HomeMy WebLinkAboutStaff Report 09/12/2011 3.CDATE:
TO:
FROM:
,4g'Item #3..G
Monday; September 12, 2011
Honorable Mayor and Members of the City Council through City Manager
Bob Patterson, Airport Manager
SUBJECT: Resolution Approving the Professional Services Agreement with.Mead &,Hunt
for,the Design of the Aircraft Parking Apron Phase I and the Southwest Taxiway
N Pavement Rehabilitation.
RECOMMENDATION
It is recommended that the City 'Council adopt the attached Resolution Approving the
Professional;Services Agreement with Mead & Hunt for the Design of the Aircraft Parking
Apron Phase I and Design of the Southwest Taxiway Pavement Rehabilitation.
BACKGROUND
The,.Petaluma City Council approved, at its January 24, 2011, meeting, the Airport Improvement
Program (AIP-22) Grant Funding for the Design of the Aircraft Parking Apron Phase I, and the
Southwest Taxiway Pavement Rehabilitation, project: Congress recently approved an
abbreviated budget for the Federal Aviation Administration (FAA), allowing the agency to
distribute AIP funds. The Grant Agreement for AIP 22 was signed by the City of Petaluma on
July 12, 2011.
DISCUSSION
"Staff is'requesting a sole source for an FAA Grant Award Project. Preliminary work on the
prof ect.:has started and no .request for proposal was made. The .City of Petaluma currently has a
Professional Services Agreement with Mead & Hunt for consulting work for the Airport, which
will, expire.on September° 1, 2.012. A new Professional Services Agreement with Mead & Hunt
for the project is required by -the FAA for the new specific scope of grant funded design work
and is recommended in anycase, to ,make management of this City project more efficient. Mead
& Hunt has been the design consultant from the beginning years of the Airport, and have been
instrumental in its success. They designed previous ramp rehabilitation projects and are familiar
with drainage and soil issues. Mead &_Hunt,recently completed the Airport Pavement
Management System, specific to Petaluma and employ engineers with acute historical knowledge
of the Petaluma Airport.
Agenda Review:
City Attorney Finance DireCity,.Manager
The, Airport Improvement Program for this year includes design of the Airport Parking Apron
Phase I and Taxiway Pavement Rehabilitation Design. Mead & Hunt has been involved in the
front end of the project and has assisted, in the Grant --Application and environmental reports
required by the FAA. As well,,they have worked closely with our FAA project manager.
Although FAA funds are not currently budgeted for the construction portion of the project, FAA
suggests that having the project shelf.ready may increase the chances of future funding. If the
FAA were to find discretionary funds available at the close of the fiscal year, they would offer it
to those airports with a shelf ready project. Total estimated cost for all three rehabilitation
phases is $2,000,000, $1,000,000 of which would be for Phase. I. All environmental reports have
been completed and accepted by the FAA.
FINANCIAL IMPACTS
The design project is estimated to cost $125,000.00, of which the FAA grant portion (95%) is
$118,750. The Caltrans match is $3,1°25.00 (2.5%) and the remaining local match of $3,125.00
is identified in the Airport's Capitol, Projects Budget FYI 1/12. The Mead and Hunt contract
scope also identifies a maximum of $5,000 for extra work, if directed by the City.
ATTACHMENTS
1. Resolution
2. Exhibit A: Professional Services Agreement
2
ATTACHMENT 1
RESOLUTION APPROVING THE PROFESSIONAL SERVICES AGREEMENT WITH
MEAD& HUNT FOR THE DESIGN OF THE' AIRCRAFT PARKING APRON PHASE I
AND DESIGN OF THE SOUTHWEST TAXIWAY PAVEMENT REHABILITATION
PROJECT
WHEREAS, the Airport's Capital Improvement Program FY 2011/2012 for the Design
of the Aircraft Parking Apron Phase I and the Southwest Taxiway Pavement Rehabilitation
project is projected to cost $125,000, of which the Federal Aviation Administration (FAA) Grant
portion (95%) is $118,750, and.the Caltrans match is $3,125 (2.5%); and
WHEREAS, the remaining local match of $3,125 is'identified in the Airport's FY11/1.2
budget; and
WHEREAS, the Petaluma City Council approved at its January 24, 2011 'meeting, the
Airport Improvement Program (AIP-22) Grant Funding for the Design of the Aircraft Parking
a
Apron Phase I and the Southwest Taxiway Pavement Rehabilitation project; and
WHEREAS, The Grant Agreement for AIP 22 was signed by the City of Petaluma on
July 12, 2011; and
WHEREAS, Mead & Hunt has been involved in the planning stages of the project,
including the Grant Application and Environmental Reports; and
. NOW,, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves the Professional Services Agreement, with Mead & Hunt attached to this
Resolution as Exhibit A and incorporated herein by reference.
9
n i
Attachment 2: Exhibit A
'PROFESSIONAL. SERVICES AGREEMENT
Aircraft.Parking Apron Phase I and Southwest Taxiway Pavement Rehabilitation Design
(Title of Project)
FY 11/I2
Fund # 6100
Earp. Acct. # 3299
Project #
Amount $125,000
For multi-year
contracts or contracts with multiple accounts:
FY
Fund # .
Exp. Acct. #
-Project #
Amount $-
FY
Fund #
Exp. Acct. #
Project #
Amount $
FY
Fund #
Exp. Acet.. #
Project #._
Amount $
FY
Fund #
Exp. Acct. #
Project #
Amount $
FY
Fund #
Exp. Acct. #
Project #
Amount
THIS PROFESSIONAL SERVICES. AGREEMENT ("Agreement") is entered into and effective
as of '20 (E"ffective Date'), by and between the City of Petaluma, a
municipal corporation -and a charter city ("City") and Mead Hunt, Inc, 133 Aviation- Blvd
Suite .100. Santa Rosa.: CA 95403. a consultant in .aviation development ("Consultant")
(collectively, the "Parties").
WHEREAS, the Parties enter into this Agreement for - thepurpose of Consultant providing
professional services to Cityunder, the terms and conditions. set forth herein.
THEREFORE, in consideration of the mutual covenants -contained in'this Agreement, the Parties
agree as follows:
1. Services. Consultant shall provide the. services as described, in and. in accordance with
the schedule set forth in Exhibit "A" attached hereto and incorporated 'herein
("Services").
2. Compensation: BuginessTax Certificate.
A. For the full performance of the Services as described herein, City shall
compensate.Consultant in accordance with the rates specified in Exhibit A.
B. Consultant shall, i submit detailed monthly ,invoices reflecting all services
performed during the preceding month, and including a revised schedule for
performance and additional documentation requested by City, as appl'i'cable.
C. Consultant shall be; compensated for services in addition to those described .in
Exhibit A, only, if Consultant and City execute a written amendment to this
Agreement describing the additional services to be .performed and the
compensation to be paid for such services. In..no case shall, the total compensation
under this Agreement exceed One Hundred, and Twenty ive Thousand Dollars
($125,000) without prior written authorization of the City Manager. Further, no
compensation for a section or work program component attached with a specific
budget shall be exceeded without prior written authorization,of the City Manager.
D. Notwithstanding any provision herein, Consultant shall not be paid any
compensation until such time as Consultant has` on file with the City Finance
Department current information requested on .the "Vendor Information" form
available 'from City, acid)has obtained a currently valid Petaluma 'business tax
certificate.
nnnnrnnTr.�i'•i. ,nrni>r�ra Al+nrrl /YEA T'T` T111r1T •1T 11TI'� \ill nnP /n:•_.�
4
E. City's obligation ,to-, pay compensation to Consultant as provided herein is
contingent upon Consultan't's performance of the Services pursuant to the terms
and, conditions of this Agreement and viy amendments thereto.
3. Term. The term- of'this Agreement commences on the Effective bate, and terminates on
Setrtember 1, 2013.. unless sooner terminated in accordance with Section 4. Upon
termination, any and all of City'"s documents or materials provided, to Consultant and any
and all of'the documents pr materials prepared for..City or relating to the performance of
the Services, shall be delivered to the, City as soon as possible, but not later than fourteen
(14) days after termination of the Agreement.
4. Termination. City may, terminate this Agreement without .cause upon ten (10) days'
written notice. . City may immediately terminate or suspend this Agreement for cause.
Cause for immediate termination, or suspension shall include, but not be limited to, any
breach of this Agreement by Consultant or Consultant's bankruptcy or insolvency. Upon
receipt of notice o£ termination or suspension for cause, Consultant shall immediately
stop all work in progressunder this Agreement. In thei event of early termination, of this
Agreement by City; Consultant shall be entitled,to payznent:for all Services' performed. to
the date of termination to the extent such Services were ,performed to the satisfaction of
City in ,accordance with the terms and conditions of this Agreement. If City .terminates
this Agreement for cause,. Consultant shall be liable to -City for any excess cost City
incurs for completion of the Services.
5. Consultant''s Reuresentation: Indenendent._.Contractor. Consultant represents that
Consultant possesses distinct professional skills in performing the Services. City has
relied said upon . ,p inducement,to enter 'into this Agreement.
p representation as a material ind
Consultant shall', therefore, provide properly skilled professional and technical personnel
to perform, all Services under this. Agreement. Itis expressly understood that Consultant
and its agents .and employees; shall act in an independent capacity: and as an independent
contractor .and not as officers, employees or, agents of City. This an
shall not be
construed as awagreement for,employment.
6. Facilities and .Equiriment. Consultant shall-, -at its sol e-: cost..and expense, ,loutish all
facilities and equipment ,that ,may be required ;'for 'of ' nishing `'Services pursuant, to this
Agreement. ' City .shall furnish to Consultant no faciPities or equipment, unless the city
otherwise agrees in writing to provide thelsame.
. sole cost and, ex ense
7. I.icerases,I-Per€�aits Etc..Consultant shall, at Consultant'sp . �,i1 lceep in,
effect at ,all nines during the term of this .Agreement any licenses, permits or `other such
approvals- which are legally required for perforniing the Services.
8, Time. Consultant shall devote such time to, the performance of the Services as may be
reasonably necessary for satisfactory performance of Consultant's obligations pursuant to
this Agreement.
9. inspection. Consultant shall provide the City every reasonable opportunity to ascertain
that the Services are being performed in accordance with .the requirements'and intentions
of this Agreement. All work done and materials furnished, if any, shall be sgbject to
inspection and approval 'by the City, The inspection of such work shall not relieve
Consultant of any of its obligations pursuant ,to, this Agreement-.
z
nn �nrnnen>-*arcnn�>rnrn annrra.rt-arm nr.rer esr nrn sir+nrn rn:...�
5
10. Prokress "Rembrts.` .Upon the iCity's request, Consultant shall provide, in a form
acceptable to City, written progress reports of all oral and written observations, opinions,
recommendations, °, analyses, progress and conclusions related Ao Consultant's
performance of the -Services.
11. Confidentiality. ''In the course of 'Consultant's employment. Consultantmay have access
to trade secrets and confidential: information, disclosure of which is protected or limited
by law. Consultant 'shall not, directly or indirectly ,disclose, or use any such confidential
information, except as required for the performance of the Services.
12. Conflict of Interest. Consultant represents, that it presently has no interest, and
covenants that it shall not -acquire any interest, direct or indirect, financial or otherwise,
which would conflict in any manner or degree with" the "performance of the Services
hereunder. Consultant further covenants that, in the, performance, of this Agreement, it.
shall not employ, any subcontractor or, person having such a conflict of interest.
