Loading...
HomeMy WebLinkAboutResolution 91-186 07/01/1991F~esolution No. 9,-, ~~ N.C.S. of the City of Petaluma, California RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR EMPLOYEES IN UNITS 3 (TECHNICAL) AND 4, (PROFESSIONAL) WHEREAS, the employees in Units 3 and 4 are not represented by any recognized employee organization; and, WHEREAS, the City Manager, pursuant to Section 28, City of Petaluma City Charter is required and empowered to make a recommendation to the City Council on matters related to employee's compensation; and, WHEREAS, the City Manager has recommended that employees of Units 3 and 4 receive salary and supplemental wage benefits, NOW, THEREFORE, BE IT RESOLVED that the salary and supplemental wage benefits as specified in the attachments for employees in these units, being in the best interest of the City, be approved and shall become effective July 1, 1991, and the City of Petaluma will be making contributions to the retirement plan on behalf of the employee, however, the employee may not opt to receive this contribution in cash. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a (Regular) (~~jl~~`ggig~) meeting f °~ on the .lsl .................. day of ..........J.>~1~--.......--.....---.....---............., 19..x.1.., by the `'~ following vote: City Attorney AYES: Read, Davis, Cavanagh, Nelson, Vice Mayor Woolsey, Mayor Hilligoss NOES: ~ ABSENT: obel _- .. ~ ~ ,- l ~---'~ I% 1 ATTES - -- .. .. .......... ........ .......... City Clerk ~~Jt " Mayor (bunch Fnnile ...................•----..-.-.-..... CA 10-85 Res. No..+l.~.-.1.8.6............ N.C.S. TABLE OAF CONTENTS GENERAL Section 1 Term of Agreement COMPENSATION Section 2 Salary Section 3 Retirement Contribution Section ' 4 Overtime. ' Seen 5 Compensation . fir C]athing Loss Section 6 Vacation., Payment of Section 7 .Sick Leave, :Payment at Retirement Section 8 Deferred Compensation INSURANCE Section 9 ~ Health. Insurance. Seen 10 Dental..Insuranoe Seet~n 11 y. Life. Insurance Sect~n 12 Long.-Term.;. Disahili+v Section 13 Vision Insurance LEAVES Section 14 Vacat>on Section 15 Sick Leave _ Section .l8 Bereavement Leave Section 17 Holidays Section 18 ~;+a*~ Leaye~ Section 19 Leave of Absences. without Pay Sect>on 20 - Jury- Leave. ,_ Section 21 . Compensatory Time Off OTHER Section 22; Retirement Section 23 Grievance Procedure. - GENERAL `Section 1. Term This compensatiDn plan shall be for a one ;(1) year. term ;for the fiscal year commencan'g July a, 199.1, through June 30~, 19:92: C°OMP~ENSATIGJN .Section . 2. Salary T hp Y ~ shall ado t th g follown " ' salar ra g es~ -for each' of the Y P g Y g . em -1D ees in the follnwin classzficat~ns durlri the period. of :thin Compensation Plan. ~ ~ , Effective July 1 1'991 Unit 3 I II II2'_. ~ _ . _ _~._IV ~ V Asst. iri Cvh Engineering ~ $16.;37 5,17.18 $18!, 04 18.;9.5: " 19:89: Asst.. in Tr-affic Engineering '16.37 17'.1;8. 18.Q4' 18.95' 19;89 Building Inspection I 13.:66 :~ 14.35 15.0.7 15.,82 16.,6;1 . Bulr3ng Inspection II 16.67 17.5'0. 18.38; 19:;30' ` . ~ 2,0::26 Engineering TeChn,'~-;an' I 9..26 9:72 19.21 10.72 ' 11...26` Engineering °Technii~an II 14.°1'6 14.87. ~ 15:62. 16.40 17.:22- Info.,, Systems • Teeh"nic~an 14 :11 14 .~82 15 ~5'6 16.;34;. - 17 ."16 Planning Technician. '11..05 11.60 12..18 12:,7:9 13..43 Publc~ Works: Inspector 17.07 17...93 18.;83 ~ 19.7Z 20;..:;75 SeniDr Planning `Teehn~~~n 15.05 15.80 16.59 ~ 17.,4`2;. ~ ~ 18.:,29 .Unit 4 . Assistant .Planner 15.'92 . 16.72 ~ 17:55 .18.43 19'..,35 Assoc Civil Engineer ~ ` 21.60. 22, 68 23..82- .25.;01, - 26.26 Assoc in Civil Engineering 20.72 21.75 22.:84 ~'23.:9.8c .. 25.: 8 Associate Planner 17.8`4 T8.73 ., 19:;6,7 20.,65 " . 21:69 Plans .Examiner, 18.,'55 .1.9.4'8. 20.:46' 21:4`8: 22.55 Program, Coordination ~ 17.69 18.58 I9.50`~ ~ ,20;,.;48 ~~ ,2,1..50 Recreation Coordinator 10.71 11.;24 11-:;81 12:40 1,3:..02 Section '2' A . - Upon ;receipt' by -the Personnel ' . Affice of:.an emp]oyee'_s -Certi.Scation as a Rec~stiered=•Civil Engin eer he°/she, shall be .advanz~ed do the: ~~;.