HomeMy WebLinkAboutStaff Report 11/07/2011 3.B .8. to n/ #3 o (�
a
DATE: November 7, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Remleh Scherzinger, P.E. = Interim Director, Water Resources & Conservati
SUBJECT: Resolution Accepting Completion of the Ellis Creek Water Recycling Facility
Site Access Improvements Project
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution accepting completion of
the Ellis Creek Water Recycling Facility Site Access Improvements Project.
BACKGROUND
The project included installing an 18 -inch thick gravel surface and gate to be used as an
emergency access to Lakeville , a gate at entrance to amphitheater trail to
prevent unauthorized Lakev vehicles from Highway entering the trail , and a reinforced the concrete slab at the sludge
trailer parking area to support heavy trailer loads. These improvements will improve
maintenance operations and address emergency access to the site.
Bids were opened in March 2011. . On May 16, 2011, the City Council awarded the construction
contract to Benchmark Civil Construction of Napa, CA, in the amount of $28,979.00.
Construction was successfully completed on September 20, 2011.
DISCUSSION
Following the`acceptance,of the project, the City Clerk will file a Notice of Completion with the
Sonoma County Recorder and the. Finance Division will release the retention money to the
contractor °within 60 days. Retention for the project totals $2,815.50.
FINANCIAL IMPACTS
The Ellis Creek Water Recycling Facility Site Access Improvements, City Project Number
C6640 1107, was approved .. in the Ellis Creek Water Recycling Capital Funds with a budget of
$62,979. The final construction contract cost is $28,155.00. The final contract amount is less
than the awarded contract amount because the units for the rock and fabric were less than bid
schedule estimated. Project costs also included construction management performed by Public
Agenda Review:
City Attorney Finance Director City Manager 1
Works staff at a cost of approximately $4,000 and consulting services for geotechnical and
materials testing with Miller Pacific, Inc. at a cost of $2,797.20. Project design was done in-
house by Water Resources and Conservation staff; design costs are captured in the CIP
administration budget. Total project cost to date is approximately $34,952.20. The remaining
account balance is $28,026.80. At project closeout, all remaining funds will return to the Capital
Fund to be used on future projects.
ATTACHMENTS
1. Resolution
2. Location Map
2
RESOLUTION ACCEPTING COMPLETION OF THE
ELLIS CREEK WATER: RECYCLING FACILITY SITE ACCESS
IMPROVEMENTS PROJECT
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable laws, the City of
Petaluma solicited bids for the Ellis Creek Water Recycling Facility Site Access Improvements
Project ( "Project "); and
WHEREAS, bids for the Project were opened on March 30, 2011 in accordance with
California Public Contract Code Section 4104.5 and other applicable laws; and
WHEREAS, the apparent low bid for the Project was the bid of Benchmark Civil
Construction (Benchmark) in the amount of $28,979; and
WHEREAS, by Resolution No. 2011 -073 N.C.S. adopted 16, 2011, the City
Council of the City of Petaluma found the bid of $28,979 for the Project to be the lowest
responsive bid and awarded the Project to Benchmark in the, amount of $28,979 conditioned on
Benchmark's timely executing the Project contract and submitting all required documents and
authorized and directed the City Manager to sign the Project contract on behalf of the City upon
such timely submission and to execute on behalf of the City any amendments to the Project
contract that are necessary to effectively complete the project and /or to realize the Project and /or
cost benefits for the City; and
WHEREAS, the final contract amount as amended is $28,155; and
WHEREAS, City staff has inspected the Project and°determined that it has been
completed in accordance with the contract requirements subject to the Contractor's continuing
warranty and other obligations pursuant to the contract; and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City;
NOW, THEREFORE, BE IT RESOLVED by the City Council •of'the City of Petaluma: ,
as follows:
1. The contract entitled Ellis Creek Water Recycling Facility Site Access. Improvements,
City Project Number C66401107 with a final contract amount of $28,155, is accepted
as complete subject to the Contractor's continuing warranty and other obligations
pursuant to the contract.
2. The. City Clerk/Recording Secretary is hereby authorized and directed to file a Notice
of Completion concerning the Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3
3. Staff is hereby authorized and directed to release all undisputed retention not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance'with the terms of the Project contract, California Public Contract Code
Section 7107 and applicable law.
4
Attachment 2
Ellis Creek Water Recycl Facility
Site Access Improvements
PROJECT NO. C66401107
LOCATION MAP
o fire...r‘„, / i
//, %. 4t . ,
, ' ..N e`:-/.. ,1 0 Nr C) O 'Qp
O C \ � � � S (`')
^ i
4#77 O C
` �<F. Project Site
ti
(>0
10 1
S
'� pRFSS �` ''s ,o
\ J
\ ~• � 0 i ) Ellis Creek ,
\ / ; Water Recycling Facility
N. \ , /_
1 i /
.\ \1 /" /
\ \''.,„ / /
\., '�i /- -, f /
/ \ \v-
D \• \v"
Z \,
.... C ''
[ OF"'PET'ALUiv1A
A
N
1 F � �
41, u , �r W 4 /• E
WATER RESOURCES t
s 5
8 CONSERVATIONµ ,
r1