HomeMy WebLinkAboutResolution 2009-031 N.C.S. 03/16/2009Resolution No. 2009-031 N.C.S.
of the City of Petaluma, California
AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY
ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND UNIT
ASSIGNMENT OF DIRECTOR OF FINANCE AND ABOLISHING THE
CLASSIFICATION OF ADMINISTRATIVE SERVICES DIRECTOR
WHEREAS, the City wishes to keep current its Classification Plan; and
amendments and or revisions to the Classification Plan are effective upon approval by the
= City Council; and,
WHEREAS, the City Manager/ Personnel Officer has determined that certain
duties and responsibilities are appropriately allocated to the classification of Director of
Finance (attached hereto and marked Attachment A); and,
WHEREAS, the pay range and unit assignment for the classification as listed
below, are hereby recommended, effective with the adoption of this Resolution; and,
itication Titlc Vav RaggePer-Month ~ Unit Assignment
Director of Finance I $9,449.18 - $12,262.43 I Unit 8 -Department Directors
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby
approve the amendments to the Classification and Compensation Plan as written in this
Resolution including the amendment in the Competitive Service of the Personnel System;
and,
BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel
Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V
-Compensation) and, that the notice of this action has been properly posted.
Resolution No. 2009-031 N.C.S. Page 1
BE IT Fi1RTHER RESOLVED, that this action is taken pursuant to Personnel
Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V
- Compensation) and, that the notice of this action has been properly posted.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the App soved~as to
Council of the City of Petaluma at a Regular meeting on the 16`~ day of March, tdrm~:
2009, by the following vote: '~ ~ 1t
City At~rney
AYES: Vice Mayor L3arrett, Glass, Harris, Flealy, Babbitt, Renee, Mayor Torliatt
NOES: None
ABSENT: None
ABSTAIN: Noni
e~
ATTEST: u
0 n
\~~_~~
City Clerk
Resolution No. 2009-031 N.C.S. Page 2
ATTACHMENT A
w~ ~ L U~ City of Petaluma, California
Q ~ ~ CLASS SPECIFICATION
~ Date: 03/ 16/09
~~- Job Class: 08XXXX
r85a
®irect®r of Finance
Summary
Direct, manage, and oversee the activities and operations of the Finance Department including
financial reporting, accounting, payroll, budget preparation, treasury function, debt
administration, revenue management, utility billing, business licensing, and purchasing; advise
the City Manager and City Council on financial matters. Serve as the City Treasurer and City
Auditor.
Class Characteristics
Administrative direction is provided by the City Manager; responsibilities include the direct and
indirect supervision of management, technical, and support services personnel. .
Essential Duties, Skills, and Demands of the Position
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Direct, manage and oversee all Finance Department services and activities including financial
reporting, accounting, payroll, budget preparation, treasury function, debt administration,
revenue management, utility billing, business licensing, and purchasing.
.Develop, plan, and implement department goals, objectives, policies, procedures, and priorities.
Manage and participate in the development and administration of the City budget, Capital
Improvement budget, and Finance .Department budget; direct the monitoring of and approve
expenditures; direct the preparing of and implement budgetary adjustments as necessary.
Oversee the annual fiscal year audit and participate in the review of the results of the annual
audit with external auditors.
Monitor and evaluate the efficiency and effectiveness of financial methods and procedures;
administrative and support systems; identify opportunities for improvement; direct the
implementation of changes.
Coordinate Finance Department activities with those of other departments and outside
agencies and organizations.
Provide administrative assistance to the City Manager and City Council; prepare and present
reports to the City Council and various committees and commissions regarding the City financial
matters.
Resolution No. 2009-031 N.C.S. Page 3
Serve as the City Treasurer pursuant to local ordinances and charter; serve as the City's budget
officer, City Auditor, financial advisor overseeing financial forecasting; investment management,
and related financial activities.
Participate in the issuance of debt; ensure timely and accurate debt services payments.
Prepare financial statements in accordance with generally accepted accounting standards.
Select, train, supervise, and evaluate personnel; provide or coordinate staff training.
Represent the department to outside groups and organizations; participate in outside
community and professional groups and committees providing technical assistance as
necessary.
Conduct organizational and operational studies; recommend modifications to Finance
programs, policies, and procedures as appropriate.
Direct the negotiation and execution of variety of contracts and agreements.
Perform related duties. as assigned.
Skills/Abilities:
Direct, manage, and oversee the administration and operations of the Finance Department.
Develop and implement department policies and procedures..
Plan, organize, direct, and coordinate the work of management, supervisory, professional,
technical, and administrative support personnel.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply the policies, procedures, laws, codes, standards, and regulations pertaining
to finance programs and functions.
Supervise, train, and evaluate assigned personnel.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
Physical Demands and Work Environment:
An employee is regularly required to, sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and. workshops. While performing duties, the employee is regularly required to use
written and oral communication skills; analyze community service, budget and technical reports;
Resolution No. 2009-031 N.C.S. Page 4
interpret and evaluate staff reports; .know laws, regulations and codes; observe performance
and evaluate staff; problem solve community service issues; remember personnel rules, legal
and code requirements; and explain and interpret codes, policies and procedures; interact with
City management, other governmental officials, contractors, vendors, employees and the
public.
Qualifications
KnowledcLe of:
Advanced principles and practices of municipal finance management and administration.
Federal, State and locdl laws, codes, and regulations.
Organizational and management practices as applied to the analysis and evaluation of finance
programs, policies and operational needs.
Principles and practices of accounting, financial reporting, auditing and bond financing.
Information sources and research techniques in the fields of public administration, financial
planning, accounting, annual budget, capital budget, and annual audit policy and
procedures.
Principles of supervision, training and performance evaluation.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities
would be:
Education:
A Bachelor's degree with major course work in public or business administration, finance,
accounting, or a related field. A Master's degree is highly desirable.
Experience:
Five years of progressively responsible, professional public sector experience in municipal
finance management or municipal administration, including at least three years in a supervisory
capacity.
Certificates/Licenses:
Possession of a valid California Class C driver's license.
Established: 03/ 16/09
Resolution: 2009-031 N.C.S.
Department: Finance Department
FLSA Status: Exempt
Resolution No. 2009-031 N.C.S. Page ~