~~a+~n of Associate Civil Engineer :at. the beginning of tte~ ~iiext PaY period . Section. 3;. ~ .Retirement'Contrbutibns - T,he City' agrees to ,payment. .: .of the employee's- contribution do the Public Emp]oyee's ''=Retir-ement System in the amount of 7~. of an employee's salary:. The -City will also defer the taxes on the member's . onntz~ution to PERS. ~ . . . 1 '' - Sec,-tinn 4.. Overtime A . General: .All hours worked in excess of eight ('8') in any one day or in excess of forty (40;) in .any work. week shall be compensated for at the overtime .rate which shall be one and one-half (1.5) . -times the basic straight time. •regular rate of pay. Overtime shall ' not be pyramided.. or compounded. B . •NLinmum . Ariy employee required do work' overtime shall, in no `case, be compensated fi~r• less .than one hour for such overtime. C. Payment 'for, Work During Leaves;. When it becomes necessary by an emergency ~ have. employees work .during legal holidays .or the period such employees are' entitled .~ vacation leave, such employees working on such legal holidays and during periods of vacation shall be .entitled to receive additional remuneration at a rate of one and one-half times. their regular rate of pay. Section `5. Compensation fAr Clothing Loss. The City Manager is authorized- to provide compensation, to City employees ~r IDSS or damage. to their clothing w,hiCh occurs d'urin'g the course of carrying out an offrial duty. A :request ii~r compensation hereunder shall °be submitted in writing; in ~ detail, to the City Manager via the depart~ieit 'head concerned. • The amount of compensation,, if any,. shall be •at the discretion of the City- Manager. Section 6. .Vacation, .Payment at Termination Employees who terminate employment shall, be paid; in a lump sum for all .accrued vacation leave earned prior .to the effective date of termination not to, exceed two. (2) yearsaccumulation. Section- 7. Sick 'Leave, -Pay_ment of In the • event of .the death or retirement of an employee who has completed ten (10)" ~or- more .years •of continuous service with the City.., the employee should` lie ~ paid: or shall :::receive to his benefit fifty ,percent (50~) of his accumu]ated but unused sick leave not . to exceed 480 hours. Section 8:. Deferred ,Compensation, The ..City of'. ,Petaluma shall make available to the memabers of this unit, the 'City's De€erred Compensation Plan, ~. 2 INSURANCE Section. 9'_. Health Insurance - During the period= of this Memorandum, of Understanding, the City shall pay :an=y premium increases `beyond the current: City cor`itributnn_s as 'listed. below. ~. No ..increase in the dollar- amount, of the,employee • contributions: `shall .be, assessed during the term of this: Memorandum of Understanding,:: ~_ . • . ~ :Health;. Plan of ,- :,Sonoma, ,. Kaiser the • Redwoodst Court •. , . Emp]pyee .. $15`3:,1'Q 14,7•;.00- 118.0.0 . _,. - Employee + 1 .dependent ~ $304.;20 302OU 243,32; ; Employee + 2 dependents $403.;93' 376:.0_,0 - ~ 326.'04' Seci~on 10. Dental Insurance. • . ':During the- term of this Memorandum the. City, sh_all.contnb.ute .$66.;88 per ~ month per. eligible employee toward the premium fior- a group dental insurance plan.,, Addit~nally, the' :City shall ~incluie an Orthodontia plan.,: $1,000 -per child, at •a 50~ vo-payment rate `witivn the premium rate. - ,, Section 11. Life Insurance, ... During the.l~erm of this Memorandum theCity, shall .contribute, $.,36:/$1,,000 per- month .per P~ h]e employee. toward a group term. ;]ifie insurance plan iz the amount of $10~,~600 per .employee. Section 12. '.bong-Ter-m Dsah;i;+~ , The City shall- provide ;fir .~a. long. term disability ~ plan,. ; Tlie .:premium, to be paid for-~ by the City... . Sect~n 13 : ~ Vision • Insurance • ,. During the te=m of this Memorandum the City .shall contribute' $12."