Consultant represents that no one who has or, will have any financial interest under the
Agreement is an officer or employee,of City. If such conflict of interest arises during this
Agreement or any extension, Consultant will immediately advise City and City may, at
its sole discretion, immediately terminate this Agreement. Certain Consultants are
subject to the requirements, including the disclosure and reporting requireme' nts; of the
City's Conflict of Interest Code .adapted pursuant to the Political Reform Act. Such
Consultants subject'to the City's Conflict of Interest Code include those whose work may
involve: making government decisions regarding approval or adoption of rates, rules, or
regulations, action on permits or other applications,, authorization to enter into or modify
contracts, or approvaLof plans, designs, reports, or "studies: Consultant agrees to comply
fully with all such requirements to the extent they apply to Consultant's performance of
the Services.
13. Consultant No Agent. Except as City may specify in. writing, Consultant shall have no
authority, express or `implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall' have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
14. Standard of Performance. Consultant shall perform all. .the: Services in a manner
consistent with the standards of Consultant's profession: All instruments of service of
whatsoever nature, which Consultant delivers to City pursuant,to this Agreement, shall be
prepared' in a substantial, workmanlike manner ' and conform to the standards. of
Consultant's profession. 'All such instruments of service shall become the sole and
exclusive property :of City upon deliveryof the same.
15. Assignment/'Traiisfer. No assignment putransfer in whole or in part of this Agreement
shall be made withoathe prior written consent of City.
16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract
any portion of performance of the Services without the prior written consent of City.
Any such ,:subcontractors shall be required to comply, to the full extent applicable, with
the terms and conditions of this Agreement, including but not limited to, procuring and
maintaining insurance coverage as required herein and which shall name City as an
"additional insured.
nnnrrnnan>.r.�v nr.n�nr+-nn �nnr. ra rrnrr nn ra��n r.rn oar. nr•n in_�-i
6
17. Compliance With All' Laws. Consultant shall frilly comply *with, all applicable ,local,
state and federal rules; laws; regulations and ordinances. pertaining to the performance of
the Services require., hereunder, including but not, limited to, the California Building
Standards Code as: in effect, in the City, the Americans w- ith� Disabilities Act, and any laws
and regulations related to any copyright, patent, trademark or other intellectual property
right involved' in performance of the Services. Consultant's ;failure to comply with any
Iaw(s) or re'gulati'on(s), applicable to the performance. of the Services hereunder shall
constitute a material breach of'this Agreement,: To the extent„that .any,other government
agency or entity provides compensation for any Services;° Consultant comply with
all rules and. regulations applicable to such fiscal, assistance.
N 18. Prevailing Waves., This Agreement issubject to the requirements of the California
Prevailing Wage Law, 'California Labor .Code Seciion '1,720 et seq.,,:and the Services as
described in'Exhibit A will be, performed in laccordane,e with all applicable requirements'
of the California Prevailing, Wage Law, iricludin'; bu't''not limited to, all 'applicable'
requirements contained 'in Exhibit D, which js attached to and made a part of this
Agreement.
19. Living Wage. Ordinance.. Without limiting, the foregoing Section 17, Consultant shall
comply fully with all applicable requirements :of Petal uxra Municipal Code, Chapter. 8.3 6,
.Living Wage (the`Living Wage Ordinance); as the same may be, amended from time to
time. Upon the Citys request 'Consultant shall promptly provide to the City documents
and information verifying Consultanfs compliance ;with the requirements of the Living
Wage Ordinance, 'arid. shall within fifteen (15) calendar days :of the Effective Date of this
Agreement, notify each of its affected employees as to the,.aEnount of Iwages and`;,tim'e off a
' be provided to p toM t� , hNin ,,,,age,' `ce,' Elle,
q ur heOrdinan,
that are required aired to them scant
Acknowledgement,,;,and Certifcation! Pursuant to, C>ty of Petaluma Living Wage
Ordinance;' attached to this Agreement at Exhibit L;'"shall be:.a part of this Agreement for
all purposes, and Consultants that are subject to':Liv ng Wage: Ordinance requirerhents, as
determined by the City, must provide, a-properly completed ;Exhibit ,E in accordance with
the requirements of the Liying Wage 'ordinance. `C"Onsult'anfs noncompliance with the
applicable requirements of ;the Living Wage°Ordinance, shall constitute cause for City's
termination of this Agreernen't pursuant to Section 4'`here4.
20'..;, Discrimination. During the performance of this Agreement; Consultant shall not,
discriminate -against any employee or applicant for employmentbecause,'of'race; religion;
creed, color, national origin, ancestry, gender; sexual orientation, age. or physical or
mental disability in violation of any applicable law.
21. Notice. Except a& otherwise `specified in-Ahis A:greenient, all notices to be- sent pursuant
to .this Agreement shall be made in writing, and sent. to the Parties at their respective
addresses specified below or 'to such other address as ''a Party, array designate by written
notice.Acliyered,tolhe other Party in accordance with: this Sect'i'on° All such notices shall
�be sent by-:
>l
ersonal
p, delivery., in which case notice„rs',effective upon delivery; '
{ii) certified or registered mail,, return receipt requested, in which case notice shall be
deemed delivered on receipt if delivery, ]§.confirmed by a rettirn receipt:
PROFESSION'A'LSEiRVIC1 S AGREEMENT — PREVAILING WAGE-S (City,)
(Nanaga 91037.730) Jude 2011 7
(iii) nationally recognized overnightcourier; with charges prepaid or charged to the
sender's account, in which case notice is effective on delivery if delivery is
confirmed by the delivery service; or
(iv) facsimile transmission, in which case 'notice shall be deemed' delivered upon
transmittal, provided that (a) a duplicate copy of the notice is promptly delivered
by first-class or certified mail or by overnight delivery, or (b) a transmission
report is generated reflecting the accurate transmission thereof Any notice given
by facsimile shall be considered .to have been received on the next business day if
it received after 5:00 p.m. recipient's time or on a nonbusiness day.
City: City Clerk
City of Petaluma
Post Office Box 61
Petaluma; California 94953
Phone: (707) 778-4360
Fax: (767) 7784554
Email: cityclerk@ei.petaluma.caus
And:
Bob Patterson
Airvort Manager
601 Sky Ranch Drive
Petaluma. CA 94954
Phone: 707-778-4404
Fax: 707=778-4405
Email: bnatterson(a)ci.netalumacaus
Consultant: Mead & Hunt. Inc
133 Aviation Boulevard, Suite 100
Santa Rosa. CA' 95403
Phone: 707-526=5010
Fax: 707-526-9721
Email:
crofil n, and cog , p c gr meat t shall be l„" the
22. �axershen:of'Documents. All original papers, documents' or computer,
or miles thereof, produced as 'a result, of this A Bement' "'' the
property of City and may not be used by Consultant without the written consent of City.
Copies of such documents or papers shalt not be disclosed to others without the written
consent of the City Manager or his or her designated representative.
23. Indemnification. To the maximum extent permitted by law, Consultant shall, at its own
expense, indemnify, defend with counsel acceptable to the City, (which acceptance will
not be unreasonably withheld), and hold harmless City and its officers, officials,
employees, agents and volunteers ("Indemnitees") from and against any and all .liability,
loss; damage, claims, suits, actions, arbitration proceedings, .administrative proceedings,
regulatory proceedings, civil penalties and fines, expenses and costs (including, without
limitation, claims expenses, attorney's fees and costs and fees of litigation) (collectively,
"Liability") of every nature, whether actual, alleged or threatened, arising out of or in
natnrn[nnlll�tAr c•r.nvrr.rn +nnrr�n�s.>T nTn`1r+n n.rn \\rAnra rnn�a
8
connection with the'ServiceS :or Consultai.!VsfEurc to comply with any of the terms of
Ahi&Agreementilxegardless of any fault or allegedfault'of the'Indemnitees.
The,Eonsultarifs obtigation to indemnify, defend and hold harmless under this provision
sion
shall not'be excused because, of the C6nsultant'sinability to evaluate Liability, or because
the Consultant evaluates Liability and detehnines.that the Consultant isnot or,may not be
liable. The Consultant.,mustre4pond within 30 calendar days to any tender. for defense
and indemnity by the City, unless the time for responding has been, extended by an
authorizpdriepresentathre of the (ityinwrifing. If the Consultant fails to:accept tender of
defense and indemnity within 30 calendar days, in addition to any other, - remedies.
authorized by law, so much of the money due, or, -that may become due the 'Consultant
under this Agreeffent ;as shall reasonably be considered.-ne6eissary by the, City, may be
retained by the- City until disposition has-been made of the matter subject to tender, or
until the Consultant =ceptsthe; tender, whichever, occurs first. In the event that the City
must file responsive documents, in a matter tendered to Consultant prior, to Consultant's,
acceptance of " tender, Consultant agrees to My reimburse all costs; including but not
limitedto attorney's fees and. costs and f6es, of litigation, incurred by the City in filing,
such responsive documents.
The, Consultant a waives any ,and -all rights to express or implied indemnity again.stthe�
Indemnitees,co'ncerning any' Liability, of the Consultant arising out of or in connection
with the, Services or Consultant's failure to comply with any of the terms° of this,
Agreement
Notwithstanding the foregoing,: eta the extent: this Agreement is a "construction contiact",
as defined by California. Civil. Code -Section 2783, as may be .arnerided from time to time,
Consultant's duty toindemnify under this, provision not apply when to do so would
be prohibited by California Civil Code Section 2792, as may be amended from time to
time.
NotWithstanding.,the,, foregoing, the extent Sbrvi�ce s include de�igaprpf si0n---
9 es a]
services subject to California Civil Code Section
ioft 2782 as, may be amended from time
to time; Consultant's dut rM
,y,toiiidemnifyshall'onlybe,to:the�maxunum,.�xtent,�e ittedby
Califorma''Civil. Code S&tidri 2782.8.
24. Ihsuranc'ei Consultant shall comply with the 'Insurance Requirementsi f6r Consultants,"
., in Uhfbii B-2 attached hereto and incorporated herdin'by reference. Undicate- attached
exhibit, e. -g., 'W-71, " "X2, " "B-3, " or "B-4.
25. Amendment., This Agreement may be amended only by a written instrument executed
by both Parties.
26. Litigation. Iflitigationensues, which pertains to the subject matter of Consultant's
services hereunder, Consultant, upon request from City, agrees to testify therein at, a
reasonable
asonable and c4stoinary fee.
27.C, dnstructibm, As Agreement is the product of negotiation and compromise on the, part
of,both Parties and thai, the Parties agree that, notwithstanding Civil Code section 1654,
any uncertainty in, the' Agrbpment shall not be construed against the drafter of the
Agreement.
6
I-- In:
9
be' enforced, and interpreted ' 28Go' V6-rning.'La*v, Vinue; This, Agreement shall �b d urider'the
A)y 'i Agreement
City jon ariSHIR f
It I , I Xn "a '-'' ' ' i roin nor
'the Stateird _alit6nua-, - of beuvenued
aof b ro nhdcOoh: With. - 81,Agreemotitin a court of competent
a6i in OD �shall
jurisdiction Sonoma. $tate:QfCaliform
uri A.
29. N6fi-WaiVeri; The Citfs faifilm to enforce any provision of this Agreement :or, the
:
,waiver thereof Jn a particular instance shall not be construed, as, A general waiverof any.
part of,such,,,,prqvision. The pro -vision shall, remain irifull. force and effect.
30. Severabditv. If any te rm,.or portion of this Agreement ;is held to be, invalid; Ue or
`illegal,
otherwise unenforceable by "aequrtof:competent jurisdiction; the. tibm-ai-m'ng,provisions 6f
this Agreement shall continue,;id full force and effect.
