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HomeMy WebLinkAboutResolution 2006-095 N.C.S. 06/05/2006 Resolution No. 2006-095 N.C.S. of the City of Petaluma, California RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN BY REVISING THE CLASSIFICATIONS OF ENGINEERING MANAGER, FIRE BATTALION CHIEF, FIRE MARSHAL,IVIAIL SERVICES ASSISTANT, PUBLIC SAFETY COMMUNICATIONS MANAGER, PUBLIC SAFETY DISPATCHER AND SENIOR ACCOUNTANT WHEREAS, the City wishes to keep current its Classification and Compensation Plan; and amendments and or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and, WHEREAS, the City Manager/ Personnel Officer have determined that the Engineering Manager, Fire Battalion Chief, Fire Marshal, Mail Services Assistant, Public Safety Communications Manager, Public Safety Dispatcher and Senior Accountant classifications be revised (as attached hereto and marked Attachments A - G); and, WHEREAS, the revised classifications as listed above, are hereby recommended, effective with the adoption of this Resolution. NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve the amendments to the Classification and Compensation Plan as written in this Resolution including the amendment in the Competitive Service of the Personnel System. BE IT FURTHER RESOLVED, that this action is taken pursuant to Personnel Code 3.04.020 and Personnel Rules and Regulations (Rule IV- Classification and Rule V - Compensation) and, that the notice of this action has been properly posted. Under the power and authority conferred upon this Council by the Charter of said City. RETERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Ekp~oved a to Council of the City of Petaluma at a Regular meeting on the 5`~ day of June, 2006, ~ form: by the following vote: !J City Attorn AYES: Vice Mayor Canevaro, Harris, Healy, Nau, O'Brien, Torliatt NOES: None ABSENT: Mayor Glass ABSTAIN: None ATTEST: r~ ~ City Clerk q/M or Resolution No. 2006-095 N.C.S. ! Page 1 ~p,L Lr ATTACHMENT A a ~ CITY OF PETALUMA CLASS SPECIFICATION Date: 06/05/06 I85$ Job Class: 09ENMG Engineering 1l~Ianager Summary Direct, coordinate, and exercise functional authority for planning, organization, control, integration, and completion of public infrastructure development, construction and maintenance functions by performing the following duties personally or through subordinate staff. The .Engineering Manager has day-to-day responsibility for the management and operations of multiple sections of the Public Works Department. The Engineering Manager uses considerable independent judgment and discretion in staff supervision and delegated administration and management, including the prioritization and coordination of department goals and objectives. Class Characteristics General Direction is provided by the Public Works Director; responsibilities include the direct and indirect supervision of lower level professional, technical, and clerical personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Assist in formulating long-range goals of the department and in developing plans for accomplishing these goals. Assist in preparation and administration of the department's Capital and Maintenance Programs and operating budgets; review and evaluate programs and anticipate future needs. Coordinate infrastructure and facilities engineering activities as follows: prepare or direct the preparation of plans, specifications and estimates pertaining to construction; investigate and make recommendations on infrastnicture problems; provide technical support on engineering solutions; receive, investigate and respond to citizen concerns regarding the .infrastructure and prepare necessary correspondence; review elements of environmental impact reports for compliance with City policies, rules and regulations; conduct studies and prepare reports on relevant issues; apply for and administer grant fiends for studies and construction projects. Perform detailed analysis of designs, specifications and plans; apply engineering principles and. techniques to the solution of complex civil engineering problems, including maintenance of land and municipal infrastructure and operation of facilities and equipment; review and sign engineering drawings, contracts, work orders, change orders, and purchase orders. Assemble, organize, and present written and/or oral reports containing alternative solutions and recommendations regarding specific resources, plans, and policies; research and recommend general traffic administration policies and procedures. Review policies and operating procedures for conformance to established standards; ensure the City's compliance with various ordinances, codes, and applicable laws; review operating conditions in the field; coordinate the preparation of capital and maintenance programs and budgets for the department. Coordinate .activities. concerned with technical developments, schedule and resolve engineering design, and test problems; prepare budget estimates based upon anticipated needs of the Resolution No. 2006-095 N.C.S. Paget Engineering Manager department and control expenditures within limitations of project budget. Prepare interim and completion project reports. Manage professional and technical