HomeMy WebLinkAboutResolution 91-188 07/01/1991.. i
. ~ ~ ~~S®Il.1tlOYl N®. 91-188 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS
FOR MANAGEMENT EMPLOYEES, UNITS 8 & 9
WHEREAS, the City Manager, pursuant to Section 28,
City of Petaluma City Charter, is required and empowered to make a
recommendation to the City Council on matters related to employees'
compensatiDn; and,
WHEREAS, the City Manager has reviewed the attached
Exhibit "A" and Exhibit "B" and recommends approval thereof,
NOW, THEREFORE, BE IT RESOLVED that the salary
and supplemental wage benefits as specified in the attachments for
Management Personnel are approved and shall become effective July 1, 1991.
BE IT FURTHER RESOLVED that it is the City Council
policy that ninety (90) days notice is required by either party (City
Council and City Manager) prior to termination of services between said
parties .
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (R~,~i~~~l~~) meeting fO~
on the .1.5t..-...-•---•--.... day of ..........Jul~------•--••-----•---••-• ................. 19..9.1., by the --~ ~~
following vote: `-
City Attorney
AYES: Read, Davis, Cavanagh, Nelson, Vice Mayor Woolsey, Mayor Hilligoss
NOES: ~
ABSENT: Sobel .
ATTEST: ..... - .. ... ... .. ...........................
ity Clerk ~"O~ .-.-,'.-•. Mayor
Gbuncil File........p....p .............
CA 10-85 Res. No..9.1.-1.0.0........... N.C.S.
CITY OF PET'ALUMA
COMPENSATION PLAN .FOR UNfiT 8
FY 1991 - 19.92
r
~i
91-1~~
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TABLE OF CO~:N'TEN'TS
GENERAL
Section ~ 1. Term of Agreement ,
. COMPENSATION .
Section 2. Salary
Section ~ 3. 'Compensation for Clothing Loss
Section 4. Vacation;, Payment of" -
Section- 5 . ~ $ick Leave, Payment of
Section 6. -Deferred Compensation
Sect~n 7. PERS :Employer Pad° Contribution
Section. 8.
• Work. During ,Local. Emergency
Section 9. Uni~rm Allowance.
•IN•S U'R A'N:C E "
Section .10. Health Insurance
Section.
11. ~ _
.Dental Insurance
.Section. 1'2. Life Insurance
Section 13.
:Long-T,erm Disability
Section 14. Vision Insurance:
" LEAVES ~ ~ ,
Section 15~.. V:acation
Secfson 16. Sick heave
„
Section 17. Bereavement Leave ~ "
Sections 18~. Holidays
Section 19?. M7i+~ry- Leave
Sect~o- 20. Leave of Absences without. Pay -
Seet~on 2:T. Jury Leave. ,~
- See.~tion 32.. Administrative Leave
~~ OTHER. ~ .
Section- ;23: Refinement =
~. ,
~:~:;
GENERAL -
Sectinn T . Term
This compensation plan shall .be fir a one (1) year term for the fiscal
year commencing July- 1, 19.91, through June 30, 1"992.
COMPENSATION
c
Seci~n 2.. ~, Salary
The City shall adopt the following salary ranges for each of • the
emplr~yees in the following classificatifl ns effective, during the period of
this Compensatipn Plan.
Effective July 1, 1991
Unit 8 •
Assistant City Manager $5,249 - $6,380
Chief• Btulding Offiraal 3,892 - 4,731
Director of Engineering 5,224 - 6;35.0
Finance Director 4,735 - 5,756 •.
Community DevelDpment Director 5, 057 - 6.,147
Direch~r of Parks &
Recreation 4,405 - 5,355
Director of Personnel 4,402 - 5,351
Director of Public Works 5 , 250 - 6 , 382
Fire Chief ~ 5,.117 - 6,;220 ,
Parks and Bwildi.ng Maintenance
Superintendent 3,49.0 - 4,,242
Police Chief: 5, 263 - 6, 398
• -
Water. System Superintendent
3,669 -
4,459
City Clerk 3,296 - 4,006
City Manager 7,624
1
Section 3.. Compensation .for Clothing `Loss
The City Manager .is .authorized to ,provide compensation to City
employees -for 1~ss or~ damage. to~ their clothing which occurs during the..
.course. of carrying ,out an offi~l. duty:. A request ~r compensation
hereunder shall. be submitted in writing,, in detail, to the' City Manager'
via the department head concer-ned.. The amount of compensation, 'if
' any, shall be at the dscretiDn of the City Manager.
~~
Section .4,. Vacation., Payment at Termination
Employees who terminate empleY:ment shall be ,paid in a lump sum -for
all accrued vacation leave earned priDr to the effective date of
termination .
Section 5. Sick Leave, :Payment of
In the event" of the death or retirement of ` an employee w_ho' has
completed ten (l0), oz° more years of continuous service witYi the :City,
• the employee; should be paid or shall receive to his benefit fifty
percent (50.x) of his accumulated: but unused sick leave not to `exceed`
` 480 hours.