-50 per month per ;per hle employee- for, a family viai~n ,plarl e . 3 LEAVE Sect~n 14. Vacation A. Amounts. All regular employees of the City of Petaluma, after working .one' full year- are entitled to the equivalent of eighty (80) hours of vacation with pay in -the year fallowing the year in which vaeatiDn is earned. All regular employees of the.. City of Petaluma, after five (5) years of continuous service with the City, and beginning with the sixth year, shall be entitled to the equivalent of one hundred twenty {120) 'hours of vacation per' `.year.. After ten (:10) years of continuous service with the City, eight (8) hours of vacation. shall be added fir each year of continuous service bo a maximum of .one hundred sixty (160) hours of vacation . B. Scheduling. T.he times -during a calendar year is which an employee .may take his Vacation ~ shall be determined by the department head with due- respects fear the wishes of the employee and particular regard for .the needs- of the service. If the requirements of the service are. such that an emp]nyee cannot take part or all of his annual vacation in a particular calendar year, such vacation shall be~~ taken during the fiol]owing calendar year. C , h s~ de artme t P nd le employee with the consent of the head of p' the Personnel Office may defer five (5) working. days `of his. annual. vacation do the succeeding calendar year .subject do other provisions of this rule.. A written report of each. deferred; vacation :.signed b"y the appropriate department head and the Personnel OfScer noting. the: details shalt be kept on file with .the. Personnel Officer. .Vacation. time accumulated in excess of two. years shall 'be cost. ~In the.. event one. or more municipal holidays fall within an annual vacation .leave, such holidays shall not be charged as vacation leave ~ and vacation leave shall be extended" accordingly. Section 15`~._ ~ Sick Leave ~ " A . General. ~ Sick .]cave with spay shah. be ~ granted to all employees as set :ivrth~ isi this section. Sick leave is not a right which an ` employee ;may use at his discretion, but rather, shall be used only in case of personal illness, :disability. or the serious il]ness or injury. ~of an empooyee°s family member which requires the employee's attient>on o The. term .family members shall include espouse, ~childrea,, parents, spoiise'.s parents, brothers, sisters or other `individuals whose relationship to the empooyee is that of a dependent or .near .dependent. 4 B . A'ccrual:, Saok .leave shalt accrue ~ alt full: time employees at the r-ate of, eight° 'hours for each month of continuous service.. No employee shall accumulate- more sick leave ." iri any -year than provided,. C . Notification Procedures. In_ order to receive compensatin"n " -while absent on' sick leave;, .tlie employee shalt notify his im'"mediate superior' or the :Personnel Office, prier to: ~or wttvn _ ;four hours after than time set for beginning his daily duties, as may be specified by the:, head of'' .his department. ~. When absence is for more. than three. days duration", the employee may be required to file a physicaan'~s certificate with -the Personnel Office. stating the ' cause of the absence. -_ D . Relatinn_shi~i, t~ Workers :Compensatifln . Benefits: °shall be "payable. 4 in situatiDns where employee absence is due to` industrial °injury as :.provided din Ca]ifornia Stag, Workers' Compensation, Law,,. Tie amount of disability payments. paid to the. injured employee shalt , - lie deducted :from ~ salary payable to the employee while on •sick leave.:, During the first three (3`) calendar days of :absence= -for' . industrial. disability.,,. employees ~ will.. -be compen.satied 'at their full • .rate 'of ,pay without .deduction :from sick leave urile"ss they are hgspitalized. Absences; resulting in immediate hospitalization or " absences. ~oontinuing :beyond the third day shall be charged. against the 'employee at the rate of one-half (1/2~)` day