contracts regarding the operation and maintenance of the City's facilities and infrastructure; direct the preparation of complex engineering and environmental studies, schedule, plan, map, report, workload forecast, cost estimate, and specification. Evaluate and determine organizational needs and functional changes in order to improve efficiency and effectiveness of the department; organize project staff according to project requirements. Provide effective leadership in the development of new or improved procedures; provide direction and supervision to professional and technical staff in areas of financial and program management. Coordinate department activities with other City departments. Provide advice and technical assistance to City management and staff, commissions, committees, and the public; represent the department on various committees; discuss and explain department plans, programs and projects at public .and community meetings, legislative and administrative hearings, and related functions. Attend conferences, meetings, and seminars to keep informed of new developments; confer with a variety of public and private officials on related issues and may serve as the City's representative to other governmental agencies. The Engineering Manager may act for the Director as assigned. Perform related duties as assigned. Skills/Abilities: Read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Write effective reports and explain complex engineering projects and ideas in a manner that is understandable to those with little or no engineering background. Use Microsoft Office, or the current accepted system, proficiently, and develop computer applications related to traffic engineering analysis. Apply advanced mathematical concepts and knowledge of engineering principles and techniques to solutions. Define problems, collect data, establish facts, and draw valid conclusions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand, walk, climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is occasionally exposed to heat, cold,, wind and extreme rain events; moving mechanical parts; Resolution No. 2006-095 N.C.S. Page 3 Engineering Manager high, precarious places; fumes or airborne particles; toxic or caustic chemicals; outside weather conditions; risk of electrical shock; and vibration; to climb ladders, stairs, scaffolds, work around traffic; enter confined spaces; reach above the shoulder, twist and turn, kneel, bend and lift. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of civil engineering. Methods and techniques used for planning and engineering studies, and the design and construction of municipal facilities and infrastructure. Current developments and information on facilities and infrastructure management practices, including principles and practices of sound financial management. Maintenance and operation of City infrastructure, facilities and equipment. Methods and techniques of field data collection, tabulation, and analysis. Federal, state, and local regulatory requirements, including applicable codes, ordinances, regulations, and guidelines; principles of grant funding application and administration. Principles and practices of employee supervision, including selection., training, work organization, evaluation, and discipline. Education and Experience Any combination equivalent to the education and experience likely to provide the required .knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major work in civil engineering, or a closely related field. ExRerience: Five years of related- experience, or training, education and experience that would be equivalent to five years of experience. A minimum of two years in a managerial or supervisory capacity is required. Certifications/Licenses: Possession of a valid California Class C driver's license. Registration as a Professional Civil Engineer in the State of California. Established: 03/90 Resolution Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Public Works FLSA Status: Exempt Resolution No. 2006-095 N.C.S. Page 4 ~ p,L U ATTACHMENT B a ~ CITY OF PETALUMA CLASS SPECIFICATION - Date: 06/05/06 Z s 5 $ Job Class: l OFIBC Fire ~attali®n Chief Summary Plan, assign and direct both emergency and non-emergency activities for his/her shift; command emergency response scenes; plan, organize and direct the activities and programs of a division/shift within the Fire Department; provide administration assistance for overall department operations. Class Characteristics General direction is provided by the Fire Chief; responsibilities include the direct and indirect supervision of management, professional, technical, and support services positions. