HomeMy WebLinkAboutResolution 2009-051 N.C.S. 04/20/2009Resolution No. 2009-051 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER TO ENTER INTO A
PROFESSIONAL DESIGN SERVICES AGREEMENT
WITH URS CORPORATION FOR THE
EAST WASHINGTON STREET INTERCHANGE COMPONENT
(PROJECT RDA100280, PREVIOUSLY PROJECT C500306)
OF CALTRANS MSN- C HIGH OCCUPANCY VEHICLE (HOV) PROJECT
WHEREAS, the City of Petaluma, SCTA, and California Department of Transportation
are partners in the delivery of improvements to the Highway 101 corridor (known as Segment C
of the Marin/Sonoma Narrows Project, or MSN-C) that will include adding a high occupancy
vehicle lane (HOV) in each direction, from Old Redwood Highway to Route 116, improving on -
and off- ramps, and providing traffic management technologies that maximize congestion
management in the corridor; and,
WHEREAS, on December 19, 2005, by Resolution No. 2005-020 N.C.S., the Petaluma
Community Development Commission authorized the Executive Director to allocate $4M from
PCDC account undesignated fund balance to the East Washington Interchange (Project C500306
at the time; now RDA 100280) component of MSN-C for right-of-way acquisition and ramp
improvements; and,
WHEREAS, the Petaluma Community Development Commission Five -Year
Implementation Plan for the Central Business District and Petaluma Community Development
areas, adopted in June, 2007, provides for the use of $4 million in tax increment funds for the
purpose of funding right-of-way acquisitions and improvement of the East Washington
Interchange component of the MSN-C Project, as more particularly described in the
Implementation Plan and identified as Project RDS 100280, previously C500306; and,
WHEREAS, on January 26, 2009, by Resolution No. 2009-02, the Petaluma Community
Development Commission made specific findings required by Health and Safety Code section
33445, authorizing the allocation of $4M from PCDC account undesignated fund balance to
Project RDS 100280 of the Caltrans MSN-C HOV Project; and,
WHEREAS, at the same time, the City Council adopted a similar resolution consenting
to expenditure of the tax increment funds for this purpose; and
WHEREAS, the work includes preparation of the plans and specifications for the East
Washington Interchange component of MSN-C to install a new northbound on -ramp and realign
the southbound on -ramp at the East Washington Interchange; and,
WHEREAS, URS Corporation has previously worked on the plans and specifications for
the East Washington Interchange component, and already has extensive knowledge of the
project; and
Resolution No. 2009-051 N.C.S. Page I
WHEREAS, the proposal from URS Corporation for the preparation of plans and
specifications for Project RDA 100280 is $1,344,530; and,
WHEREAS, URS Corporation has staff available to complete the plans and
specifications in a timely manner that will allow the project to be eligible for possible inclusion
in any anticipated State or federal stimulus package that may be enacted; and,
WHEREAS, the Petaluma City Council has determined that it is in the best interest of
the community to hire URS Corporation to prepare the plans and specifications for the East
Washington Street Interchange component (Project RDA 100280) ahead of the MSN-C HOV
Project.
NOW, THEREFORE, BE IT RESOLVED that the Petaluma City Council authorizes
the City Manager to enter into a professional services agreement with URS Corporation for
preparation of the plans and specifications for the East Washington Interchange component
(Project RDA100280, previously C500306) in an amount not to exceed $1,344,530, and
substantially in accordance with Exhibit A hereto.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: l hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 20`h day of April, 2009,
by the following vote:
City
AYES: Vice Mayor Barrett, Glass, Harris, Healy, Rabbitt, Renee, Mayor Torliatt
NOES:
None
ABSENT:
None
ABSTAIN:
None
ATTEST:
_
City Clerk M
10
Resolution No. 2009-051 N.C.S. Page 2
Resolution
PROFESSIONAL DESIGN SERVICES AGREEMENT
Fast Washington Interchange Project RDA]00280
(Title of Project)
FY 08-09
Fund N' 5400
E\p. Acct. It 54140
Project tl RDA 100280
Amount S600.000
For multi -year contracts or contracts
%vith multiple accounts:
I-Y 09-10
fund N 5400
Exp. Am. 1t 54140
Project N RDA 100280
Amount S744.530
FY
Fund N
Exp. Acet, 11
- Projcct 11
Amount S
FY
Fund N
Exp. Acct. N _--
Projcct N
Amount S
F 1 _--
Fund N
Exp. ACCL. N __--
Project 1l
Amount S_�
FY
Fund 9
_ Exp. AecL t1
Project 11
Amount $
FY
Fund t1 ___,
Exp. Acct. #
Projcct N _
Amount S
FY
Fund 1,`
Exp. Acct. 1,
Projcct N
Amount S
FY
Fund d,
Exp. A::ct. 1'
Project 11
Amount S
"l l !IS I'ROI�ESSJONAL DESIGN SERVICE;,; /A. R.EEMf NT (�'Agreement") is entered into and
ctive as of _ 20 ;"Fffective Date"), by and between the City of
!'eialrtmr:t, a municipal corporation and a charter city ("City") and
ITS a consultant in empineerin ("Consultant") (collectively, the
--
A!'11FZEAS, the Parties enter into this Agreement for the Inirpose of Consultant providing
professional services to City under the terms and conditions set forth herein.
THEM' I=ORE, in consideration of the mutual covenants contained in this Agreement, the Parties
�i"rce as follows:
Services. Consultant shall provide the services as described in and in accordance with
the schedule set Iorth in Exhibit "A" attached hereto and incorporated herein
("Services").
?. Compensation; Business Tax Certificate.
A. For the full performance of the Services as described herein, City shall
compensate Consultant under the following terms: time and expense not to
exceed One Million Three hundred Forty -Four Thousand Five Hundred Thirty
Dollars and no/1001$1.343U.00), in accordance with the project budget
contained in Exhibit A hereto.
13. Consultant shall submit detailed monthly invoices reflecting all services
performed during the preceding month, and including a revised schedule for
performance and additional documentation requested by City, as applicable.
C. Consultant shall be compensated for services in addition to those described in
Exhibit A, only if Consultant and City execute a written amendment to this
PR(AISSIONAL DESIGN SERVICES AGRF.LAI =N'I - PREVAILING WAGES (URS Form)
Resolution No. 2009-051 N.C.S. Page
Agreement describing the additional services to be performed and the
compensation to be paid for such services. In no case shall the total compensation
under this Agreement exceed $1,344,530.00 without prior written authorization of
the City Manager. Further, no compensation for a section or work program
component attached with a specific budget shall be exceeded without prior written
authorization of the City Manager.
D. Notwithstanding any provision herein, Consultant shall not be paid any
compensation until such time as Consultant has on file with the City Finance
Department current information requested on the "Vendor Information" form
available from City, and has obtained a currently valid Petaluma business tax
certificate.
E. City's obligation to pay compensation to Consultant as provided herein is
contingent upon Consultant's performance of the Services pursuant to the terms
and conditions of this Agreement and any amendments thereto.
3. 'Term. The term of this Agreement commences on the Effective Date, and terminates on
December 31, 2010, unless sooner terminated in accordance with Section 4. Upon
termination, any and all of City's documents or materials provided to Consultant and any
and all of the documents or materials prepared for City or relating to the performance of
the Services, shall be delivered to the City as soon as possible, but not later than fourteen
(14) days after termination of the Agreement.
4. 'Termination. City may terniMate this Agreement without cause upon ten (10) days'
written notice. City may immediately terminate or suspend this Agreement for cause.
Cause for immediate termination or suspension shall include, but not be limited to, any
breach of this Agreement by Consultant or Consultant's bankruptcy or insolvency. Upon
receipt of notice of termination or suspension for cause, Consultant shall immediately
stop all work in progress under this Agreement. In the event of early termination of this
Agreement by City, Consultant shall be entitled to payment for all Services performed to
the date of termination to the extent such Services were performed to the satisfaction of
City in accordance with the terms and conditions of this Agreement. If City terminates
this Agreement for cause, Consultant shall be liable to City for any excess cost City
incurs for completion of the Services.