fir each day ofabsence credited or eompen'sated by workers' `compensation insurance, ,provided the ":City :r"eceves' all oom,pensatnn ;paid by workers'` compensation •payments' only,without ' Cify^ paymment 'fror salary at no oss of sick leave. Sick..leave fior `industri'al, injury shalt' oat be allowed for- a, disability resulting. from sickness, - 'self=inflctied injury or= w:uful misconduct. .. . E'. Employees wishing .tn, "donate hours: of, siirk' eave+ :to another em~ploy_ee; "may do so- by "sending awritten~ regtie"st; approved by their .degartmerit :head,. i>D ,the .PersorineT Office naming; ttie .iridivldual do ,receive the sick leave and the amount. donated, with.. the following ~ restric,~nss . 1~. Employ" ees • .wtio wish to transfer sick `leave must retain a minimum of 160. hours sick leave tr~ be ehgib]e , • :transfer sick.leave., - . 2: All such transfers of sick. leave are irrevocable: 3.. The employee receiving: the sick leave transfer must. have~~zero (•0) hours of; accrued sick leave.,: vacatom and CTO ]eft on the. books°.. .. .. .,. . ~ 4. Employees may oat '.buy or sell sickleave: "Qnly the . .. time may .be transferred;. ... _ . 5. Employees -may not transfer sick leave upon separat~nn. of service . i 5 Section 16'. Bereavement `Leave In the. • event. of the death of ari emphyee's spouse, mother, step-mother, mother=in-law , • father, .step-father, father.-in-law , brother, sister, child, iricludinq an ,adopted child, grandchild and grandparent, an employee w,ho attends the:. funeral shalt ,be granted time off work with. ~pa_ y. • The amount of time off work with pay shalt be only that which is required to attEnd 'the funeral :and make necessary funeral. arrangements,, but in no event shall it exceed three (3) working days. These three (3). , days shall ..not be chargeable. to sick ]eave. An additional two (2) days required for necessary funeral arrangements may be. charged to the emplflyee's sick leave and any additional. time beyond, these two .days may be charged ~ accumulated vacation or leave without pay. Such bereaveiiment leave shall riot be accruable .from •fiscal year ~ ,fiscal year:, -nor shalt it have any monetary. value if .unused . • Section 17. Holidays A . Fixed' Holi.da . s, The City ahall observe .:eleven and one-half (11-1 2) paLd'~.:fixed-date holidays.. These holidays shall. be established for the. City's fiscal year as determined by City Council resolution. B . •Flnating Holiday:. During the Fiscal Year the City will authorize one (1) "Floating Holiday" per employee,, which may be taken by the emp]oyee at a time selected by .the' employee, subject bo operational requirements and approval determined by 'the City . Emp]oyees hired between July 1, and °December 31, will be P??mhle fora "Floatin'g .Holiday" during the course. of the Fiscal Year. Section 18:. M;i;rary Leave. Militar-y leave shall; be arran_ ged in accordance with. the pirovisions of _ State .law .All. employees. -entitled to military leave. .shall. give the appointing power. an" opportunity ~ within. 'the limits. of military regulations tp determine .when such leave shall be taken. Section T9'. - Leave of Absence without Pay ~ - The CAS Manager may grant a permanent or probationary employee leave off="absence:: without pay or sen~rity fir; a period oat to exceed tliree~: (3) months; Good' cause' beinq~ shown by a written request, the City Manager may .extend the leave of absence, without pay for an additional period note: to exceed six :(b) months. No such ]save shall be .granted. except. upon wr~t6en request of the' employee: setting forth the .reason. for the. ,request, and the approval will be in writing. Upon expiration of a regu3ar-ly approved , leave or within a reasonable period of -time •aft~er-notice fa return. to duty; the employee shall be reinstated in the position • held. at the time leave was granted e Failure on the par-t of. an employee on leave to report promptly at its expiration, or within 'a reasonable time after nabce to ..return ~ duty, shalt be' cause inr discharge,.. ~ . 