Section 6. .Deferred Compensation
The City of Petaluma shall. make- available ~ the members •of this unit., .
ttie .City's. Deferred Compensation Plan
Section 7. PERS Employer Paid Contribution
T.he City shall -pay 7~ of the miscellaneous employees" share; sand 8~ of
the safety employees' share of the Pubic Employees!' Retirement System
contribution:. The City will also defer the. taxes on any remaining.
member's contribution to PER'S .:
Sectfln 8. Work During 'a Local Emergency
.Members of this, unit .`who -are.. required ' ;~ work during a Council
• Declared Local. .Emergency shall `be paid at 1 x their hourly rate. for all
hours beyond. their normal work day.
Sectifln .9'. Unifivrm- Allowance.
The classifications of 'Police Chief and. Fire Chief shall receive $300 per
year as a Unifi~rm Allowance.
2
~~t
INSURANCE
Section 9. Health Insurance
During the period of this Memorandum, of Understanding, the City shall
pay any premium increases beyond the. current City contributions as
h ~d below . No increase in the dollar amount of the employee
contributions shall be assessed during the term of this Memorandum of
Understanding, with the exception of the Sonoma County Plan.
Employee
Employee + 1 dependent..
Employee + 2 dependents
Section 10. Dental Insurance
Health Plan of Sonoma
Kaiser the Redwoods Coun
$1'53..10 $147.00 $118.00
304.20 302.00 243.32
403.93 380..00. 326.04
During `the term of this plan the City shall contribute $66.88 per
month per eligible employee toward the ,premium for a group .dental
insurance plan. Additionally, the City shall include toward an
Orthodontia plan, $1, 000 per child, at a 50$ co-payment rate within
the premium rate.
Section 11. Life, Insurance
A .. During the term of this fiscal. year the City shall contribute
$.36/$1;000 per' month per eligible. employee toward. a group term
]~fe insurance plan in the amount of $10,D00 per employee.
B . Mina ement Life. ;Insurance shall be in the amount of one and
one-half (1-1 2) dines their annual salary rounded ~ the nearest
even dollar, i.e., $12,000, $13,000, eGc. not ~ exceed $100,000.
Section 12.~ .Long-Term Disability
' The City shall proviiie a long-term disability -plan, premium- to be paid
by the City.
Section 13. Vision Insurance
Durinc~:t2ze' term. of this fiscal: year the City .shall. contribute $12.50 per
month ~~ employee ~r a family vision plan.
3
LEAVE
Sectifln 14. Vacation
A. "Amounts. .All regular employees of the City of Petaluma,, after
wor~g one full year are entitled to the equivalent of eighty (80)
hours ~ of vacation with... pay' in the year fio]lowing the year in
which vacation is earned .
All regular employees of the City of Petaluma:, after. five (5,)
years° •qf continuous service ~ with the City, and beginning with the
sixth year, shall be entitled `to the "equivalent of one h_ undyed
twenty (120) .hours of vacation per year. •
After ten ('10) years: of continuous service with the. City, eight
(8) `hours of vacation hall,~be added for each year' Hof continuous,
seryu~e ~ a maximum of one' hundred sixty (150) hours, of
vacation .
Section 15. Sick Leave
A . ,General Sick leave with pay. shall be granted tic. all employees ~as
set forth. in this' section; Sink leave is not a right which an
empooyee , may use at his discretian~; • but rather,• shall be used
only . in case of personal illness,. disabilty or the 'serious illness
or injury of an employee's family :member which requires., the
employee's • attention, The' term family members; shall. include:;.
spouse, children, parents, spouse's parents, brothers.,, sisters or
• "other' individuals whose re]atiDnship to the emp]~yee- is that of a
'd'epen'dent. or near dependent.
&. ~ Accrual Sick leave. shall accrue •to all full~ti.me employees. at the
. rate of eight hours fAr each month of: continuous. service. 'No
empooyee shalt accumulate .more sick leave in ,..any "year' than
provided .
C, Re]atianship- to ~Workers_ Compensation.: Benefits shalh be payable
in situatwns; where =emp]oyee absence is due bo .industrial `injury-
as provided i.n California State Workers' Compensation Law. T.he
amount of, disability payments :paid to the injured emplczyee. shall
be. deducted. from salary Payable to the. emp74Yee while on :sick,
leave:. During the 5rst tlZree (3) calendar days of: absence for
industrial cliaahili+y ~ employees' ;'will be compensated' at their fuiL
ratio. of pay without deduction _ from; sick..leave ~ unless `they are
hospitalized'. Absences resulting in immediate hospitalization or
absences cont3nuinq beyond the tFfird day shall be' `;charged•
,against the employee at. the rate of one-half (1/2) day ficr each
day of absence creditied or compensatiod by workers' oompensat~n
insurance,. ,provided 'the City receives all compensation :paid by
.workers' compensation payments only, without City payment for
~sa]ary at no ]oss~ of sick leave. Sick leave licr industrial injury
shalt not be allowed fior , a disability resulting from sipkness,
self-inflic-bed injury or willful ,misconduct,
4
..,
All emp]oyees receiving:. full sa]aries in lieu of temporary disability
payments:' pursuant to Section. 48'50 Lalior • Code are entitled to
accumulate sick: leave 'during such periods of disability
D . Silk, Leave .Transfer 'Policy ~ Employees wishing to donate hours 'of
sick leave to another- employee' may do so by sending a written
request, approved by their department head, to the Personnel
Office. naming~ the ..individual t•A receive,~the sick leave and the
amount donated,, with the follflwing restrictions:
1. Employees who: wish ~ transfer sick leave must retain a
• minimum of '160 hours sick leave :to be eligible to transfer
sick leave.
