HomeMy WebLinkAboutResolution 92-321 12/21/1992
~es®lll~l®1"1 ~®. 92-321 N.C.~.
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS
FOR EMPLOYEES IN URTITS 3 (TECHNICAL) AND 4 (PROFESSIONAL)
WHEREAS, the employees in Units 3 and 4 are not
represented by any recognized employee organization; and,
WHEREAS, the City Manager, pursuant to Section 28
City of Petaluma City Charter, is required and empowered to make
a recommendation to the City Council on matters related to
employee's compensation; and,
WHEREAS, the City Manager has recommended that
employees of Units 3 and 4 receive salary and supplemental wage
benefits ,
NOW, THEREFORE, BE IT RESOLVED that the salary and
supplemental wage benefits as specified in the attachments for
employees in these units, being in the best interest of the City,
be approved and shall become effective January 1, 1993, and the
City of Petaluma will be making contributions to the retirement
plan on behalf of the employee, however, the employee may not opt
to receive this contribution in cash.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (~Qi~~~gg~ meeting form
on the ----..2.l.Sx-.......... day of ..........QED.emk~e~ ............................ 19.92--, by the,
following vote: ~.- -- ~`
City Attorney
AYES: Read, Davis, Sobel, Nelson, Mayor Hilligoss
NOES: None
ABSENT: Woolsey, Vi a avanagh
ATTEST : .... ................ .-...............-.........-...-..- .....-.....--........
Clerk
~~
Mayor
%y~
CA 10-85 Res. No. ....... iJ ~-0.2y..... N.C.S.
TABLE OF CONTENTS
Section ~ ].. Term of Agreement
CONPEMSATION
Sect~i~on 2. Salary
Section 3. Retirement Contribution
Section 4. Overtime
Section 5. Compensation for Clothing Loss
Sectiort 6. Vacation, Payment of
Section. 7. Sick Leave, Payment at Retirement
Sect:ion 8. Deferred Compensation
Section 9. Retiree Benefit Payments
INSURANCE
Section 10. .Health Insurance
Section 11. Dental Insurance ~~
Section 12. Life Insurance.
Section 13'. Long-Term Disability
Section 14. Vision Insurance
VE
Section
15. LBA
S
Vacation
Section 16.. Sick Leave
Section 17. Bereavement Leave
Sect'bn 18. Holidays
Section' 19-. ~ Military Leave
"Section 20. Leave of Absences Without Pay
Section 21 ~- ~ Jury~Leave
Section 2.2 :. Compensatory Time Off
-. ~..
~~
Section .2,3. .Retirement
Section 24: Grievance Procedure
1
REVISED:
GENERAL
Section 1:~ Term of°Agreement
This compensation plan shall be for a one (1) year term for the fiscal
year commencing January 1, 1993, through June 30, 1993.
COMPEMSATION
Section. 2_. Salary
The City' sh;al,l adcipt the, following salary. ranges for each of the
employees in"the following classifications' during the term of this
compensation-plan.
UNIT 3~ I II III IV V
Asst. Tn Civil Engineering $16..37 $17.1:8 $18.04 _$18.95 $19.89
-Asst. In~Traff;c Engineering $16.37 $17.18 $18.04 $18.95 $19..89
Building 'Inspector I ~ $'1.3.6.6 $14.35 $15.07 $15.82 $16.61
Building :Inspector II $16.67 $17.50 $18.38 $19.30 .$20.26
Engineering Technician I, $ 9.26 $ 9..72 $.10.21 $10.72 $11.26
Engineering Technician II $14..16 $,1.4,.87 $15.62. $.16.40 $17.22
Info. Systems Technician $14.11 $14.,82 $15.56 $16.34 $17.16
Planning Technicafi $11.05 $11..60 $12.18 $12.79 $13.43
Public Works. Inspector ~ $17.07 $17.93 $18.83 $19.77 $20.75
Senior Planning Technician $15..05 $15.80 $16.59 $17.42 $18.29
UNIT 4.
Assistant Planner $15.92 $16.72 $17.55 $18.43 $19.35
Associate Civil Engineer $21.60 $22..6;8 $23.82 $2:5.01 $26,.26
Associate .