31. NoThird 'hiety-Blener Man, es- The Parties, do' not intend. to 'crleate;,,aftditiothing.inthis
'Agreement,shhlt"be'�'cb'nst'r'tie'd,tb!,,create any ben6fif or right n'.;ap`-y`1hird` ;party.
.,y.
32. MWiation. The, Parties agree to make a-good,faith attempt to resolve any dispu:te,�,ari'slng
out of this. Agreement, through mediation prior to commencing, litigation. ThePartieg_
shall mutually agree up6h the mediator and. shalt, divide the costs -df mediationrequaUy-.
33. Consultant's Books and' keeords.
A. Consultant shall maintain any and all ledgers, books-, of accounts,,, invoices,
vouchers, canceW.checks, and other records or documen . t&evidencing or relating
to charges. orservice's, or expenditures.,irid disbursements charged to, the City' for
a minimum period bf. 0#00 (3) years or for any longer perlio&r6qu,ired, by'IaW,',
from the &116 of finaljDa*menVto Consultant p'ursuaritto this: Agreement.
B. Consultant 'shallm�lntain all db6uments and` records which demonstrate
performance under:this Agreeftient for aminimum period of three (3) years- orfor
any Ioner period required by1aw, from the date of termination or completion 6
Ion9 ,f
this Agreement.
I
C. Any, records- or d6ctimentsrequired to be maiiitaindd pursuant to this Agreement
shall be made available forih
Vection or;audit, at anytime during regular'business
ho4s,,-upon_ written- request the 'City Manager, City 'Attorney, City Finance.
Director,; or 4 designated ;representative - of these: � offiqlars. Copies of such
documents Sa!ha`;b'e-,pro-Vided - to the City for. ,'inspection at Petaluma Qfty,"Hall
when tmis
practical i6,& so. Otherwise;unies'&an-alternative agreed
�
upon,, le' records shallbe availablb,At,,.C.'Omiiltant'!s: address, �zzdicated for receipt
df notices iiithis, Ag-re'em'ient
D. Whale City ;has reaso'n''to 'belieVe,that such: records or documents may be, lost 'or
Ion,
discarded -due to dissolut' disbandment: or termination of Consultant's
business, City may-, by written request; by any of the above-named officers'.
require that custody of the rec6rlds'bgi,vento theiCity and that the records,land
documents be maintained in Petaluma City Hall. Access. to such records and:
documentsshallbe granted to any party authorized by Consultant,, Consultant's,
representatives,, Or Consultant's successor in interest.
7
10
„fid, R', .' 'lip Y, drL �i�• �ii , f, �'f •
.i
34. Headihq. The headings used in this Agreement; are for convenience only and are not
intended to affect .the 'iriterpretation or consttuctioliof any provisions herein.
35. Sulnrivai, All obligations arising prior to the`fetmination or expiration of this Agreement
l rovisi .,of this A” eemenf
and, all p gr allocating liability between City and Consultant
shall survive the"termination or expiration of' Agreement:
36. Entire. Agreement. ment, inci'odirig 'rthe,, xh>ibits attached hereto and
This Agree- � e .
incorporated .herein; constitutes the entire agreement between the Parties with respect to
the Services, and supersedes all :prior agreeriients or understandings, oral or written,
between the Parties in thus regard.
IN WITNESS WHEREOF, the parties hereto .have executed this document the day, month and
year first above written.
CITY OF PETALUMA CONSULTANT
City Managere
ATTEST:
Title
lvllww"�Jaj C_ �/v
City Clerk Address �^
APPROVED AS TO FORM: ✓ / l %-�
City Stats Zip
J9 -079,92 2
City Attorney Taxpayer I.D. Nw4er
APPROVED: :o d�fk '
Petafurna. Business Tax Certificate Number
DepartmenU irector
APPROVED:
Risk Manager
APPROVED:
Finance Director
file name:
nn ter, r+n nre��r •,r nr.narrnr+c enrinra mr.rn nn r>>�.r n�rn s�rnnne� rn:ti-�
EXHIBIT "A„
City of PetaluMa ,
Petaluma Municipal Airport ,
Aircraft Parking Apron Rehabilitation
Design Engineering Work Scope
August 2011
PROJECT DESCRIPTION
This project' consists of preliminary designs for the Aircraft Parking Apron (635,000 square feet) and
Southwest Taxiway (75;OQ0 square feet) rehabilitation at the. Petaluma Municipal, Airport. The project
area is depicted graphically in Attachment 1 of this Work Scope. The, estimated total construction cost for
all three aprons is + $21000,000,. Specifically,;,the project will consist of the'following elements:
➢ Preliminary Design, for',,,'Aircraft Parking A"pron, and Southwesf'Taxiway: Prepare preliminary
g g A Parkin ,A ron 635,GO&s 'uar )
des, n drawin s for�the ., ircr.aft" i g p ( q _ e��feet and Southwest Taxiway
(75,000 square feet), rehabilitation at Petaluma Municipal Airport including pavement design, grades,
drainage improvements, and construction cost "estimates.
➢ Aircraft Parking Apron Construction Phasing Plan and. Cost Estimates. Prepare aircraft parking
apron construction .sequencing plan and develop cost estimates for the duration of the construction
project. Develop -a phasing" plan that will evaluate alternatives for sequencing in order to maximize
construction projects with federal funding availability in an effort to maximize safety, efficiency,
and capacity.
➢ Detailed Design. and Construction Documents. Provide detailed design, construction documents,
.and bidding services for the portion, of the Aircraft Parking Apron and Southwest Taxiway that can be
rehabilitated within„the budget"established by the City. The estimated construction costs for this
work is $1;000,000: One or more bid, alternates will' be included ta'allow the City flexibility in the
amount of work awarded.
PHASE I. CONTRACT ADMINISTRATION
This,phase involves those activities required, for defining the scope of the project, project administration,
and project closeout work, including (but not limited to) the following, activities:
1".0 "PROJECT'SCOPING
1.1 Preliminary"Me"eiihas with the Citv,
Consultant.iwill confer with ;the. City to .ascertalh: project, requirements, finances, schedules,
and other pertinent matters, and,, shall meet. with the FAA„ if needed, and other concerned
I, agencies and parties on matters affecting the project, to arrive at a mutual understanding of
such matters with the City. "The Consultant,and City shall discuss what type of environmental
documentation (Environmental. Assessment ;or, Categorical Exclusion) will be needed for the
project. Any environmental documentation will be prepared 'by the City. Meetings with the
City shall determine the inebd for topograp'hical,surveying and pavement/geotechnical testing.
It is anticipated that"there will be a maximum of one (1) meeting with the City and one (1)
meeting with the FAA during this phase of the project.
"
Page 1 of 1 MEAD & HUNT, Inc.
�U:1201,11Petatuma-Parking Apron RehablPeta/uma Aircraft Parking Apron RehabSOW.revised.doc 1,2
EXHIBIT "A„
1.2 Prepare Proiect Scope of Work and Proposal
This includes preparing the Scope of Work and fee proposal and negotiating the contract
scope and fee with rthe City. This also includes coordination with subconsultants'for scopes
and fees.
2.0 PREPARE CONTRACT AND SUBCONTRACTS
This includes preparing the Consultant -City contract•and preparing subco.nsultant contracts.
3.0 PROJECT COORDINATION (Coordination with City, FAA, etc.)
Consultant will coordinate with the subconsultants, City, FAA, and other applicable agencies to
complete the work elements in Phase I.
4.0 DBE PLAN OR UPDATE (Not. in Contract)
5.0 GRANT APPLICATION AND ADMINISTRATION
The Application may be prepared after the project design has been completed and the bids
accepted or the FAA may, require -the Application Eo. 'be completed early ;during the 'design phase,.
Preparation of the Application will include the following:
• Prepare Federal 424 form.
• Prepare Project Funding Summary.
® Prepare Program Narrative that discusses the Purpose and Need of the work and. the Method
of Accomplishment.,
o Prepare the City's, Certification (Attachments 1, 2, 3, 4, and 5).
O Attach the current Grant Assurances.
Prepare an exhibit to be submitted with application.
The Consultant will review and submit the Application to the City for approval and signatures. After
obtaining the necessary signatures, the City will forward at least three copies of the signed
Application to the FAA for further processing.
6.0 PROJECT CLOSEOUT
Prepare the FAA'Project Financial Closeout Forms.and Report and submit to the City'for submittal
at the conclusion of the, project.
PHASE II. PRELIMINARY AIRCRAFT PARKING APRON DESIGN AND 'PHASING "(30%)'
7.0 TOPOGRAPHICAL SURVEYING
7.1 Coordination to Collect Existina Data and Locate Utilities
This task includes data collection and such as review of record drawings and available
existing survey 'information in order to gather information on existing topography and utility
information. This includes coordination for field utility locates with City and FAA. Coordination
will be done with survey field crews to establish survey limits, survey schedule, and available
survey control information.
Page 1 of 1 MEAD & HUNT, Inc.
U:1201IIPetaturra-Parking Apron RehablPetalunta Aircraft Parking Apron Rehab SOW.revised.doc 13
EXHIBIT "A"
7.2 Survev Control
Survey control will be established and used for design surveys. The Consultant will provide a
drawing showing the location of the existing or established control for the project. The
'Consultant will perform necessary bench loop and traverse procedures to verify accuracy of
vertical and horizontal control points. If applicable, the Consultant will, establish runway end
coordinates and runway centerline alignments.and tie these into the project'survey control.
7.3 Field Work
Survey work, shall include the Aircraft, Parking Apron and Southwest Taxiway as shown on
Attachment"1: .In general,'the survey shall ,include topographic survey (approximately 50 -foot
grid) of the apron and taxiway areas (approximately 710,000 square feet). All drainage
facilities, buildings, and i"rnprove,ments within or adjacent'to' the work area will be located and
elevated. Any evidence of. subsurface_ facilities will be identified.
7.4 Convert'Surv'evbat'a;for De'sian Software
This work includes, analyzing the topographical,surveying,data and preparing the data for use
with computer modeling. ,Included are the:following.separate tasks:
• Establish design coordinate plan with City to be used for CADD drawings.
o Input raw survey data into the computer program in order to sort data into company
standard layers for efficient analyzing.
• Verify survey data from previous project with latest field survey.
• Sort all data points by layers and description for computer,modeling.
• Verify surveyor horizontal and vertical control.
• Prepare digital terrain model (DTM) of existing ground contours, pavement edges,
roadways, electrical equipment, drainage features, buildings, fences, and other
miscellaneous entities.
o Generate.three-dimensional contour model from the DTM.
• Prepare and process data for pavement, profiles, grading and/or paving .cross sections,
and drainage features.
8.0 GEOTECHNICAL INVESTIGATION
1
8.1 Coordination to Schedule Geotechnical Work
This task ,,includes data collection and such as review of as-builts and available existing
geotechnical 'information to gather information on existing,- soil conditions and past
geotechnicakor pavement test results. Coordination will be ido,ne with the geotechnical sub -
consultant to.,schedule work and establish any work constraint parameters.
8.2 Establish Proiect Testina Reauirements
The Consultant will determine the type and frequency of geotechnical testing required for the
project. The testing shall consider such items as pavement type, design methodology, type of
wheel loading, and weight of design aircraft (6:g. less than 60,000 lbs). The Consultant will
use this information to perform the following tasks:
Determine soil boring locations and frequency of testing.
Page 1 of 1 MEAD & HUNT, Inc.