5. Consultant's Representation; .independent Contractor. Consultant represents that
Consultant possesses distinct professional sl:ifls in performing the Services. City has
relied upon said representation as a material inducement to enter into this Agreement.
Consultant shall, therefore, provide properly skilled professional and technical personnel
to perform all Services under this Agreement. It is expressly understood that Consultant
and its agents and employees, shall act in an independent capacity and as an independent
contractor and not as officers, employees or agents of City. This Agreement shall not be
construed as an agreement for employment.
2
PROFLSSIONAL DI -SIGN SERVICLS AGRELME-NT -PREVAILING WAGES (URS Form)
Resolution No. 2009-051 N.C.S. Page 4
6. Facilities and Equipment. Consultant shall, at its sole cost and expense, furnish all
facilities and equipment that may be required for furnishing Services pursuant to this
Agreement. City shall furnish to Consultant no facilities or equipment, unless the City
otherwise agrees in writing to provide the same.
7. Licenses, Permits, Etc. Consultant shall, at Consultant's sole cost and expense, keep in
effect at all times during the term of this Agreement any licenses, permits or other such
approvals which are legally required for performing [lie Services.
$. Time. Consultant shall devote such tin e to the performance of the Services as may be
reasonably necessary for satisf-actory performance of Consultant's obligations pursuant to
this Agreement.
9. Inspection. Consultant shall provide the City every reasonable opportunity to ascertain
that the Services are being performed in accordance with the requirements and intentions
of this Agreement. All wort: done and materials furnished, if any, shall be subject to
inspection and approval by the City. 'Fhe inspection of such work shall not relieve
Consultant of any of its obligations pursuant to this Agreement.
10, Progress Reports. Upon the City's request, Consultant shall provide, in a form
acceptable to City, written progress reports of all oral and written observations, opinions,
recommendations, analyses, progress and conclusions related to Consultant's
performance of the Services.
l 1 . Confidentiality. In the course of Consultant's employment, Consultant may have access
to trade secrets and confidential information, diSCOSLU'e of which is protected or limited
by law. Consultant shall not directly or indirectly disclose or use any such confidential
information, except as required for the performance of -the Services.
12. Conflict of Interest. Consultruit represents that it presently has no interest, and
covenants that it shall not acquire any interest, direct or indirect, financial or otherwise,
which would conflict in any manner or degree with the performance of the Services
hereunder. Consultant further covenants that, in the performance of this Agreement, it
shall not employ any subcontractor or person having such a conflict of interest.
Consultant represents that no one who has or will have any financial interest under the
Agreement is an officer or employee of- City. If such conflict of interest arises during this
Agreement or any extension, Consultant will immediately advise City and City may, at
its sole discretion, immediately terminate this Agreement.
13_ Consultant No Agent. Except as City may specify in writing, Consultant shall have no
authority, express or implied, to act on behalf of City in any capacity whatsoever as an
agent. Consultant shall have no authority, express or implied, pursuant to this Agreement
to bind City to any obligation whatsoever.
PROFLSSIONAL DFSIGN SFRVICFS AGRLLMEN'r- PREVAILING WAGES (URS Form)
Resolution No. 2009-051 N.C.S. Page 5
14. Standard of Performance. Consultant shall perform all the Services in a manner
consistent with the standards of Consultant's profession. All instruments of service of
whatsoever nature, which Consultant delivers to City pursuant to this Agreement, shall be
prepared in a substantial, first class and workmanlike manner and conform to the
standards of Consultant's profession. All such instruments of service shall become the
sole and exclusive property of City upon delivery of the same.
15. Assignment/Transfer. No assignment or transfer in whole or in part of this Agreement
shall be made without the prior written consent of City.
16. Subcontractors. Consultant shall directly perform all Services, and shall not subcontract
any portion of performance of the Services without the prior written consent of City.
Any such subcontractors shall be required to comply, to the full extent applicable, with
the terms and conditions of this Agreement, including but not limited to, procuring and
maintaining insurance coverage as required herein and which shall name City as an
additional insured.
17. Compliance With All Laws. Consultant shall fully comply with all applicable local,
state and federal rules, laws, regulations and ordinances pertaining to the performance of
the Services required hereunder, including but not limited to, the California Building
Standards Code as in effect in the City, the Americans with Disabilities Act, and any laws
and regulations related to any copyright, patent, trademark or other intellectual property
Fight involved in performance of- the Services. Such laws include but are not limited to
the California Prevailing Wage Law, California Labor Code Section 1720 et seq. This
Agreement is subject to the requirements of the California Prevailing Wage Law, and the
Services as described in Exhibit A will be performed in accordance with all applicable
requirements of the California Prevailing Wage Law, including, but not limited to, all
applicable requirements contained in Exhibit C, which is attached to and made a part of
this Agreement Consultant's failure to comply with any law(s) or regulation(s)
applicable to the performance of the Services hereunder shall constitute a material breach
of- this agreement_ To the extent that any other government agency or entity provides
compensation for tiny Services, Consultant shall comply with all rules and regulations
applicable to such tiscal assistance.
18. Discrimination. During the performance of this Agreement, Consultant shall not
discriminate against any employee or applicant for employment because of race, religion,
creed, color, national origin, ancestry, gender, sexual orientation, age or physical or
mental disability in violation of any applicable law.
19. Notice. f:xcept as otherwise specified in this Agreement, all notices to be sent pursuant
to this Agreement shall be made in writing, and sent to the Parties at their respective
addresses specified below or to such other address as a Party may designate by written
notice delivered to the other Party in accordance with this Section. All such notices shall
be sent by:
4
PRQFFSSIQNAL DESIGN SI:RVICIIS AGItI:EMLNT- PREVAILING WAGES (URS Fonn)
Resolution No.2009-051 N.C.S. Page 6
(1) personal delivery, in which case notice is effective upon delivery;
(ii) certified or registered mail, return receipt requested, in which case notice shall be
deemed delivered on receipt if delivery is confirmed by a return receipt;
(iii) nationally recognized overnight courier, with charges prepaid or charged to the
sender's account, in which case notice is effective on delivery if delivery is
confirmed by the delivery service; or
(iv) facsimile transmission, in which case notice shall be deemed delivered upon
transmittal, provided that (a) a duplicate copy of the notice is promptly delivered
by first-class or certified mail or by overnight delivery, or (b) a transmission
report is generated reflecting the accurate transmission thereof. Any notice given
by facsimile shall be considered to have been received on the next business day if
it is received after 5:00 p-m. recipient's time or on a nonbusiness day.
City: City Clerk
City of Petaluma
Post Office Box 61
Petaluma, California 94953
Telephone: (707) 778-4360
Facsimile: (707) 778-4554
And:
Director of Public Works
City of Petaluma
Post Office Box 61
Petaluma, California 94953
Telephone: 778-4467
Facsimile: 776-3602
Consultant: Ramsey Nissen
URS Corporation
55 Market Street, Suite 1500
San Jose, California 96113
Telephone: (408) 297-9585
Facsimile: (408) 297-6962
20. Ownership of Documents. All original papers, documents or computer material on disk
or microfilm, and copies thereof, produced as a result of this Agreement, shall be the
property of City and may not be used by Consultant without the written consent of City.
Copies of such documents or papers shall not be disclosed to others without the written
consent of the City Manager or his or her designated representative.
21. Indemnification. Consultant shall, to the fullest extent allowed by law, with respect to
all services performed in connection with this Agreement, defend with counsel acceptable
PROFESSIONAL DFS1GN SLRVICLS AGRP.FMFNr- PKEVAILING WAGES (URS FonFt)
Resolution No. 2009-051 N.C.S. Page 7
to City, indemnify, and hold City, its officers, employees, agents, and volunteers
("Indem-Tutees"), harmless from and against any and all claims that arise out of, pertain
to, or relate to the negligence, recklessness, or willful misconduct of the Consultant,
("Claims"). Consultant will bear all losses, costs, daunages, expense and liability of every
kind, nature and description that arise out of, pertain to, or relate to such Claims, whether
directly or indirectly.
In addition, and notwithstanding the foregoing, to the extent this Agreement is a
"construction contract" as defined by Califomia Civil Code section 2783, as may be
amended from time to time, such duties of Consultant to indemnify shall not apply when
to do so would be prohibited by California Civil Code Section 2782.