In Civil Engineering $20.72 $21.75 $22.84 $23.98 $25.18
Associate: Planner $1.7.84 .$18.7:3 $19.67 $2.0.65 $21.69
Plans 'Exam iner $18.55 $19.48 $20.46 $21.48 $22.55
Program Co ordinator $.17.69 $18.5.8: $19.50 $20.45 $21.50
Recreation Coordinator $1,0.71 $11..2.4 $11.81 $12.40 $13.02
Section. 2A
Upon receipt by the Personnel Office of an~employee's Certification as
'-a Registered Civ_1 Engi-Weer he/she shall be advanced to the .
classifcaton~'of Associate Civil Engineer at the beginning of the next
pay period. '
Section 3 Retirement Contributions
The Gity agrees to payment of the employee's~contrbution to the Public
Employees.' Retirement System in.the amount of~7~ of an employee's.
salary.
2
Section 4: Overtime
A. General. A1'1 hours worked in excess of eight (8) in any one day
or in excess of forty (40) in any work week shall be compensated
for at the overtime rate which shall be one and one-half (1.5)
times the r-egular rate of pay. Overtime shall not be pyramided or
compounded::.
B. Min-imam. Any employee required to work overtime shall, in no
case, be compensated for less than one hour for such overtime.
C. Payment for Work During Leaves. When. it becomes necessary by an
emergency tq have employees work during legal hol-days or the
period such employees are entitled to vacation leave:, such
employees working on such legal holidays_,and during periods of
vacation shall be entitled to receive additional remuneration at
the rate of one and one-half times their regular rate of pay.
Section 5:. Compensation for Clothing Loss
The City Manager is authorized to provide compensation to. City
employees for loss or damage to their clothing whch occurs during the
course of carrying out an official duty. A request for compensation
hereunder shall ;be submitted in writing, in detail, to the City Manager
via the department head concerned. The amount of compensation, if any,
shall be at the discretion of the City Manager.
Section 6.:Vacation, Payment at Termination,
Employees who termnate:empl,oyment shall be ,paid in a lump sum for all
accrued vacation leave earned prior to the effective date of
termination not to exceed tw.o (2) years accumulation.
Section 7. Sick Leave,. Payment of.
In the event of the death or retirement of an employee who has
completed ten (10) or more years of continuous service with the City,
the employee should be paid or shall .receive. to his benefit fifty
percent (50%) of his accumulated but unused sick leave not to exceed
480' hours...
Section 8. Deferred Compensation
The City o.f Petaluma shall make available to the members of this unit
the City' Deferred Compensation Plan.
Section. 9. Retree'Benefit Payments
An employee, with twenty (20) years of service and who is age 50 or
older and, who retires on a service or disability retirement during the
term of this agreement, will be eligible for $100.00 per month
beginning on..the latter'of January 1, 1993 or retirement date. This
benefit is in addition to any other benefits to which the employee is
entitled.
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INSU.RAPICE
Section lU~. Health. Insurance
During the period of this Compensation Plan,. the City steal-1 pay any
premium increases beyond the current City contributions as listed
below. No increase in the dollar amount of the employee contributions
shall be assessed'd.uring the term of this. fiscal year.
Health Plan Of Sonoma
Kaiser The Redwoods County
Employee $170.10 $167.00 $122.84
Employee + 1 dependent $3'38.20 $342.OQ' $252.95
Employee + 2 dependents $449.1.3 $4.28.00 $338.91
Section 11. Dental insurance
During the term of this Compensation Plan the City shall contribute
$7.1.00 per month per eligible employee toward the preiin'umfor a group
dental ,insurance ,plan, Additionally, the Cty_ shall include an
Orthodonture plan..., $1,000 p.er child, at a 50o co-payment rate within
the premium rate.
Section 12. Life Insurance
During the term of this Compensation. Plan the City shall con rbute
$.22/$1,000 per month per eligible employee toward a group term life
insurance plan in the amount of $10,000 per employee.
.Section 13. Long-Term Disability
The City hall provide for a long-term disability plan. The premium to
be paid for by the City.
Section 14. `lsion .Insurance
During the term of th=is Memorandum the City steal contribute $12.00 per
month per eli.g;ible employee for a family vision plan.
