HomeMy WebLinkAboutStaff Report 10/03/2011 3.C A . Itemiv #3 o C
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DATE: October 3, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Joseph Rye, Transit Division Manager, Public Works CT-
SUBJECT: Resolution Accepting. Federal State of Good Repair Grant and Authorizing City
Manager to Execute Grant Related Documents
RECOMMENDATION
It is recommended that the City Council adopt the attached resolution accepting a Federal State
of Good Repair (SGR) grant, and authorizing City Manager to execute grant related documents.
BACKGROUND
In June 2010 staff responded to a call for applications for the new State of Good Repair (SGR)
grant fund. SGR was created from within FTA's Section 5309 Bus and Bus Facilities program
to provide critical funding. ,to reh'abilitate existing transit infrastructure. As discussed at the
Transit. Advisory Committee in July 2011, the Transit Division received notice from the Federal
Transit Administration (FTA) that the City of Petaluma was successful in receiving a FTA grant
under the State of Good Repair program.
DISCUSSION
State of Good Repair (SGR) grants are available to eligible transit agencies to renovate,
rehabilitate, modify and modernize assets including operations maintenance centers, stations,
and rolling stock (vehicles). To this end, an FTA application was submitted, and was 1 of 152
award ed funding out of nearly 400 requests. The grant application proposes to develop a master
plan for the future use of the transit facility (555 N, McDowell) and to modify the existing
i shop maintenance sho to enable indoor maintenance of modern transit buses. Th e Petaluma Transit
maintenance facility was originally developed as "a mosquito abatement facility and designed to
maintain a fleet of light trucks. The shop roof is too low, and the 'building not deep enough to
enable the contract maintenance staff to raise modern transit buses into the air to perform routine
under- chassis repairs in any of the existing indoor bays.
The current site contains many challenges to efficient operations and maintenance of Petaluma's
fixed route and paratransit systems. Current challenges include limited parking for revenue
vehicles, support vehicles, and employee vehicles. Emerging issues include accessibility for
visitors and ingress and egress modifications to accommodate Rainier Avenue. Master planning
Agenda Review:
City Attorney Finance Dir ctor City Manager
the site can serve to mitigate these shortcomings. Despite these challenges, the location has
many features that make it the most viable location now, and into the future, including:
® Preexisting City ownership of the parcel
® Location in close proximity to the "transit epicenter" of Petaluma, located at the
Washington Square Shopping Center (new transferr hub next to Safeway /Old Mervyns)
on Maria Drive. This reduces deadhead time and driver shuttling time, which saves
money
® Location is well- served by Petaluma Transit Route 2, and Sonoma County Transit Route
44
® Parcel is large enough (with some reconfiguration) to serve current and foreseeable future
transit needs
® Viable current and future road access via North McDowell, Rainier, Corona to all points
in Petaluma
Additionally, contracting for on -site maintenance service has proven to be an effective and
efficient service model and this project ensures the ability to continue to enhance the service.
Thus, identifying and securing grant funding to master plan the site and modify the maintenance
facility has been a priority of both staff and'the Transit Advisory Committee.
This "phase one" Transit Facility Rehabilitation project will:
® Develop a concept /master plan for the ultimate layout of the 555 N. McDowell site
® Identify the most efficient manner in which to modify at least one of the bus bays to
accommodate larger vehicles indoors
® Modify the existing maintenance building (or replace a portion) to raise the roof level
® Improve the lighting, heating, and ventilation in the maintenance area
® Construct an ADA- compliant employee restroom in the operations building
® Improve the condition of the existing parking lot if possible
FINANCIAL IMPACTS
The SGR award of $600,000 in FTA funding requires a local match of 20% ($150,000). These
local matching funds come from Petaluma Transit's Transportation Development Act (TDA)
reserve funds, and have been targeted for this project for over a year. It is anticipated that
approximately $500,000 in TDA reserves will remain after phase one of the Transit Facility
Renovation project is completed.
ATTACHMENTS
1. Resolution
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ATTACHMENT 1
RESOLUTION ACCEPTING FEDERAL STATE OF GOOD REPAIR GRANT, AND
AUTHORIZING CITY MANAGER TO EXECUTE GRANT RELATED DOCUMENTS
WHEREAS, in June 2010, the City of Petaluma submitted an application to MTC and
the FTA for FTA Section 5309 State of Good Repair funding, in the amount of $750,000, to
rehabilitate the Petaluma Transit Maintenance Facility; and,
WHEREAS, the application has been successful and FTA has awarded the City of
Petaluma with $600,000 in FTA Section 5309 State of Good Repair funding for the Petaluma
Transit Facility Renovation Project — Phase One; and,
WHEREAS, the funding for the local match for all three projects is available from
Petaluma Transit's existing Transportation Development Act (TDA) transit operating and capital
funds; and
WHEREAS, the City has an acute need to renovate its existing transit operations and
maintenance facility, with the most timely need being to modify one of the bus bays to enable
indoor maintenance of the modern Petaluma Transit fleet.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Petaluma:
1. Approves acceptance of Section 5309 State of Good Repair (SGR) funding in the
amount of $650,000; and
2. Approves a total local grant match of $150,000 from TDA Transit operating funds; and
3. Authorizes the City Manager to execute grant related documents for said grants.
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