22. Insurance. Consultant shall comply with the "Insurance Requirements for Consultants"
in Exhibit B-2, attached hereto and incorporated herein by reference. [Indicate attached
exhibit, e.g., " B-1 " or "B "]
23. Amendment. This Agreement may be amended only by a written instrument executed
by both Parties.
24. Litigation. If litigation ensues which pertains to the subject matter of Consultant's
services hereunder, Consultant, upon request from City, agrees to testify therein at a
reasonable and customary fee.
25. Construction. This Agreement is the product of- negotiation and compromise on the part
of both Parties and that the Parties agree that, notwithstanding Civil Code section 1654,
any uncertainty in the Agreement shall not be construed against the drafter of the
Agreement.
26. Governing Lave; Venue. This Agreement shall be enforced and interpreted under the
laws of the State of California and the City of Petaluma. Any action arising from or
brought in connection with this Agreement shall be venued in a court of competent
jurisdiction in the County of Sonoma, State of'California.
27. Non -Waiver. The City's failure to enforce any provision of this Agreement or the 7aiver
thereof in a particular instance shall not be construed as a general waiver of any part of
such provision. The provision shall remain in firll force and effect.
28, Severability. If any term or portion of this Agreement is held to be invalid, illegal, or
otherwise unenforceable by a court of corrrpetent jurisdiction, the remaining provisions of
this Agreement shall continue in lull force and effect.
29. No Third Party Beneficiaries. The Parties do not intend to create, and nothing in this
Agreement shall be construed to create any benefit or right in any third party.
6
PROFt{SSIONAL DESIGN S1 RV)CES AGRFEMENI — PREVAILING WAGES (URS Form)
Resolution No. 2009-051 N.C.S. Page 8
30. Mediation. The Parties agree to make a good faith attempt to resolve any dispute arising
out of this Agreement through mediation prior to commencing litigation. The Parties
Shall mutually agree upon the mediator and shall divide the costs of mediation equally.
31. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of accounts, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating
to charges for services, or expenditures and disbursements charged to the City for
a minimum period of' three (3) years or for any longer period required by law,
from the date of final payment to Consultant pursuant to this Agreement.
B. Consultant shall maintain all documents and records which demonstrate
performance under this Agreement for a minimum period of three (3) years or for
any longer period required by law, from the date of termination or completion of
this Agreement.
C. Any records or documents required to be maintained pursuant to this Agreement
shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Manager, City Attorney, City Finance
Director, or a designated representative of these officers. Copies of such
documents shall be provided to the City for inspection at Petaluma City Hall
when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Consultant's address indicated for receipt
of notices in this Agreement.
D. Where City has reason to believe that such records or documents may be lost or
discarded due to dissolution, disbandment or termination of Consultant's
bLISlness, City may, by written request by any of the above -named officers,
require that custody of the records be given to the City and that the records and
documents be maintained in Petaluma City Hall. Access to such records and
dOCnmCnIS shall be granted to any party authorized by Consultant, Consultant's
representatives, or Consultant's successor in interest.
32. Headings. 'I -he headings used in this Agreement are for convenience only and are not
intended to affect the interpretation or construction of any provisions herein.
33. Survival. All obligations arising prior to the termination of this Agreement and all
provisions of this Agreement allocating liability between City and Consultant shall
survive the termination of this Agreement.
34. Entire Agreement. This Agreement, including the exhibits attached hereto and
incorporated herein, constitutes the entire agreement between the Parties with respect to
the Services, and supersedes all prior agreements or understandings, oral or written,
between the Parties in this regard.
7
PROFESSIONAL DESIGN SERVICES AGREEMENT- PREVAILING WAGES (URS Form)
Resolution No. 2009-051 N.C.S. Page 9
IN WITNESS WHER-EOF, the parties hereto have executed this document the day, month and
year first above written.
CITY OF PE:TALUMA
City Manager
A 1 TEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
APPROVED:
Department Director
APPROVED:
Risk Manager
APPROVED:
Administrative Services Director
111c name.
URS PDSA w/ prcv. %Nape lanp.uapc
4.10.09 (Lmk)
CONSULTANT
By
Name
Tide
Address
City State Zip
Taxpayer I.D. Number
Petaluma Business Tax Certificate Number
b
PROFI-SSIONAL DESIGN SERVICES AGREEMENT- PRLVAILLNG WAGES (URS form)
RUSollltlon No. 2009-051 N.C.S.
Page 10
East Washington Inlerchange Project
PS&E — Scope of Services Agreement
Exhibit A
Scope of Services Attachment "A"
This scope of services is specifically based on providing support services to the City of
Petaluma (CITY) for completing the Plans, Specifications and Estimate (PS&E) phase of the
East Washington Interchange Project (Project) in the City of Petaluma, Sonoma County.
The key project components are as follows:
® Task 1:
Project Management
• Task 2:
PS&E Phase Support
® Task 3:
Final Design — Unchecked (65% PS&E)
® Task 4:
Final Design — Checked (95% PS&E)
® Task 5:
Pre -Final Bid Documents (100% PS&E)
® Task 6:
Final Bid Documents (Final PS&E)
® Task 7:
Caltrans HQ Final Review
• Task 8:
Right of Way Engineering
• Task 9:
Bidding Support Services
The technical approach for the key project components is described below.
Task I — Project Management
CONSULTANT, under this Agreement, will provide project management for each task for the
entire duration of the schedule.
Management activities will consist of administration, coordination, attending meetings and
quality control as stated in the following:
1.1 Supervise, coordinate and monitor activities for conformance with CALTRANS
standards and policies.
1.2 Maintain Project files in accordance with CALTRANS' Uniform Filing System,
1.3 Not perform any extra work without prior written authorization from CITY.
1.4 Coordinate the planning and design effort with project team and the following:
• CITY
® CALTRANS.
O Sonoma County Transportation Authority (SCTA)
Y Various public groups and coalitions such as private property owners within the
project area, businesses, and developers.
Y Utility Companies,
1.5 Prepare and maintain a detailed CPM design schedule utilizing the Microsoft Project
software.
1.6 Prepare for and attend the following meetings:
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No, 2009-051 N.C.S. Page I I
East Washington Interchange Project
PS&E — Scope of Services
• Monthly PDT meetings. CONSULTANT will arrange meetings, provide discussion
material, and prepare minutes (up to 21 meetings assumed)
• As needed coordination meetings with CITY, CALTRANS, and other agencies to
resolve technical issues (up to 25 meetings assumed)
• As needed meetings led by CITY with affected private property owners (up to 4
meetings assumed)
If needed, prepare and submit meeting agenda. Prepare and distribute draft meeting
minutes within five (5) working days after each meeting allowing two weeks for receipt
of any comments. Prepare and distribute final meeting minutes incorporating relevant
comments received on draft meeting minutes.
1.7 Prepare and maintain a Data Request Log.
1.8 Prepare and submit monthly invoices with progress reports.
1.9 Establish and implement a quality control procedure for planning and design activities,
perform in-house quality control reviews for each task, and submit deliverables to CITY
for review in accordance with the approved schedule.
Task 1 Deliverables
• Detailed CPM design schedule
• Meeting agendas and draft/final meeting minutes
• Data Request Log
• Invoices and progress reports
Task 2 — PS&E Phase Supp®rt
2.1 Data Collection and Review
CONSULTANT will coordinate with CITY, CALTRANS, and other affected agencies to collect
and review available data and information necessary for completing design of the Project. Data
and information to be reviewed includes the following:
• Approved Environmental Document (Initial Study) dated March 10, 2008, prepared by
CALTRANS
• Approved Combined PSR/PR dated March 14, 2008, prepared by CALTRANS
• As -built plans
• Uncirculated 65% PS&E prepared by CALTRANS
• Utility information
• Right-of-way information
• Pertinent historical correspondence
CONSULTANT will obtain an Access Encroachment Permit from Caltrans to conduct any
necessary site investigations to thoroughly explore existing site conditions, take photographic
records and verify topographic mapping features. If, needed, CITY will obtain Permits to Enter
(PTE) private property from owners affected by the proposed Project improvements to allow
CONSULTANT to conduct any necessary site investigation needed for the Project.