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative for those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, coordinate, administer, direct, and evaluate the work of staff in a division/shift. Supervise multi-company response to emergency fire, medical aid, hazardous material, rescue and other situations and direct stations responding to 'the emergency; relieve subordinate officers of command upon arrival and assess emergency situation requesting additional companies as appropriate. Direct and coordinate the location and work of incoming companies; brief Fire Chief on the situation, explain strategy and tactics being employed; confer on and coordinate station operations and personnel issues with Fire Chief and Fire Captains; maintain command of emergency operations until relieved by Fire Chief. Plan and supervise a specialized area of the department such as training or maintenance and upkeep of equipment and apparatus; participate in fire prevention activities; monitor changes in equipment and methods and recommend the incorporation into department activities. Develop specific proposals for action on current and future City needs; conduct analytical and operational studies and prepare recommendations and findings; evaluate public complaints pertaining to activities or individuals in the department; may direct the investigation within the department. Assist in the selection of staff; appraise employee performance and counsel employees regarding work perfornance and procedures. Interpret City regulations, policies, and procedures to staff; maintain records using a computer and prepare periodic, special, and technical reports relating to assigned area of responsibility. Resolution No. 2006-095. N.C.S. Page 5 Fire Battalion Chief May be called upon to give staff reports to City Council or management staff; may serve as the acting Fire Chief as required; act as Fire Department liaison in various city, county, and state. committees; perform a variety of public relations and public speaking duties. Perform related duties as assigned. Skills/Abilities: Make appropriate plans and tactical decisions in multi-company response situations. Plan, assign, direct, review, and evaluate the work of others. Select, train, and motivate assigned staff. Develop and implement goals, objectives, policies, procedures, work standards, and supervisory controls. Assess emergency incidents and develop, implement, and direct appropriate response strategies. Develop and conduct classroom and practical training courses and programs. Render emergency medical care at the basic life support level. Maintain accurate records and prepare clear and concise reports and other written materials using a computer. Operate a variety of tools, equipment, and apparatus used in fire, medical, and other emergency response. Communicate effectively both verbally and in writing. Establish and maintain effective working. relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arn1s; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate. Qualifications Knowledge o£ Supervisory principles and practices, including work organization and delegation, employee supervision, training and evaluation. Principles, techniques, materials, equipment, strategy, and tactics used in fire suppression, investigation, prevention, and incident command. Resolution No. 2006-095 N.C.S. Page 6 Fire Battalion Chief Principles and practices of providing emergency medical response. Hazardous material and chemical spill response. Applicable state and federal laws, codes, ordinances, and regulations. Safety practices and precautions pertaining to the work. Geographical layout of the City and location of various fire suppression utilities. Basic computer report production techniques. Budget and financial planning. Strategic planning. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: An Associate's degree from an accredited college, with major work in fire science, fire administration, public or business administration or related field. A Bachelor's degree is highly desirable. Experience: Three years of municipal fire experience at the Fire Captain level. Certificate/Licenses: At the time of application must possess either a Fire Officer or a Chief Officer certification from the California State Fire Marshals Office and be certified to serve as an Acting Battalion Chief by the Petaluma Fire Department. A Battalion Chief is expected to obtain a Chief Officer certification. Possession of a valid California Class C driver's license. Must pass and maintain physical requirements as specified by the City and be able to wear self- contained breathing apparatus. Established: 03/90 Resolution Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Fire FLSA Status: Exempt Resolution No. 2006-095 N.C.S. Page 7 ~ p,.i, U ATTACHMENT C R ~ CITY OF PETALUMA CLASS SPECIFICATION Date: 06/05/06 j s 5 $ Job Class: l OFIMR F'l)re ~~>CS~flal Summary Plan, organize, coordinate, and direct the work of the Fire Prevention Division of the Fire Department; supervise professional and other support staff in the investigation of fires, fire prevention, code compliance, inspections, hazardous materials, the Certified Unified Program Agency (CUPA) program management, and the review of proposed construction for compliance with codes and regulations; perform incident command system functions, as qualified and as needed. Class Characteristics General direction is provided by the Fire Chief; responsibilities include the direct and indirect supervision of management, professional, technical, and support services staff. This classification is commensurate in authority to the Battalion Chief and in addition is considered a Peace Officer under Penal Code section 830.37 (b) when acting in the capacity to enforce laws relating to fire prevention and fire investigation. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reaso~Iable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, coordinate, and direct the work of the Fire Prevention Division. Develop and direct the implementation of goals, objectives, policies, procedures, and work standards for the division. Develop and implement management supervisory systems, procedures, and standards for program evaluation. Prepare or direct the preparation of a variety of studies and reports relating to fire prevention and inspection; provide management and oversight of hazardous material CUPA programs. Direct inspections and investigations for compliance with fire codes. Support and participate in investigations, apprehensions, and prosecutions of arson and code violations. Testify as an expert witness in court cases involving fire code citations, arson, and accidental fires. Coordinate investigations of fires to determine origin and cause with the law enforcement. Review construction plans for adherence to fire regulations. Prepare and administer the division budget; select, supervise and evaluate staff and provide for his/her training and development; advise and prepare, or review reports to the Fire Chief, City Manager, City Council, boards, commissions and other organizations. Work closely with public and private groups and individuals to explain or coordinate programs and resolve inspection, investigation, and litigation issues, respond to complaints or inquires by phone or in person. Resolution No. 2006-095 N.C.S. Page 8 Fire Marshal Coordinate the work of the division with other divisions and City departments, outside agencies or pertinent groups; ensure compliance of division activities with pertinent codes, regulations and guidelines; monitor developments related to division activities, evaluate the impact and implement policy and procedure improvements; provide technical assistance to staff. Prepare and maintain written records and correspondence. Direct the Fire Department's hazardous materials program. Plan and conduct public information programs regarding fire prevention; make presentations to various groups. Coordinate juvenile fire setter program. Direct the City's weed abatement programs. Prepare ordinances related to fire prevention, public safety, and hazardous materials. Act as a Battalion Chief, as required. Assist with labor/management relations activities, as assigned. Serve as the acting Fire Chief, as assigned. Perform related duties as assigned. Skills/Abilities: Plan, organize, assign, coordinate, direct and evaluate the work of others; select, train and motivate assigned staff; develop and implement goals, objectives, policies, procedures, work standards, and supervisory controls. Analyze complex fire protection and arson investigation problems and develop sound independent conclusions. Prepare, administer, and monitor the division budget, exercising sound independent judgment within established guidelines. Prepare clear and concise reports, procedures, and correspondence using a computer. Read, interpret, and apply fire safety codes, ordinances, and laws. Represent the division and department to other agencies, property owners, the public, and others. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand; walk; sit; and stoop, kneel, crouch, or crawl. The employee is occasionally required to climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. While performing the duties of this job, the employee may be exposed Resolution No. 2006-095 N.C.S. Page 9 Fire Marshal to fumes or airborne particles, toxic or caustic chemicals, and outside weather conditions. The employee is frequently exposed to moving mechanical parts. The employee is occasionally exposed to high, precarious places and risk of electrical shock. The noise level in the work environment is usually moderate. Incumbents assigned to this classification, when performing actual fire cause investigations or other fire prevention activities, will be required to work outdoors in a variety of weather conditions; tolerate very hot and very cold temperatures; move debris and dirt or other material using a shovel or rake; walk over rough, uneven or rocky surfaces; work at heights greater than 10 feet; climb ladders or steps to reach objects; wear aself- contained breathing apparatus; hear alarnis and other auditory warning devices; observe or monitor objects, such as fire protection equipment and systems, and buildings and underground storage tanks, or data, such as underground tank test results, to comply with safety standards; work in small, cramped areas; use common hand tools; bend or stoop repeatedly or continually over time; use stomach and lower back muscles to support the body; perform physical inventories; discriminate among colors or match colors of wiring systems and color coded valves and piping; move objects, such as portable generators, tools, equipment and evidence, weighing up to 50 pounds over long distances; stand or walk for extended periods of time with the inability to rest at will; and use arms above shoulder level. When not performing duties in the field, incumbents work in an indoor