6 Section 20,. ~ Jury Leave; Every ~ °class~fied employee. of .the City ~ who is called ~'or, required to .. .serve as a trial juror. shall be entitled. to ,absent::YmseTf, from his duties with . 'the City during the.. period . of -such .service. or, while • :necessarily being present= in court as a result of such call. Under 'such circumstances:, ~ the ~ employeeshall be .pain the difference between ".'his Efull. salary"'.and any -payment received by him,, •except travel. pay, -for .such. duty.- Section 21:. Com~pensatory~ Time ,Off ... .. ~ - Emp]oyees may. ;receive, in ]ieu of be.n aid for o .compensatory tune .off at a mutually agreeable tune. •between the City . ~ - and the employee.subject to the operationrequirements Hof the City and -. pproval determined ~ b - the G' "" . ~' No em lo~ ee = ma ,with a - y ity p y_ y earn„ more -than one hundred twenty (120) flours of Compensatory. Time, Off per -fiscal year. In addi#~n, no- employee may retain on tYe 'books more than twenty lziur hours; of in,used Compensator`-y Time at-~ an.y, :given point during the 'fiscal ,year. Amounts submitted in excess of these :. "limits .shall be paid at time :and one-half. - ,O T'H E.R _ Section . 22. Retirement = The City of Petaiuma'.s "retirement ~ plan under the Public Emplflyee's , Retirement System. shall consist of; the following 'itemss' - ' Miscellaneous Employees. 2~ @ 6~0 ' Option:: 1959 Survivors `Benefit; ~ ~• ~ . - . l year. Final .Compensation: Average ~. - Unused. Sick Leave Credit ... _ It is~ understood that employees 'who ~ are, ~ or will retire with ~ a. service retirement shall, be able to -make a.'one-time rrevocaYile conver-sin of - salary . . the ..Cify :Contribution being,. made on their behalf to .base ~ - Employees who wish. to exercise this one=time irrevocaYle~ eonyers~n must. =meet the fo]lcwing ;requirements ii~r-- service- retirement. ~ . • ~„., 1.. 'Muumum fifty-femur °year-s of. ;ages, .and .will '~be retiring no, later than one `(1~) year from. datie of conversion.. . . 2. ;Must submit a letGe=' of intent. toretire in{~order "tio ni~ate . thee. conversion: ~ . - ,. Em .lo ees, who have converted. ,the City payment of the, ;employee°s~ P Y _ _ ' :oontnbutwn~ tD '.PE RS• and do .,,not ;retire :on the date specified to: the. City at the tune of conversion.,- strap owe .~ thee City the increased. ~dlid"a~~ a d,nand uthe ot, limited to• benefit contribut~ns~,` overti,iime, • Y P Y ity contributl4ns ~ PERS: - ,, ,, .. ,Thee costs. owed to the Cy will. be from the time of .conversion •to the actual date of ;retirement.. . 7 (~' "~ Section 23. Grievance Procedure A . • Purpose. ~of Rule (1) To promote inproved employer-employee relations by estab]shing grievance procedures on matters for which appeal or shearing is not provided 'by other regulations. (2) To afford' employees individually or through qualified employee organization a ystematic. means of obtaining further consideration of problems after every'reasonable effort has failed do resolve them through discussions. (3) To provide that grievances shall be settled. as near as possible; ~ the point of origin, (4) To provide that appeals shall.. 'be conducted as informally as possible. B. Matters' Subject do Grievance Procedure'. The grievance shall be used ~ process, and resolve grievances' arming out of the interpretation.; application, or enforeenent of the' express terms of .this compensation plan . C . Ini>Drmal Griievance Procedure. An employee who has a problem or complaint should :first try do get it settled through discussion with :his unmediated supervisor without undue .delay. If, after this discussion, he ~ does not be]:ieve the problem has been satisfaclz~rily resolved,, he shall have the right ~ discuss it with 'his supervisor'•s °i,inmediate supervisor, if any, in the administrative, service. , Every