2. All such transfers of sick leave are .irrevocable.
3-. The employee receiving' the sick leave transfer must have
zero (.q) hours . of accrued sick. leave, vacation and C T 0 left
on the books.
4. Employees .may not buy or sell sick, ]e_ a_ ve. Only the time
may :be :transferred.
5. Employees' may not transfer sick, -leave upon separation of
service
Section 16. Bereavement Leave
In the event of the death of an employee's spouse, .mother,
step-mother, mother-in-law, father, step-father, father-in-law,
brother., sisfier, child., including an . adopted. child, grandchild and
grandparent, an• employee who attends ahe funeral shall be granted
time off work- ,with. pay'. The amount of time off' work with pay shalt
be only that, which is required to at#~end the funeral and- make
necessary funeral arrangements, but in- no event shall it exceed three
(3)working days. These three (3) days: shall .not be chargeable to
sick leave. An addiiyonal two' '(2) days required' fi?r necessary funeral
arrangements may be charged to the..:employee's sick leave and any
additional time beyond `these two days. -may . be charged. ~ accumulated
vacation. or leave without 'pay. 'Such bereavement leave shall. oat be
accruab]e from fiscal year to• fiscal year, nor shall it have any
monetary value-if unused.
Section- 17. ~~• ~ Holidays.
A. 'Fiixed:_ ~Halida `a. The City shall observe eleven and one-half
• (1 -1 2 fire -=date holidays. These holidays shall be established
for the City°s fiscal year' as~ deterntiined by City - Council.
resolution .
B. Floatin. Holida During the period of this Compensation Plan
• the City authorize one (1) "Floating Holiday" per employee,
which may be taken by the. employee, at a time selected by the
emp]gyee,, ~ subject to • operational requirements and approval
determined, by the City. Employees hired between July 1 and.
'December 31` will be. ~Qh]e 5or a "Floating Holiday" during the
course of the. Fiscal Year.
5
Sect~n 18. MihtarY Leave `
Military ,cave sh. alt be: ~ arranged' in accordance. with: the. °provisians of
State, law. All. employees entit3edy to m;~tary'° :leave shall -give. the.
..
appointing 'pow.er ~ :any opportunity.' within the limits ' of
.. y
r=egulatioris to determine when ouch .leave shall be taken..,
Section- 19. Leave of 'Absence without 'Fa
The City Manager .may .grant. -,a permanent or- probati~iiary employee
leave of absence without .pay o_r sen~rity for a, period not tD. exceed; -~
tYiree~ (3-) months'. Good cause kenq` hown•. by a written request, the
City Manager may extend the leave of absence without .pay for. an
additional ,permed oat ~ exceed six- ('6)~ month's. ~ No" such ,leave shall. be
granted 'except upon writtien, r-equest~ 'of the em.p]oyee settin"g forth the
reason for the request, and :the approval, will be in writing,. Upon
ex:piratinn of; a regularly approved leave . or within , •a reasonable period
of. time after nortzce to return =to .duty, the,.,employee shall be reinstated .
in the position held ~ at the time leave was granted'.. .Failure. on the
part, of 'an employee on leave. to report promptly at its expiratipn, or
within ,reasonable' time after notice to • return. ~ duty;,. ~stiall be cause
for- discharge,.
Sect-inn '20. Jurv .Leave
Every c-la~sised em,ployee~ of: tte City who ,_is~ coiled or ;required to
serve as a 'trial juror shall ;be~ entitled to :absent ,himself from his
duties with. the City. :during ahe permd of such~'> serviee~ or while
necessarily being ,present. in. court as a ~ result, of such call. Under
.such circumstances, the emp]oyee' shall "bepaid the difference .between-
.. :. ~. -
his': fuh sa]ary .and any payment received by him, except. travel :gay,
for--,. such duty.
Section 21... Ad'm*»~'atiye Leave ,.
. ., ,
Members of; this unit are ?~ hle fi?r administrative ]cave., Days inay
be granted, :by "the° ,City Manager upon, written :.request,: nat~ to exceed`
., ~ ten. (10) 'days .Per ~Fiscah Year... - .
• .OTHER,.
.. Section 22~. ~ Retirement-
,~ _ - -
T.he City of` :Petaluma°~s retirement plan under ttie .Public Employee's
:Retirement- System shall consist of the fo]lowinq~ items: •
Miscellaneous .'Employees::. 2$ ,@ 60 "
Public. Safety : ~ 2~: @ 50 ~ .
O.pt~n : 1.959. Survivors Benefit
1.year. Final Compensation Average. .
Unused Suck: -;heave Credit
Widows Cause. ;(Fire Safety) .
It his under-snood that employees• wtio are:,. 'or wilt retire with a service
6
~,.i:1:E~::
".i
retirement shall be able to make a one time irrevocable conversion of
the City Contribution being made on their behalf. to base salary .
