment Of
Section 5. Sick Leave, Payment Of
Section 6. Deferred Compensation
Section 7. PERS Employer Paid Contribution
Section 8. Work During Local Emergency
Section 9. Uniform Allowance.
Section 10. Retiree Benefit. Payments
INSURANCE
Section 11. Health Insurance.
Section 12. Dental Insurance.
Section 13. Life Insurance
Section 14. Long-Term Disability
Section 15. Vision Insurance
LEAVES .
Section 16. Vacation
Section 17. Sick Leave
Section 18. Bereavement Leave
Section 19. Holidays
Section 20. Military Leave,
Section 21. Leave Of .Absence Without Pay
Section 22. Jury Leave
Section 23. Compensatory Time Off
OTHER
Section 24. Retirement
1
GENERAL
Section 1. Term of Agreement
This compensation plan shall be for a one (1) year term for the
Fiscal Year commencing July 1, 1992, through June 30, 1993.
COPQPENSATION
Section 2. Salarv
The City shall adopt the following salary ranges for each of the
employees in the following classifications during the term of
this compensation plan.
I7PTIT 8 Monthly ranges effective in Fiscal Year 1992-93.
Assistant City Manager $5,249 $6,380
Chief Building Official $3,892 $4,731
Director of Engineering $5,224 $6,350
Finance Director $4,735 $5,756
Director of Parks & Recreation $4,405 $5,355
Director of Personnel $4,402 $5,351
.Director of Public Works $5,250 $6,382
Fire Chief $5,117 $6,220
Park & Building Maintenance Superintendent $3,490 $4,242
Planning Director $4,831 $5,872
Police Chief $5,263 $6,398
Superintendent of Public Works $4,019 $4,885
City Clerk $-3,296 $4,006
City Manager $7,624
a
Section :3. ComQensation For'Cgothing Loss.
The City Manager is authorized to provide compensation to City
employees for loss or damage to their clothng'which occurs
during the cou-rse of carrying out an official duty. A request
for compensation hereunder shall be submitted in writing,, in
detail, to the City Manager via the department head concerned.
The amount of compensation if any, shall be at the discretion of
the City Manager.
Section 4, Vacation., Payment At Termination
Employees who terminate employment shall be paid in a. lump sum
for all accrued vacation leave earned prior to the effective date
of termination.
Section 5. Sick Leave, Payment Of
In the event of the-death or retirement of an employee who has
completed. ten (10) or more years of continuous service with the
City,. the employee shall be paid or shall receive to his benefit
fifty percent (50%) of his accumulated but unused sick leave not
to exceed 480 hours..
Section 6. Deferred Compensation
The City of Petaluma shall make available to the members of this
unit the City's Deferred Compensation Plan.
Section 7. PERS Emvloyer Paid Contribution.
The City s-hall pay 7% of the miscellaneous employee's share and
9% of the safety employees' share of the Public Employees'
Retirement System contribution.
Section 8. 6dork During Local Emergency
Members of this Unit who are required to work during a.Council
Declared Local Emergency shall be .paid, at 1 X their hourly rate
for all hours beyond their normal work day.
Secton.:9',. Uniform Al°lodaance
The classif.icat'ons of Police Chief and Fire Chief shall receive
$300.00 per year as a Uniform Allowance in December.
Section 10. Retiree Benefit Payments
An employee, with twenty (20) years of service and who is age 50
or older arid; who retires on a service or disability retirement
during the term•of thin agreement, will be eligible for $100.00
per month. beginning. on the latter of January 1 1993 or
retirement date. This benefit is in. addition to any other
benefits to which the employee. is entitled..
3
INSURANCE
Section :11,. Health .Insurance
During. the period of thin Compensation Plan, the City shall pay
any premium increases beyond the current City contributions as
listed below. No increase in the dollar amount of the employee
contributions shall be assessed during the term of this fiscal
year, with the exception of the Sonoma County Plan.
Health Plan Of Sonoma
Kaiser TYie Redwoods County
Employee $170.10 $167.00 $122...84
Employee + 1 dependent $338.20 $3,4.2.00 $252.95
Employee + 2 dependents $449.13 $432..00 $338.91
Section. l2. Dental Insurance
During the term of this Compensation Plan., the City shall
contribute $'71.Q0 per month per eligible employee toward the
premium for a group deri'tal insurance plan. Additionally, the
City shall include an Orthodonture plan, $1,000 per child, at a
50$ co-payment rate within the premium rate.
