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HomeMy WebLinkAboutResolution 7026 N.C.S. 06/30/1975 • MLH`m .i• 6- 3`0 -75 - .', •esolution Nos 7026 N ', RESOLUTION ESTABLISHING, REVISING AND "ABOL":ISHING CE • TAIN POSITION CLASSIFICATIONS BY 'AMENDING 'RESOLUTION NO. 611'0- 'N C S ,•• ... . AMEND •. INTRODUCED BY COUNCILMAN - . Jack - W ` Cav a nagh, J - and SECONDED B J am e s L Harber . , Y COLJNCILMAN � _,; - - - -- - -- - - - •- .................... - .................. ---- •- •------- •-- •-- • - = - -at a Sp _.• _. • - - - -- :Meeting of the, City Council of the Cit y. of Petaluma on the -= 3Oth - -, : -day of _ • ' June 197 BE IT RESOLVED that the Classification Plan,. Resolution. No. ' 611,8 N ,C.''S,., as amended, is hereby amended as set forth below: A. Rev the ca'ass specificatio ^ s which are attached • p - , :follows Admin- . - hereto and „made a art he'reo,f ; as . - istrative A`ssist"ant :'(for-- , Commun i ; ty Ser ces:)7 -"_ -!:.} ;Assistant Director of Water 'Pollut,ion Control :;: ., Crime Prevention S,pecialist Director Of Water 'Poi lu.ti Contr.o.l, _F; s'ea''l Systems Director • (Finance Director, City Auditor) . . B. Establish ` new class Specifications which are at , tac!hed hereto , and made r a.,,par:t,• h °ereof, as follows : . Accounting , Supervisor, Purchasing . Officer - Tax License Co llector, Utility Records Supervisory; Water Pollution 'Control Siip•ervis.or. :C.. ;Abolish the .clas;'s specification's df :.Admi nist- rative Assistant (to the .Publ:i,d Works Director-) Assistant Finance Di•rec,to`r F.- manc:e;, .Director; Assistant :Purcha - s- ing, Officer Tax,.•an,d Licen2se Co.l-le•ctor, ',Princip;al Account Clerk, Water Pollution Control Assistant Super - intendent, Water, Pol lution Control Supervisor. • under the power :and authority.:conferred upon this Council by the Charter of said City. ; Y , . . L` hereb ce'rtif Y that th e foregoing Resolution has duly and regularly - intr and adopted by, the. Council' of the City-of Petaluma 'on the • 30th • day of. _ -• -- • - -- June - . _ - -- - - - - -- 19 7 5 , - by' the ;following votes :. . AYES :':, Councilmen Brunner,: Cavanagh -,, Daly • ,Harberson,• Mattei, : Perry;. , - - , and- Mayor ,.Piutnari . , - NOES”: None;: - " . ABSENT Non - - ) ,ATTEST: G J G ' ;City Clerk ' , ... ' " FILE a:7:f: � ` 4= ' Mayor , F CA 2 7/7a•, - - "R ES. NC. ! V f9 sw, -. mom. ea). ADMINISTRATIVE ASSISTANT (For Community Services) DEFINITION Under general supervision of the Director to assist in performing a wide variety of. administrative or management duties and respon- sibilities; and does related work ag required. EXAMPLEOF DUITES Assists in coordinating the .department's administrative and manage- •ment activities. Makes `analytical stud'ies and reports with recom- merdations on organizational, budgetary and administrative methods .Nand problems. Oversees Department budgeting•control and purchasing. Handles_,' "day -to -day administrative . 'tasks and investigates and resolves. public reia bon`s ` problems related the regarding City Public Works n Pr by the facilities/ services and Answers uestions or com lai y agencies activities. Studies 'and _.rec ro dsts, services oce o ,era . • recommends on orgaii'zatonal, and procedural p t %ons, departmental forms.-equipment and supplies and space utilization.' Assists in preparation of the department's. annual • Budget, Program of Service, Annual Report, Agenda items and other reports for the City Council.; Assists In preparing-grant proposals and grant coordination and administration. May attend City Council or meetings.of other groups as a representative and spokesman for the Director. EMPLOYMENT STANDARDS . - Education and Experence::,' Any combination equivalent to graduation from, college or university with a degree in public or•business administration or a related field. Two years. experience in work involving a variety of management activities and operations'. Knowledge of:' The principles and practices. of municipalgovern- ment, statistical and research methods and procedures, some know- • ledge of the 'organization functions and activities of '.City :Depart - ments, including contrac t administration; governmental budgeting. Ability to: Analyze administrative problems and methods, budgetary requests and a variety of systems or operational procedures; prepare, present and-interpret factual data and conclusions in