Prepared by Ukti Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 12
East Washington Interchange Project
PS&E — Scope of Services
2.2 Base Mapping
The uncirculated 65% PS&E prepared by CALTRANS is in metric units. CONSULTANT
assumes CALTRANS will convert the mapping currently in metric units to English units for use
by the CONSULTANT to complete final PS&E for the Project. All mapping to be prepared and
maintained in Microstation format consistent with Caltrans drafting standards.
2.3 Traffic Studies
CONSULTANT assumes no traffic studies or analysis is needed for the Project.
2.4 Environmental Studies and Environmental Document
CONSULTANT assumes no further environmental studies are needed for the Project and that
the Initial Study prepared by Caltrans and approved March 10, 2008, is the valid Environmental
Document for the Project.
2.5 Public Outreach
CONSULTANT assumes no further public outreach is needed for the Project.
2.6 Geotechnical Services
CONSULTANT assumes all needed geotechnical services for the Project were previously
performed by CALTRANS and all relevant information and reports will be provided to
CONSULTANT to complete the final PS&E for the Project.
2.7 Hazardous Waste Investigation
CONSULTANT assumes all needed hazardous waste investigations for the Project were
previously performed by CALTRANS and all relevant information and reports will be provided to
CONSULTANT to complete the final PS&E for the Project.
2.8 Final Geometric Refinements
CONSULTANT will refine the preliminary geometries developed by CALTRANS for the
uncirculated 65% PS&E_ The approved Combined PSR/PR prepared for the Project noted the
following:
Fact Sheet Exceptions to Mandatory and Advisory Design Standards were approved on
10/19/05 based on the original scope of work for the E. Washington improvement project. Due
to changes in the scope of this project, the approved design exceptions are not valid any more
and should not be used. The original scope was modified. Based on the latest proposed
scope provided in this report, there are no Mandatory Design Exceptions or Advisory Design
Exceptions required for this project.
Conversion from metric to English units may introduce non-standard design features requiring
formal review and approval by CALTRANS. Design exceptions for any non-standard features
that require preparation of a Mandatory and/or Advisory Fact Sheet would be documented by
Prepared by URS Corporation
Last Updated: April 13, 2009
Rcsolution No. 2009-051 N.C.S. Page 13
East Washington Interchange Project
PS&E — Scope of Services
the CONSULTANT in draft Fact Sheets and submitted to CALTRANS HQ geometrician and
CALTRANS District 4 for review and comment. CONSULTANT will address any comments on
the draft Fact Sheets and submit final Fact Sheets for Caltrans approval. Any Fact Sheet
approval by CALTRANS would be required before finalizing and submitting the 95% PS&E.
The Final Geometric Refinement scope is based on the following deliverables:
• If needed, draft Fact Sheets 65% submittal (5 copies)
• If needed, final Fact Sheets prior to 95% submittal (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to comments
2.9 Drainage Report
A draft Drainage Report dated February 2007 was prepared for the project. CONSULTANT will
review the draft Drainage Report and update the report for the current scope of the Project.
The report will include the following elements:
• Existing conditions
• Unusual and special conditions
• Drainage water shed delineation
• Hydraulic and hydrologic analysis
• Proposed modifications to existing drainage systems
• Alteration of facilities of other agencies and agreements
The Drainage Report scope is based on the following deliverables:
• One revised draft report for 65% submittal (5 copies)
• One final report for 95% submittal (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to comments
2.10 Storm Water Data Report (PS&sE Phase)
A draft Storm Water Date Report (SWDR) dated March 2007 was prepared for the project.
CONSULTANT will review the draft SWDR and update the report for the current scope of the
Project. CONSULTANT will address the needs for erosion control measures and recommend
SMPs for the Project_
The SWDR (PS&E Phase) scope is based on the following deliverables:
• One revised draft report for 65% submittal (5 copies)
• One final report for 95% submittal (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to comments
2.11 Lane Closure Report
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 14
East Washington Interchange Project
PS&E — Scope of Services
CONSULTANT will collect 7 day 24 hour traffic counts from CALTRANS, perform lane closure
calculations per CALTRANS' standard methodology and submit a Lane Closure Report to
CALTRANS for review and approval. This will also include Late Lane Closure Pickup
calculations.
The lane closure report scope is based on the following deliverables:
• One draft report for 65% submittal (5 copies)
• One final report for 95% submittal (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to comments
2.12 Transportation Management Plan
CONSULTANT will prepare a Transportation Management Plan (TMP) in accordance with
CALTRANS current requirements. The TMP is a specialized program tailored to prevent and
mitigate the impacts of a construction project by applying a variety of techniques including
Motorist Information, Incident Management, Construction Strategies, and Public Information
Strategies. The major objectives of the TMP are to maintain efficient and safe movement of
vehicles through the construction zone; and to provide intensive public awareness of potential
impacts in the vicinity of the project site.
The transportation management plan scope is based on the following deliverables:
• One draft report for 65% submittal (5 copies)
• One final report for 95% submittal (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to comments
2.13 Permits
CONSULTANT will review all drafts of permit applications and correspondence previously
prepared for the Project by CALTRANS. CONSULTANT will prepare drafts of all permit
applications needed for the Project that were not previously prepared by CALTRANS. Permits
include those required from CALTRANS for conducting all field investigations and final permits
for construction. Other applicable permits may include California Department of Fish and
Game, the U.S_ Army Corps of Engineers, and the California Water Quality Control Board.
The permit applications will include all attachments and exhibits and will fulfill all applicable
conditions identified in the permits to meet CALTRANS requirements as indicated in the RTL
Guide, Cover Memorandum Attachment A and the OSFP Information and Procedures Guide
latest editions or current policy.
After receipt of permits from the permitting agencies, CONSULTANT will review conditions of
all Project permits, determine if conditions can be accommodated in the Project, and update
the design documents accordingly.
The permits scope is based on the following deliverables:
• Draft permit applications for 65% submittal
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 15
East Washington Interchange Project
PS&E — Scope of Services
• Final permit applications for 95% submittal
2.14 Cooperative Agreements
CONSULTANT will assist the CITY to prepare drafts of all Cooperative Agreements needed for
the Project that will be reviewed by CALTRANS' Project Development. Final Cooperative
Agreements will be prepared based on a consensus reaching process between the CITY and
CALTRANS.
2.15 Field Surveying Services
CONSULTANT assumes any field surveys needed for the Project will be undertaken by
CONSULTANT. Field survey services typically include work necessary to confirm mapping
accuracy, verifying utilities and drainage facilities, right of way limits, pavement elevations and
locations, potholing locations, boring locations, conforms, vertical clearances, obstructions, tree
survey locations, lighting fixtures, fences, retaining walls, soundwalls, drainage swales and
ditches and any other feature necessary to complete the design.
2.16 Final utility Coordination
CONSULTANT will be responsible for interfacing utility design coordination with the CITY,
CALTRANS' Right -of -Way Utility Coordinator and CALTRANS' Right -of -Way Project
Coordinator.
CONSULTANT assumes CALTRANS has already positively located some underground utilities
that potentially conflict with the proposed improvements. CONSULTANT will review the
uncirculated 65% PS&E prepared by CALTRANS to determine if additional positive locating of
potential underground utility conflicts is needed. If needed, CONSULTANT will arrange for up
to ten (10) additional underground utility locations to be positively located in the field by
potholing or other acceptable method approved by CALTRANS_
CONSULTANT will develop conceptual relocation plans for conflicting utilities that will be
coordinated with the utility owners. This level of effort will minimize construction costs and
ensure the correct placement of the proposed improvements. CONSULTANT will:
• Review and update as -built utility information for the project area that was obtained during
previous phases of the Project
• Review and update existing utility mapping
• Confirm potential utility conflicts based upon previous positive location data collected from
the field by CALTRANS and up to ten (10) additional locations arranged by the
CONSULTANT
• At the 65% PS&E milestone, prepare °B" letters for CITY signature to be sent to the utility
owners with the conceptual utility relocation plans
• Coordinate with the utility owner who will prepare their own utility relocation plans and
costs. Review utility relocation plans and costs prepared by the utility owners.