office setting and are required to enter data into a terminal, PC or keyboard device; produce written documents using proper grammar, punctuation, and spelling; use graphic instructions, blueprints and layouts as part of the plan review process when checking for code compliance; and sit for extended periods of time with the ability to move at will. Qualifications Knowledge of: Supervisory principles and practices, including work organization and delegation, employee supervision, training and work evaluation. Principles and procedures of budget preparation and monitoring and material and equipment requisitioning and purchase, principles, techniques, systems and equipment used in fire prevention inspection, investigation of fire, and code enforcement; laws, code and ordinance governing fire safety of building and land including special licenses, permit applications and criminal investigations, safety practices and precautions pertaining to the work. Basic computer report production techniques; incident command system, and fire department operations. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying..A typical way to gain such knowledge and abilities would be: Education: An Associate's degree from an accredited college, with major work in fire science, fire administration, public or business administration or related field. A Bachelor's degree is highly desirable. Completion of Prevention 1 A, 1 B and 1 C courses that meet the educational requirement for certification by the California State Fire Marshal's Office as a Fire Prevention Officer; and Investigation lA and 1B courses for certification as a Fire Investigator I. Completion of Prevention 2A, 2B and 2C courses that meet the educational requirement for certification by the California State Fire Marshal's Office as a Fire Protection Specialist; completion of Prevention 3A and 3B courses for certification as a Plans Examiner, and completion of the Public Education 1 course for certification as a Public Education Officer I is highly desirable. The Fire Marshal is expected to complete all of the courses listed. Resolution No. 2006-095 N.C.S. Page 10 Fire Marshal Experience: Sufficient fire prevention experience to demonstrate possession of the knowledge and. abilities listed above. Certificate/License: At the time of application must possess either a Fire Officer or a Chief Officer certification from the California State Fire Marshal's Office. A Fire Marshal is expected to obtain a Chief Officer certification. Possession of a California State Arrest PC832 Certificate. Possession of a valid California Class C driver's license. Must be willing to work off-shift hours on a call out basis. Established: 03/90 Resolution#: Revised: 10/ 18/04 Resolution 2004-198 N.C.S. Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Fire FLSA Status: Exempt Resolution No. 2006-095 N.C.S. Page 1 1 ~ p, L Lr ATTACHMENT D a ~ CITY OF PETALUMA CLASS SPECIFICATION °a" Date: 06/05/06 Is5$ Job Class: 03MAIL li'Iail Services assistant Summary Collect, sort, and deliver interdepartmental mail and process outgoing U.S. Mail, UPS, and other special shipments; drive a motor vehicle to collect and deliver mail and council packets; operate a variety of offset and duplicating machines and equipment, related. tools, and supplies in the reproduction and duplication of various printed or typewritten materials. Class Characteristics General supervision is provided by the Commercial Services Manager; responsibilities may include the indirect supervision of support staff. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Pick up mail from U.S. Post Office; sort mail by City department and facility location distribute U.S. and intra-City mail to appropriate departments and facilities. Prepare outgoing mail; operate a postage meter and prepare items for shipping and mailing. Maintain postage records and make reports on usage and expense. Assist and respond to employees with inquiries regarding mail services. Set up and operate a photocopier to reproduce forms, special publications, and related material for all City departments. Operate a variety of reproduction equipment including a collator, stapler, folder, drill press, cutter, and binder. Confer with City staff on reproduction activities concerning specifications and special requirements. Pick up and deliver print shop supplies as needed and deliver paper stock to departments. Use City vehicle to deliver packets and mail to council, commissions, and committee members. Assist, as required, with receipt, storage, issuance, and inventory of materials, supplies,, and equipment. Perform related duties as assigned. Skills/Abilities: Use and maintain manual and automated postage scales and postage meter machines. Perform tasks requiring physical strength and agility. Operate standard office equipment including computer. Resolution No. 2006-095 N.C.S. Page 12 Mail Services Assistant Enter and retrieve data from a computer terminal. Perform routine clerical, material handling, and record keeping. Pay attention to detail, and understand and carry out oral and written directions. Perform routine mathematical operations; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Read and write English. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee is frequently required to sit. The employee must frequently lift and/or move weight up to 75 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee is regularly exposed to outdoors weather conditions and regularly works in inside environmental conditions. The employee occasionally works with use of vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Operation of postage meter machine, classes of mail, and postal regulations. Operation of a variety of reproduction equipment including a collator, stapler, folder, drill press, cutter, and binder; safe and efficient work practices related to the job. Office practices and procedures including filing and the operation of standard office equipment. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to graduation from high school. Experience: One year of experience in operating equipment for reproduction and duplication of various printed or typewritten materials. Certifications/Licenses: Possession of a valid California Class C driver's license. Resolution No. 2006-095 N.C.S. Page 13 Mail Services Assistant Established: 03/90 Resolution#: Revised: 07/07/03 Resolution 2003-1.27 Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Administrative Services FLSA Status: Non-exempt Resolution No. 2006-095 N.C.S. Page l4 ~e,.L U ATTACHMENT E a ~ ~ CITY OF PETALUMA CLASS SPECIFICATION A - „ze t Date: 06/05/06 X85$ Job Class: 09PSCM Public Safety C®rn>rnunications 1Vlanager Summary Responsible for the planning, organizing, and directing the operations and activities of the City's Public Safety Communications Center and assisting in the planning and implementation of other City-wide public safety technology projects. Class Characteristics Administrative direction is provided by the Services Division Commander or his/her designee; responsibilities include the direct anal indirect supervision of Public Safety Communications Center personnel and other personnel as assigned. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Plan, organize, coordinate, and direct the operations and activities of the City's Public Safety Communications Center. Develop, implement, and track goals, objectives, policies, and procedures related to communication center operations. Develop, integrate, implement, operate, and oversee strategic planning for the Computer-Aided Dispatch (CAD) Records Management System(RMS) and the Mobile Data Computer (MDC) environment; serve as the City's representative on the Sonoma County Public Safety Consortium's Project Management Committee. Supervise, train, motivate, and evaluate assigned staff; ensure smooth work flow and high productivity through proper staffing of trained subordinates. Coordinate work schedules to provide for adequate coverage of all shifts; apply City and departmental policies, procedures, and rules pertaining to work and the work group. Assess performance and prepare performance appraisals; initiate official disciplinary action or recognize positive performance as necessary; identify and/or resolve subordinate complaints. Assist users in operation of various computer systems; act as liaison with County of Sonoma on maintenance and operations issues with the CAD/RMS/MDC systems Assist in developing and monitoring the annual budget for the Public Safety Communications Center. In budget preparation, provide detail statistical historical data and recommend labor and material requirements. Assist in control of expenditures by applying policy to areas such as purchases, vacations, overtime usage, and sick leave. Prepare written. reports, letters, contracts, and Request for Qualifications; make presentations to City staff and outside agencies. Prepare audio evidence for the district attorney or defense attorneys as required by subpoena Resolution No. 2006-095 N.C.S. Page 15 Public Safety Communications Manager Perform related duties as assigned. Skills/Abilities: Plan, organize, direct, and evaluate the activities of the communications center; supervise personnel assigned to the communications center. Remain calm in emergencies and act quickly and with good judgment; effectively analyze situations and adopt effective courses of action; plan, organize, and review the work of personnel. Develop, implement, and administer goals, objectives, policies and procedures, implement .revisions as necessary. Design and direct the implementation of new procedures and programs related to CAD/RMS/MDC, which improve operating effectiveness and efficiency. Manage maintenance of computer hardware and software applications, as appropriate. Effectively present inforination to City staff and public groups. Define problems, collect data, establish facts, and draw valid conclusions; interpret an extensive variety of technical instructions. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee will work in an office environment where the noise level is usually moderate. Qualifications Knowledge o£ Operations, methods, and procedures associated with a modern police communications center, including the use of emergency dispatching techniques, administration and organizing techniques, standard broadcasting procedures and regulations, multiple-line telephone communications systems, law enforcement telecommunications systems and principles of supervision, training, and evaluation. Specific hardware, software and telecommunications equipment used in a public safety communications Center. Relevant sections of various California codes such as the penal, health and safety, municipal, welfare and institutions, . and vehicle codes; interdepartmental regulations, policies and procedures; state and federal regulations related to personnel management Federal communication commission regulations; to include, resources, equipment,- methods, procedures, and nomenclature included in and associated with computer-aided dispatch and automated information systems and radio systems. Principles and practices of leadership, supervision, training, and performance evaluation. Resolution No. 2006-095 N.C.S. Page 16 Public Safety Communications Manager Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. Atypical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major work in law enforcement, justice administration, public administration, business administration or related field. A Master's degree is highly desirable. Experience: Four (4) years of increasingly responsible experience in the field of Public Safety. Certificates/Licenses: Possession of a valid California Class C driver's license. Established: 07/07/03 Resolution 2003-127 N.C.S. Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Police FLSA Status: Exempt Resolution No. 2006-095 N.C.S. Page 17 ATTACHMENT F ~~AL U~L,~. CITY OF PETALUMA Q, CLASS SPECIFICATION Date: 06/05/06 ~85g Job Class: 06DISP Public Safety Dispatcher Summary Receive 911 emergency and non-emergency calls; dispatch resources according to police and fire procedures; operate various dispatch center equipment; maintain required dispatch records. Class Characteristics General supervision is provided by the Public Safety Communication Manager; responsibilities may include indirect supervision of lower level personnel.. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Receive 911 emergency and non-emergency calls for service; evaluate the nature of the emergency; enter information into computer terminals; determine appropriate response level, priority and type of resources required, dispatch police, fire, and medical personnel and equipment; update and monitor information related to the event. Monitor radio traffic and request for services, relay information and/or instructions to personnel, work with other agencies and coordinate mutual response radio traffic. Maintain records of calls for service using the computer aided dispatch system; maintain and access business and premise history files for emergency and other necessary contacts. Process and enter citations into the records management system and perform related clerical duties. Operate in-house and radio paging systems. Monitor closed-circuit security cameras. Assist citizens at the Police Station after business hours. Coordinate responses to after hour emergency calls for City services. In the absence of sworn female personnel, search female prisoners and observe collection of urine samples from female prisoners. May provide new employees with an orientation to City dispatch procedures and services. May be required to provide court testimony. Perform related duties as assigned. Skills/Abilities: Interpret and apply techniques, procedures and methods used in the operation of communications equipment. Ability to interpret and apply codes, policies and procedures. Resolution No. 2006-095 N.C.S. Page l8 Public Safety Dispatcher Read and interpret street maps, communicate emergency situations, transcribe information obtained over the telephone or radio into computer-aide dispatch system, react quickly and accurately in emergency situations; listen and talk while at the same time performing various additional tasks; perform duties effectively under pressure; make decisions and use independent judgments; monitor a variety of emergency situation as the same time. Write basic letters, memos, and reports; perform routine clerical duties using the computer and software applications. Type at a net speed of 38 words per minute. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse, use hands to finger, handle, or feel; reach with hands and arms; talk and hear; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee will work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Modern office practices and procedures, computers, and software applications. Proper English usage, grammar, spelling, and punctuation. Alphabetic, chronological, and numeric filing systems. Effective communication techniques. Community resources. City and surrounding geography. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. Atypical way to gain such knowledge and abilities would be: Education: Equivalent to graduation from high school. Related college course work desirable. Experience: Two (2) years of experience involving public contact while performing multiple tasks and using computers. One (l) year of experience in public safety andlor fire dispatching in a 91 l center is desirable. Certifications/Licenses: Possession of a valid California Class C driver's license. Incumbents must successfully complete the POST Public Safety Dispatch course prior to the completion of the probationary period and must obtain a POST Public Safety Dispatch Certificate. Resolution No. 2006-095 N.C.S. Page 19 Public Safety Dispatcher Willingness and ability to work any shift in a 24-hour period, holidays, weekends, scheduled and emergency overtime, and be available for call back as required. Wear a uniform. Established: 03/90 Resolution Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Police FLSA Status: Non-Exempt Resolution No. 2006-095 N.C.S. Page 20 ~ p, z Lr ATTACHMENT G R ~ CITY OF PETALUMA CLASS SPECIFICATION Date: 06/05/06 I s 5 a Job Class: 04SRAC Senior Accountant Summary Applies principles of accounting to analyze financial information and prepare financial reports: Class Characteristics General supervision is provided by the Accounting Manager; responsibilities may include direct or indirect supervision of lower level professional, technical, and clerical personnel. This is the full jounley level class in a professional accounting series. A Senior Accountant is expected to perform the full range of professional accounting work in the City. Incumbents are expected to have a thorough knowledge of accounting systems and procedures and the ability to exercise independent judgment and analytical skills within established systems and procedures. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Compile reports for certain asset liabilities such as cash assets, trustee assets, notes receivable, payroll payable and deferred revenue. Review accounting data and assure that is properly classified in accordance with governmental accounting standards. Grant accountant for City. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting municipal transactions. Examine contracts, orders, and vouchers and reports to substantiate individual transactions prior to settlement. Install, modify, and document implementation of accounting systems and accounting control procedures. Devise and implement systems for general accounting. Assist the Accounting Manager in planning, organizing, staffing, directing and controlling, the work of support staff including the monitoring, evaluation and revision of work assignments. Skills/Abilities: Prepare complex financial and statistical reports; maintain and reconcile financial transactions records, ledgers, and journals. Understand transactions and relationships among accounting documents; detect fiscal record keeping errors rapidly and efficiently. Write reports, business correspondence, documentation, and effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Perform detailed numerical work with speed and accuracy. Resolution No. 2006-095 N.C.S. Page 21 Senior Accountant Comprehend and draw inferences from written material, analyze problems, gather relevant information and recommend corrective action; perform multiple tasks under deadline pressure; organize and prioritized work to meet deadlines. Work independently with minimal supervision, utilizing sound judgment ]n the course of work. Operate a standard computer with working knowledge of analytical spreadsheets, standard office software and equipment, including Microsoft Excel and 10-key calculator. Prepare a variety of financial documents, reports and analyses with supporting statistics and data. Examine and verify financial documents and reports. Communicate effectively both verbally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit; use the computer keyboard and mouse,. use hands to finger, handle, or feel; reach with hands and arms; talk or hear; and taste or smell; stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The ability to work in an office environment where the noise level is usually moderate. Qualifications Knowledge of: Accepted principles, techniques, practices of governmental accounting, fund accounting, auditing, and fiscal management; of accounting systems and data processing interrelationships. Laws relating to public finance and fiscal operations; and of modern office methods, procedures, and equipment. Ability to skillfully analyze, understand, explain, and apply accounting and auditing principles, techniques, and procedures in the work performed Ability to rapidly analyze financial data and draw sound conclusions; to prepare clear, complete, concise reports; to communicate effectively orally and in writing; to work with minimal supervision; and to establish and maintain cooperative relationships with those contacted in the course of work. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor's degree with major work in accounting or closely related field. Experience: Sufficient years of professional accounting experience that demonstrates possession of the required knowledge and abilities. Two years of local government accounting is desirable. Certificates/Licenses: Possession of a valid California Class C driver's license Resolution No. 2006-095 N.C.S. Page 22 Senior Accountant CPA license is highly desirable. Established: 07/06/99 Resolution 1999-138 N.C.S. Revised: 06/05/06 Resolution#: 2006-095 N.C.S. Department: Administrative Services FLSA Status: Non-exempt Resolution No. 2006-095 N.C.S. Page 23