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Home My WebLink AboutStaff Report 10/17/2011 3.D A I tee #3 0 p isse DATE: October, 17 2011 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Remleh Scherzinger, P.E. — Interim Director, Water Resources & Conservation SUBJECT: Resolution Approving the Project Budget and Authorizing Award of Contract for the Mountain. View Sewer Main Replacement (Petaluma Blvd. South to Purrington Road) RECOMMENDATION It is recommended that the City Council adopt the attached Resolution approving the project budget and authorizing award of contract for the Mountain View Sewer Main Replacement (Petaluma Blvd. South to Purrington Road) toTeam Ghilotti, Inc. BACKGROUND The Mountain View Avenue sewer main is predominantly vitrified clay pipe, which is damaged and in need of replacement or lining. Sanitary sewer overflows (SSOs) in 2008 resulted in the Regional Water Quality Control Board identifying this project as mandatory. Therefore the project must be completed to comply with the Board's SSO enforcement directives. The project involves removal and replacement of approximately 3,600 linear feet of the 12 inch and 8 inch sewer trunk mains on Mountain View Avenue from Petaluma Boulevard South to Phillips Avenue and rehab lining of approximately 1,600 linear feet of 8 inch and 6 inch sewer mains from. Phillips Avenue to,Purrington Road. The project also involves removal and replacement of the sewer manholes along the entire length of the project. The project location is shown on Attachment 2. DISCUSSION The Notice Inviting Bids was issued on September 1, 2011. On. September 26, 2011, six bids were received as follows: . Name ;ofBidder Bid Total FEDCO Construction, Inc. $ 809,736* Team ;Ghilotti ,,Inc. $ 841,049 . Lowest Responsible Bidder. W.R. Forde Associates. $ 933,982 Agenda Review: City Attorney Finance Director City Manager 1 Ranger Pipelines, Inc. $ 947,793 Ghilotti Construction Company $1,090,507 Michael Paul Company $1,171.,494 Engineer's Estimate $1,130;000 *The apparent low bidder, FEDCO Construction, Inc., has withdrawn their bid due to a clerical error in their bid documents. The lowest responsible bidder, Team Ghilotti, Inc., has performed similar projects for the City of Petaluma, City of Mill Valley, and the San Rafael Sanitation District. Staff verified that Team Ghilotti, Inc. possesses a valid Class A California Contractor's License, license number 895384, which expires on April 1, 2013, that qualifies Team Ghilotti, Inc. to perform the work. Sewer laterals are a significant source for Infiltration & Inflows (I &I) of any sewer collection system. To reduce I &I, the City of Petaluma urges replacement of deteriorated sewer laterals and has a Sewer Lateral Replacement Grant Program (SLRGP) to support homeowners when replacing private sewer laterals within the City limits. Approximately 87 private sewer laterals are connected to the public sewer main on this project. Prior to construction, staff will conduct outreach to these property owners within the project limits to inform them of the SLRGP. If the homeowner is interested in replacing their lateral, the City will facilitate replacement of the damaged laterals by working with the property owners and the contractor during the construction project. Construction is scheduled to begin in November of 2011 and to be completed in May of 2012. It is anticipated that construction management and inspection will be conducted by staff. FINANCIAL IMPACTS The total project budget for the Mountain View Sewer Main Replacement (C66401005) is $1,540,000, and $96,500 has been expended to date: The following is a breakdown of the amended project budget: Construction Contract (low bid) $ 841,049 Design $ 200,000 Administration $ 10,000 Construction. Management & Inspection $ 150,000 Contingency $ 200,000 TOTAL: $ 1,401,049 ATTACHMENTS 1. Resolution 2. Location Map • 1 2 Attachment 1 RESOLUTION APPROVING THE PROJECT BUDGET AND AUTHORIZINGAWARIi OF CONTRACT FOR THE MOUNTAIN VIEW SEWER MAIN REPLACEMENT (PETALUMA BLVD. SOUTH, TO PURRINGTON ROAD) CITY PROJECT NUMBER C66401005 WHEREAS, City staff has prepared construction bid documents and advertised for construction . of this Project; and WHEREAS, in accordance with the City of Petaluma. Charter and Municipal. Code, California Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the Project; and WHEREAS, the project was bid on September 1, 2011, and .six. (6) bids were received and opened on September 26, 2011 in accordance with applicable law; and WHEREAS, the lowest responsible bid for the Project was submitted by Team Ghilotti, Inc. (TGI) from Petaluma, CA for $841,049; and WHEREAS, staff has determined that the Contractor's bid satisfies the bidding requirements for the Project; and WHEREAS, staff has verified that TGI possesses a valid California Contractor's License, Class A, number 479227 that qualifies T.GI to perform the Project; and WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality Act ( "CEQA ") and Title 14, the California Code of Regulations ( "CEQA Guidelines "), Section 15302, because the project consists of replacement and reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby: 1. Approves the amended project budget of $1,401,049 2. In accordance with the City of Petaluma Charter and Municipal Code, California Public Contract Code Section 20,162 and other applicable law, waives any and all non= conformance in the bid of TGI .for the Mountain View Sewer Main Replacement Project, Project,No. C66401005, finds the bid of $841,049 to be the lowest, responsive bid and . further finds that TGI is the lowest responsible bidder. 3. Awards . the contract forthe Mountain View Sewer Main Replacement Project, Project No. C66401005 to TGI in the amount of$841,049 , the amount of the lowest responsive bid, conditioned on TGI's timely executing the project contract and submitting all required documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid documents. 4. Directs staff to issue a notice of award to Team Ghilotti, Inc. 3 5. Authorizes and directs the City Manager to execute � � ty � g ;the project contract on behalf of the City of Petaluma upon timely submissi b limited the Signed exec project contract and all other required document, including" to,' tedbonds, certificates of insurance, and endorsements, in accordance with the project bid documents. • • 4 • . , , . • .. , - ATTACHMENT 2 • • . . • ... , • , . , . . ' . . . , . .. • ,, . . , ,. • . - . . , . . . M•OUNTAINNIEWAVENUE • ,.. SEWER MAIN 'REPLACEMENT PROJECT . .. , . . • • • PURRINGTON ROAD TO PETALUMA BLVD. SOUTH , . . . • .. „ . •PROJECT NO. C66401005 ,. . . LOCATION MAP , x •,. ' P./ % 4 4C4111, 11' •'' - wier --- . . • . , *11‘‘ `40 •-•111 ' ° \ ,. ). IINIFAP‘bio \ .,..... , .. , (..•-. k "----...,_ 1111WCii,„, d , . ., . . . „... i , . . \ , . , ,%, , , , , 4 . i pp, c , ). ,_ . • . . • . - • J 1 C-----j , \ A. 771 . —a' AK \ 11 ' 0 -'1 I 14 ■1* C7 lalkiV -\.-1/ 9: ' 'A'.17 \ ' 4 ' f /1 11 C. 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