• Prepare final notices ("C" letters) for CITY signature to be sent to the utility owners
confirming the request to relocate utility facilities
• Attend meetings with affected utility companies (up to 10 meetings assumed)
• Assist the CITY in the preparation and execution of any needed agreements with utility
owners that are required to relocate their facilities
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 16
East Washington Interchange Project
PS&E — Scope of Services
Provides copies of the "A", "B" and "C" letter correspondence to CALTRANS as part of the
Utility Certification process
Communicate with CALTRANS Right -of -Way Utility Coordinator and CALTRANS' Right -of -
Way Project Coordinator to ensure inclusion of the proper utility permit requirements and
other utility data for R/W certification and design
Prepare a Utility Certification
CONSULTANT assumes that all needed utility relocation plans will be prepared by the owner of
the utility requiring relocation and that the utility owners will undertake the work to relocate their
facilities with their own forces (except for sanitary sewer and water utilities). Relocation plans
for sanitary sewer and water utilities will be prepared by CONSULTANT.
CONSULTANT assumes there are no utility longitudinal encroachments into the highway right-
of-way for the Project that would require coordination with CALTRANS to grant exceptions to
their policy on longitudinal encroachments.
The final utility coordination scope is based on the following deliverables:
• Results of field verification of underground utilities by CALTRANS and, if needed, by
CONSULTANT
• "B" Letters for CITY signature with conceptual utility relocation plans
• Final notices "C" Letters for CITY signature
• Utility Certification at Final PS&E
2.17 Landscaping/Replacement Planting
CONSULTANT assumes there is no landscaping work (including irrigation) or replacement
planting as part of the Project.
Task 3 — Final Design — Unchecked (65% VS&E)
Task 3 develops draft plans, specifications and quantities for Final PS&Q Unchecked (65%
submittal) design completion. CONSULTANT will review the uncirculated 65% PS&E
previously developed by CALTRANS in metric units and update in English units.
CONSULTANT will hold meetings with CITY, CALTRANS and other agencies to resolve issues
from previous design cycles and incorporate the agreed upon comments received from CITY,
CALTRANS, and other agencies to prepare Final Design Unchecked (65%) documents. The
submittal will consist of all design documents that are required for the Project.
3.1 Design Plan Sheets
CONSULTANT will prepare all final Design Plan Sheets. Plans will be prepared in accordance
with requirements stated in CALTRANS' September 2008 Ready To List And Construction
Contract Award Guide (RTL Guide) (formerly PS&E Guide) and, where applicable, to the OSFP
Information and Procedures Guide and the Drafting and Plans Manual all to be the latest
editions.
3.1.1 Highway Design Plans
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No.2009-051 N.C.S. Page 17
East Washington interchange Project
PS&E — Scope of Services
A set of highway design plans will contain some or all of the following sheets. CONSULTANT
will use the following code letters and sheet names and arrange sheets in the order shown.
ID Code
Letter
Sheet Name
--
Title Sheet
X
Typical Cross Sections
CSS
Construction Staking Survey Control Data
K
Key Map and Line Index
L
Layouts
P
Profile and Superelevation Diagram
C
Construction Details
WPC
Water Pollution Control Plans and Details
EC
Contour Grading/Erosion Control Plans and Details
D
Drainage Plans
DP
Drainage Profiles
DID
Drainage Details
DQ
Drainage Quantities
SS
Sanitary Sewer Plans
SSP
Sanitary Sewer Profiles
SSQ
Sanitary Sewer Quantities
W
Water Pipeline Plan and Profile
W
Water Pipeline Details
WQ
Water Pipeline Quantities
U
Utility Plans
Sc
Stage Construction Plans
SCQ
Stage Construction Quantities
DE
Detour Plans
CS
Construction Area Signs
PD
Pavement Delineation Plans
PDQ
Pavement Delineation Quantities
S
Sign Plans
SD
Sign Details
SQ
Sign Quantities
Q
Summary of Quantities
TR*
Tree Removal Plans
E
Signal, Lighting, TOS, Sign Illumination, etc.
* CONSULTANT assumes that the PS&E for the Highway Landscaping and Irrigation for the
Project will be done by others at a later date and under a separate construction contract.
3.1.2 Structure Design Plans
CONSULTANT assumes all structure design plans will be prepared by CALTRANS. Structure
design by CALTRANS would include completing design of the Washington Creek Bridge and
all retaining walls.
3.1.3 Electrical Design Plans
CONSULTANT will verify as -built plans in the field. Based on the obtained information,
CONSULTANT will prepare electrical plans for the Project. In addition, CONSULTANT will
Prepared by URS Corporation
Last Uodated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 18
East Washington lnlerchange Project
PS&E — Scope of Services
coordinate with PG&E in identifying electrical service points. The breakdown of deliverables by
area is listed below:
CONSULTANT will prepare the necessary Electrical Design Plans including:
Freeway Lightjng and Sign Illumination plans will be prepared at a scale of V=50'
City Street Lighting plans will be prepared at a scale of 1 "=50'
Traffic Operations System plans will be prepared at a scale of 1"=50' and assumes 3 locations
Signal and Lighting plans will be prepared at a scale of 1"=20' and assumes 2 locations
Temporary Freeway Lighting and Sign Illumination plans will be prepared at a scale of 1"=50'
Temporary City Street Lighting plans will be prepared at a scale of V=50'
Temporary Signal and Lightinq plans will be prepared at a scale of V=20'
Temporary and Permanent Electrical Detail plans
3.2 Specifications and Special Provisions
CONSULTANT will review CALTRANS' Standard Specifications, latest edition, and
CALTRANS' Standard Special Provisions applicable thereto.
For all work items necessary for construction of the Project, CONSULTANT will assemble data
and prepare drafts of (1) necessary modifications to the Standard Special Provisions, and (2)
additional specifications which may be necessary. CALTRANS will advertise the project and
CONSULTANT will assist CALTRANS to prepare the "boiler plate" special provisions.
CONSULTANT assumes CALTRANS will provide all input to the Special Provisions related to
the structure work.
CONSULTANT will provide a submittal to CALTRANS for approval of nonstandard special
provisions, if any.
Upon completion of the foregoing activities, CONSULTANT will submit the SSP signature and
seal sheet.
CONSULTANT will coordinate specifications with other design consultants to assist design
interface activities.
3.3 Construction Quantities and Cost Estimate
CONSULTANT will update the estimate of Construction Quantities and Cost Estimates to
reflect design development from previous submittals to Final Design Unchecked (65% PS&E).
Prepared by UPS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 19
East Washington Inlerchange Project
PS&E — Scope of Services
CONSULTANT will prepare a list of all construction work items required for the Project and a
quantity estimate for each. Codes for additional items will be based upon CALTRANS'
Standard Items of Work Codes.
CONSULTANT assumes CALTRANS will provide all input to the cost estimate related to the
structure work.
CONSULTANT will prepare a Preliminary Construction Cost Estimate for the Project, including
highway and structures. The cost estimate will identify construction work items, quantities, unit
costs, and summarize the estimated total Project cost, including allowances for supplemental
work, owner furnished materials, expenses, mobilization and contingencies.
3.4 Draft Right -of -Way Certification
CONSULTANT assumes the CITY's own forces will provide updated Project right-of-way and
utility requirements, prepare a draft Right -of -Way Certification and submit to CALTRANS'
Right -of -Way for review and comment. CONSULTANT assumes the CITY's own forces will
provide a qualified right of way consultant to prepare the draft Right -of -Way Certification in
accordance with CALTRANS requirements.
CONSULTANT will assure that sufficiency of right-of-way has been secured early enough in
design to not impact the Project schedule during construction. CONSULTANT will verify that all
of the real property rights required for the project are included in this document.
3.5 Preliminary Construction Schedule
CONSULTANT will prepare a Preliminary Construction Schedule for the Project based on the
data developed by CONSULTANT. The schedule will be prepared using Microsoft Project.
3.6 Draft Information Handout, Cover Memorandum & Cover Memorandum
Attachment A
CONSULTANT will prepare a draft Informational Handout, Cover Memorandum, and Cover
Memorandum Attachment A in accordance with CALTRANS' RTL Guide, latest edition.