written, graphic or oral form and Make recommendations, establish and maintain effective working relationships with , others. • • • • • lor ASSISTANT DIRECTOR OF WATER POLLUTION CONTROL DEFINITION Under general •direction, to assist in planning, org'aniz'ing, and directing the operation 'and maintenance of the City's sewage • treatment plant and related facilities, including performing standard chemical and biological examinations of sewer, water, and industrial °effluent waste;:. and to do related work as required. EXAMPLE OF DUTIES Assists Director on general, management of the sewage treatment plant and related facilities; assists in directing and training employees.; performs a variety of standardized 'and complex chemical and bio- logical an'a'lyses of sewage and water :samples; collects samples and performs labora.torychecmial and bacteriological reference tests; prepares solution's and reagents; assists: with effluent and Indus- trial :waste inspection-and monitoring program; makes chemical tests of City swim pool and reference analytical tests on filter backwash for the Water Division; interprets- laboratory tests; assists in preparing monthly and annual Regional Water- Resources Control Board and °monthly City reports; maintains an inventory of required chemi- ` Gals, solutions, acids;, cultural, media, required forms and supplies and other laboratory .equipment; serves'on a relief basis as plant operator during emergencies and personnel shortages; instructs plant operators on necessary- adjustments and changes on° plant. operations and routine laboratory methods, techniques, and procedures; responds to emergency calls as. necessary; acts. as Director in his absence. • EMPLOYMENT STANDARDS Education, &Experience: Any combination, equivalent to graduation from college or university with a major in chemistry, biochemistry, biology -or ,related .-field, and two years 'of- experience as a laboratory • technician and some experience in• maintaining. or operating a sewage treatment plant.. Knowledge of: Opera tion and maintenance . 61 a sewage treatment plant and laboratoryv chemical laboratory techniques, materials, and equipment, including" standard chemical and biochemical analysis of sewage and water; principles of. organic and inorganic chemistry; principles of training and supervision. Ability" -_ to Perform standard and specialized tests of sewage and water;, prepare laboratory,reagents and assemble laboratory apparatus for chemical and biochemical analysis; ,make complex mathematical calculations; keep and maintain : accurate records and prepare clear and conc technical reports; plan, train, and supervise employees; establish and maintain effective and Cooperative working relationships. Certificate Requirement; Possession of a Wastewater Treatment Plant Operator's Grade III Certificate as issued •'by the State Water Re- •sources Control Board. . „ • . CRIME PREVENTION SPECIALIST DEFINITION Under direction, to assist the Chief of Police in the planning, implementation 6:T1A coordination of a prog:raMaimed at the reduction of - cribe and 'crime occurrences; to encourage pblice- , citizen partnersbip in tbe:cause'of crIMe prevention; and to do - related work as required. •EX1kMPLE OF DUTIES • • , - Assist in planning of crime prevention programs; create residential andqommeroial inspection programs •- and reporting.procedures4-prepare and •disseminate crime . prevention 'material, and •nformatio n and,todemonstrate -various s'ecurity 'devices and',:techniques explain-other police , - introduce crime•-.prevention'program.to the community and develop and-'maintairy.a comtimuing -relationship:with various community and - , neighborhood groups, coordinate department's crime prevention activities; conduct-an program evaluation and recommend changes as required; maintain - daily log of activities and assume responsibility for various icrim.p:prevP'htion activities including correspondence and to insure aompliance.with'all program requirements, , .keep abreast of daily poiice department,aC Ability effectively; abj.1ity to prepare clear -concise , andaccuratrepoxt*; 'ability to.es•abiish and maintain . , effective working relationsthd,ps with the :public "and members of the departmeati :knowledge of fUnction, organiza•ionregulationS and PolicieslOf d epar t men t ; . ability to read and , police - .procedures4andcrime-preventioM•techniqueS;. , ability.to