Empls~yees who wish to exercise this one-time irrevocable conversion
must meet the following requirements for service retirement.
1. Minimum fifty-.four years of age, and will be retiring no later
than one (1) year from date of conversion .
2. Must submit ~a letter of intent to retire in order to initiate
the conversion .
Employees who have .converted the City payment.of the emplayee'~s
contribution to PERS and do not retire on the date specified to the
-City at the time of conversion, shall owe tb the City the increased
costs including but oat 13mtad tiD benefit contributions to PERS.
• The costs owed do the City will be from the time of conversion to the
actual datie of retirement.
e
7
T,AB'ILE OF C;ON'T;ENTS
GENERAL •
Section 1. Tsrm of Agreement
• COMPENSATION •
Section 2. Salary,, -
Secton 3. Overtsme - Po]ioe' Lieutenant
.
- .
Section
4. ,
.
Compensation "for 'Clofhing~ Loss
Section ~5. Vacation, Payment of
Secf~n 6,. Sick Leave, -Payment of •
Section - 7. `De'ferred' Compensation
Section 8. Holiday Pay
Section. 9. Court Appearances": Pol:ioe Management Personnel
Section 10, PE-RS Employer Pain Contr:bitipn
• ~ Section 1. Work ~D:uring a .Local. _Emergency -
Section 12. Uniforia A]lowance• - Pub].io Safety
` ,IN'S.`U:R A N CE
Section 33. Health Insurance
Section '14.. Dental Insurance
Section TS:. Life -Insurance
Section 16.. Long-T,erm Disability
Section, 17. Vision Ins~ranoe
Sectoor `18. Education Incentive
LEA~IES
Section: 19. - Vacation ~ -
Sect~n, 20°. Sink Leave
Section, 21. Bereavement Leave
Section, 22.: Holidays •
Sect~n 23., Mi]itary :Leave .
Section 2'4.. '_ - Leave of.Absences without Pay
Sect~n 25 a Jury Leave: • .
Section 26. Adm~*+~a*+'~Ve Leave"
OTHER
Section 27. Retirement
Sectiom 28. Grievarioe Procedure
GENERAL
Section:- 1.' Term '
This compensation :plan shall be for a one (1) year term for the fiscal
year commencing July 1, 1891, through :June 30, 1992.
COMP~ENSA:TION
Sectson 2 . Salary
•, The City ,shall adopt the following salary ranges for each of the
employees in the following classificatio ns. -
Effec.~tve July 1, 19.91
Unit 9
Accounting OfSce Supervisor $2, 679 - $3, 256
Controller 3 , 615 - 4,, 39'4
Fire Battalion Chief 4,059 - 4,934 .
Fire Marshal 3, 954 - . 4, 806 .
Information Systems Adm;n~,-trator . 3, 884 - 4, 721
Legal Secretary ~ 2,.627 - 3,193
Police Captain 4 , 45'1 - 5., 411
Police Lieutenant 3, 936 - 4, 784
Police Records Supervisor 2,703 - 3,285
Principal P]anner 3, 790 - 4., 6'07,
Public Safety Dspatch.Supervisor 2,703 - 3,285 .
Public Worker Supervisor ~ 3,150 - 3,829-
Recreation ~ Supervisor ~ 2 , 714 - 3 , 299- .
Secretary ~: City :Manager 2 , 6 27 - . ~ 3,.193
Supervi.~ng Civil 'Engineer 4, 279 - 5, 201
Traffic Engineer 4, 279 - 5, 201,
Wager System. Supervisor 3,145 - 3, 823
1
Section 3. - ° O ertime -Police Lieutenants
Overtime ate the regular rate of pay 'is authorized under, the following; -
circumstances. for' Police Lieutenants` and is to be paid at the ratie of
the top stcp~ '.Police. Sergeant.
1. When. extra, duty is required by, call-out or extended service, due
~' to a major emergency ituatznn, i..e,, flood, earthquake,:- SWAT ~-
operat~n or.other major unusual incidents requiring the presence
of a .Lieutenant. ~ ~ - .
2. When required for. 'the. proper.investigatian of extremely pressing
per"sonnet 'matters,: such.. ~as serious, personnel complaints or offii/er
involved shooting, ~ w-hen authorized by the, Chief of :Police.
3. To fill: behind anather~ Lieutenant: to provide adequate. shift
• ..
supervi~~ion during periads'•of. high activity. or specsaT events with
the approval of the Chief of Police
Section. 4., Compensation fir C1oEhing; Loss
The City Manager is authorized t~ .provide compensa9on ~ City
employees fior ]DSS or damage in their ,clothing' which occurs during the
course. of carrying .out an: official duty... A request ~r compensation
hereunder' shall be_ su$mitted in writing, in detail, to •the City Manager
via the department head .concerned . The amount of compensat~n, if
any, shall be at the discretion of the City Manager.