3.7 QC Review
CONSULTANT will perform an in-house Final Design - Unchecked (65%) QC review.
3.8 Constructability Review of the 65% PS&E
CONSULTANT will participate in a Constructability Review after the 65% PS&E submittal. It is
assumed that the CITY will provide a representative to conduct the Constructability Review.
CONSULTANT will coordinate the Constructability Review meetings. CONSULTANT will
adequately address the comments generated by the review including providing explanation for
comments not incorporated into the design.
Task 3 Deliverables
CONSULTANT will prepare a Final Design - Unchecked (65% PS&E) submittal that will include
revised versions, if needed, of the various studies and reports identified in Task 2, and:
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 20
East Washington Interchange Project
PS&E — Scope of Services
• Highway Design Plans (40 copies)
• Structures Design Plans (40 copies provided by CALTRANS)
• Electrical Design Plans (40 copies)
• Preliminary Specifications and Special Provisions (40 copies)
• Updated Quantities and Estimates (40 copies)
• Draft Right -of -Way Certification (5 copies by CITY)
• Preliminary Construction Schedule (10 copies)
• Draft Informational Handout, Cover Memorandum, and Cover Memorandum Attachment A
(10 copies)
-
• Electronic copies of all deliverables in "pdf' format
Task 4 — Final Design — Checked (95`/o PS&E)
Prior to making submittals of the final design - checked (95% PS&E) documents,
CONSULTANT will assure that all comments are incorporated and resolved with CALTRANS
and all its units, other reviewing agencies, and structures approval has been received from
CALTRANS' ENGINEERING SERVICES. CONSULTANT will provide written responses to
Task 6, Final Design - Unchecked (65% PS&E) review comments, with justification noted for
each comment not incorporated. CONSULTANT will attend comment resolution meetings with
the CITY, CALTRANS and other agencies to resolve issues.
Review at this stage of design will require several revisions and resubmittals of plans,
specifications, quantities and cost estimates. CONSULTANT will allow adequate provisions in
its design for these changes.
The submittal will be a complete, bid -ready set of documents, checked, stamped and signed. It
is assumed that all necessary Fact Sheets documenting non-standard design features have
been reviewed and approved by CALTRANS prior to stamping, signing and submitting the Final
Design - Checked (95% PS&E) documents. CONSULTANT will perform the following
activities:
4.1 Design Plans
CONSULTANT will incorporate all agreed upon comments received from CITY, CALTRANS,
and other agencies into the highway/structures/electrical design plans and prepare complete
highway, structure, and electrical construction plans.
4.2 Specifications and Special Provisions
CONSULTANT will incorporate all agreed upon comments into the Special Provisions and
prepare Special Provisions which are specific to the Project for use with CALTRANS' Standard
Specifications, latest edition. SSP's will be submitted in MS Word format.
CONSULTANT will assure that every construction work item for the Project has a method of
payment stated in the Specifications and is accounted for in the Construction Cost Estimate.
4.3 Construction Quantities and Cost Estimate
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 21
East Washington Interchange Project
PS&E — Scope of Services
CONSULTANT will update the Construction Quantity Estimate submitted in Task 6.
CONSULTANT will submit quantity calculations showing all sketches, diagrams and
dimensions necessary for their use by field inspectors. All quantity calculations will be
independently checked.
CONSULTANT will update the Construction Cost Estimate submitted in Task 6.
4.4 Revised Right -of -flay Certification
CONSULTANT assumes the CITY's own forces will update Project right-of-way and utility
requirements, update the Right -of -Way Certification and submit to CALTRANS' Right -of -Way
for final review.
4.5 Revised Construction Schedule
CONSULTANT will update the Construction Schedule that was prepared for the 65% PS&E
and will promptly notify the CITY of any differences between the update and the Construction
Schedule for the Project in the most recent CITY schedule.
CONSULTANT will coordinate all mitigation, highway and structures construction schedule
information to prepare the Project Construction Schedule.
4.6 Final Information Handout, Cover Memorandum & Cover Memorandum
Attachment A
CONSULTANT will update the Draft Informational Handout, Cover Memorandum, and Cover
Memorandum Attachment A submitted with the 65% PS&E, and complete the document for
final review.
4.7 QC Review
CONSULTANT will perform an in-house Final Design - Checked (95%) QC review,
4.8 Independent Check
CONSULTANT will perform an independent check of all drawings and calculations per
CALTRANS Standard procedure. CONSULTANT will prepare independent quantity
calculations and review the special provisions independently.
Task 4 Deliverables
CONSULTANT will prepare a Final Design - Checked (95% PS&E) submittal that will include
revised versions, if needed, of the various studies and reports identified in Task 2, and:
• Updated Checked Highway Design Plans (40 copies)
• Updated Checked Structures Design Plans (40 copies provided by CALTRANS)
• Updated Checked Electrical Design Plans (40 copies)
• Updated Checked Specifications and Special Provisions (40 copies)
• Updated Checked Quantities and Estimates (40 copies)
• Updated Right -of -Way Certification (5 copies by CITY)
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 22
East Washington Interchange Project
PS&E — Scope of Services
V Updated Construction Schedule (40 copies)
• Final Informational Handout, Cover Memorandum, and Cover Memorandum Attachment A
(10 copies)
• Electronic. copies of all deliverables in "pdf' format
® Written responses to 65% PS&E review comments
Task 5 — Pre -Final Bid DOCLtmenfs (100% PS&E)
Task 5 incorporates comments from Task 4 and produces Pre -Final Bid Documents (100%
PS&E) ready for CALTRANS District 4 and Engineering Services final review and Project
advertisement. CONSULTANT will review comments received from the reviewing agencies on
the Task 4 submittals and attend comment resolution meetings with CITY, CALTRANS and
other agencies to resolve issues. CONSULTANT will incorporate agreed upon comments and
assist CITY in preparing Bid Documents for advertisement.
5.1 Plans, Specifications and Estimates
CONSULTANT will update the design plans, special provisions and quantity estimates
submitted for Task 4 and incorporate the comments received from CITY, CALTRANS and all of
its units, and other agencies.
CONSULTANT will coordinate the design plans, special provisions and estimates with those of
other design consultants and assure that highway design interfaces with structures design
when all documents are combined to form a single Project PS&E package.
5.2 Permits
For all permits required from permitting agencies, CONSULTANT will prepare draft documents
and supply required Project design and construction information to the CITY and CALTRANS
to ensure conditions are resolved, and include these permits as part of the Bid Documents. All
PS&E documents will be consistent with permit requirements.
5.3 Final Right -of -Way Certification
If required, CONSULTANT assumes the CITY's own forces will update and finalize the Project
right-of-way and utility requirements, update the Right -of -Way Certification and submit to
CALTRANS' Right -of -Way for final review.
5.4 Final Construction Schedule
CONSULTANT will update and finalize the Construction Schedule that was prepared for the
95% PS&E and will promptly notify the CITY of any differences between the update and the
Construction Schedule for the Project in the most recent CITY schedule.
5.5 QC Review
CONSULTANT will perform an in-house Pre -Final Bid Documents (100%) QC review.
Task 5 Deliverables
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 23
East Washington Interchange Project
PS&E — Scope of Services
CONSULTANT will prepare a Pre -Final Bid Document (100% PS&E) submittal that will include
revised versions, if needed, of the various studies and reports identified in Task 2, and:
• Bid Documents (40 copies including structure documents by CALTRANS)
• Final Right -of -Way Certification (5 copies. by CITY)
• Final Construction Schedule (40 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to 95% PS&E review comments
Task 6 — Final Bid Documents
Task 6 consists of incorporating comments received from CALTRANS' District 4 and
Engineering Services final review on the Task 5 submittals and preparing the Resident
Engineer's file.
CONSULTANT will coordinate with other design consultants and update Project documents as
required.
6.1 Bid Documents
CONSULTANT will incorporate into the Bid Documents submitted for Task 5, the comments
received from the CITY, and CALTRANS' District 4 and Engineering Services final review.
Once final, CONSULTANT will submit vellum copies of Pavement Delineation, Signing, and
Electrical drawings for CALTRANS approval signature.
