HomeMy WebLinkAboutStaff Report 09/19/2011 3.D Items #3
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DATE: September 19, 2011 0
TO: Honorable Chair and Members of the Petaluma Community Development
Commission through Executive Director
FROM: Larry Zimmer, Capital Improvements Division Manager /
SUBJECT: PCDC Resolution Accepting Completion of the. Construction Co ntract for the
Auto Center Drive Extension
RECOMMENDATION
It is recommended that the PCDC adopt the attached resolution accepting completion of the
construction contract for the Auto Center Drive Extension Project.
BACKGROUND
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Through a consultant, the Public Works Department prepared plans and specifications for this
project. Bids were opened on September 29, 2010, and on October 18, 2010, the PCDC
approved the project budget and awarded the construction contract to FEDCO Construction
( "Contractor "), who has satisfactorily completed the construction contract for $783,270.71. The
estimated total cost of the project, including construction contract, construction management and
inspection, design, administration and overhead, is $1,300,000.
This project extends Auto Center Drive approximately 500 feet•from.its former terminus to
Petaluma Boulevard North. The project was undertaken to improve access and circulation to the
Auto Mall. Public Works staff has worked closely with Victory Chevrolet throughout this
project to allow better access to the car dealerships to the freeway. Victory Chevrolet ownership
dedicate the needed property to complete this project.
Per contract,requirements, retention will be released within sixty days after Council acceptance
ofthis project. 0
DISC + USSION
Staff recommends accepting completion of the construction contract, since FEDCO Construction
has fulfilled all contract requirements. Approval of this resolution will assure release of
retention to the Contractor.
Agenda Review:
City Attorney Finance Direc . ®� City Managerl�\`
While this project was completed well within.the'approved budget, a larger than typical
percentage of funds were spent on contract ehange orders. The bulk of the change order costs
were due to two factors. 'The first being the timing of the project and the amount of rain
received, which resulted in drastic changes to the method of construction. More specifically, the
wet conditions necessitated additional earthwork operations including lime treatment of the
sub- grade. The second factor was the safety improvements to a driveway from the car
dealership. The existing, turnaround was eliminated and the driveway was extended to Auto
Center Drive, thus . eliminating potential sight distance concerns and a. non- standard condition.
FINANCIAL IMPACTS
The estimated total cost of the project, including construction contract, construction management
and inspection, design, planning, administration, legal services, and overhead, is $1,300,000. On
October 18, 2010, PCDC Resolution 2010 -14 authorized a total project budget of $1,485,000,
which consists of $1 of PCDC funds and an additional $139,000 from Proposition 1B
funds. The unused funds will be returned to PCDC funds.
ATTACHMENTS
1. Resolution
2. Location map
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ATTACHMENT 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE AUTO CENTER DRIVE EXTENSION
PROJECT NO. C53101002
WHEREAS, in accordance <with - Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Auto Center Drive Extension Project ( "Project "), and
WHEREAS, bids for the Project were opened on September 29, 2010, in accordance
with California Public Contract Code ' Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was FEDCO Construction, Inc. in the
amount of $557,391; and
WHEREAS, by PCDC'Resolution No. 2010 -14, adopted on October 18, 2010, the
PCDC approved the project budget of $.1,485,000 with a.contingency amount of $395,579, found
the bid of $557,391 for the Project to be the lowest responsive bid, awarded the Project to
FEDCO Construction in the amount of $557,391, conditioned on FEDCO Construction's timely
executing the Project contract and submitting all required documents and authorized and directed
the Executive Director to sign the" Project contract on behalf of the PCDC, upon such timely
submission; and
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WHEREAS, consistent with the approved project budget and City, contracting procedure,
the Executive Director is authorized to execute on behalf of the PCDC any change orders and
other amendments to the Project contract that were necessary to effectively complete the Project
and /or to realize the Project and/or cost benefits for the PCDC, so long as such change orders or
amendments were within the budgeted- contingency amount;; and
WHEREAS, the foilowing.contract change orders (CCO) affecting the Project amount
have been approved:
Change Order
Number Description , Amount
CCO #1 Modify manifold water service $6,371.89
CCO #2 Move soil .stockpile around to provide equipment access $7,368.12
CCO #3 Substitute drain rock bedding due to unsuitable subgrade $1,318.96
CCO #4 Substitute ductile iron pipe for sewer pipe $4.496.57
CCO #5 Delay /down time due to incorrect cleanout invert $1,222.75
CCO #6 Dewater site to allow construction of sewer & water mains $3,393.58
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continued
Change Order
Number. Description Amount
CCO #7 Add concrete cap to storm drain pipe $1,200.00
CCO #8 Staking,the gas & diesel signs at Gas Outlet $300.00
CCO #9 Lime, treatment of subgrade $85,045.00
CCO #10 Upgrade lime treatment material to high calcium lime $2,746.00
stockpiling soils 11 Temporary stock ilin of excavated s $768.14
CCO #12 Temporary repair of unmarked sewer lateral $135.97
CCO #13 Lower water main to clear conflict with storm drain $10,292.22
CCO #14 Re -route sewer lateral $16,048.97
CCO# 15 Replace two existing storm drain junction structures $26,122.12
CCO #16 Credit for elimination of guard rail ($4,905.00)
CCO# 17 Re- negotiate price of hydro seeding due to quantity
variation in excess of 25% ($1,287.82)
CCO#18 Revise striping& signing $1,1.20.00
CCO #19 Re- configure the driveway at Victory Chevrolet $46,344.51
CCO #20 Conform paving behind driveways $4,997.38
CCO #21 Credit for deletion of signal conduit & traffic signal loops ($3,264.00)
Total change orders: $209,835.36
Sum of over -runs: $16,044.35
;and
WHEREAS, the final contract amount, as amended, including all change orders, is
$783,270.71; and
WHEREAS, the estimated total cost of the Project is $1,300,000, within the approved
Project budget; and
WHEREAS, PCDC staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, subject to completion of punchlist work
and the Contractor's continuing warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the PCDC as follows:
1. The contract entitled Auto Center Drive Extension, Project No. C53101002, with the
final contract amount of $783,270.71, is accepted as complete, subject to the
Contractor completing the punchlist work .prior to the release of the retention, and the
Contractor's continuing warranty and other obligations pursuant to the contract.
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g y file a Notice
of Completion 2 1 ton on er diri , Secretary is hereby zed and directed to
p ng the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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