UJ2011 Fetaluma-Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOWrevised.doc 14
EXHIBIT "A"
• Develop a project -sketch showing location and coordinates of borings.
• Determine soil sampling locations and type.s'of soils' testing'required.
8.3 Field and Laboratory Analvsis
Perform up to 20 borings in the development area to a' depth of 8: feet below the surface level.
Identify the depth and condition of all pavement layers and obtain samples of the subgrade
soils for laboratory analysis. Laboratory analysis shall include soil classification,
moisture/density relationships, Atterberg limits, plasticity, and up to two (2) CBR tests for use
in. pavement design. The findings of the geotechnical investigation will be contained in a
Geotechnical Report for inclusion in the Engineer's Design Report.
8.4 Analvze Data
After receiving the testing report from the geotechnical firm, the Consultant will analyze the
data and.any existing geotechnical data received from City, consisting of the following tasks:
• Review geotechnical recommendations.
• Determine appropriate data for pavement design.
• Input data for computer modeling with topographical survey data.
• Prepare pavement data and soil information for'incorporation on plan sheets.
• Evaluate existing pavement sections for potential recycling and reuse.
9.0 PREPARE PRELIMINARY DESIGNS FOR THE AIRCRAFT PARKING APRON AND
SOUTHWEST TAXIWAY
Consultant will prepare preliminary designs and set rough grades for all the Aircraft Parking Apron
and Southwest Taxiway. Grades shall be in sufficient detail to ensure future construction conforms
to the overall surface drainage plans for the entire apron.
10.0 PREPARE FAA PAVEMENT DESIGN REPORT AND FAA FORM 5100
This task will consist of using information obtained in .the geotechnical investigation to calculate the
required pavement sections required to support the design vehicle or aircraft using FAA Advisory
Circular 150/5320-6E, Airport Pavement Design and Evaluation.
The following effort will be completed under this task:
• Determine the current and forecasted aircraft fleet mix, based on data from the Master Plan.
• Verify the ;pavement section based on accepted FAA pavement design programs. The
applicable design program to be used is FAARFIELD. Evaluate interim and ultimate pavement
strength.
• Evaluate effects of pavement profile on adjacent operational areas and future runway/taxiway
pavement rehabilitation.
• Calculate, sub -excavation or undercutting subgrade for stabilization, if necessary.
• Review proposed pavement analysis with FAA Engineer.
• Prepare ,pavement design narrative to describe the design procedure, historic design, and
justification for the FAA and City.
• Prepare FAA Pavement Design Form 5100 for each separate pavement section.
• Submit the pavement design form to the FAA. Upon approval, four copies will be returned, and
distributed or filed, as necessary.
Page 1 of 1 MEAD & HUNT, Inc.
U:120771Petaluma-Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW.revised.doc 15
EXHIBIT"A"
11.0 PREPARE'. PRELIMINARY PHASING 'PLAN
Preliminary Phasing Plan will be prepared •to,deyelop°transitions between projects to rehabilitate the
Aircraft Parking Apron and Southwest'Taxiway over severpI FAA grants' and construction, seasons.
12.0 PREPARE PRELIMINARY COST ESTIMATES: ;
1.2 1 sCalculate Estimated.Preliminary;Quantities
The�'ConJ u'tant'w11 calculate necessary quantities for ,the various work. items. Quantities will
be consistent with the ,,specifications and acceptable quantity, calculation practices.
1.2.2: ,Prepare Pre liminarv'Cost Estimate
Make recommendations on'phasing the project',to meet any known budgetary constraints..
13.0 PREPARE PRELIMINARY DESIGN REPORT
During, the'preparation of the preliminary plans and specifications, a Preliminary Design; Report will
be prepared. The report will include the summary of the project, geometrics; pavement• and
electrical design, drainage design, pavement marking, environmental issues, phasing plans, and a
project schedule. The report will contain any alternative design concepts that were investigated and
evaluated. A construction operation plan .will be 'included as well as an Engineer's' Cost. Estimate;-
Potential
stimate:Poten,tial bid strategies 'will be 'dised
cuss: The :Standard, FAA format for an Engineer's Design.
Report will be used for the: Preliminary Design Report
14.0 PREPARE PRELIMINARY PLANS (60%)
PreliminaryPlans, will be prepared,depicting proposed improvements .for the Aircraft Packing _Apron
and Southwest Taxiway (approximately 710,,000, square feet). It is the intent of this section. that,
these preliminary .plans will serve as the master reconstruction 'drawings : for the. entire, apron. area
and that from theseplans; individual 'projects will be developed and detailed .in. Phase Ill„ Final
Design; based on available budget.. Plans developed during this phase of work shall include:
Construction Safety°and Phasing Plan
O Grading.and Paving plan
® Drainage''Plan
O 'Typical Cross Sections. _
.Aircraft Parking and Circulation 'Plan
Additional plans, will: be developed during the Final Design ,phase to detail specific projects for
bidding and construction.
15.0 REVIEW AND PREPARE ENVIRONMENTAL .DOCUMENT'ATI:ONS, CATEGORICAL EXCLUSION
FORM.
An Extraordinary Circumstances Submittal will be prepared using) the May'2006 template obtained
from the Western -Pacific Region of the FAA. An exhibit will be prepared, depicting the proposed
project. This submittal, is intended to provide the'FAA,with,data.',to support, issuance of a Categorical
clusion for the pro
Ex ject: .A.draft `submittal will be provided to the City for"": review and comment. A
revised version of the submittal will then be -provided to the. City for submission .to the FAA. The
Page 1 of 1 MEAD &'HUNT, Inc.
0:120117 Petaluma -Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW.revised.doc
IR
EXHIBIT "A"
Consultant will make any revisions, requested'b.y.,the' FAA'and provide a final version for submission
to, the FAA via- fhe City.
17.0; PROJECT COORDINATION, (Coordination with City, FAA, etc.)
Consultant will coordinate with the subcorisultants, City, "FAA, and other applicable agencies to
complete the work elements in Phase II.
18.0 PROJECT 'MEETINGS "
The Consultant will arrange and lead the meetings asdescribed in the subtasks below. The
Consultant will produce drawings and handouts'as'needed to conduct each meeting.
18.1 Present Preliminary Desian, Alternatives,: and Recommendations,to Airoort
The Consultant, will prepare for and conduct, a meeting at the: Airport to present the findings of
the preliminary engineering phase and any alternatives and recommendations for the project.
18.2 Coordination Meetinas' (with FAA, Local aaencies, subconsultants, etc.)
The Consultant will conduct additional coordination' meetings) at the Airport (or other named
site) as needed'. In addition to .the meeting described above, it is anticipated that one meeting
will be required with the :FAA during the preliminary design phase.
E. I11. AIRCRAFT PARKING APRON AND SO. HWEST
PHAS ARKING TAXIWAY FINAL DESIGN
(90% AND•FINAL)
1'9:0 PREPARE FINAL PLANS
Based on the Preliminary Plans and the review comments on the Preliminary Design Report, final
plans will, .be prepared for Phase 1 of the Aircraft Parking Apron ,rehabilitation and Southwest.
Taxiway rehabilitation. T,he assumed construction budget for the projects combined is $1,000,000.
The plans shall include .bid alternates; as, necessary to allow the City "flexibility in the amount of
work actually constructed': The following list of drawings will be used as a :guideline. Additional
drawings may be added during the design phase,, if required.
General: "
G=001
Cover Sheet, Sheet Index and Symbols
G-'002
Legend and Abbreviations
G-021;
;Project Layout Plan with Survey Control
G-.081
,.Cbhstrubtion''Operations and Phasing Plan
Civil:
General
C-021 Erosion Control Plans
C-031 ErosionlControl Details
C-051 Demolition Plans
C-061 Demolition Details
Site
C-101
Grading and Drainage Plans
C-301
,II
Typical Sections
C-311
Paving Details
Page 1 of 1 MEAD & HUNT, Inc.
UA20111Petaluma=Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW revised.doc 17
EXHIBIT "A"
Storm Sewer
C-441 Plan and Profiles
C-451 Drainage Details
Marking
C-651 Marking Plans
C-671 Marking Details
X -Sections
C-901 Cross Sections
20.0 PREPARE SPECIFICATIONS
The Consultant will assemble the technical specifications necessary for the intended work.
Standard FAA specifications will be utilized where possible. Additional specifications will be
prepared to address work items. or materials .that pare not covered by the FAA specifications.
20.1 Prepare Technical Specifications
The technical specifications will include, but not be limited to the following items:
o Mobilization
Earthwork and Site Preparation
• Lime -Treated Subgrade
o Pavement Cold MilliPulverization and'Recyc.ling
o Aggregate Base Course (Caltrans)
• Bituminous Prime Coat
o Pavement Marking
o Pipe for Storm Drains
o Catch Basins, Drop Inlet, and Miscellaneous Drainage Facilities
• Portland Cement Concrete
o Asphalt Concrete .(Caltrans)
o Tiedown Anchors
20.2 Prepare Preliminary Contract Documents
The Consultant will prepare the preliminary contract documents including -Invitation for Bids,
Instruction to Bidders, Proposal, Equal .Employment Opportunity Clauses, Construction
Contract Agreement, Performance, Bond, Payment Bond, State Requirements, Federal
Requirements, Bid Schedule, and. General Provisions. Preparation will include establishing
the location for the bid opening, dates for advertisement, and description of the work
schedule. Contract documents will be prepared as early as possible during the design phase
and submitted to the City for review. Also review and incorporate the City's General
Provisions and Contract Clauses, as required.
20.3 Preoare Preliminary Special Provisions
The Consultant will prepare Special Provisions to address, or expand on, conditions that
require additional clarification. They will include but are not limited to the following items:
Description of Work
Page 1 of t MEAD & HUNT, Inc.
U:1201 I Fetaluma-Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW.revised.doc 18
i
EXHIBIT "A"
o Haul Roads/Project-Access
o Airport Security
Work Schedule
Pre -Construction Conference
'Sequencing of the Vllork
o Limitations oh,, Contractor Operations
Closure.of AOA's
o Accident Prevention
Underground Cables/Utilities
o 'Additional DBE/Cerfified °Payroll ,Information
o Liquidated Damages'
o Construction Operational Plan
• o Safety Standards an,d f mpacts,
Grade Control and Surface Tolerance,for Paving Work
o Construction'Safetyand Phasing Plan
o Operation and Maintenance Manuals for Equipment
Special Testing Considerations
o Project Closeout Forms
Construction .Superintendent
Security Requirements
Precedence of -Specifications
o Disposal of Waste. Materials
Contract Time
o Temporary Facilities for Contractor
20..4 Preoar&General Provisions
The;,Consultant will prepare General Pro.visions in conformance'with current, Agency -
standards. The Consultantwill preview Agency's standard,G'eneral Provisions to''ideritif,y
1 confl' FAA"re wire is and will subunit an." redo
g approval. �.. - - -
any„ acts with q men. y mmended modifications toithe `
A ency,for a - r val.
21.0 PREPARE' FINAL SURFACE DRAINAGE ANALYSIS AND STORM SEINER DESIGN
Using the .findings from the preliminary drainage analysis completed in Phase Il, final surface
drainage and storm sewer design will be completed in accordance with standard engineering .
practices, local requirements, and in accordance with the FAA Advisory Circular 150/5320-5C,
Surface Drainage Design.
22_.0 'PREPARE AND. SUBMIT FAA CONSTRUCTION SAFETY AND PHASING PLAN
The. Consultant will develop a Construction Safety and Phasing Plan (.CSPP) that complies with AC
150/5370-2E. This plan will be submitted to the City and FAA prior to the start of construction. The
CSPP's primary purpose is to identify project safety concerns, requirements, and impacts prior to
making arrangements with ;contractorssand other personnel to perform work on, an airport.