Section 13. Life Insur--ante
A. boring the term of this Compensation Plan the City shall
contribute $.22/$'1,000 per month per eligible employee
toward a group term life insurance plan in the amount of
$10,0'00 per employee.
B. Management Life Insurance shall be in the amount of one
and. one-half (1~-,1/2) times their annual salary rounded to
the nearest even dollar, i.e., $12,000, $13,000, etc. not to
exceed $'125,000.
Section 14. Long-Term Disability
The City .shall ,provide for a .long-term disability plan. The
premium to be paid for by the City.
secton_15. Vision Insurance
During the term of 'this fiscal year the City shall eontr.ibute
$12.00 per month per eligible employee for a family vision plan.
4
LEAVE
Secton..16:, Vacation
A. Amounts
A11 regul<ar employees of the City of Petaluma, after working
one full. year are entitled to the equivalent of eighty (80)
hours, of vacation with pay in the year following the year in
which vacation is earned.
All:r.egular employees of the City of Petaluma, after five
(5) years of continuous service with the City, and beginning
with-the sixth year, shall be ent:ialed to the equivalent of
one hundred twenty .(120) hours of vacation per year.
After ten (10) years of continuous service with the City,
-eight (8) hours of vacation shall be added for each year of
continuous service to a maximum of one hundred sixty (160)
hours of vacation.
Section 17. Sick -Leave
A. General
Sick leave with pay shall be granted' t'o all employees. as set
.forth in this section. Sick leave is not a right which an
employee may use at his discretion;, but rather, shall be
used only in cases of personal illness, disability or the
serious illness or injury of an employee's family member
which requires the employee's attention. The term family
member shall include; spouse, children, parents, spouse's
parents, brothers, sisters or other- individuals whose
relationship to the employee is that of a dependent or near
dependent.
B. .Accrual
Sick leave shall accrue to all full-time employees at the
rate of eight (8) hours-for each month of continuous
service. No employee shall accumulate more sick leave in
any year than provided.
C. Relationship. To Workers' Compensation
Benefits shal`1 be payable in situations where a
miscellaneous employees' absence is due to industrial injury
. as provided in California State Workers' Compensation Law:
;During the first three (3} work days when the employee's
absence from work has been occa iored by injury suf-fer,ed
during his'/her employment and he/she receives Workers'
Compensation, he/she shall receive full pay. Following this
period, sick leave may be a supplement to the Workers'
Compensation benefits prodded the employee. Compensation
at his'/,her regular rate for a period not to exceed six
months:; or until sick leave is exhausted, or the disability
is abrogated, or that employee is certified "permanent and.
stationary" by a competent medical authority. The City
shal pay him/her the regular salary,. based on the
combination of the Workers' Compensation benefit .plus sick
leave.
5
All pibl`ic-safety employees receiving full salaries in lieu
of temporary disab-lty payments ,pursua_nt to' Section -_48:50 of
--
the Labor Code are ent~"tled to accumulate sick leave during
such periods of sick Leave.
Sick leave for industrial injury shall not be allowed for a
disability resulting from sickness, self-inflicted injury or
willful misconduct.
'The City may retire any employee prior to 'the exhaustion of
accumulated sick"lease, at which-time. all accrued but unused
sick leave steal-T be abrogated, subject only to the
limitations provided under this Memorandum of Understanding.
D. Sick Leave T--ransfer Policy
An employee wishing to donate hours of sick leave to another
empT-ogee may do so `by sending a written request., approved by
his/her department head, to the Personnel Office naming the
individual to receive the sick leave and the amount donated,
with the following restrictions:
1. Employees who wish to transfer sick leave must retain a
minimum of one hundred-sixty (16.0) hours of sick leave
to be eligible to transfer sick leave.
2. All such trar-sfers of sick leave are irrevocable.
3. The employee receiving the sick leave transfer must
have zero (0) hours of accrued sick leave, vacation and
CTA leave on the books.