effort should. •be made to find an acceptable solution : by info "rural means at the lower possible level of supervision... If. , tfie einplflyee is not in agreement with the d~+~-~n reached by• discussion, he. shall then have the right to file a fiornal .appeal in~ writing within lien (~l0)' calendar days after receiving' the infernal decision. of his immediate .superior. An ini~rmal appeal.. shall oat be taken above:. the appodntinq power. D . Formal Grievance. Procedure (levels of review through chain of command) (IX First .level of review . The. appeal shalt be presented in wring to ~ the employee's immediate supervisor.,. who -shalt render his decision and comments in writing and ;return them to the .employee within five (5') calendar days after receuving the ,appeal. If the enplc~yee does not agree with his supervisor's deci~ri, or' if , no answer has been -received withiin ~.ve (•5) calendar days-, the employee may present the . ;appeal. in writing to his supervisor's .immediate superior. Fai]:ure of the employee ,~ take further action within -.five (5) calendar days after receipt of the• wrii~en decis~n of his • supervisor, or within a total of fifteen (15') calendar days if no , deci_~ion is rendered, wilt constitute a dropping of the aPP~ 8~ (.2) Further' level or, levels of :review as a ;propriate.. The _ supervisor receiving; the .appeal .sha11, review it, render • this decision- and commeets in _ writing, and 'return them try the _ employee within five (5) calendar days after ,receiving the appeal. If the employee does„ riot .;agree ,witri, the deeisfln;, , or `if ,no, answer Has -been received within five (`S~) calendar days, he may present the appeal in writing to the department head,.. • Failure .of the employee to take' further action -wthn five (5') calendar days after receipt of the demon or within. a total of fifteen (15:) calend'ar' days; if not • decd`~m is rendered.,' will. constitute a -dropping of, the appeal. - . (3) Department Review . ~ T he department head' receiving ~ the ` appeal: of his designated, represent-ative~, should discuss the _ -grievance with the employee, Yis representative., if any,, and.. ~~ ;with .otfier appropriate ,persons,. The department head shall :render his decision and comments in writing, ' and return them ~ the employee within :five (5) calendar' days , after ` ' :.receiving the: appeal. ~ If ,the employyee does n'ot agree: with the; dec,L~n reached, or if no : ans"wer has ;been. received within five (5,) calendar days affer..receipt of the decsbn or wi:Ehin a fatal of fif€een (`15) calendar d'ays~ if no ~dPc3s?on is " rendered, will. consfitute, a dropping of the appeal. - (.4). Cite ,Maria er;,;. The` C ` Maria er recevin the,.a cal. or is g .?tY , . g ~ 9,>;~~ ~ pp designated representative should. discuss the grievance . with. • ~ " the ~ employee, his ~ representative., if any, .and with other .,appropriate persons. The City .Manager may, designate a fact finding ..committee;, officer not ; in the normal line of . ~ . • superv~wn, or-- Personnel ,Board to -advise:, him: concerning the, appeal. The" City Manager. ha11 render a d` '~~~n iri within twenty (20.) calendar <<days writzrig to 'the. employee ~ _ ` after receiving the appeal. . ~ ~ - {5) ,Conduct of Grievance;. Pfrocedure+. '. N - . (a) The time lima+a ~sp'ec~:fied .above may be .e~cbended 'to ,a - definite date by mutual. agreeiinent' of ~tYie{.emplnyee and _ the- reviewer' concerned . • (b)° The emplpyee~ may• request the 'assistance :of aiottier person of. his own choosing in .preparn'g and. presenting ~ ' . • .his` -,appeal at .any ,level of review. - - ~ ~ (c) The employee and `his representative may be privileged - ~ use a reasonable amount of work° time as determined • `by the appropriate department head .in confer-ring about ' and presenting the appeal. (d') Emplgyees shall. bey. assured feedom from reprisal for. . ..using the grievance procedures. 9 _