Page 1 of 1 .
W201 Apron RehabT6tatuma Aircraft Parking Apron Rehab SOW revised doc
MEAD &. HUNT, Inc.
19
EXHIBIT "A"
23.0 UPDATE AIRPORT" GUIDANC E SIGN PLAN._(Not'in Contract)
24._0 EROSION CONTROL PLAN
The Consulfant'will .develop an Erosion Control Plan for the project that is in accordance with Best
Management Practices. The plan will detail types of erosion control measures recommended for the
'Site, in! addition, to, other information needed for the NPDES permitting application. This information
shall include (but not limited to):
® Project Location
G Size'of Disturbance of Project
Amount of Impervious, -Surface
Hydrologic Classification of Site
• Receiving Waters
a Site Drainage Overview
25.0 PREPARE SPONSOR CERTIFICATION OF ENGINEERING AND MODIFICATION OF
STANDARDS.
The Consultant.will complete the Consultant Cert'ificati'on verifying the plans and specifications'were
developed in accordance with Federal .guidelines. If .necessary, .the Consultant will also, prepare a
Request for Modification of Federal Construction; Standards if found to be necessary for the project.
The'certification will, discuss modifications required under the Bid Packages. The Certification will
be submitted to the City for`acceptance. Signed copies will be forwarded to the FAA along with .final
plans,, contract documents,, specifications and Engineer's Report. This will also'be part of the Final
Engineer's Design Report.
26.0 PREPARE COST ESTIMATE,,AT,60% COMPLETE '(Inciuded'in Phase, ii)
27.0 CONDUCT PLAN REVIEW AT 60 COMPLETE (Included in Phase II)
29.0 UPDATE PLANS TO 90%.
Based on 60 review, comments and available funding, update plans to reflect anticipated project.
'30.0 UPDATE SPECIFICATIONS TO 90%
Based on;60% review comments and available funding, update specifications to reflectariticlipated.,
project. + '�
31.0 CONDUCT PLAN REVIEW AT 90%COMPLETE
Following the completion. of the plans and specifications, the'Engineer will submit a set of drawings
''a" and'specifications to the City for their review. A meeting will be scheduled to make a final inspection
of the project. The project will be reviewed with the FAA to obtain their concurrence with the design.
32.0 PREPARE AND SUBMIT FINAL PLANS AND SPECIFICATIONS
A final set of plans., specifications, and contract documents will be prepared which incorporates
revisions, modifications, and corrections determined during the City's review of 'the 90% submittal.
Current wage rates will be included 'in the final specifications.
Page 1 of 1 ME_ AD & HUNT, Inc.
U:120771Petaluma-Parking Apron RehablPetaluma Aircralt,Parking Apron Rehab SOW.revised.doc
20
EXHIBIT "A"
e
33,.b-. PREPARE AND SUBMIT FINAL COST ESTIMATE
33.1 Calculate Estimated!FinaI Quantities.
,33':2 Prepare Final Cost Estimate
"
Using the final quantities calculated following the completion of the plans and specifications,
the Consultant will prepare the construction cost a"stimate. The estimate will be based on
:information obtained from previous projects, contractors, material suppliers_, and other
databases available'.
34.0 PREPAREAND SUBMIT FINAL ENGINEER'S DESIGN REPORT
During the preparationof the preliminary Plans and Specifications,'the Consultant will prepare and
submit to the City "a "Design Report." For purposes of this. agreement, a Design Report Imearis a
report that'includes a summary of, the project, geometrics, pavement iand electrical design, drainage
design, pavement marking, environmental ' issues, phasing plans, a .project. schedule, and, any
alternative design concepts that were investigated and 'evaluated by the Consultant. The
u Consultant will create a construction operation plan .to be included in the Design Report,;a'long with
an engineer's cost.esti mate'. 'The Consultant will include .and discuss in the Design Reportlall',bi'd
packages. The Design Report shall comply with StandardFAA Requirements for such reports',
which are as follows:
® Introductions
® Project Background/Purpose'and Need
• Airport Operational Safety (reference Federal Advisory Circular 150/5370-2E)
U Design Geometrics (reference Federal Advisory Circular 1:50/5300-13 CH 11 or 15
Pavement,Design Analysis (reference Federal.Advisory Circular, 1:50/5320-6E)
C Drainage, Considerations
Electrical Considerations
Pavement Marking Considerations
• Design Alternatives and Layout Sheets
o Design Recommendations
0Construction Estimate
Project Schedule Summary
35'.0 PREPARE AND SUBMIT A DRAFT CONSTRUCTIOWMANAGEMENT PLAN.
A special' condition is required in all grants which'" contain paving work estimated to exceed
$250;000;, The special . condition requires the, sponsor to furnish a detailed construction
management plan to -the FAA for approval before the start of;construction.
36.0 PREPARE ADVERTISEMENT FOR BIDS
Required advertisement dates and bidding dates will be established by the City. Consultant will
submit a copy of the FAA Standard Advertisement for Bids to the City for distribution to the local
papers and selected publications for use in advertising the project. The City shall pay for the
associated cost of advertising. Consultant will notify'applicable trade journals (Daily Pacific Builder,
Daily Construction Service, etc.).
Page 1 of 1 MEAD & HUNT, Inc.
U.,12011 Fetaluma-Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW.revised.doc 21
EXHIBIT "A"
37.0 PROJECT COORDINATION (Coordination with City, FAA, etc.)
Consultant will coordinate, with the, subconsultants, City, .FAA, and other applicable agencies to
complete4he work elements in Phase 111.
38.0 PROJECT MEETINGS
The Consultant will arrange and lead the meetings as described 'in the subtasks below. The
Consultant will produce drawings and handouts as needed for the purpose of conducting each
meeting.
38.1 Final.Design Review
The Consultant will, prepare and conduct a meeting at the Airport to present the final design
documents.
38.2 Coordination Meetinas (with Citv. FAA, local agencies, subconsultants etc.)
The. Consultant will conduct additional coordination Meeting,(s) at. the Airport (or other named
site) as needed. A total of four site visits are planned during Phase III.
PHASE IV. BID ADMINISTRATION
39.0 FURNISH BID DOCUMENTS„„.
Consultant will provide one set of camera-ready bidding documents to the City for reproduction and
distribution to interested contractors and suppliers.
40.0 RESPOND TO BIDDERS QUESTIONS
During'the bidding process, the Consultant will be available to clarify°bidding issues with contractors
and suppliers, and for consultation with the various entities associated with the project. This item
includes contacting bidders to generate interest in the project.
41.0 PREPARE AND DISTRIBUTE ADDENDA
Consultant will issue addenda,as appropriate to interpret, clarify, or change, the bidding documents
as required by the City or the FAA. Addenda will be made available to the plan holders either
through mail, electronic mail, hand delivering or via facsimile transmission. Any addenda that are
generated as a sole result of the City's error or omission will be considered as, extra services and
the Consultant will be reimbursed for this effort as an amendment to this contract.
42.0 PRE-BID CONFERENCE
Consultant will arrange for and conduct Pre, -Bid Conference. The Project,Manager and, „Project
Engineer will attend and conduct the Pre -Bid Conference with potential contractors and the City'to
review the project and answer questions. The meeting will be conducted at the Airport and will
include a site inspection: Meeting minutes will be prepared and distributed.
43.0 BID REVIEW AND BID TABULATION
Consultant will advise City as to the acceptability of any subcontractors, suppliers, and other
persons and organizations proposed by the bidders and as to the acceptability of substitute
materials and, equipment proposed by bidders. The Consultant will prepare a spreadsheet that
includes all bid items for the purpose of evaluating the lowest bidder. The Consultant will input the
as -bid unit prices into fhe spreadsheet and verify mathematical computations of, the bids. The
Page 1 of 1 MEAD & HUNT, Inc'.
U.120111Petaluma-Parking Apron RehablPetaluma Aircraft Parking Apron Rehab SOW.revised.doc 22
ti
EXHIBIT "A"
Consultant will then. provide, recommendations 'to 'the,. City as to the name of the Apparent Low
Bidder.
45.0 PREPARE RECOMMENDATION FOR AWARD
The Consultant will prepare a Recommendation of Award for the. City to accept or reject the bids as
submitted. If rejection is ,recommended, the Consultant will supply an explanation for their
recommendation and possible.alternative:actibns the City can pursue to complete the project. Once
the Contract Award is made, the Consultant will distribute 'the 'bid tabulations at the request of the
City.
Page 1 of 1
W201 Rehab Petaluma AucraltlParking Apron Rehab SOW.revised.doc
MEAD & HUNT, Inc.
23
a
is
ii
H �
T �
W °
24
O
a.
0
Qa
Q V N
'
Q
'Q�„„ L
V f
c
a
Z F--
o
�`"
Y
W
<
O d O
N O O
Q
{� s
4 ea cp
�
L
���
aC
LL D
G
ao�1
A
�
I.L co
V
Q
�Z
w
¢a
a
T
r
LL
O
�Vf
� ftl
a1
ctl m
0
�
0
a
is
ii
H �
T �
W °
24
'A,.
M1
EXHIBIT "B"
COMPENSATION FOR SERVICES
For the Design Engineering; Services as outlined in Phase I Coiitract.Administration,, Phase II
Preliminary Design, Phase: III Final Design, and Phase IV Bid Administration, the Consultant will be
compensated p sum amount ofOne Hundred dTwenty Five hod Dollars ($125,000.00).
wbk lPyment in proportion to the worcomp d bas on progress reports submitted to the
City with each
pay request, Payment for satisfactory performance includes,, without'limitation, salary,
fringe benefits, overhead; and profit.
Page 1 of 1
UA207 LlPetaluma,Parking Apron RehablPetaluma Aircraft Parking'Apron+Rehab SOW.revised.doc
,I
MEAD & HUNT, Inc.
25
I r, p
m O O'ppO co! P,O G
W'0'�f9 ��Kn SLV ,CD
pQ
Nw Ny < N A O
N yr R'
N� r
O
m
o ,
N O
N �
W
o a
V tiU cr
x3 EP m W .
WI gym.z_
m N W < W z
W
F j
so a
wo;mmmm cc F
0, Glp -a000 o 1O- gg O
O
FL m
m
0 z
Y _ �
L 4
m G
7Im < 0
a �
C m
•W bN°y .Q, �C , 'O�. oONQ 0O{Ip'i SD1 OOOtOh''oODl OON'S9, CLL ,NIAoN IoID-a? OID 'oN NoMo ooGP a�o,0000W oM.�r'�lOO9 O�"OCID N'DNIW MQ
$S4 ,0{ 0S0OoOOO0O�00fONOWHOpS RNI5KOp%g C'o$
OMwNOci,ciVnMWA
O NYCM
rO•
CO
NO"OI tD fD fD N 10
C NN Zm ��� �(¢�4r1dt,;;f/J !a SP �y ICVrO
'�R :16a C„ z tli d!' 49 fA Vi vi,V FNMVI'(9 Vi'A.f919'�i/i Vl �fll,Nl. �'.� 'M Y9K rN M� a
y, �4U pyro I I m: O
"r Cl d 5 w'u�I O ' E c z u IT
U3 mmm:-, cc $,m `a°n- ¢
aaoa. a, S WW N.c czs o�, p„
0''
F p 1 0
¢RVWI OG' ia g'o O'7sZ `m� -c z
h'.a ;. �a E I'� z' q'- '3'y e`6 'O
ir
p a = p,Z m n �4 U J U m Q W
a Z c w ~ G �i:'E m c Z X•'d U m U °' c w .W. Y c 4 N
c 6, Q '.2+cn rm ¢' o W 4 p m Z c e'�o 0'3 aUu3Um 4 1sg .q W
o b 'c)E a cwt w ori. my� g m m n ES a U.