understand - • and follow oral: and written directions ;- ability : to train others in ctimeTreVention techniques;-ability to quickly evaluate situations and'give-appropriat response. • EDUC20.LONAND • Any combination comple of two (2) years of college • suppleM.ented cOursesdn,police, pUblic or buSiness administration, sociology close,ly related field and2three years of public contact work. • • • 724.75 All DIRECTOR OF WATERPOLLUTION:CONTROL DEFINITION. Under general direction., to plan, organize and direct the operation and: maintenance of the City's sewage treatment plant and related • facilities•; serves as Industrial Waste Inspector; and to do related work required. EXAMPLES OF DUTIES • Plans, directs and coordinates the operation and maintenance of the sewage treatment plant and sewer lift, stations 'plans shift opera- tions.to.meet required conditions and assigns regular. and special duties to plant operating personnel ; instructs staff in proper operating and maintenance methods;,, supervises and personally per- forms a variety of routine and complex laboratory tests and analyses on raw sewage and water; directs the City's effluent and -industrial waste inspection and monitoring program supervises a preventative . maintenance program for, the treatment plant And related facilities; maintains 'inventory.of supplies, tools and equipment; writes speci- fications for equipment replacement, prepares annual- budget estimates • for plant operations; - makes changes in operational" procedures as required to insure maximum plant efficiency; evaluates the work of subordinate employees, prepares reports and summaries of operational and mai=ntenance data; responds to emergency calls as necessary; attends various meetings and conferences. EMPLOYMENT STANDARDS Education's', Experience Any combination equivalent to graduation from college with a major in chemistry, biochemistry, biology, sanitary or civil engineering or .related field , and two (2) years of increasingly responsible supervisory experience in the operation • and maintenance of .a, wastewater treatment plant and sewage system. Knowledge &- Abilities: Knowledge of administration..and operation of municipal sewage treatment plants and laboratories knowledge of the operation of pumps, motors and related equipment including ac- tivated sludge operations; `knowledge of the proper methods of lubricating, repairing and maintaining hydraulic and electrical equipment; knowledge of the principles,of training and supervision; ability to read and interpret gauges and recording devices re- flec ting plant o:perations:, ability to supervise and perform standard and: specialized tests of sewage, ability to supervise repairs and maintenance of plant equipment; ability to maintain records and prepare technical reports, ability to establish. and maintain effec- tive and cooperative working re • Certificate Required:: Possession of,a Wastewater Treatment Plant Operator = s Grade IV Certif icate. as issued by the State Water Re- sources Control, Board`. • • • • • 40 FISCAL SYSTEMS•DIREC:TOR' (FINANCE,° 'DIRECToR AND CITY ,AU:DITOR) DEFINITION Under administrative direct=ion, to Plan, , .Organize:,- and direct the financial activities of the:°City;'and to do related work as required. • EXAMPLES OF 'DUTIES Establ°ishes.,..mainta ns and coordinates the accounting and .financial systems of the.City;, directs the fiscal planning, internal control and auditing'funct_ions; assists the City Manager in the development of the preliminary: :and final `budgets;- establishes accounts for p budgetary control directs the preparation of reports con- cerned ,- with 'the ` financial sta of the City and with special 'financial - matters, -prepares revenue and exPenditure estimates;. is responsible for collection and , disbursement of assessment district funds; is responsible for investment of the City's temporarily idle funds;. supervises accounting functions of the City, including payrolls, accounts receivable and,payable, and related accounting activities; and data' processing; supervises billing and collection activities for various City utilities; administers laws and ordi- nances pertaining to taes,. licenses and permits; directs. the - issuance of business. ,l'i;censes,,, reviews accounting reports prepared by subordinates, establishes methods andprocedur-es for carrying out department functions; attends meetings and