6.2 Resident Engineer's File
CONSULTANT will prepare and submit a Resident Engineer's file in accordance with
CALTRANS' Project Development Activities Guide OSFP Information and Procedures Guide,
Bridge Memo to Designers and include all project relevant items identified in the Resident
Engineer's file check -off list.
CONSULTANT will insure that the appropriate Resident Engineers' File items are in
ENGINEERING SERVICES format and assure consistency of all the design documents.
The following items, as a minimum, will be included for structures and will be prepared by
CALTRANS and forwarded to CONSULTANT
• Bridge deck contour (formerly 4-scale) plans in accordance with CALTRANS Memo to
Designers 2-2 or latest practice.
• Final Foundation Report
• Joint Movement Rating Calculations
The following items, as a minimum, will also be included:
• Copies of final permits and agreements
• Design cross sections
• Slope staking notes
• Final Design and Materials Report
Prepared by URS Corporation
Last Updated; Aoril 13, 2009
RGSOILItion No. 2009-051 N.C.S. Page 24
East Washington Interchange Project
PS&E — Scope of Services
• Final Drainage Report
• R/W Hardcopy Maps including information on Temporary Construction Easements and
Permits to Enter
• Utility correspondence including contact information, record maps, and relocation plans (if
available)
6.3 Survey File
CONSULTANT will prepare a survey file and submit it to CALTRANS Project Development and
the CITY. The Survey File is due to CALTRANS 30 days prior to construction contract
advertisement. The Survey File submittal will conform to CALTRANS' Project Development
Activities Guide and include:
• Control traverses and bench circuits used to design the project.
• Alignment traverses of all center lines.
• Bridge traverses with coordinates on abutment layout lines and wingwall layout lines.
• Other structures traverses (i.e. retaining walls) with coordinates on layout lines.
6.4 CALTRANS CAD Submittal
CONSULTANT will prepare submittals to CALTRANS in DGN format for roadway and structure
plans including existing and new Log of Test Borings. As Built Log of Test Borings may be
scanned into DGN files. The plans will comply with CALTRANS current Users Manual and
Drafting and Plans Manual. Submittals will be made on CD-ROM.
Task 6 Deliverables
CONSULTANT will prepare a Final Bid Document submittal that will include revised versions, if
needed, of the various studies and reports identified in Task 2, and:
• Updated Bid Documents (40 copies including structure documents by CALTRANS)
• Resident Engineer's File including ENGINEERING SERVICES requirements (5 copies)
• Survey File (5 copies)
• Electronic copies of all deliverables in "pdf' format
• Written responses to 100% PS&E review comments
Task 7 — CALTRANS HQ Final Review
If needed, Task 7 consists of incorporating comments received from CALTRANS' Headquarters
Review on the Task 6 submittals and updating the Resident Engineer's file.
Task 8 — Might -Of -Way Engineering
R/W Engineering services include preparing the R/W Hard Copy Maps, R/W appraisal maps,
and plat or legal descriptions.
CONSULTANT will identify all right-of-way needs for the project, including easements,
acquisition information and other right-of-way information necessary to accomplish the Project.
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 25
East Washington Interchange Project
PS&E — Scope of Services
CONSULTANT will attend meetings to discuss right-of-way related issues.
CONSULTANT assumes CITY's own forces will undertake the work associated with appraisals
and negotiations with any affected property owner, obtain title reports for all affected parcels,
and prepare/sign the RAN Certification.
Task 8 Deliverables
CONSULTANT will perform in-house quality control review and submit the following Project
documents in accordance with the approved schedule:
• R/W Hard Copy Maps (Draft/Final)
• R/W Appraisal Maps (Draft/Final)
• Plat or Legal Descriptions
Task ) — Bidding Support Services
It is assumed that construction contract advertisement will be the responsibility of CALTRANS.
CONSULTANT will provide the following bidding support services to support the Project
advertisement and bidding phase:
• Providing information to the CALTRANS and the CITY for responses to bidders' questions
regarding the bid documents
• Attendance at the Pre -bid Meeting
• Preparation of addenda to the bid documents
CONSULTANT assumes that support services during construction for the Project will be done
under a separate contract.
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 26
Easl Washington Interchange Projecl
PS&E — Scope of Services
Major Milestone Schedule
No
Milestone
Submittal Date
1
Assumed NTP from CITY
Aril 21, 2009
2
PA/ED
Completed By CT
3
Final Design Complete 15 months
February, 2010
4
R/VV Certification (14 months)
Aril, 2010
5
Environmental Permits�12 months)
A rip I, 2010
6
Advertise, Award, Approve (AAA} (6_.months)
June, 2010
7
Begin Construction
August, 2011
8
End Construction (14 months Estimated)
September 2012
,Assumptions
The estimate of labor hours and time scheduled to perform the work is limited by the following
assumptions and as may be noted elsewhere.
Right of Entry
• Encroachment permit applications to perform design activities within Caltrans right of way
will be prepared by CONSULTANT for CITY signature.
Title Blocks
91 All project deliverables will be prepared using CALTRANS title blocks.
Units
• All project deliverables will be prepared in English units.
Utilities
• Longitudinal encroachment exceptions are not included.
Pavement
® Existing pavement does not require any analysis or testing.
Landscapinq and Irrigation
• No landscape and irrigation design is included in the project
• Design of Biological Mitigation areas is not included
Change of Access
• New northbound on -ramp will not constitute a change in access with the US 101 mainline
that would require review and approval by the FHWA
Sound Walls
• No sound walls are required by the project
Computer Aided Design software
• The In -Roads computer aided design software will be used by the CONSULTANT to aid in
the design of the project. Conversion of data from the In -Roads design software to the
CAiCE design software currently used by Caltrans is not included.
Prepared by URS Corporation
Last Updated: April 13, 2009
Resolution No. 2009-051 N.C.S. Page 27
11,000,11010111
MEMO
I
oil
Rcsolution No. 2009-051 N.C.S.
Page 28
EAST WASHINGTON 117ERCHANGE PPQJEC7
PSE SERVICES
LABOR HOURS ESTIMATE
BY TASKS
INSURANCE REQUIREMENTS
Consultant and any subcontractor shall not commence work under this Agreement until Consultant
shall have obtained all insurance required under this paragraph and such insurance shall have been
approved by the City Attorney as to form and carrier and the City Manager as to sufficiency, nor
shall Consultant allow any contractor or subcontractor to commence work on this contract or
subcontract until all similar insurance required of the Consultant and/or subcontractor shall have
been so obtained and approved. All requirements herein provided shall appear either in the body of
the insurance policies or as endorsements and shall specifically bind the insurance carrier.
Consultant shall procure and maintain for the duration of the contract all necessary insurance
against claims for injuries to persons or damages to property which may arise from or in connection
with the performance of the Work hereunder by the Consultant, the Consultant's agents,
representatives, employees or subcontractors.
A. Minimum Scope of Insurance
Coverage shall be at least as broad as:
1. Insurance Services Office Commercial General Liability coverage:
a. Personal injury;
b. Contractual liability.
2. Insurance Services Office form covering Automobile Liability, code 1 (any auto).
3. Workers' Compensation insurance as required by the State of California and
Employer's Liability Insurance.
4. Professional Liability insurance.
5. Such other insurance coverages and limits as may be required by the City prior to
execution of this agreement.
B. Minimum Limits of Insurance
Consultant shall maintain limits no less than:
I. General Liability: $2,000,000 per occurrence for- bodily injury, personal injury and
property damage. 11' Commercial General Liability Insurance or other form with a
general aggregate liability is used, either the general aggregate limit shall apply
separately to this project/location or the general aggregate limit shall be twice the
required occurrence limit.
2. Automobile Liability: S1,000,000 per accident for bodily injury and property
damage.
3. Employer's liability: Bodily Injury by Accident - $1,000,000 each accident.
Bodily Injury by Disease - $1,000,000 policy limit.
Bodily Injury by Disease - $1,000,000 each employee.
41. Professional Liability insurance: $1,000,000.
5. Such other- insurance coverages and limits as may be required by the City prior to
execution of this agreement.