4 h ¢ cn:'A > 'a ¢-m L°'W mT¢mmm, �, '4 '94 tea' p
c,r� ow:^ O'4 u € c m m m c c,c �� Y ffi..�'.m '�' m tG i'•
'Q c m c C07 .01� �;n U o m'I ll aa c o ni n c m c S m sE,c Q,W lLL l% q� c a,
"•'w.- 2` 2• Z• ro': m: o 6 _' 9 a'.4 ��•-'o B r� E o � E'' L° t'
'W 3 �o, m!c b,c.c9 U, b _ Ua y' E,(,a.... ., ...',� E. �a ',$ U p m Ut0 Z
? al m. m U. a- ro'w
C :0: a>,� C c m w 'R fn ...Oa'O W'K,O ',N �,�-3.= c W W Q .'"LI
M'S fq-'n �`E am.:0y y':ic �,��0 W.i, m �co,w tON m-�c � m0`m
acE v a p$4 m=m bea Q a cov'f ma.aao cpm '¢,
t1 p O o p o. m' o � p 1.� m, a m S u 14,ii c nc� m U U d All: m m .cn m Q �.V
rgtU v U_ m a$ c ti a a`. a m ¢- m U m a i 4a y •m' a
W E -.=° a W ,p . m m m 12!e Ell � Y., 'w � w m @. @ @ m c,.4 m @ s2 m '�, a L @ �� @ m pil I'c''i Wy m�. o m,'4 n �'c,Q� W
=vm O,am"V. ." Y � m� mmmm,,o .n 40 a�m�m'I o:�m,-So �,'y:a'o I� i .Q;o �o j0 m�nar�i&,O!'d~
m,no W c m m Y ty Q.nnn m'„ Y na'n ; an 2i
o,m o o' o o mmm a m
aD`a`aot�a`ir 'at'lm7a_a_aa,aa`'aaoaa` uh a ZL6'aw`o''aao»oa`a`a`a`•aaa`wh u¢aa'mmawP q
R,qo O 9 O O P aO'O jH
. N r7 h m .. .. r n N �i' N N N N N (4i m M to N .•" n h a�• m< a< •v V T�
26
I
. II
I
I
it
2/
S
yr'
e
oo' --'o
•oo l�•o'
o
o�,
o
o
o
o$'
•oo
job
o
�i,o�do
'
oa ao,00000
$o00000o g'I�,
p
O1D000'00000 '
a
W
I
,
;5 SR ac0oco
a O O p o p
N
f91i9 19 tl✓ X
' m
.
� O V
ti •
�
O
0
h'
000ppp C
,'' �� � Y O N O 0 0 0
F
2
•
OO
O,O
00 O
O
O
OQ
w 0
O
O o 00000000
z
�O,
i
Z
Q
C
O
yO
W
o
O
o
0
o
a
a
0 0 0 0 0 0 0 0 0 0
lr
ass
O
O O O Q
ol
O
O p
lo
O 0
O d
.19 0
D 0 0 0 0 0 0 0 0 0
W YI
Z
;190
�Fa
S
oo'b�.
S
o�
S
o�
S
n�,
a
N�
o�,
0000000000
l
I
m
6
N O 1 p 0
O
N
0
R rOD
O
b
`Q Q
O
?
O a O O O N O O O o
aC".O�
ON NN
10�
OD
OIQ
'O
o�i000PO0O000,
�mmmmm
(mpmp10y,11Ei.Am
Q
°
O
,� G� m. 6 t t
561
'E N•
>t
A m
b —,
S
0
m,
'cE!
.pc "E
-E v
"E
:v
�Q W
a
V W
W
W
b .1Yq
W
12
z
O a`
w
�-
2/
S
0000 O 'I.Q909 I$ 000 OO- -pop OS 00 OPO ---OO S OOd� SO r ',0 00 O Op O
app �p P
p p 4
MDQ fW m0 e< Q N N iV N R ON's
„ W lq,.o N! �r'N W N O
' Om,E = yr M N M �N l a9N MM `fA.fA" N .Wm tlNf9189 f9' N� � q b3 eA C
N m
oand Ott rN<M
Lo oopo Op OObd OD 00000 0_ G o0 OG oO 'QO ,00000000� o� '00 00 0o
W O o O O G O o O
Opp 0 0 0 0
WO 0 e O m I S
L� O O O R O 4 N Q O+ V W a o
L N-
0 0 o q o o �Q o $ • d
PPbO O 6606 O 000 OO O O{{O NO N$ NS 000 o oo. O tl q
L m N S
f9 K W 0 0
U m'O 4 O • R O f O O O O O R O I�
00 0000 O O bb O O O 00 0 O 0 0 0 0 000 O O 00 O O
M pp
W
d
,C � y� N_N C•N iD � '-o c O o O � m o P
ua77 f0 O y e�
IT
voiQ �b� mb rN<N 010 a00 <W :dm rN cOC .�� m•$! ON'fMVpO �O oq ON. N r^'
j ^ O
r ch
O
O O. ON
NNCN�OONONOo OI
!I,
! r
I
Qr
R
R P 010O
V N
'`Cv GGOC OOCO�I�� NOO NOO O-NOI. tl'N Or f`N NO 0000 00 rd� PO _
p s
d�
. C t O O Ct O O O
,=U L U UU. L U - LU LU �U U! U L U
iCm m ImE m m eek m E4I E 7E o SE E
V m 7 ro �E I'r -aIS
m � Em' .Em r '8EP E to Sm
E 'E E E.
ae'K 3 P1 W e
Pm a.gy W $oa W = w a. w. I,pa4 w I c.w. m w mi
uj
o_ o O'w
n o
!e �
''
¢
00 o P m
. S .o°OtoiLcv mUu`~9iiEma`H_,'' P $ I.°va ;IL g'r> o ,'.�ie o I E I�inW o
4
u 2 n r ery- r m16 d 6,N,• Ci n cl r N ,� m G'
28
I
O Q
S
4 UOJ• 0 0 0 0 0 0 0 0 8
�r
1•
O
- D
r W!2 Ni- h OiMHeMtM dKM
U
U =
S
W
0
�
r
s
n
�am000?�agoo
q� N O O M n 0 0
Q
0 11� tl
ii O
•
a
Z
C?
mb
�
N
Q u�iQ FOV0000
.�
Q
z
o�
ov
o�
0000000000
D
I
O
a
S
$
r
a'
r
a
a
LO
o
00
000 00000 0 0
,.
F
a
g
O
�
O O
n O O P 0 0 0 0 0 0
gO
L M
g
F
a
G'
tl1
vvvvvvbo
d
wa
ww
�
_
0.
oa
o�
oPo vo oo'P von
��e�
x
g
'
o
OO
O
C
W
yN
�G
n
O FO CO'JOO�G
Y m
G
Gm O
O O�
O O
0 0 0 0 0 0 0 0 0 0
Q
..I
Im
u
0 0 0
$o
r��ot-��Soos
'
C
D J
qqq
O
y
i q
O
m
ao
E
x��1O
a,95
W
r
m m
U
6
'b
ESE
E
c
y m
IL
E
Ie
S
B
0
fi
r
s
n
Ie
2
• � ., Irl 'i III „ a i
Cl■
000ppoog.oaa,000 oo'oo
a $
o0o g
o�'
o$
.S
q$
NN0w
2
K N
ci
I
I
d
, JY S
N O •a c7'N O I+ N N W' W d Q 'I W if l0 cR,
'i d b
N r N m
r
I,^
O
A
_
Y
s 4 ;'i"'-
p•o c•a n oo a o' 0 0 0 o o 4 0
a o o
, 0 0 0 ,fS o�
�o c
', o g
� ,'o $
OR
Y'o
oovvbo -oo oPAo' oo oo
�oo'a
N�
c�
;pcl
,00
Ap
ImmW
L
O N P •- tl' N N N N N N N N N
F
N Cf
00
•_
F.H
.
W
,
i it
. i
�
•
,y'jp
AIO C•000 QOO ;1 C•00 00 bC
O 00
000 OR
0o0
00,
"
-
p
Lf wN O+
0.00000 OCrp 000' 00 OC
O 0,5Opo
w
O'i
.. I9
O6
Nf
O�OQ
w
M
O�
M
•
000 00 O p C b OP O, 00 00
O 00
1000 'O 0
O�
O m
06
6
G d
L C yf _
CI� VpJ
C5
._
€.4—N—t.
N � N V
w
dl
.O
cGa
d "g1'N
tea.-
A T•,
�
,•�
b
N
N W ffl �
N
w
N
a;y
w
pCO
SII
r
g
P
o
'0IL
0
w
,»
7i
v
pp
L43
> 1 U
C CU
LU
AL
121
E
uy'?E!a„,a
E
�g g�E'
£
a�NS
►i
a
FN
"a�p o
hp�
7�4
pQ
4.
r �-
t
Nl
131 ,
ly
r'm o N
C G C
4
e y
'�'� Q `s a s 9' _ o F B
1
43
am c=s z
iLL
m,
'i NV•17 ���N O.�aI�a��S'�XV
QrNq'm
.m m
�p.'pm
U
�I��Uf�V
,W
ya
;
•'N
e��
6 'Q
(m7 ch c7 ch C7 c7 a v v chi o :o c5 "c5 u U Z U J
w 0
;, a a a a
d
CL.
•� ,uj
A E
1
•I
!'o 6.6
2
• � ., Irl 'i III „ a i
Cl■
oo �' 000 •�o� o$ og�
^'e
I
I'
II
i
0
31
p o
In W
o
p b
14
4
uo
0
In
00
00
on o00 00
p
_N�
0
,off
0
o�
F.
0
0
o
In
� ct
oP
In o
o
0
ori
0
c
o0 00 eo;
b�
'oo
F
41 '.Y'QO
00,0In OIn
:O�
In
,Od
Q O p
O
O P,
O
o II
p
N u
M N
19
69
1A M
t9
!n .
pp qp
p0
p
S
00
•
I
1 O
O
r• O_N
0 0 O a O O
w. w Ei
o'n
b
y'•oo
W
N
x�al:oo�ls ooY:•,No
o
o
doivo
„Pp
-
4e,
LU
In
U
_ U
U
L00
«'
IL
.,�•
E�
�,5 E
'” ,gym 'iSW E ')I�
.E E
'E
E
E
'
1''a""'�
N
N
N00
1F}O. N'
fE
R
W
aa
�_
In iq
n
:4
o•.
�.� g b a
a �pp
'
41.
I
I
I'
II
i
0
31
32
r
o
z
i
q o
'66NiO
6 CS w:609
rj rz
vi
We 9 -.9 bc
j=
cc
Q�
Do cc
coca . . . .
cW
No
c
o0
cc
Q6
-8poi
oN
oo.p,0600.Q
c
:us
W
W.
So
N N
r r
N N
N V N N;
0000000000
0000000000
5.1
IC
;E
` Zi I'm = E 19
.