conferences. ..EMPLOYMENT Education aid Experience : Any combination equivalent to graduation from- .,college, with a, degree in accounting, finance, or closely related-field, and four years of responsible professional accounting experience, inc=luding -at least two years..in governmental, accounting. Knowaedges - a'nd Abiliti;es Knowledge ..of the principles and prac- tices of accounting and auditing;; knowledge of*the "principles of public adniinistr.ation with particular reference, to public finance administration ,knowledge of municipal accounting, 'taxation and revenue management; ability -to compile and , analyze 'f in'anc.ial re- ports; ability to prepare clear, concise and accurate reports; ability to maintain effective relationships with other public officials'.and ,the - public. • 411 6 ACCOUNTING SUPERVISOR • DEFINITI Under direction, to supervise, the City':s accounting functions; and to do related work as required. EXAMPLES OF DUTIES Supervises or maintains various ledgers, registers, journals, controls and other accounting records; verifies-.balances or adjusts accounts as necessary prepares monthly analyses and recapitulations; supervises the work involved in receiving and accounting for money due the City; insures the collection and proper receipting of fees from business licenses and tax, ambu- lance services and ,other fees; supervises assessment district billings and collections; prepares financial and. statistical statements and reports; reviews revenue postings to insure dis tribution `to proper':fund, completes various surveys or reports concerning, City financial operations operates calculating, bookkeeping, adding and billing machines and other office ap- plicances as required; ° pis responsible . for, training and supervising subordinate employees. • EMPLOYMENT STANDARDS Education and Experience: Any combination equivalent to graduation from high school including or supplemented by courses in accounting and three Years of increasingly responsible experience, in financial record keeping work. • Knowledge of The - methods, practices and terminology used, in bookkeeping andfinancialr- -ecord keeping; payroll procedures; modern office practice procedures and machines. Ability " to Make arithmetic computations rapidly and accurately; type and operate - calculating, adding and bookkeeping machines; interpret complicated written instructions and to use good judge- ment in determining methods of application,; establish and maintain effective and cooperative relationships with the public, other agencies and employees. , PURCHASING OFFICER - TAX AND LICENSE COLLECTOR DEFINITION + .: Under :Jeneral 'supervision, to 'o'rganize, and direct City purchasing • activities' and duties; to enforce the City business license ordi- nance ; and 'to do related work as required. . EXAMPLE OF' DUTIES Plans, 'coordinates,, and' + supervises all purchasing activities of the City in..accordancewith appropriate laws and ordinances; - determines purchasing needs or ..departments, prepares specifications; invites • • quo analy.:zes. bids and makes recommendations, investigates sources of supplies;; negotiates 'contracts;, insures vendors' compli- ance with legal requirements,'; plans, deifelops, and maintains record :keeping procedures and files prepares cost estimates, special studies', reports:, and •evaluations, conducts internal auditing func- ,tions . and controls ' related. °to pur:chasing, responsible for the central - supplies inventory store for all. departments, may attend 'City Council or meetings of other groups;. Performs work involved in the enforcement and coordination of business license and tax ordinance; - maintains records indicating each operat'ing in the City, cooperates with other City departments in the regilatibn of business • firms; `visits business ' .establishments to check on the possession of proper business li- cense and compliance with regulations•,, •advisesroprietors concerning licenses and tax; takes- appropriate actions on - delinquent accounts. EMPLOYMENT STANDARDS Education , &; combination equivalent to two years of • college or 'university and three years" of :related. administrative work involving responsible purchasing duties or in activities involving _collection or accounting work.' Knowledge of : Maintain constant awareness of the most efficient a..