Seetafln 5. Vacatton', .Payment at Termination
&mployees who terminate employment, shall be paid in ;a ~lu~mp um for
all- accrued vacation. 'leave, earned prior to thee. effect;.ve date of
termination
Section .6. Sick Leave,..Payment of
In, .the,::event of the death or retirement., of an ~emplQyee who has
completed ten (10) or more years of continuous ervice with the City,
the , emp]byee should.. Abe paid or shall receige t» 'his `benefit fi~ty
percent: ,(50~} of 'his. accumulated but unused sick leave- not to exceed.-
4$0 hours::. ,Fire Battalion ' Chiefs who are assigned too a ~56 .:hour
workw~ shall receive 50~ of .the accumulated but unused sick leave r~
_. - : _..
a .maximum of 720 hours: - .
Section, 7.; Deferred- Compensation '
_ -- ~ - ~~
T:he . City ~o'f' Petaluma .`shall. ;~niake, avai]able' too the member of this unit,
the City's Deferred Compensation 'Plan :.
Section 8. Ho]day Pay: ~ -
The C:~ - -
ity ,shall pay- :Battalion C'hiefs•', and Police; Lieutenant fias -eleven
and one-half (11-1/2)~ holidays in the month of December in ;lieu of
giving' time. off.
2~
Section 9. Court Appearances: Po].ioe 'Management. Personnel
The City will compensate a mir~i_mum of four (4) hours at time and
one-half for each officer for court appearances on his- own time;
addi~nally, time and one-half (1-1/2) shall be compensated for all
hours actually worked in court beyond such four (4) hours.
An .employee receiving full salary while not• working, pursuant to Labor
Code Section 4850; shall not be granted further compensation for court
time unless this court time (including all.re]ated professional activities)
exceed the number of hours in the regular.. workday (eight (8) or ten
(10) , depending upon .his or her schedule) in one. day or 40 hours in
one week; if such court. time and related professional activities exceed
eight (8) or ten {1,0) hours irz one day- (whichever is the applicable
workday or 4'0 hours. in one •week) the employee shall be compensated
for such additional. time at the applicable overtime rate.. .
Section 10. PERS Employer Paid Contribution
The City shall pay 7~ of the miscellaneous: emphyees' share and 8~ of
the safety emp]oyees'_ share of the Public Emp]oyees' Retirement System
contribution. The :City. will. also defer the taxes on any remaining
member's contribution '.to PERS.
Section 11. Work During a Local Emergency
Members of this- unit who are required do work during a Council
Declared •Local Emergency .shall be paid at ,1 x their hourly -rate for all
hours ..beyond their normal work day.
Section 12. Uniform Allowance -Public Safety
The classifieatians of Police Captain ;and Police Lieutenant shall recieve
1.5~ of the top step Patrol Officer's annual salary 'effective July 1,
1-991 as the Uniform Allowance.
The classifications of Fire Battalion Chief and Fire Marshal shall
recieve $57.5..00 as uniform allowance.
`Unifz~rm- Allowance shall be paid i:n December.
TNSURANCE
Section 13.. Health Incur-ante.
During the permed of this Memorandum of Understanding, the City shall
pay. ang ;premium .increases beyond the current City contributions as
listed below. No increase in the dollar .amount of the employee
contributions sha1T 'be assessed during the berm of this Compensation
Plan, with. the exception of the Sonoma County Health -Plan .
3
Employee
Employee + 1. dependent
Employee. + 2 .dependents
Health Plan Hof Sonoma
Kai'ser' : the' Redwoods' County
$153.1,0, $547.00 $118;.00
$304.20 302'..00 243,32
$403.93, 380.00 326.04
Section l4. Dental Insur-an_ce
..
'During the 'term of this fiscal-year. the: City shall coiitrnbute $66'...88
-per month, per eligible. employee tAward the- premium for a group, dental
insurance pl~ri. 'Additionally;, tYie City shall- include an Orthodontia.
,.
.plan, $1.;,00:0„'.per child, at a ;50~ co-payment rage within the. premium..
rate .
. _
Section 15. Life Insurance
... .
A.. _ ;During the term of this' fiscal year. the City shall. contribute
.. .
$,.36/$1;,000 per, month .per eligible employee toward -a group term
- life insurance plan;in, the °amou~nt of $1.0,000 per employ„ee,
B . Management L;ifa, Insurance shall be in the amou'rit o€ one and
one-half (1=1/2) times'ttieir annual salary rounded to the nearest
even dollar, 'i.e., $12,000:, $13,000, etc. not to.exceed' $1:00,000..
Section 16. Long-T.erm Disability
T:he City- shall provide a hog-tierm disability plan,: `premium .tD be~ .pai3
by- the. City,., .
Section. 17. 'Vision Insurances -
_ -
..
-
During `the term of this fiscal year the City shall contribute $12.50 per
month per. ~ e1g7'ble , employee fora "family vision. plan .
Section 18. - . Education ,Incentive ~ "
Police Lseutenant and Captain
Polioe:.midmangement per"sonnel, upon providing ~ the ~Per_sonnel..Offace
the POST Management Certificate- shall. be eligible tD receive an
educational incentive in atae amount of $275,.A0:.
Batta]aon_ Chief upon providing tp the Personnel -Office the ' Chief
Officer Gei'tificatinn shalt be .eligible toreceive ~ an education incentive
in the amount. of $T5000,
4 .
LEAVE.