4. Employees may not buy or sell sick leave. Only the
time may be transf-erred.
5. Employees may not transfer sick l.eawe upon separation
of service.
6. Sick Leave Transfer shall only be allowed between Units
8 and 9.
Section 18. Bereavement Leave.
In the event of the death o;f an employee's spouse, mother, step-
mother, mofher-in-law ,.father, step: father, f ather-in-laws,
brother, sister, ch=ld, including an adopted child., grandchild
and gr-andpar-ent,, an employee who attends the funeral shall be
granted time off work with pay. The amount of time off work with
pay, shall. be only that, which is required to~ attend the. funeral
and make neces ary f.urieral arrangements, but in no event shall it
exceed three (3) working days. These three (3) days shall not be
chargeable t~o sick leave. An additional two (2) days required
for necessary funeral arrangements may be charged to the
employees! sick -leave and any additional time beyond these two
days may be charged to accumulated vacation or leave without pay.
Such bereavement leave: shall not be accruable from fiscal year to
fisca-1'. year. nor shall -it have any monetary value if unused.
6
Sectionl9. Holidays
A. FIXED .HOLIDAYS: The City shall observe eleven and one-half
(11-1/2) f"fixed-date holidays. These holidays shall be
established for the city's fiscal year as determined by City
Council resolution.
B. FLOATING HOLIDAY: During the Fiscal 'Year the City will
authorise one (T) "Floating Holiday" per employee, which may
be taken by the Employee at a time selected by .the Employee,
subject to operational requirements and appr--oval determined
by the, City. Employees hired between July 1, and December
31, wild be eligible for a "Floating Holiday" during the
course of the Fiscal Year.
Section. 20. Military .Leave
Military leave shall be arranged in accordance with the
provisions of State Law. All employees entitled to military
leave shall give the appointing power an opportunity within the
limits of military regulations to determine when such leave shall
be taken.
Section 21. Leave. Of Absence Without Pav
The City Manager may .grant a permanent or probationary employee
leave of absence without pay or seniority for the period not to
exceed three (3) months. Good cause being shown by a written
request, the City Manager may extend the `Te"ave. of absence without
pay for an additional period not to exceed six (6) months. No
such leave shall be granted except upon w-ritten re-quest of the
employee ;setting :forth the reason far the request, and the
approval will be in writing.. Upon expiration of a regularly
approved eaves or with!':n. a reasonable period of time after notice
to return to duty, the employee shall be reinstated in the
position held at the t°me leave was granted. Failure on the part
of an employee on leave to report promptly at its expiration, or
within a reasonable, time after- notice to return to duty, shall be
cause for'`dis'charge.
Section 22. Jury-Leave
Every classified employee of the City who is called. or required
to serve as a trial juror shall be entitled to absent himself
from his duties .with the City during the period of such service
or while necessarily being present in court as a result of uch
call:. Under such circumstances, the employee sh--all be paid the
difference. between 'his full salary and any payment received by
him, except travel. pay, for such duty.
Section 23,. Administrative Leave
Members of this Unit are eligible for administrative leave. Days
may be granted by the City Manager upon written request, not to
exceed ten ,(10) days per Fiscal Year.
7
OTHER
Section 2!4.. Retirement
The City of Petaluma's retirement plan under the. Public
Employees' Retirement System shall consist of the following
items:
Miscellaneous Employees: .2% @ 60
Options: 1959 Survivors Benefit
One Year Final Compensation Average
Unused Sick Leave Credit
Widows Clause (,Fire Safety)
It is understood that employees who are, or will retire with a
service retirement shall be able to make a one-time irrevocable
conversion to the City's contribution .being made on their behalf
to base salary.
Employees who wish to exercise this one-time irrevocable
conversion must meet the fo lowing requirements for service
retirement.
1. Minimum forty-nine (49) -years of .age, and will be
retiring no later than one (1) year from date of
conversion.
2. Must submit a letter of intent to retire in order to
initiate the conversion.
Employees who have converted the City pay
contribution to PERS and do NOT retire on
the City at the time of conversion., shall
finer-:eased costs including but riot limited
contributions, overtime, holiday pay, and
PERS.
merit of the employee's
the date specified to
owe to the City the
to' benefit
City contributions to
The costs owed to the City will be from the time of conversion to
the actual date of retirement.