` and: economic sources to obtain materials' and services used by the City; general purchasing, budgetary and record keeping practice functions and organizations of the 'City, municipal tax:, business license and' -' r-e"lated .revenue ' and control .ordinances. • • Ability- to ;Gather, anal ze.. - evaluate .facts and to to prepare con -, cise informative and .accurate reports and Studies; • interpret laws .g tions and to apply them, to part- icu -lar. situations; main- tain records and conducts correspondence, deal tactfully and , effectively with City officials employees,, public and commercial representatives. UTILITY RECORDS SUPERVISOR • DEFINITION • Under direction, to supervise the City''s utility customer records functions; and do related work asp ;required. EXAMPLES OF DUITES Supervises or maintain's the Utility accounts receivable, journal, registers, and other related records, adjusts and reconcils accounts', prepares monthly reports, establishes the monthly meter reading schedules; .assures that billings are in accordance with the fees and rates established by the City; operate calculating, bookkeeping, training billing ; responsible for the of subordinateemployees EMPLOYMENT STANDARDS Education and Experience;: Any combination equivalent to graduation from high school including or supplemented by courses in accounting and three years of increasingly responsible experience in financial . record keeping work.. Knowledge of: The methods, practices and terminology used in bookkeeping and. financial record keeping; payroll procedures; modern office practice procedures and machines: • Ability to Make arithmetic computations rapidly and accurately; type and operate . calculating, adding and bookkeeping ma interpret complicated written instructions and to'use'good judge ment,in_determining - methods of application; establish and maintain effective and cooperative relationships with 'the public, other • agencies and employees. • • • • • a -z6- • " e (AA/ WATER POLLUTION CONTROL SUPERVISOR DEFINITION Under direction, to supervise, assign review and assist in the operation and maintenance of the City's sewage treatment plant, oxidation ponds and related facilities;. to make standard tests of 'sewage', water and industrial effluent and waste; and to do related work as required. EXAMPLE OF DUTIES. Supervises, participates in and reviews a variety of duties related to the sewage- treatment plant, oxidation ponds and related facilities; • supervises the daily assignments and 'work loads of employees; enforces safety precautions.; '.instru cts and trains employees; serves as plant operator on a relief basis during emergencies and personnel shortages; collects a variety of samples and performs laboratory chemical and bacteriological reference_ tests and analyses of sewage, water and industrial effluent and waste; maintains records, compiles data and write, reports when needed, for example, on plant operations, water flow, sludge transfer, sludge withdrawls, oxidation ponds and power used; maintains performance records on equipment; assists in directing ' preventive maintenance and repair work; analyzes records and reports to ascertain and' . recommend -chap g es in operating and maintenance procedures and conditions;; assists in inventory., control and records of materials and supplies respond to emergency calls as necessary. EMPLOYMENT. STANDARDS Education and Experience: Any combination equivalent to graduation from high school and five years of sewage treatment plant operation and maintenance exp Knowledge:of.: •The functions and mechanics of sewage treatment • Machinery, equipment and maintenance; the process involved in the treatment and disposal of sewage; chemical laboratory techinques, material's and equipment for testing, sewage, water and industrial effluent and waste; basic chemistry; principles of training and supervision.: Ability to: Supervise and train sewage' plant operators-and other • employees in the proper operation, maintenance' on, a repair; keep and maintain accurate records. and ,prepare °c'lear and concise reports; undertake and follow oral and written instructions; establish and main'tain'effective and cooperative relationships with the public, other agencies and employees. Certificate'Requirement: Posession of. a Wastewater Treatment Plant Operator's Grade ' III: Certificate as issued by the State Water Re- sources, ControlBoard, within twelve (12'.) months after appointment to the. position.