Section 19. Vaeat>nn,
A. Amounts: A]l regular. employees of the City of Petaluma, after
worTk~ng one full year are ~entitl@d to the eguivalent of eighty (SO)
hours of .vacation with pay in the year following the year in
which vacation 'is earned .
All regular employees of the City of Petaluma,. after f1.ve (5)
years of continuous service with 'the. City, and beginning with the
sixth .,year, shall be :entitled. ~ the equivalent of one hundred
twenty (T20) hours of vacation per year..
After- ten (10) years- of continuous service with the City, eight
('8) hours of vacation shall be added fnr• each year of continuous
service to a maximum of one hundred .sixty (160) hours of
vacation .
B. Scheduling. The times during a calendar year ~in which an
employee; .may take his vacation shall be determined by the
• department head with due respect. for the wishes of the empooyee
and particular regard for the needs of ttie service. If the
requirements of °the service are such that an employee cannot take
part or all of his annual vacation in a particular calendar year,
such vacation shall be taken during the 5o1]awing calendar year.
C . Deferral. In •the event one or more municipal holidays fall within
an annual vacation ]save, -such holidays shall oat be charged as
vacation leave and vacaton leave shall be extended accordingly.
D. Fire Battalion. Chiefs' Vacation shall be computed as follows:
Amount. of Continuous .Service Vacation
Aftaer comp]e~n° of twelve months _ 5 shifts per year
After crompletion of five years. 7 shifts per year
Aftier completion of-ten. year-s 8 shifts. per Year
After oompletinn of .fifteen.. years 9 shifts per year
Vacation: entitlement accumulated in excess of two years will be
:: pli~hla; employee• ~ with . the. consent • of the head of his
`~ depaztmerit and the Per-sonnet OfSeer may defier 2.33 shifts of his
annual vacation to the= succeeding' calendar year, sub~ct to the
other provis~ns~ of this. rule. A written..report of each deferred
vacation signed by the appropriate: department head 'and the
Personnel Officer noting the ~ details shall be -kept on file with the
Personnel Of6c:er. ' .
The 'times ~ dur-ing the calendar- year in which an employee may
take his vacation shall be determined. by the department head with
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for ,the needsD of tfiewsehrvlce f Tfe ~e ~y~ and particular- r-egard
requirements ~ of the' service
are such that: an employee• cannot take part or alt. .of his annual
vacation, in ~ a particular cal~nciar` year, such' yacatiDn shall be
. taken ,duririg' the: following calendar year.
Section. 20. Sick Leave.
'A . General. Sick leave with pay shall be granted tip all .empls~yees as,
set forEh ' in this section.. Sick leave, is not a right which an
_ ,... -..
employee may u_se at his diseret>nn,. but rather;., shall `be used
only in case of .personal, illness, disability or the serious ~illiess
or injury of an employee's, family member 'which, requires -the
employee's attentign;.. The term family memkers, shall uiclud`e:
spouse, children,, parents, spouse's .parents',, brothers, sisters, .or
ofh'er inclivi,duals whose relationship tD the.. employee' is• that of a•
dependent or near dependent.
B • rate of- ~eightkhou se fora each month of continuous service: at the:
Fire,
B~att;alion Chiefs:. 'shall accrue at .12,:0 hours per month.., No'
employee shall. accumulate more sick leave. in: any year than
provided. ,
._ .. .
C. NotificatDn Procedures. In order- .tn .receive compensation while
absent'- on sLCk . leave:,. the, employee . shall notify, ,his immediate
superior or .the Personnel. Office prior ~ or- within. four hours
after this. time set for: beginriir-`g his daily duties as may' be
.spei~Sed by the... head of his department.. When absence is fore
more. than, three days/_shifts duration., the'. employee may be
. ~ required-tD file a phy~~an°s certi~rate with the Personnel O=ffice
.stating the cause of the absence.
D. Re]atznnship 'to ,Workers Comperi`satinn. Benefits -shall be payable
~in situations where .employee. absence is due do ndusfY`ial injury
as provided in California State 'Workers' Compensatign Law.; The
amount of ~~ata'-,ty payments paid to the injured, employyee shall
be deductied• from salary payable to the employee. while on sick
leave. During the first three ;(3) calendar days of absence -for
. bality,, employees will be compensated at ,their fu1T_
i:ndustr-ial: disa .
•.
rats- of ;pay without deduction, fzom ssck 3eave. ~ unless they are .
g ni~3tlDn 'or
hospotalzed".: ~ .Absences .resultn iii; immediate. hos - . _ .~
absences -oont3nuing ,beyorid.~ the third day shall be charged.
against' the employee at the ratie of . ,one-half (~1/_2)r day oar each
~- day of °absence ,credified• or~ compensated 'by workers.' 'compensation
' insurance., provided _ the City receives all compensation pain ;by
wor-kers'. compensation payments .gnly,, without, City payment f>Dr ~ '
salary at no loss• of sick .leave: Sick leave :for industrial, injury -
- ' bitty ~ ' - g from-~ ickhess,
self..-innflctiea jury eorwiltftl misconduct resu]tin, . '
All. employees receiving full salaries ~ in lieu of temporary disability
gaymerits pursuant t4 :$ect>on 48.50" Labor Code are entitled to
accumulate sick leave during =such. periods of- disability.