Lxhibil B2
face I of'2
URS PDSA - INSURANCE UQUIREMENTS
January 2009
Resolution No. 2009-051 N.C.S. Page 30
C. Deductibles and Self -Insured Retentions
Any deductibles or self -insured retentions must be declared to and approved by the City
D. Other Insurance Provisions
The required general liability and automobile policies are to contain, or be endorsed to
contain the following provisions:
1. The City, its officers, officials, employees, agents and volunteers are to be covered as
insureds as respects: ]]ability arising out of activities performed by or on behalf of
the Consultant; products and completed operations of the Consultant; premises
owned, occupied or used by the Consultant; or automobiles owned, leased, hired or
borrowed by the Consultant. The coverage shall contain no special limitations on the
scope of protection afforded to the City, its officers, officials, employees, agents or
volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be
primary insurance as respects the City, its officers, officials, employees, agents and
volunteers. Any insurance or self-insurance maintained by the City, its officers,
officials, employees, agents or volunteers shall be excess of the Consultant's
insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including
breaches of warranties shall not affect coverage provided to the City, its officers,
officials, employees, agents or volunteers.
4. The Consultant's insurance shall apply separately to each insured against whom
claim is made or suit is brought except, with respect to the limits of the insurer's
liability.
5. Each insurance policy required by this clause shall be endorsed to state that coverage
shall not be suspended, voided, canceled by either party, reduced in coverage or in
limits except after thirty (30) days' prior written notice by certified mail, return
receipt requested, has been given to the City.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a Current A.M. Best's rating of no less than
ANIL
F. Verification of Coverage
Consultant shall furnish the City with original endorsements effecting coverage required by
this clause. The endorsements are to be signed by a person authorized by that insurer to bind
coverage on its behalf. The endorsements are to be on forms provided by the City. All
endorsements are to be received and approved by the City before work commences. As an
alternative to the City's tomms, the Consultant's insurer may provide complete, certified
copies of' all required insurance policies, including endorsements effecting the coverage
required by the City.
URS PDSA
1.22.09 (rmk)
Exhibit 132
Page 2 of 2
URS PDSA - INSURANCE krQUIREMENrS
hinuary 2009
Resolution No. 2009-051 N.C.S. Page 31
HOURS OF WORK:
A_ in accordance with California Labor Code Section 1810, eight (8) hours of labor in
performance of the Services shall constitute a legal day's work under this Agreement.
B. In accordance with California Labor Code Section 1811, the time of service of any
worker employed in performance of the Services is limited to eight hours during any one
calendar day, and forty hours during any one calendar week, except in accordance with
California Labor Code Section 1815; which provides that work in excess of eight hours
during any one calendar day quid forty hours during any one calendar week is permitted
upon compensation for all hours worked in excess of eight hours during any one calendar
day and forty hours during any one calendar week at not less than one -and -one-half times
the basic rate of pay.
C. The Consultant and its subconsultants shall forfeit as a penalty to the City $25 for each
worker employed in the performance of the Services for each calendar day during which
the worker is required or permitted to work more than eight (8) hours in any one calendar
day, or more than forty (40) hours in any one calendar week, in violation of the
provisions of California Labor Code Section 1810 and following.
WAGES:
A. In accordance with California Labor Code Section 1773.2, the City has determined the
general prevailing wages in the locality in which the Services are to be performed for
each craft or type of work needed to be as published by the State of California
Department of lndustrial Relations, Division of Labor Statistics and Research, a copy of
which is on file with the City and shall be made available on request. The Consultant and
subconsultants engaged in the performance of the Services shall pay no less than these
rates to all persons engaged in performance of the Services.
B. In accordance with Labor Code Section 1775, the Consultant and any subconsultants
engaged in performance of the Services shall comply Labor Code Section 1775 which
establishes a penalty of up to $50 per day for each worker engaged in the performance of
the Services that the Consultant or any subconsultant pays less than the specified
prevailing wage. The amount of such penalty shall be determined by the Labor
Commissioner and shall be based on consideration of the mistake, inadvertence, or
neglect of the Consultant or subconsultant in failing to pay the correct rate of prevailing
wages, or the previous record of the Consultant or subconsultant in meeting applicable
prevailing wage obligations, or the willful failure by the Consultant or subconsultant to
pay the correct rates of prevailing wages. A mistake, inadvertence, or neglect in failing
to pay the correct rate of prevailing wages is not excusable if the Consultant or
subconsultant had knowledge ol'their obligations under the California Labor Code. The
Provisions Rcquircd Pursuant to Calilbrnia Labor Code § 1720 el seq.
Servic cs Agreement — Prevailing Wages (City) (Sept..2007) (Manage H 1037770)
Resolution No. 2009-051 N.C.S. Page 32
Consultant or subconsultant shall pay the difference between the prevailing wage rates
and the amount paid to each worker for each calendar- day or portion thereof for which
each worker was paid less than the prevailing wage rate. If subconsultant worker
engaged in performance of the Services is not paid the general prevailing per diem wages
by the subconsultant, the Consultant is not liable for any penalties therefore unless the
Consultant had knowledge of that failure or unless [lie Consultant fails to comply with all
of the following requirements:
1. The Agreement executed between the Consultant and the subconsultant for the
performance of part of the Services shall include a copy of the provisions of
California Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815.
2, The Consultant shall monitor payment of the specified general prevailing rate of
per diem wages by the subconsultant by periodic review of the subconsultant's
certified payroll records.
3. Upon becoming aware of a subconsultant's failure to pay the specified
prevailing rate of wages, the Consultant shall diligently take corrective
action to halt or rectify the failure, including, but not limited to, retaining
sufficient funds due the subconsultant for performance of the Services.
4. Prior to making final payment to the subconsultant, the Consultant shall obtain an
affidavit signed under penalty of perjury from the subconsultant that the
subconsultant has paid the specified general prevailing rate of per diem wages
employees engaged in the performance of the Services and any amounts due
pursuant to California Labor Code Section 1813.
C. In accordance with California Labor Code Section 1776, the Consultant and each
subconsultant engaged in performance of the Services, shall keep accurate payroll records
showing the name, address, social security number, work classification, straight time and
overtime hours worked each day and week, and the actual per diem wages paid to each
journeyman, apprentice, worker, or other employee employed in performance of the
Services. Each payroll record shall contain or be verified by a written declaration that it
is made under penalty of perjury, stating both of the following:
'file information contained in the payroll record is true and correct.
2. The employer has complied with the requirements of Sections 1771, 1811, and
1815 for any Services performed by the employer's employees on the public
works project.
The payroll records required pursuant to California Labor Code Section 1776 shall be
certified and shall be available for inspection by the Owner and its authorized
representatives, the Division of Labor Standards Enforcement. the Division of
Apprenticeship Standards of the Department of Industrial Relations and shall otherwise
be available for inspection in accordance with California Labor Code Section 1776.
PTOVlSlons Required Pursuant to California Labor Code § 1720 et seq.
Services ;Agreement - Prevailing Wages (City) (Sepl. 2007) (61anage Y 1037770)
Resolution No. 2009-051 N.C.S. Page 33
D_ In accordance with Callf'ornia Labor Code Section 1777.5, the Consultant, on behalf of
the Consultant and any subconsultants engaged in performance of the Services, shall be
responsible for ensuring compliance with California Labor Code Section 1777.5
governing employment and payment of apprentices on public works contracts.
E. In case it becomes necessary for the Consultant or any subconsultant engaged in
performance of the Services to employ on the Services any person in a trade or
occupation (except executive, supervisory, administrative, clerical, or other non manual
workers as such) for which no minimum wage rate has been determined by the Director
of the Department of Industrial Relations, the Consultant shall pay the minimum rate of
wages specified therein for the classification which most nearly corresponds to Services
to be performed by that person. The minimum rate thus furnished shall be applicable as a
minimum for such trade or occupation from the time of the initial employment of the
person affected and during the continuance of such employment.
Me name:
9778238
Provisions Required Pursuant to California Labor Code § 1720 er seq.
Services Agreement -- Prevailing Wages (City) (Sept. 2007) (Wanage 111037770)
Resolution No. 2009-051 N.C.S. Page 34
