HomeMy WebLinkAboutResolution 2009-063 N.C.S. 05/04/2009Resolution No. 2009-063 N.C.S.
of the City of Petaluma, California
APPROVING THE PROJECT BUDGET AND AUTHORIZING THE AWARD
OF CONTRACT FOR THE PURCHASE AND INSTALLATION
OF SYNTHETIC TURF AT LUCCHESI PARK -PROJECT 014500901
WHEREAS, the synthetic turf at Lucchesi Park lighted multi-use field has been in use
daily since July of 2000, and at the time of installation the FieldTurf brand synthetic turf at
Lucchesi Park had an 8 to 10 year life expectancy; and,
WHEREAS, the synthetic turf at Lucchesi Park has provided Petaluma youth and adult
recreational programs an all weather playing facility to meet the demand of year around sports,
and in addition to Petaluma youth soccer and the growing number of Petaluma youth
participating in boys and girls lacrosse, the rental of the field to adults and non-residents is a
source of revenue that assists in offsetting the cost to replace the turf; and,
WHEREAS, using due diligence, Parks and Recreation staff visited various sites with
differing types of state of the art synthetic turf fields, and subsequently prepared specifications
for FieldTurf or an approved equal product, which is the product that has served well for the past
nine years and is deemed to be the turf that will best serve all participants now and into the
future; and,
WHEREAS, in accordance with California Public Contract Code.Section 20162 and
other applicable law, City staff solicited bids for the project; and,
WHEREAS, the project was bid on April 15, 2009 and (1) bid was received and opened
in accordance with applicable law; and,
WHEREAS, the lowest bid for the Project was from FieldTurf USA, Inc. for
$342,592.00; and,
WHEREAS, staff has determined that FieldTurf USA, Inc.'s bid satisfies Project bidding
requirements; and,
WHEREAS, staff has verified that FieldTurf USA, Inc. possesses a valid California
Contractor's License, Class B, number 849044 that qualifies FieldTurf USA to perform the
Project;. and,
WHEREAS, the project is exempt from the requirements of the California
Environmental Quality Act pursuant to 14 California Code of Regulations, Chapter 3 ("CEQA
Guidelines"), § 15301, as the repair of an existing facility with negligible or no expansion of use.
NOW, THEREFORE, BE IT .RESOLVED that the City Council of the City hereby:
Approves the Project Budget in the amount of $ 350,000.00.
Resolution No. 2009-063 N.C.S. Page 1
2. In accordance with California Public Contract Code Section 20162 and other applicable
law, waives any and all non-conformance in the bid of FieldTurf USA Inc. for the
Lucchesi Field Artificial Turf Replacement Project, and finds the bid of $ 342,592.00 to
be the lowest, responsible bid.
Awards the contract for the Lucchesi Field Artificial Turf Replacement Project to
FieldTurf USA Inc. in the amount of $ 342,592.00, the amount of the lowest responsible
bid, conditioned on timely executing the project contract and submitting all required
documents, including but not limited to, executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents.
4. Directs staff to issue a notice of award to FieldTurf USA Inc.
Authorizes and directs the City Manager to execute the project contract on behalf of the
City upon timely submission by FieldTurf USA Inc. of the signed project contract and. all
other required documents, including but not limited to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project bid documents.
Under the power and authority conferred upon this Council by the Charter of said City
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pro d s to
Council of the City of Petaluma at a Regular meeting on the 4`h day of May, 2009, fo m:
by the following vote:
City A ney
AYES: Vice Mayor Barrett, Glass, Harris, Healy, Rabbitt, Renee, Mayor Torliatt
NOES: None
ABSENT: None
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ABSTAIN: None ~ ~~,,,~ i ~ ~~ ~
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ATTEST:
City Clerk Mayor
Resolution No. 2009-063 N.C.S. Page 2