8
TABLE OF CONTENTS
GENERAL
Section
Term
1.
COPgPENSATION
Section
Sectom
Section
Section
Section
Section
Section
.Section
Section
Section
Section
PERS Employer Paid Contribution
Work During A Local Emergertcy,
Uniform Allowance - Public Safety
Education Incentive
Retiree Benefit Payments
Salary
.Compensation For C'lothi.ng Loss
Vacat;on, Payment Of
Sick. Leave, Payment Of
Deferred Compensation
Holiday Pay
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
INSURANCE.
Section. l3.
Section 1.4.
Section 15.
Section. l6.
Section 17.
Health Insurance
Dental Insurance
Life Insurance
Long-T.erm Disability
Vision Insurance
LEAVES
Section
Section
Section
Section
Section
Section
Section
Section
Vacation
Sick Leave
Bereavement Leave
Holidays
Military Leave
Leave Of Absences
Jury Leave
Without Pay
Admiri'istrative Leave
18.
19.
20.
21.
22.
23 .
24.
25.
OTHER
Section. 26.
Section 27.
Retirement
Grievance Procedure
1
GENERAL
Section; 1. 'Term ~ .
This compensation `plan shall be for a one (1) year term for the fiscal
year commencing January 1, 1993, through' June 30, 1993.
COMPENSATTON
Section 2.. Salary
The City shall. adopt the following salary ranges for each of the
employee"s in the following classifications.
UNIT 9 -Effective January 1, 1993
Accounting Office Supervisor $2,679 - $3,256
Controller $3,615 - $4,394
Fire Battalion Chief $4,T61 - $:5,058
Fire Marshal. $4,053 - $4,926
Information Systems Administrator $3,884 - $4,.721
Legal Secretary $2,627 - $3,193
Police Captain $4,451 - $5,411
Police Lieutenant $4,034 - $`4.,904
Police Records Supervisor $2,703 - $3,285
Principal Planner $3,790 - ,$4,607
Public Safety Dispatch Supervisor $2,703 - $3,285
Public Works Supervisor $3,150 - $3.,829
-Recreation Supervisor $2,714 - $3,299
Secretary to City Manager
• .$2,627 - $:3,193
~
Supervseng C it Engineer $4,279 - $5,201
Traffic Engineer $4,279 - $'5,201
Water System Supervisor ~ $3,145 - $3,823
2
RL.V LJGL
-~ Section 3. .,_~Compensation For Clothing: Loss •
The City 'Manager is' authorized to provide compensation to City
employees for -loss or- damage to their clothing which occurs
during tle.course of carrying out an official duty. A request
for compensation hereunder shall be submtted.in writing, in
detail, 'to the City Manager via the department head concerned.
The amount of compensation, if any, shall be at the discretion of
the City Manager.
Section :4 'Vacat-ion, Payment At Termination.
Employees who terminate employment shall be paid in a lump sum
fora"ll accrued vacation leave earned prior to the effective. date
of .termination.
Section. 5. ~_ ~Sick.Leave, Payment Of
In the event of the. death or retirement of an employee whq has
completed. ten (10) or more years of continuous service with the
City-, the ,employee hould be paid or shall receive to his./her
benefit, fifty percent (50~) of his/her accumulated but unused
sick leave riot to exceed 480 hours. Fire Battalion Chiefs who
are a sigred~ to a~ 5'6 .hour workweek shall receive 50~ of the
accumulated but unused sick leave to a maximum of 720 hours.
Section 6. Deferred .:Compensation
The City 'of Petaluma, shall., make ava-i,lable to the members of this
unit, the City's 'Deferred Compensation Plan:.
Sect~dn 7. ~ Holda,_.y Pay
The City 'shall pay .Battalion Chiefs and Police Lieutenant for
eleven and one-,haif"(11-1/2) holidays in the month of December in.
lieu of giving time. off .
Section 8 PERK EmpYoyer Paid Contribution
The City shall pay 7~ of.the miscellaneous.employees' share and
9~ of_the safety employees' share of the Public Employees'
Retirement System contribution.