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LEAVE
Section l'S vacation
A. Amounts All regular employees of the City of `Petaluma, after
working one full year are entitled to the:egizivalent of eighty
(80) hours of vacation with pay in the year following the year in
which vacation is earned.
All regular employees of the. City of Petaluma, after five (5)
years of continuous service with the City, and beginning with the
sixth year, shall be entitled to the equivalent of one hundred
twenty (120) hours of vacation per year. After ten (10) years of
continuous service with the City, eight (8)' hours of vacation
shall be added for each year of continuous service to a maximum of
one hundred sixty (160) hours of vacation.
B. Scheduling The times during a calendar year in which an, employee
may take his/her- vacation shall be determined by the department
head with due respect for the wishes of the. employee and
particular regard for. the needs of the service. If the
requirements of the service are such that an employee cannot take
part. or all of his/her annual vacation in a particular calendar
year, sucYi vacation shall be taken during the following calendar
year.
C. Deferral Any eligible employee with the consent of the head of
his%her department and the Personnel Office may defer five (5)
working days of $s/her annual vacation to the succeeding calendar
year subject to other provisions of this rule. A written report
of each :deferred vacation signed by the appropriate department
head and the Personnel 'Officer noting the details shall be kept on
file with the Personnel Officer. Vacation time accumulated in
excess of two years shall be lost. In the; event one or more
municipal holidays fall within an annual vacation leave, such
holidays shall not be charged as vacation leave and vacation leave
shall be extended accordingly.
.Section -16. Sick Leave.
A;. .Genera-1 $ick leave with pay shall be granted to all employees as
set forth in this section;. Sick leave is not a right which an
employee'may use at his/her discretion, but rather, shall be used
only i`n case of personal illness, disability or the serious
illness or injury pf an employee's family member which requires
the employe_e's attention. The term famiay members shall include:
spouse; children, parents, spouse's parents, brothers, sisters or
other individuals whose relationship to the employee is that of a
dependent or near dependent.
B. Accrual Sick
rate of eight
emp oYee shall
provided.
leave shall accrue to all full-time employees at the
hours for each month of continuous ervice. No
accumulate more sick leave in any year than
5
C. Notifica€on,Procedures In order to receive compensation while
.absent on sick leave, the employee shall notfy`his/her immediate
superior or the Personnel Office prior to or within .four hours
after the time set for beginning his/her daily duties as may be
specified by the head of his/her department. When absence is for
more than three days duration, the employee may be required to
fi e a physician's .certificate with the Personnel Office stating
the cause of the absence.
D. Relationship to Workers Compensation Benefits shall be payable in
situations where miscellaneous employee's absence is due to
industrial injury as provided in California State Workers'
Compensation Law. During the first three. (3)° work days when the
employee's absence has been occasioned by injury suffered during
his/her employment and he/she receives. Workers' Compensation,
he%she shall receive full pay. Following this period sick leave.
may be a supplement to the Workers' Compensation benefits provided
the employee. Compensation is at his/her regular rate for a
period not to exceed~sx months, or until such sick leave is
exhausted', or the disability is abrogated., or that employee is
certified "permanent and stationary" by a competent medical
authority. 'The City shall pay himjher the regular salary, based
on the combination of the Workers' Compensation benefit plus sick
leave.
Sick leave for industrial injury shall not be allowed for a
disability resulting from sickness, self-inflicted injury or
willful misconduct.
The City may retire any employee prior to-the exhaustion of
accumulated sick ;leave, at which time all accrued by unused sick
leave shall be abrogated:, subject only to the limitations provided
under this Memorandum of Understanding.
E. Sick Leave Transfer- Po icv Employees wishing to donate hours of
sick leave tq another employee may do so by sending a written
request, approved by their department head., to the Personnel
Office naming the individual to receive the sick leave and the
amount donated, with the following restrictions:
1. Emp oyees who wish to transfer sick leave must retain a
minimum of 160 hours of sick leave to be eligible to
transfer sick leave..
2.. Ail such transfers of sick leave are irrevocable.
3. The employee receiving the sick leave transfer must have
zero (0) hours of accrued sick leave, vacation and CTA
leave on the books.