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E. Sick ,Leave .Transfer Polscy Employees wishing to donate
hours of s ek leave ~ .another employee 'may do so by
sending a written request, approved by their department
head, ~ the Personnel Office naming the individual to
receive the sick leave and the amount donated, with the
fi?1lDwing restrictions
1. Employees who wish ~ transfer sick leave must
retain a minimum of 160 hours sick leave to be
eligible ~ transfaar sick leave.
. 2. All such transfers of sick leave are irrevocable.
3. The emplDyee receiving the sick leave transfer
must have zero (0) hours of accrued sick leave;,
vacation and CTO left on the books.
4. Emplflyees may not buy or sell sick leave, Only
the tune may be transferred.
Section 2l. Bereavement.'Leave
In the event of the death of an employee's . spouse, mother,
step-mother, .mother'-.in ]aw, father,: ~ steep-father, father-in-law,
brother, sister, child, including an adopted child., grandchild and
grandparent, an employee who attends the funeral shalt be granted
time off' work with pay.. The. amount of time off work with pay shall
be only that which is required to attend the funeral and make
necessary funeral ,arrangements, but in no event shall. it exceed three
(3) working days. These three (3) days shalt not be chargeable to
sick leave. An additional two (2) days required for necessary funeral
arrangements may be "charged. in the emp]nyee!s sick leave and any
additional tunebeyond' these: two days may be charged to accumulated
vacation. or leave without :pay. Such .bereavement leave shall not be
accruable from fiscal year to fiscal year, nor shall it have any
monetary value if unused:.
Section 22. Holidays
A. Fixed- Halida s.~ The City shall observe eleven- and one-half
_ (11-1 2 fixe -date holidays::, These Holidays shall be established
foz ,the City°s: fiscal year as detiermined by City Council
-resolution.. '
.....
B. Floaiotn I3olda During the. period, of this Compensation Plan,
City will autho~ e_ one (1') "Floating Holiiiay" .per employee, which
may be~ tak__en by the employee at• a time: selected by the employee,
sub~ct to operational requirements: and approval determined by
the: City.. Employees hired between July 1 and .December 31 will
be P~ h]e far. a "Floating Holielay'° during the course of the
Fiscal- Year.
Section 23`. Militav~s Leave
.Military ]cave shall be .arranged in accordance. with the provisions of
State .law.. Au' employees entitled. to military leave shall give the
:appointing power an opportunity within. the 7imita of military
regulai~ons to. determine when such leave shall be taken.
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Section 24. = .Leave of Absence. without--Pay.
TYie City 'Manager may grant a permanent or probaticwrtary employee
leave. of: absence without. pay or seniority for a period not to .exceed
three '(3) .months. Good cause being shown by a written request,, the
City Manager may extend tbie leave. of absence without pay fqr an
additional .period not to exceed six. (6-) .months. No .such, ]Dave shall be
granted: except; upon wTritten, request, of the employee setting forth 'the
reason for the 'request,, .and the approval wall be in writing:Upon
expiratipn of a regu]arly approved leave or within" a reasonabh period
of time after notice to return to duty,. the 'employee :shall be reinstated
in the ;position held at the "tune; leave.. was granted.. Failure on the
part of an employee on. leave an report promptly at its. expirafinn, or
within a reasonable time after notice to return do duty, sYiall be cause.
for discharge.
Section 25. Jury Leave
Every classified emp]nyee of the City who- is called or required ;
serve as .a trial juror shall .be .entitled to ab'serit himself from his
duties with the City during the period ~ of such ~ service ~ or wh~:le
necessarily being present in court as a result,: of- "such call. Under
such circumstances, the employee shall :lie paid the difference between
his full salary and any payment received by shim, except travel pay,,
for such. duty.
Section 26. 'Ad~mina~~trative Leave
- r i
Members of :this ,unit are eligible, fnr admi:n_istrative ]eave. . Days may
'be granted' by the City Manager upon written, request,., not to exceed
teri (10) days per Fiscal Year. Battalion. C~hiQf `sYiall 15e .granted three
(3) days Ad'muvstrative Leave, at: twenty four (24) hours per day.
OTHER,
Section ,27~.; R'etirement.
The City of ,Petaluma's, retirement plan :under ttie Public }Employee's
Retirement System ^shalt consist of the fo]lowing items.;
Miscellaneous Employees; 2~ @ 60 .
O,ptiort~=- 1959' Survivors Benefit
Z .year ,, al Compensatign Average '
Unused Sick heave; Credit
'~Wi,dows .Clause (Fire .Safetyj: ,
Palice.'Sai~e~ty: 28 ~' S5 ~ .. .
• 2$ x,.50, ,
It is understood:. that. employee§ who are:, or will..-retire ~ with a, 'service,
retirement ;shall.be able :tio make aone.-time irrevocableconversion, of .
_. ._ ..
the City Contribution `being- made on their, behalf to .base: sa]ary
8
Employees .who wish to exercise this onetime irrevocable conversiDn
must meet the following requirements for service retirement..
1. Minimum ,flirty-four years of "age., and will be retiring no later
than one , (1) year from date of conversifln .
2. Must. submit a letter of intent to retire in order to ~.rutiate
-the conversion,.
