HomeMy WebLinkAboutStaff Report 09/19/2011 5.BA gevwlal Item #5.3
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DATE: September 19, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Bill Mushallo, Finance Director
SUBJECT: Resolution Authorizing the Allocation of FY 2011-12 Supplemental Law
Enforcement Service Funds (SLESF) $100,000 for the Computer Aided
Dispatch/Records Management System (CAD/RMS)
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It is recommended that the City Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2011-12 Supplemental Law Enforcement
Service Funds (SLESF) for the Computer Aided Dispatch/Records Management System
(CAD/RMS).
BACKGROUND
Sonoma County, the distributing_ Agency for the State of California Citizen's Option for Public
Safety Program Funds, requires annual approval from the recipient agency's governing bodies
for spending plans for the SLESF funds allocated to the recipient. For 2011-2012, as in prior
years, the allocation of approximately $100,000 will be used to help fund the CAD/RMS project.
DISCUSSION
Since the�inception of the CAD/RMS project, SLESF funds have been used to supplement the
General Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds.
FINANCIAL IMPACTS
The City participates in the County -wide CAD/RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY2011-2011 are $2,739,068, of that
$278,575 is City's share. The $100,000 in SLESF funds will be used to offset the City's
obligation and the remaining costs of $178,575 are supported by the General Fund.
Agenda Review:no
) _
City Attorney Finance Dire for eity Manager
AITAC>EYIV><lENTS
1. Resolution Authorizing -the Allocation of the FY 2011-2012 Supplemental Law
Enforcement Service Funds
2. SLESF Annual Report for FY 2011-2012
ATTACHMENT 1
RESOLUTION AUTHORIZING THE ALLOCATION, OF FY,201-1-2012 SUPPLEMENTAL LAW
ENFORCE MENT SERVICE FUNDS (SLESF) FOR THE COMPUTER AIDED
DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS)
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds (SLESF) fof the Citizen's Option for Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for FY2011-2012 be used to help
fund the Computer Aided Dispatch/Records Management System (CAD/RMS); and
WHEREAS, a public hearing'was held on September t9, 2011 regarding the use of SLESF funds
for FY2011-2012.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2011-2012 Supplemental Law Enforcement Service Funds in the estimated amount of $100,000 for
expenditures related to the CAD/RMS project.
i
ATTACHMENT 2
Annual'Report of Supplemental Law Enforcement Funding
Recap of City Revenues/Expenditures.
Fiscal Year Ended June 30, 2011
Petaluma
Budget
Categories
FY 09-10 FY
10-11
FY 11-12
Beginning Fund Balance
1 18,270 1
15,927 1
15,943
Prior Year Adjustment
(283)1
40 I 1
Prior Year Encumbrance Reversals
01
1 1
Restated Beginning Fund Balance
15,987 1
15,967 1 1
15,943
REVENUES:
State Funding (COPS)
1 100,000 1
100,000 1 1
100,000
Interest Revenue
1 (60)1
76 1 1
50
Other Revenue (Explanation Required)
1 01
I I
Total Revenue
1 99,940 1
100,076 1 1
100,050 1
EXPENDITURES:
Salaries and Benefits
1 0 1
1 1
Services and Supplies
1 100,000 1
100,000 1
100,000
Equipment
I 0 1
I I
I
Administrative Overhead (0.5% Maximum)
1 0
100 1
1001
Total Expenditures
1 Iwo00
100,100 1
100,100 1
Reverted Moneys
1 0 1
0 1 1
1
ENCUMBRANCES:
Services and Supplies
I 0 I
1 1
Equipment
1 0 1
1 1
Total Encumbrances, Current Year
1 0 1
1 1
Net Change in Fund Balance
1 (70,100)1.
(24)1 1
(50)1
Ending Fund Balance
1 15,927 1
15,943 1 1
15,893 I
STATISTICAL DATA:
Positions
Sworn Officers
1 0.00
0.00 1 1
0.00
Correctional Officers
1 0.00 1
0.00 1 1
0.00
Prosecutors
1 0.001
0.001 1
0.00
Investigators
1 0.00 1
0.00 1 1
0:00
Support Staff
1 0.00' 1
0.00 1 1
0.00
Total Positions
1 &00 1
0.00 1 1
0.00
Positions Supported By COPS:
Total positions funded by the
1 0.00 1
0.00 1 1
0.00
availability of COPS revenue, including
positions partially financed with other
matching funds.
The Petaluma police department allocated $100,000 ofthe SLESF funds, in FY2010-
2011 to help fund the Cornputer Aided Dispatch/Records
Management
SVstem(CAD/RMS)
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