4. Employees may not buy or sell sick leave. Only the time
may be: transferred.
5. Employees may not transfer sick leave upon separation of
service...
6. Transfer of sick leave shall be allowed between Units 1,
3, 4 and 5.
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Section 17. Bereavement Leave
In the event. of the death of an employee's spouse, mother, step-mother,
mother-in-law, father, step-father, father-in-law, brother, sister,
child, including an adopted child, grandchild and grandparent., an
employee who attends the funeral shall be granted time off work with
pay. The amount of time off work with pay shall be only that which is
required: to attend the funeral and make necessary funeral arrangements,
but in no event shall it exceed three (3) working days. These three
(3) days shall not be chargeable to sick leave. An additional two (2)
days required for necessary funeral arrangements may be charged to the
employee_'s sick leave and any additional time beyond these two days may
be charged to accumulated vacation or leave without pay. Such
bereavement leave shall not be accruable from fiscal year to fiscal
year, nor shall it have any monetary value if unused.
Section 18. Holidays.
A. FIXED HOLIDAYS: The City shall observe eleven and one-.half (11-
1/2) fixed-date holidays. These holidays shall be established for
the City's fiscal year as determined by City Council resolution.
B. FLOATING HOLIDAY: During the Fiscal Year the City will authorize
one (1) "Floating Holiday" per employee., which may be taken by the
employee at a time selected by the: employee, subject to
operational requirements and approval determined by the City.
Employees .hired between July 1, and December 31, will be eligible
for a "Floating Holiday" during the course of the Fiscal Year.
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Secton;l9.. Military Leave
Military 'leave shall be arranged in accordance with the provisions. of
State Law. A11 emplgyees entitled to military leave shall give the
appointing power an opportunity within the. limits of military
regulations to determine when-such leave shall be taken.
Section '2U~. Leave of Absence Without-.Pav
The City Manager may grant a permanent or probationary employee leave
of absence>without pay or seniority for the period not to exceed three
(3) months. Good cause being shown by a written request., the City
Manager may extend the leave of absence without pay f:,or an additional
period not to exceed six (6) months. No such leave hall be granted
except upon written request of the empl,oye`e setting forth the reason
for the request, and the approval will be in writing. Upon expiration
of a regularly approved leave or within a rea finable period of time
after notice to return to duty, the employee shall be reinstated in the
position held at the time leave wa granted. Failure on the ,part of an
employee on leave fo report promptly at its expiration, or within a
reasonable time after notice to return to duty,~shall be cause for
discharge..
Section 21. Jury Leave.
Every, c.Tassfed employee of the City who is called or required to
serve as a trial juror shall be entit'led.to absent himself from his
duties with the City during the period of such service or while
necessari y be'ing'present in court as a result of such call. Under
such circumstances, the ,employee shall be paid the difference between
his full salary and any payment received by him,., except travel pay, for
such duty.
:Section 2'2. Compensatory Time. Off
Employees may receive, iri lieu of .being paid for overtime, compensatory
time off at a mutually agreeable time ..between the City and the employee
subject to the operation requirements of the City and with approval
determined by the City.. No employee may earn more than one hundred
twenty (,-1:20.) hours of Compensatory Time Off per fiscal year. In
addition',., no employee may retain on the books more than twenty-four
hours of unused Compensatory Time at any given point during the fiscal
year, Amounts submitted in excess of these limits shal'1 be paid at
time and one-half.
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OTHER
Section 2'3. Retirement
The. City of ,Petaluma's retirement plan. under the Public Employees'
Retirement System shall consist of the following items:
Miscellaneous Employees: 2% @ 60
Options: 1959 Survivors Benefit
One year Final Compensation Average
Unused Sick Leave Credit
It is understood that emp ogees who are., or will retire with a service
retirement shall be :able to make a one-time irrevocable conversion of
the Cty''s contribution being made on their behalf to base salary.
Employees who wish to exercise this one-time irrevocable conversion
must meet the following requirements for service retirement.
1. Minimum forty-nine (49) years of age, and will be retiring no
later than one (1) year from date of conversion.
2. Must submit a letter of intent to retire in order to initiate
the conversion.