Section 9. Work During A Local Emerge
Members of this Unit Who are required to work during a Council
Declared Local Emergency shall be paid at 1 X their hourly rate
for ala hours beyond their normal work day.
The Classifcations~;of Police~Captain and Police Lieutenant shall
receive 1.5.$•of the_top step Patrol Officer's .annual salary
effective July 1, 1..992,. as the Uniform Allowance.
The Ciassificatioris of Fire Battalion Chief and Fir-e Marshal
shall receive $575.00 as uniform allowance.
Uniform Allowance shall be paid in December.
3
Section 11. Education Incentive - did-management
Police.L'ieutenant and Captain upon providing tq the Personnel
Office the` POST, .Management Certificate ahall~ ~be eligible to
receive ,a_n educational incentive in the amount of $275.00.
_. Battalion Chief, upon. providing to the Personnel Office the Chief
Officer :Certification, or a BA Degree',°shal,l be eligible to
receive. an education incentive in the amount of $150.00.
Section .12 Ret-ree .Benefit Payments '
An.emp ogee, with twenty (20).years of serv,ce and who is age 50
or.olde'r and., who retires on a service. or"_d`sablity retirement
during. the term of.th"is agreement will be e„
' ~~ ~ ligib.le for $100."00
per month beginning pn the latter of January 1, 1993 or
retirement date. .This 'benefit is in addition to any other
benefits to which the employee is~ entitled.
4
IAiSURAIdCE
Section. l3 ._ Health Insurance
During-the. period of this Memorandum of° Un'derstandng, the City
steal pay any premium increases beyond the current City
contributions as listed below. No increase in the dollar amount of
the employee contributions shall be assessed during the term of
this Compensation Plan, with. the exception of the Sonoma County
Health Plan.
Health Plan Of Sonoma
Kaiser The.-Redwoods County
Employee '$170.10 $1:67.00 $122.84.
Employee and 1 dependent $33.8..20 $342.00 $'252.9'5
Employee and 2 dependents $449.T3 $432.00 $3.38.91
..Section 14. Dental Insurance.
During the term of this fiscal year the City shall. contribute
$7'1.OQ per month. per eligible employee toward the premium for a
group dental incur-ante plan. Additionally, the City shall include.
an Orthodontia .plan, $1,;000 per child, at a 50% eo-payment rate
within the premium rate.
Section 35. Life Insurance
A. During the term of this fiscal year the City shall provide a
group term life insurance plan in the amount of $10,000 per
employee .
B. Management Life. Insurance shall be in the amount of one and
one-half ('1-1/2.) times their annual. salary rounded to the
nearest even dollar,. i.e>., $12,000, $13,000, etc. not to
exceed. $100,000.
Section. l6. Long-Term Disability
The City sYiall provide a long=term disability-plan, premium to be
paid by the City.
Section 17. Vision Insurance.
During-the term.o~f this fiscal year the City shall contribute
$1.2.00 per month per eligible employee for a family vision plan.
LEAVE
Section `1-8. Vacation
A. Amounts. All regular employees of the "City of Petaluma, after
working-one full year are entitled to the equivalent of eighty
(80) hours of vacation with pay in the year following the year
in which vacation is earned.
All regular employees of the City of :Petaluma., after five (5)
years of continuous service with the City, and beginning with
the sixth year., shall be entitled to the equivalent of one
hundred twenty (120) hours of vacation per year.
After ten (10) years of continuous service with the City,
eight (8) hours of vacation shall be, added for each year of
continuous service to a maximum of one hundred sixty (160)
hours of vacation.
B. Scheduling. The times during a calendar year in which an
employee may take his/her vacation shall be determined by the
department head with due respect .for the wishes of the
employee and :particular regard for the needs of the service.
Lf the requirements of the service are such that an employee
cannot take part or all of his/her annual vacation in a
particular calendar year, such vacation shall be taken during
the following calendar year.
C. Deferral. In the event one or more municipal holidays fall
within an annual vacation leave, such.-holidays shall not be
charged as vacation leave and vacation leave shall be extended
accordingly.