Employees who have converted the City payment of :the employee°s
contributiDn to PE'RS and do not retire on the date specufied to the
City at •the time of • conversion, shall owe tiD the City the increased
costs including .but not .limited to benefit contributions to PE RS .
The. costs owed. to the City will be ..from the tune of conversion to the
actual date of retirement.
Sect~n 28. Grievance Procedure
A . Purpose of Rule
(1) To promote, improved employer-employee relations by
establishing grievance proved-uses .on matters for which
appeal or hearing is not provided by other regulatbns.
(2) To affords employees individually or through qualified
employee organization a systematic means of obtaining further
consideration of problems after every reasonable effort has
failed. to resolve. them through. discussions.
(3) To provide- that grievances shall.. be sett-l;ed as near as
possible to the point of origin.
(4) To provide that appeals shall be conducted as informally as
possible.
B . .Matters Subject t~ Grievanoe Procedure,. .Any employee. in the
oompetifve~seryine :shall have the -right to appeal under this rule,
a dec~on affecting his emp]oyment over which his appointing
,power. has partial or complete• .jurisdiction and bor which appeal is
oat provided by, other regulations or is not prohibited.
C. In~rmal Grievano8; Procedure. An employee who has a problem or
oom _ ~ should 'first try to get it -settled through discussion
wit~i~_ his`.immediate supervisor without undue- delay. If, after this
discussion,, Yie does not believe- the prob]em has. been
satisfactorily ,resolved';, he .shall have the right to discuss it with
his. ~ supervisor's immediate superv_~or, • if ~ any, in the
administrative service.. Every effort should' be made to find an
acceptab]e solution by infiormal means at the• ]ower possible ]evel
of supervision, Tf the employee is not: in~ agreement with the
decision reached by discussion,: he -shall then have the right to
file a• Formal appeal in writing within ten (l0) calendar days after
receiving- the informal decision of tus unmediate superior. An
informal. appeal shalt dot be taken above the appointing power.
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;D. Formal ;Grievance Procedure (levels _of , review,° through chain of
coiiimand) ,
(;1) First level of review. The appeal shall ,be presented. in
- wring to tYie emplflyee's tnmediat~ supervisor, who shall
,render his deciginn and' comments in wrfi-ing and return them
to the. •employee within five (`5) calendar days .after receiving
. the appeal. If the employee does. not agree with 'his.
.,
supervisor's decas~wn, or if no answer :has been received
within five (5) calendardays., the employee ,may present the
appeal in writing" tb his supervisor's immediate superior.
Failure. of the employee to -take further action within five (5')
calendar days after xeCeipt of the written decision of his
supervisor, or wthin,;a total of fifteen (15`) calendar° days >f .
no dec~~n is rendered, will constitute a,. dropping of the
appeal.
(2) "Further°' .level or. levels _of _ 'review _ as appropriate,,. 'T,he
supervLSOr receiving the appeal; shalt, :review it,.'ren`der this
decision and .comments° in w,ritn'g, and :return. them ~ the
eniplpyee within. five (•5)', .calendar .days after :-receiving the
appeal.. If they employee does .oat agree with 'the: de~a..sion;, or
if no answer has been received within. five (5~) calendar.
days;, he may 'present the appeal in writing to". 'the.
department head. Failure of the employee to take further
action within five ('Sj calendar days. aftier receipt of the
d'ectision or .within a Natal of fifteen (15;) calendar days if not.
dec_~n `is rendered, will.' constitute a dropping of, the
appeal. ,
C3) Department .Review.. The departmenthead recevi;ng the
appeal of >his desigrated_ representative;,, should discuss the
grievance with the employee, his representative,,. if an;y, .arid.
with other appropriate; persons. The department head shall.
render hiis decysipn and comments in writing;, and return
'them . ':tici the employee within ~ five (5') calendar days: , after
receiving .the appeal. If the employee dyes "not agree with
the demon reached;, or, if no 'answer. :has ':been received:
within, five ('S) calendar ~da~ys~. after- receipt of the decision or
within a~ tiotal of :fifteen (15) calendar days, if' no decision is
rendered, wilt ~goristitutie' a dropping of the; appeal.
(~~ ~ . Manager. .The City Manager receiving, the appeal or is
designated representative, s:houlfl dascuss~ the grievance with
, 'the :employee, hisrepresentative, °if, any.,. and with other-
appropriate-,"person., .The• City Manager may designate .a :fact..
finding.. cammitbee;, officer'. oat in the normal line of
' supervLsion;; ,or Personnel Board to advise.. Yia concerning
the appeal. ; .The City Manager shall render a decision .in
writing ~ -the employee within twenty (20) .calendar days
' after ;receiving the .appeal. .
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(5) Conduct of Grievance Procedure.
. (a) The time. limits specified above may be extended to a.
- definite date by: mutal agreement of the employyee and
the reviewer concerned .
(b) The employee may .request the assistance of another
person of his own choosing in preparing and presenting
his appeal at any level of review .
(c) The_ employee and his representative may be privileged
to use a reasonable amount of work time as determined
by :the appropriate department head in conferring about
and "presenting the appeal.
(d) Employees shall- be- assured freedom from reprisal for
using the grievance procedures.
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