Employees who have. converted the City payment of the employee's
contribution to PER$ and do not retire on the date specified to the
City at the time of conversion, shall owe to the. City the increased
costs including but not limited to benefit contributions, overtime,
holiday pay, and City contributions to PERS.
The costs owed to the City will be from the time of conversion to the
actual date of retirement.
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Section 2-4. Grievance Procedure
A. Pur~os'e of Rule
(1) To promote improved employer-employee relations by
establishing grievance procedures on matters for which appeal
or hearing is not provided by other regulations.
(2) To :afford employees individually or through qualified
employee organization a systematic means of obtaining further
cons'i~dera:tion of problems after every reasonable effort has
failed to resolve them through discussions.
(3) To provide that grievances shaT be settled as near as
possible to the point of origin.
(4) To provide .that appeals shall be conducted as informally as
possible.
B. Matters Subject To Grievance Procedure The Grievance procedure
shall be used to process and resolve grievances arising out of the
interpretation, application, or enforcement of the express terms
of this compensation plan.
C. Informal Grievance Procedure. An employee who has a problem or
complaint should first try to get it settled through discussion
with. his immediate supervisor without undue delsy. If, after this
discussion, he does not believe the problem has been
satisfactorily resolved, he shall have the right to discuss it
with his supervisor's immediate supervisor, if any, in the
administrative service. Every effort should be made to find an
acceptable so uton by informal means at the lower possible level.
of supervision.. Lf the employee is not in agreement with the
decision reached by discussion, he shall then have the right to
file a formal appeal in writing within ten (10) calendar days
after receiving "the informal decision of his immediate superior.
An informal appeal shal`1 not be taken above the appointing power.
D. Formal Grievance Procedure (levels of review through chain
of command)
(1) First level of review The appeal shall be presented in
writing to. the employee's immediate. supervisor, who shall
render his.%her decision and comments. in writing and return
them to the employee within five (5) calendar days after
receivi-ng the appeal. If the employee does not agree with
his/her supervisor's decision, or if no answer has been
received within five (5) cal-ender days, the employee may
present the appeal in writing to his/her supervisor's.
immediate superior. Failure of the. employee to take further
actgn w hin five (5) calendar days after receipt of the
written d'eesion of his/her supervisor, or within the total
of fifteen (15) calendar days if no decision is rendered,
will constitute a dropping of the appeal..
(2) Further level. or levels of review as appropriate The
supervisor receiving the appeal shall review it, render
his/her decision and comments in writing, and return them to
10
the employee within five (5) calendar. days after receiving
the appeal. If the employee does not agree with the
decision, or if no answer has been received within five (5)
calendar days-, employee may present the appeal in writing to
the department head:. Failure of the employee to take further
action within five ,(5) calendar days after receipt of the
decision is rendered, will constitute a dropping of the
appeal.
(3) Department Review The department head :receiving the appeal
of his/her designated representative, should discuss the
grievance with the employee, his/her representative, if any.,
aril with other appropriate persons. The department head
shall render his/her decision and comments in writing, and
return them to the employee within five (5) calendar days
after receiving the appear. If the employee does not agree
with the decision reached, or if no answer has been received
within five (5) calendar days after receipt of the decision
or within a total of fifteen (15) calendar days if no
decision is rendered, will constitute a dropping of the
appeal.
(4) City Manager The City Manager receiving the appeal or his
designated representative should discuss the grievance with
the employee, his'/her representative, if any,-and with other
appropriate persons. The City Manager may designate a fact
finding committee, officer not in the normal line of
supervs,ion., or Personnel Board to advise him concerning the
appea`1. The City Manager shall render a decision in writing
to the employee within twenty (20) calendar days after
receiving the appeal.
(5) Conduct Of Grievance Procedure
(a) The time limits specified above may be extended to a
definite date by mutual agreement of the employee and
the reviewer concerned.
(b) The employee may request the assistance of another
person of his/her own choosing in preparing and
presenting his/her appeal at any level of review.
(c) The empl-ogee and his/her representative may be
privileged to use a reasonable amount of work time as
determined by the appropriate department head in
conferring about and presenting the appeal.
(.d) Employees shall be assured freedom from reprisal for
using the grievance procedures.
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