D. Eire Battalion Chiefs' Vacation shahl be computer as follows:
.Amount of Continuous Service Vacation
After completion of twelve months 5 shifts/year
After completion of five years 7 shifts/year
After completion of ten years 8 shifts/year
After completion of fifteen years 9 shifts/year
After completion of twenty years 10 shifts/year
Any eligible employee with the consent of the head of his/her
department and the Personnel Officer may defer 2.33 shifts of
his/her annual vacation to the succeeding calendar year, subject to
tYie other provisions of this rule. A written report of each
deferred vacation signed by the appropr-fate department head and
the Personnel Officer noting the details steal be kept on file with
the Personnel Officer
The times dur-ng the calendar year in which an employee may take
his/her vacation shall be determined by the department head with
due respect for the wishes of the employee and particular regard
for the needs of.the service. If the requirements of the service
are such that an employee cannot take part or all of his/her annual
vacation in a part'i~cular calendar year., such vacation shall be
taken during the following calendar year.
6
vacation in ,;particular calendar year, such vacation shall be
taken during the following calendar year.
Section Y9. Si`ck Leave
A. General,. Sick leave with pay shall be granted to all
probat°ionary and regular employees within the competitive
service. Sick leave shall not be considered a right which an
employee may use at his/her discretion, but shall be allowed
only in the case of necessity and actual personal non-service-
connected sickness. or of;f-the-job injury ,.disability or the
serious illness or injury of an employee's family members:,
which requires'the employee's attention. The term family
member shall include: spouse, children.., parents, spouse's
parents, brothers,, sisters or other individuals whose
relationship to the employee is 'that of a dependent or-near
dependent.
B. Accr-.ual. Sick leave shall accrue to all full-time employees at
the rate of eight hours for each month of continuous service.
Fire Battalion Chiefs shall accrue at 1.2:.0 hours per month.
No employee shall accumulate more sick leave in any year than
provided
C. Notification Procedu-res.. In order to receive compensation
while absent on sick leave, the employee shall notify his./her
immediate superior or the Personnel O:ff~ce prior to or within
four hour, after the time set for beginning .his/her daily
duties as may be specified by the head of his/her department.
When absence is for more than three days/shifts duration, the
employee may be required to file a physician's certificate
with the Personnel. Office stating the cause of the absence.
D. Relationship To Workers' Compensation. Benefits shall be
payable in stuat%ons where a miscellaneous employees' absence
is due to industrial injury as provided in California State:
Workers' Compensat~i~on Law. During the -first three (3) work
days when the employee's absence has been occasioned by injury
suffered during his/her employment and he/she receives
Workers' Compensation, he/she. shall receiue full pay.
Following this period sick .Leave may be a supplement• to .the
Workers'-'',Compensation benefit ,provided the employee.
Compensation is at his/her regular rate for a period not to
exceed six months, or until sick leave is exhausted, or the
dsab ty is abrogated, or that employee certified
"permanent and'stationary" by a competent medical authority.
The City shall pay him/her the regular salary„ based on the
combination of the Workers' Compensation benefit plus sick
leave.
A11 public safety employees receiving full salaries in lieu of
temporary disability payments, pursuant to Section 4850 of the
Labor Code~are entitled to accumulate sick leave during such
periods of sick leave.
7
Sick, ease fo:r industrial injury sha1,1 not be al-lowed for a
disability resulting from sickness, self-inflicted injury or
willful, misconduct.
The G'ty may retire any employee prior to the exhaustion of
accumulated sick leave,. at which time all accrued but unused
sick ,leave shall be abrogated, aubjeet only to the limitations
provided under this Memorandum of Understanding.
E. Sick. Leave Transfer Policy. Employees wishing to donate hours
of sick leave to another employee may do so by sending a
written reguest, approved Iby their department head, to the
Personnel Office, naming the individual to receive the sick
leave and the amount donated, with the following restrictions:
1. Employees who wish to transfer sick leave must ,retain a
minimum of -160 hours sick leave to be eligible to
transfer .sick leave.
2. A11 such transfers or sick leave are irrevocable.
3. The employee receiving the sick weave transfer must have
zero (0) hours of accrued sick leave, vacation and CTA
left on the books.
4. `Employees may not buy or sell sick leave, only the time
may be-transferred.
5. Sick Leave Transfer shall only be allowed between Units 8
and 9.