'c - I b)
is
lo
ga
=
o
S
�:S" l Z 'B
�
Z
9 u
'� 0 0 0
A
E
E
I
-o
c o
rn
83
c
w
M nj
x �F=
we
a .2 0
E
E
L)
W
z
w
'c
-sp,
a
(L
-9Lu
—lE
-
rl 25
c
o
o
L. u:2
CL Q Q
a
G o
IL
32
r
o
z
i
dl
33
0..S
000g
88
al.
o�oopopaoo�oo�
NN
!tlN
4=N
p$o
tlid
•NN
hN
-
I^Y
^_
N
"��,
Ma1nr6! 6 Mfg 6 gE9ci 6.6
� �;
pr
'W :,.
'' �QQ 'E
��'
INN
as w
I:roW�
•in h
I � !» n
^» ae
i'vi '..'
in' ' ' w
?O
i�!'i
:.. I
:
G
•
m 000040 doh P O 0/
,
'
'
x
� INS.• O IqR 10m � O O y O N �
11y},(..
" V
� ��, Vl+iN�lYil�y lq�f9 IY
•
'F�
n
w
r
o
m
a
nmgaFoopdoo
r
�
�
Q
' q
0
0
otl
o
�
4
o
Q
I
1'
it
OOOO tl000 C 0
a'
O
o
0 0 0 0 0. ao q q
Ly'M
F
US
0 0
q 0
q 0
O G iq
0
O p
O 4
4 0 0 0 0 0'4 0 0 0
w
;qq
..
g..
„ c c N
o •y
'a O
q
q
o
c
o
o
'qd
QQ
o000000`
0 0 0
P
Ix6 n'op
rN
a0
N�
�q,S
'O�
,COQ
Oo0 .0.0000
N
r0
ir.lr
m
••L" O
O
O
O
ci
O
O
O
o
O
0 0 0 O O O O
'.:.
n.•i
1 II' ': y�, O- -
h
I?N
Cci��,
Lc�i
Lo
$ci,
gu
g
cr.soo'Soo
3
E.
E
Se E
E
S E
E
E
E
2 E
E `m3
< 0
Eco
��rC(
li
FAN
•+'m'
d
e°
a
OE
E o
10
E
E
3
a .0
e
J C
w
w
r w
O@
m 0
q
m
a
a
m
U '
P
a
m l' :O
0:
n
m
m
a
w
dl
33
INSURANCE REQVYRE_MENT&
Consultant's performance of the Services under this Agreement shall not commence until
Consultant shall have obtained all `insurance °required under this paragraph and such insurance
shall have been approved by the City Attorney as, to form and- the :Risk Manager as to carrier and
sufficiency. - All requiremehis herein, provided shall 'appear- either in the body of the insurance
policies or as endorsements and shall specifically bind.the insurance carrier.
Consultant shall procure and maintain, for the duration of the contract, all necessary insurance
against claims now and in the future for 'injuries to persons or"damages t6 property which may
arise from or in connection with the performance of the 'Services by the Consultant, the
Consultant's agents, representatives, empl'oyees,; .and subcontractors � Req u re'dprofessional
liability insurance shall be .maintained at the level specified' herein' -for `the duration.. of this
Agreement and any extension thereof. and 'for twelve additional.J months following the Agreement
termination. or expiration,
A., Minimum Scope of Insurance
Coverage shall' be at least as' broad,.as:
1. Insurance Services Office Commercial General Liability coverage:
a. Personal injury;
b. Contractual liability.
2. Insurance Services Office form covering Automobile Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and
Employer's Liability 'Insurance.
4. Professional Liability insurance.
5. °Such other insurance coverages,and limits as may be required by the,City.
B. Minimum Limits of'Insuranee
�sehall maintain Iimitsss than,,-
11.
han,,bodily ,injury, personal injury
Consultant e - ,
1. 'General Liability: $1,000`000 per occurrence for
arid' property damage. Tf Commercial General Liability Insurance or other, farm
with a. general aggregate liability is used, either the, general aggregate limit shall
" l to this Agreement or the general aggregate limit shall beitwzceappby sepaate
the mquired :'occurrence limit.
2.. Automobile 'Liability: $1;000,000 per accident for bodily injury and. property
darna`ge:
3. Empl'oyer's Liability: 'Bodily Injury by Accident -=$.1,00:0,000 each accident.
Bodily Injury by Disease ;.$'1;000,000 policy limit.
Bodiay Injury,`by Disease 11,000;000 each employee.
4. Professional Liability insurance: $1,000,000.
5. Such other insurance,coverages and limits ,as maybe required.by the City.
C. Deductibles and .Sel£-Insured. Retentions
Any deductibles or sel'f=insured retentions must be declared to and approved by the City.
At the option of the City, either: the' insurer shall reduceor eliminate such deductibles or
Exhibit B2
Page 1 of 2
INSURANCE,R1:QUIREM ENTS (City)
JiManage #609325) April 2010 34
^u '
J, 9
self-insured retentions as respects the City, its officers, officials, employees, and
volunteers; or the Consultant shall procure a bond guarante'eing payment of losses and
related investigations,r,claim administration.and'Idefeiise,expenses.
D. Other Insurance Provisions
The required general liability and' automobile policies are to contain, or be endorsed to
contain the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be
covered as Additional Insureds as; ;respects liability arising out of activities
performed by or ,on behalf of the Consultant;; 'products and completed operations
of the Consultant; premises owned, .occupied or used by the Consultant; or
automobiles owned, leased,, hired or borrowed by the Consultant. The coverage
shall contain no special limitations on the scope of protection afforded to the City,
its officers, officials, employees, agents or volunteers.
2. For any claims related io thisi,project; the Congultant's'insurance coverage shall be
primary insurance as respects the City, its officers, officials, employees, agents
and volunteers. Any insurance or self-insurance maintained by the City, its
officers; officials, employees, agents or volunteers shall be excess of the
Consultant's insurance and shall'not contribute with,it.
3. Any failure to comply with reporting,or,other provisions of the policies including
breaches, of'warfanties shall" not affect coverage provided to the City, its officers,
officials, employees, agents or volunteers.
4. The Consultant's insurance shallapply separately to each insured against whom
claim is made or suit is brought except, with respect to the limits of the insurer's
liability.
5. Each insurance policy required by this clause shall be endorsed- to state that'
coverage .shall not be suspended, voided, canceled by either party, reduced in
coverage or in. limits except after thirty (30) days' prior written notice by certified
mail., ,return receipt requested, has been given to the, City.
6. Consultant agrees to waive subrogation rights against City regardless of the
applicability of any 'insurance proceeds, ,and to require all contractors,
subcontractors or others involved in anyway: with 'the Services to do likewise.
E. Acceptability of Insurers
Insurance is t'o "be ,placed with insurers with a current A.M. Best's'}rating of no' les"sl than • „' • .
AIL
F. Verification of -Coverage
Consultant shall furnish the City with original endorsements effecting coverage required
by this clause. , The endorsements are to be" signed by a person authorized by that insurer
to bind coverage on 'its behalf. All endorsements ,are to be received and approved by the
City before the Services commence.
Exhibit B2
Page 2 of 2
INSURANCE REQUIREMENTS (City)
(Manage 960),25) April 2010 35
^
/
'
MEADAH,UI`4T' Inc.
Rate, Schedule
����
r--``- 'e
Eff6ctive JanUary 1` 2011
Standard Billing Rates
EXHIBIT "C"
!. {}|ehna|--_--. :------'----`---'� .-_,--.............................................
$71.0O/hour
^ interior Designer, Technical Editor .............. :..........................................................................
/hnur
� Seni orEdbVr.......................................................................................................................
$145.0D/hour
~ Registered' Land Surveyor ............. .—'_---'�----------------'---�$1l�l00/hour
, Adm `
�$88 /hour
Technician 1, Technical Writer .... `..... .............. ..........................................................
:$80.00/hour
Technician U.Su/Veyor-klstrunhert P-OrsVn.........................................................................
$98.00/hour
" Technician U| .................................. —...................... :....... ------.—_—...................
$1OO.0O/hour
� Technicion1V................................ ,................................... .................. ...............................
$12O.0O/hour
SeniorTechnician ................................................................................ ',—......... ..............
$165.00 hour
Engineer [ Scientist 1, Architect |,Plahned----------------------..$118.00/hour
Engineer U.8u�n�stU.A�h [P�nnerU.----.' ,--------.----..$129.00/hnur
Engineer U[Scientist 111, Architect U|.Planner U| ...................................... ........................
45.0
Senior Engineer, Senior 8ui��i�LGeh�rAmhiUso( Senior P|annecSenior Economist '.$170.00/hour
� Project Engineer, Project ��Scientist, Project Architect, Project Planner —'--------
$180.00 hour
S��rPm�E�im��ninrP����nd�'�ninr����hb�
Senior Project Planner ................. ...................... .... ,..... .,...........................
$21&0O/hour
Senior Associate .............................. ........................ .................................. ............................
$255OO/hour
�Principal ......................................... +--r----..'r`---�^,~--`-----'
hour
� 8eniorC|iAnt/Proeo Manager .......... ............ ........................ .............................................
$27O]3O/hour
Expenses
nhonmadnnorGPSSy�tem�-------.--.`—_---`----,_.�—x��32.0A/hour
-qtaho' '
Su rEq ^m
.$1/.0O/hour
Charges for oth'er.,6quipme-nt may appear in a. proposali
Out -Of -Pocket Pj rect JobExuo...................... ................. .............................................
cost plus, 15%
| Such cis reproductions, sub-c,onsultants/cnntractors.etc. ,
Travel Expense
Company or Personal Car Mileage ..=.........
.............................................. ',...................... SO.90/mile
Air and Gurhace ,-'—,`',—''.-----'r.'.^— ............................ plus 15%
Lodging and Sustenance ........................................................................... ........... ................. cost plus 15%
'
Billing & � _ _ �
required u�of�o#im�Aminimum of,�vohours vi�be,
.bil�ed,fbr:an' work out-,6f7o,ff ice.
Invoicing nlon th| basis for work performed.Paymen\forunminns1oduovvbhin3Odayufrom
the. doteUl iRvu Ani atcharge of 1.5% per month ismad��onthe unpaid'ba|anoe starting!30days8iiarthedate,cflnvoina. �
This schedule of billing rates is effective JaDuary. 1.2011`and vi|[remain ineMecuntil December 31.
2O11'unless unforeseen i�c noperatibna|�ccsts are'bnnountened.VVereserve the right tochange
rates to reflect such, increases.
� �x n aeh°m,*em=uAircraft Parking 36
/
,
EXHIBIT D
A. In accordance with California, Labor Code. Section IS 10;. eight (8) hours of labor in
perfonnance.of`the Services°shall constitute a legal. day's work under this Agreement.
B. In accordance -with California Labor Code :S'ecti'on '1811, the time of service of any
worker employed,int performance of the Services.is limited to eight hours during any one
calendar day, and forty hoursduring any one calendar week,, except in, accordance with
California Labor Code, &ction..1815; which provides that°work in excess pf eight hours
during any one calendar day'and forty hours during any.o ie calendar week is permitted
upon compensatioti:_for(all hours worked in excess of,6I& hours during any one calendar
day and forty hours during any, one ;calendar week at not,:less,than one -and -one-half times
the basic rate of',pay.
C. The Consultant and its.:subconsultants.shall. forfeit asa penalty to the :City .$25: for each
worker employed in the;performance of`the Services fol• each calendar day during. -w
the worker is required or permitted to work more than eight .(8) hours in any'one calendar
day, or more than,forty .(4:Q) hours in any one calendar week'; in, violation of the
provisions of California Labor Code Section 1'810'and following.
