HomeMy WebLinkAboutResolutions 2011-138 N.C.S. 09/19/2011 Resolution No. 2011 -13 8 N. C. S
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT
FOR THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT
HVAC RETROFIT PROJECT G22604010
WHEREAS, the City has been allocated $514,500 of Energy Efficiency and
Conservation Block Grant (EECBG) funding from the Department of Energy (DOE); and,
WHEREAS, to optimize use of EECBG grant funds, staff worked with an energy
efficiency consultant to prepare the required Energy Efficiency and Conservation Strategy that
compares the energy efficiency of various types of improvements, their cost to install, and
savings in energy costs; and,
WHEREAS, subsequent to City Council approval of the recommended energy
conservation measures on November 16, 2009, by Resolution 2009 -187 N.C.S, the Strategy,
including the Countywide Retrofit /Renewables Program and replacement of selected HVAC
units, was submitted to the DOE and subsequently approved; and,
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Energy Efficiency and Conservation Block Grant HVAC Retrofit
Project ( "Project "), and,
WHEREAS, bids for the Project were opened on November 17, 2010, in accordance
with California Public Contract Code Section 4104.5 and other applicable law; and,
WHEREAS, the apparent low bid for the Project was the bid of R.J. Mechanical in the
amount of $200,330.24; and,
WHEREAS, by Resolution No. 2010 -223 N.C.S., adopted on December 20, 2010, the
City Council of the City of Petaluma found the bid of $200,330.24 for the Project to be the
lowest responsive bid and awarded the Project to R.J. Mechanical in the amount of $200,330.24,
Resolution No. 201 1 -138 N.C.S. Page 1
conditioned on R.J. Mechanical timely executing the Project contract and submitting all required
documents, and authorized and directed the City Manager to sign the Project contract on behalf
of the City, upon such timely submission, and to execute on behalf of the City any change orders
and other amendments to the Project contract that are necessary to effectively complete the
project and /or to realize the Project and /or cost benefits for the City; and,
WHEREAS, because the low bid for the project was lower than expected, the City was
approved by the Department of Energy to allocate the remaining federally authorized grant funds
of $115,954 to an LED Streetlight Retrofit Project; and,
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Change
Order No. Description Amount!
#1 Cavanagh Center— replace duct work for Furnace 1 $1,380.00
#2 Cavanagh Center — replace duct work for Furnace 2 $2,070.00
#3 Police Department, 22 Bassett, City Hall, Fire Station 1 — $5,619.95
remove portion of visual screen, move thermostat, new
isolators and thermostat covers for all units
#4 Cavanagh Center and Fire Station 1 — adjust labor costs for $1,308.96
CO1 & 2, install sensors
Total of all change orders $10,378.91
; and,
WHEREAS, the final contract amount, as amended, including all change orders, is
$210,709.15; and,
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and,
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
Resolution No. 201 1 -138 N.C.S. Page 2
1. The contract entitled Energy Efficiency and Conservation Block Grant HVAC
Retrofit Project No. G22604010, with the final contract amount of $210,709.15, is
accepted as complete, subject to the Contractor's continuing warranty, and other
obligations pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: 1 hereby certify the foregoing Resolution was introduced and adopted by the ppr v as to
Council of the City of Petaluma at a Regular meeting on the 19 day of September, m:
2011, by the following vote:
City ttorney
AYES: Albertson, Barrett. Mayor Glass, 1- larris, Vice Mayor Healy, Kearney, Renee
NOES: None
ABSENT: None
ABSTAIN: None
eXo j
ATTEST:
City Clerk or
Resolution No. 201 1 -138 N.C.S. Page 3