Section 2.0. Bereavement Leave
In the event of the death of an employee's spouse, mother, step-
mother, mother-in-law, father, step-father, (rather-in-law, brother,
sister, child, including an adopted child, grandchild and
grandparent., an employee who attends the funeral shall be granted
time off work with pay. The amount of time off work with pay shall
be only that which is required to-attend the funeral and make
necessary funeral. arrangements, but in no event shall it exceed
three '(3) working days. These three (3) days shall not be
chargeab.le'to sick leave .. An additional two (,2) days required for
necessary f,uner.al arrangements may be charged to the employee'
sick leave: and any additional time beyond thes;e two days may be
charged. to accumulated vacation or leave without pay. Such
bereavement leave shal not be accruable from fiscal year to fiscal
year, nor shall it have any monetary value if unused..
Section 21. Holidays
A. Fixed Holidays. The City shall observe eleven and one-half
(11-1/,'2') fixed-date holidays. These holidays shall be
established for the City's fiscal year as determined by City
Council resolution.
8
B, -Floating Holiday. ,During the period of this, Compensation
'Plan., City will authorize one (1) "'Floatng'Hol,day" per
employee, which may be taken by the employee at a time
selected by the employee, subject to operational requirements
and approval determined by the City. Employees hired' between
July '1 and December 31., will be eligible f'or a "Floating
Holiday" during the course of 'the Fiscal Year.
Section 22. P~Il-nary Leave
Military leave shall be arranged in. accordance with the provisions
of State Law. All employees entitled to military leave shall give
the appointing power an opportunity within the .limits of military
regulations to determine when such leave shall be taken.
Section 23. Leave Of Absence Without.. Pay.
The City Manager may grant a permanent or probationary employee
leave of absence without pay or eniorty for a period not to
exceed three (3) months. Good cause being `shown by a written
request, the City Manager may extend the leave of absence without
pay for an additional period not to exceed ix`(6) months. No such
leave shat be: gr-anted except upon written :request of the employee
setting .forth the reason for the request, and the approval will be
in writing.. Upon expiration of a regularly approved leave or
within a reasonable period of time after ;notice to return to duty,
th'e employee steal be reinstated in the pos-ton held at the time
leave was granted'. Failure on the part of 'an employee on leave to
report promptly at its, expiration, or within a reasonable time
after notice to return, to duty, steal be cause for discharge.
Section 24:. Jury Leave
Every classified employee of the City who-is called or required to
serve as a trial juror shall be entitled to absent himself from
h•is/her duties with the City during the period of such service or
while necessarily being present in court as a result of such call.
Under such circumstances,: the employee shall be paid the difference
between his/`her full salary and any payment received by him, except
travel pay, for such duty.
Section 25_ Administrative Leave
Members of this Unt~are eligible for administrative leave. Days
may be granted by the City .Manage"r upon written :request; not to.
exceed ten (10) days per Fiscal Year. Battalion Chief shall be
granted three (3) days Administrative Leave~at twenty-four (24)
hours per d'ay
9
Section 2`6 :, Retirement
OTHER
A: General
The City of Petaluma's retirement plan under the Public Employee's
Retirement System shall consist of the following items:
Miscellaneous Employees: 2% @ 60
Option: 1959 Survivors Benefit
One Year Final Compensation Average
Widows Clause (Fire Safety)
Public Safety Employees: 2% @ 50
B. Retirement Conversion
It is understood that employees, .who are, or will retire with a
service retirement shall be able to make a, one-time irrevocable
conversion of the City Contribution being made on their behalf to
base salary.
Employees who wish to exercise this one-time irrevocable conversion
must meet the following requirements for service retirement.
1. :Minimum for-ty-nine (49) years o~f age, and,wilT be
retiring no later than one (1) year from date of
conversion .
2~. Must submit a letter of intent to retire in order to
initiate the conversion.
Employees who have converted the City payment of the employee's
contribution to PERS and' do NOT retire on the date specified to the
City at the time of conver.s,on, shall ,owe to the City the increased
costs including but not limited to benefit contributions to PERS.
The costs owed to the City will be from tfie time of conversion to
the actual date of retirement.