WAGES:
A. Inaccordance with. California Labor Code Section1773.2, the City has determined the
general prevailing ,wagcs in the locality in which. the Services are to be perfornidd for
each craft ortype; of work needed to be as published by the State of California „
Department of -Industrial Relations, Division of Labor Statistics and Research, a copy of
which, is on file with the .City and shall be made available on request. The: Consultant and
stibcortsultants engaged in the„performance of, the Services.shall pay no less than these,
rates to all persons engaged in performance of,"'ihe Services:
R. Inor Code'Section 1775 the Consultaiat and an
y subconsul,tants.
ac,coi dance wit � Lab
engabb
ed in performance of the Services shall ,comply Laboi Code; Section 1775 which
esaablasliesa`penalty -f upto°$50.perday,foreach'workerengage'd,iri.the'performance"of
the Services that the, Consultant or any subconsultant pays.less than the: specified
prevailing wage. The amount of such -penalty shall be determined-b_ytlie Labor
Corr Missioner and shall be based on consideration of the mistake: inadvertence, or
neglect.of the'Consultant.or subconsultant; in failing, to pay -the correct rate of prevailing
wages, or the previous record of theConsultantorsubcon sultana in inceting applicable
prevailiiag-wage.obligations, or the wil'lfiil .failure"by the Consultant or. subconsultant to
pay the correct.rates of prevailing wages. A mistake, :inadvettence; or neglect in failing
;to pay the correct rate of prevailing wages is not excusable if the Consultant or
subconsuliant, had knowledge of their obligations wilder the California -Labor Code. The
Provisions Required Pursuant to California LaborCode § 1720 et seq.
Services Agreement — Prevailing wagcs.(City) (Sept. 2007) (iManage #1037770)
37
Consultant or subconsultant shall pay the difference between the prevailing wage rates
and
the amount paid to, each.�wor er oreac c
darday portion thereof for which
each workerwas pard less thahthe prevailirg.wagerate.Ifa subconsultant worker
engaged in performance of the Services is no`t., pardthe general prevailing per diem wages
'by the subconsultant, the Consultant is not' liable for,any penalties therefore unless the
Consultant had knowledge of that failure or unless the Consultant fails to comply with all
of the following requirements:
1. The Agreement;executed between the Consultant and the subconsultant for the
performance of'part of the Services.shall include, a copy of the provisions of
California Labor -Code Sections 1771; 1-775, 1776, 1777.5, 1813,, and 1815.
2. The Consultant shall monitor, payment of -the specified- general prevailing rate of -
,per diem wages by the subconsultant by periodic .review" of the subconsultant's
certified payroll records.
3. Upon becoming aware of a' s.ubconsultant's failure to pay the specified
prevailing rate of wage's, the Consultiant shall diligently take corrective
action io+halt'or rectify the,failure; including, but not limited to, retaining
sufficient funds due the subconsultant for performance of the Services.
4. Prior to -making final payment to the subconsultant, the Consultant shall' obtain an
affidavit signed ,under malt of er ur
penalty p j y from the subconsultant that the
subconsultant has .paid the specified general prevailing rate of per diem wages
employees engaged in the performance'of the Services and any amounts due
pursuant,to California Labor Code Section 1813.
C. In accordance with California Labor Code See'tibn 1776, the Consultant and each
subconsultant engaged in performance.of the Services, shall keep accurate=payroll records
showing, the name, address; social security number, work classification, straight -time and
overtime hours worked'each day and week,- and tlie:actual' per diem wages paid,,to each
journeyman, apprentice, worker, or other'employee employed in performance of the
Services: Each payroll record, Shall contain or be verified by a written declaration that it
is made under penalty of perjury, stating both ofthe following:
1 The information containepY
din the a roll record is true and correct. r
2.. The employer has complied with the, requirements of Sections 11771., 1811,.an,d
1 &15 for any Services, performed by the employer's employees on -the 'public
works, project.
The payroll records required pursuant to California Labor- Code Section 1776 shall be
certified and shall be available for linspecti,on by the Owner and its authorized
representatives, the Division of Labor 'Standards Enforcement, the Division of
.Apprenticeship Standards .of the Dep 'artment.of Industrial R:elations.and shall otherwise
be available for 'inspection in accordance with -,,California Labor Code Section 1776.
Provisions 'Reg0ired Pursuant to California Labor Code § 1720 et seq.
Services Agreement — Prevailing Wages (City) (Sept. 2007) (Manage # 1037770)
38
D. In accordance with California Labor Code Section 1777.5; the Consultant,. on behalf of
the.Consultant and any subconsultants.engaged in performance of the Services, shall be
responsible for ensuring compf'iance: with California Labor Code Section 1777.5
governing.employment and payment of apprentices on public works contracts.
E. In case it becomes necessary for the Consultant or any s'ubconsultant engaged in
performance of the Services to employ on,the Services any person in a trade or
occupation (except executive; supervisory, administrative, clerical, or other non manual
workers as such) for which no minimum wage rate has been determined by the Director
of the Department of Industrial Relations, the Consultant shall pay the minimum rate of
wages specified therein for the classification which.most nearly corresponds to Services
to'be performed by that person. The minimum rate thus furnished 'shall be applicable as a
minimum for such trade or occupation from the time of the initial employment of the
person affected and during the continuance of such employment.
file name:
9778238
3
Provisions Required 1'drsuant to California Labor Code § 1720 el seq.
Services Agreement-- Prevailing Wages (City),(Sept. 2007) (Manage #1037770)
39
EXHIBIT.E '
ACKNOWLEDGEMENT AND CERTIFICATION PURSUANT TO
CITY OF PETALUMA LIVING WAGE ORDINANCE
PETALUMA MUNICIPAL CODE CHAPTER 8.36
The City of Petaluma Living Wage Ordinance ("Ordinan.ce"),.Petaluma Municipal Code Chapter
8.36, applies to certain service contracts, leases, franchises and other agreements or funding
mechanisms providing financial assistance (referred to hereafter ,as—an "Agreement") between
die City of Petaluma ("City") and/or the Petaluma Community Development Commission
CTC DC") and contractors, lessees, franchisees, and/or recipients of City and/or PC DC funding
or financial benefits ("covered entities").
Pursuant to Petaluma Municipal Code Section 8.36.120, as part of any bid, application or
proposal for any ilgr.eernent subject to the Ordinance, the covered entity shall:
® Acknowledge that the covered entity is aware of the Ordinance and intends to comply
with .its provisions.
Complete the Report of Charges, Complaints, Citatibns :and/or Findings contained in
this ikcknowledgement and Certification by providing information, including the date,
subject matter and _manner of resolution, if any, of all wage, hour, collective bargaining,
workplace safety, environmental or consumer protection charges, complaints, citations,
and/or findings of violation of law or regulation by, any regulatory agency or -court
including but not limited to the California Department of Fair Employment and housing;
Division of Occupational Safety and Health (OSI Irl), California Department of Industrial
Relations (Labor Commissioner),,EillTironinental ProtectionAgency gency and/or National Labor
Relations Board, which have been filed or presented to the covered entity within the ten
years immediately "prior to the bid, proposal, submission or request.
Pursuant to Petaluma Municipal Code Section 8.36:-120, before, the beginning of the, term of any
covered„.;kgreement, or prior to the execution of said .Agreement by the City or the PCDC, each
covered entity.shall certify -that its employees are paid' a living wage that is consistent with
;Petaluma,itilun* al Code Chapter 8.36.
Byexecuting this Acknowledgement and Certification,, the coVicted entity (i) acknowledges that it
is aware of the Ordinance and intends to comply wif .'its provisions, (ii) attests to 'the accuracy
and completeness of information provided in the Report, of, Charges, Complaints, Citations
and/or Findings contained herein, (iii) certifies that it pays its covered employees a Living Wage
As defined in Petaluma Municipal Code Chapter 8.36 .and (iv) attests that the person executing
ACKNOVIL.EDGTMI NT AND CERTIFICATION PURSUANT” fO
CITY OF P}_;'I'ALUiMik LIVING %VAGE ORDINANCE
Page 1 of 3
40
this Acknowledgement and Certification is authorized to bind the covered entity as to the
matters covered in this eledgment and Certification.
SO ACKNOWLEDGED and 'CERTIFIED:
Project or Contract I.D:
Also A<, Date:
(Print Name of Covered Entity/Business Capacity)
By /Y MOP-,
(Print Name)
Its
(Title /Capacity of Authorize0iguer)
ACKNOWLEDGEMENT AND CERTIFICATION PURSUANT TO
CITY OF PETALUMA LIVING WAGE ORDINANCE
Page 2 of 3
41
REPORT OF CHARGES, COMPLAINTS, CITATIONS AND/OR FINDINGS
PURSUANT TO PETALUMA MUNICIPAL CODE SECTION 8.36.220
FOR EACH WAGE, HOUR, COI:_LECTI\'E BARGAINING, �Y%UIZKPL.:\C} S_�1 1= T�', ENVIRON\II N'I',1I,
OR CONSU.\lER PROTECTION CHARGE, COlIPL::UNT, CITATTON, AND./OR FINDING OF VIOI.-ITION
OF LAW OR RC,GULATION BY ANY REGULATORY AGENCY OR COURT, INCLUDING BUT NOT:'
LIMIT'ED T'U THE CALIFORNIA Dl.'PARTMEN`I' OF'F_-kIR F-MPL0YNff NT AND HOUSfNG, DEVISION OE
OCCUPATIONAL SAFETYAND HF :1I.;I'l-I (OSHA),:CATJF'ORI JA D1 PAXI'MENT OF INDUSTRIAL
RE.I A riO NS (L00R COlElIISSIONER), ENV'IRONliE-N'I'<1L.PROTrC'I'ION AGENCY AND/OR NATIONAL
.LABOR RE LATIONs BOARD, Wl--IIC:I-I:
® AFFECTS YOU .1S A PROSPECTINTB CONTRACTOR, SUBCONTRACTOR, LESSEE, FR.-�NCIUSEE
-.A-\,,D/OR PARTY T'O.1N1"CI"I'1' OF PE"I'_1LUILA AND/OR PI: T':�LU;\•LA CUT -(UNITY
1)1,'V1-?I,OPI-IL:N'I' COIf,NIISSION-FUNt) b AGREEIIEN'I' OR,Bl NEFIT SUBJF.,C'l' TO
PETALUNKA MUNICIPAL CODE CFL-0TER 8.36 (LIVING WAGE ORDINANCE), AND
® ll3S BEEN FILED OR PRESENTED TO YEARS I''MIfEDI: TFI'LY PRIOR
TO THE BID, PROPOSAL, SUBMISSION OR REQUEST FOR Wf4ICH THIS Aa<NO\'VLEDGL,'vfENT
AND CERTIFICATION IS MADE .
PLEAS(?, PROVIDETHE DA'fE,'1'I-IE REGL`L ATORY'AGEN-CY OR COURT l[AKING THE CHARGE
COl[PLAINT, CITATION OR FINDING, THE SUBJECT IIkTTL'R AND THE �\L-iNNER OF RESOLUTION,
IF ANY, FOR 1_ ACH SUCV1 CIiARGE? COMPLAINT, CITAT}ON OR FINDING.
IF NONE, PLEASE STATE "NONE": Nl nmoi
ATTACH ADDITIONAL PAGES IF NEEDED.
'Date:
Regulatory .Agency or Coutt:
Subject Matter:
Resolution, if any:
Expected resolution, if known:
J"une'2011 (i:\ianage x#1638697.2)
ACKNOWLEDGEMENTAND CERT'IFICA 1ION PURSUANT TO
CI'T'Y OF PF..TALUMA LIVING WAGE ORDINANCE
Page 3 of'3
42