10
Section 27. Grievance Procedure
A. Purpose of Rule
l. To promote improved employer-emp ogee relations by
establishing grievance procedures on matters for which
appeal or hearing is not provided by other regulations.
2. To afford employees individually or through qualified
employee organization a systema-tic means of obtaining
further consideration of problems after every reasonable
effort has failed to resolve them through discussions.
3. To provide that grievances shall be settled as near as
possible to the point of origin,
4. To provide that appeals sh-all be conducted as informally
as possible.
B Matters Subject To Grievance Procedure.. Any employee in the
competitive service shall have the right to appeal under this
rule, a decision affecting his/her employment over which
his/her appointing power has partial or complete jurisdiction
and for which. appeal is not provided by other regulations or
is not prohibited.
C. Informal Grievance Procedure:. An employee who has a problem
or complaint should first try to get. it settled through
discussion with hi /her immediate super-visor without undue
delay. If, after this discussion, ;he/she does not believe the
problem has been atsfactorily resolved,, he/she shall. have
the r-fight to discuss it with his/her supervisor's immediate
supervisor, i`f any, in the administrative service. Every
effort should be made to find an acceptable solution by
informal means at the lowest possible level of superyis-ion.
If the employee does not agree with the decision reached, or
if no answer has been received' within five (5) calendar days,
he may present the .appeal in writing to the Ci y Manager.
Failure of the employee to take further action within five (5).
calendar days after receipt of the decision or within a total
of fifteen (15) calendar days if no decision is rendered, will
constitute a dropping of the appeal.
D. ,Formal Grievance Procedure
(Levels of review through chain of command)
(1) First level of review. The appeal shall be presented in
writing to the employee's immediate supervisor, who shall
render his/her decision and comments in writing and return
them to the employee within five (5) calendar days after
• receiving the appeal.. Lf the employee does not agree with
his/her supervisor's decision, or if no answer has been
received within five (5) calendar days, the employee may
present., the appeal in writing to his/her supervisor's
immediate superior. Failure of the employee to take further
action within five (5) calendar days after receipt of the
written decision of his/her supervisor, or within a total of
11 "_
fifteen (15.) calendar days if no decision is rendered, will
constitute a dropping of the appeal.
.(2)' ;Further level or levels of_revew as agproprrate... The
_~ _.
supervisor receiving the appeal shall review it', render
his/.her decision and comments in writing,, and return them to
the employee. within five (5) calendar days after receiving the
appeal.. If the employee does not. agree with the decision, or
if no answer has been received within five (5) calendar days,
he/she may present the appeal in writing to the department
head. Fail-ure of the employee to take further action within
five (5) calendar days after receipt of the decision or within
a total of fifteen (15) calendar days if no decision is
rendered,.. will constitute a dropping of the appeal.
3 Department Review. The department head receiving the
( )
appeal of his/her designated representative, should discuss
the grievance with the employee, h_i•s/her representative, if
any,~and with other appropriate persons, The department head
shall render his./her decision and commen s in writing, and
return them to the employee within five (5) calendar days
of-ter receiving the appeal. I°f the employee does not agree
with the d'ecsion'reached, or if no answer has been received
within five ('5) calendar days after receipt of the decision,
or if within a total of fifteen (1.5) calendar :days no decision
is rendered, it will constitute a dropping of the appeal.
(4) City:Manager. The City Manager receiving the appeal or
his/her designated representative should discuss the grievance
with the employee,, hies/her representative, if any, and with
other appropriate person(,s). The City Manager may designate a
fact-finding committee, officer .not in the normal line of
supervisor, or Personnel Board to advise him. concerning the
appeal. The City Manager shall render, a decision in writing
to the employee within twenty (20) calendar days. after
receiving the appeal..
(5) Conduct of Grievance Procedure;..
(a) The time limits specified above may be extended to a
definite date by mutual agreement of the employee
and the reviewer concerned.
(b) The employee may re,guest the assistance of another
person of his./her own choosing in preparing and
presenting his/her appeal at any level of review.
(: c,) The employee and his/her representative may be
privileged to use a reasonable amount of work time
as determined by the appropriate department head in
conferring about and presenting the appeal.
(d) Employees shall be assured freedom from reprisal for
us^rng the grievance procedures.
12