Loading...
HomeMy WebLinkAboutResolution 91-184 07/01/1991~~ ° a1 ~~ . ' I~eSOlLltlOrl N®. 91-184 N.C.S. of the City of Petaluma, California RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS FOR EMPLOYEES IN UNIT 1 (CONFIDENTIAL) WHEREAS, the employees in Unit 1 are not represented by any recognized employee organization; and, WHEREAS, the City Manager, pursuant to Sectson 28, City of Petaluma City Charter is required and empowered to make a recommendation to the City Council on matters related to employee's compensation; and, WHEREAS, the City Manager has recommended that employees of Unit 1 receive salary and supplemental wage benefits, NOW, THEREFORE, BE IT RESOLVED that the salary and supplemental wage benefits as specif~d in the attachments for employees in these units, being in the best interest of the City, be approved and shall become effective July 1, 1991, and the City of Petaluma will be making contributions tro the retirement plan on behalf of the emp]s~yee, however, the employee may not opt to receive this contribution in cash. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a (Regular) (~t~~[~k~~l~~ meeting form on the ..1 St ................. day of ...........July-------------......------....---......_, ls...~ l., by the `'~, '~ following vote: -~--~-~--City Attorney-~---•--~ AYES: Read, Davis, Cavanagh, Nelson, Vice Mayor Woolsey, Mayor Hilligoss NOES: ~ ABSENT: obel ATTEST: .-- - ._. .. ... _........ .. ..... City Clerk ~.~ yy"'~~ r Council File... `J..CJ~............ cn io-s5 Res. No............91-184 N.cs. fY R-". ' T "~'• TABLE OF C'ON'TENTS ' GE~NER'AL Section 1 Term of Agreement COMPENSATION Section 2 Salary Section 3 Retirement Contribution • Section 4 Overtime Sectir~n 5 Compensation for Clothing Loss Section 6 Vacation, Payment of Section 7 'Sick Leave,. Payment at, Retirement. Section 8 Deterred Compensation INSURANCE Section 9 Health Insurance Section 10 Dental, Insurance ' Section 11 Life' Insurance .. Section 12 Long-Term Disability Sect~n 13 Vision Insurance - LEAVES Section 14 Vacation . Section 15 Sick. Leave :Section 16: Bereavement Leave `Section 17 Ho]id`ays ' Sect~n 18 ~ Mhtarv Leave Section 19 Leave of Absences without Pay Section 20 Jury .Leave Section 21 Compensatory Time Off OTHER `Section 22 Retirement Section 23 Grievance :Prodedure X11-18~ f ' ~. - • ~ • t GENER~'AL - Sect~n I. Term of Agreement ' T his compensation plan shall be for a 'one (1), year term fir ,the .:fiscal year commencing July 1, 19.91,; through June 30, 1992•. C0-MPENrS~ATIO`N ' Seetann 2. Salary The City,- shall adopt the following' salary xange~s °for 'each of ~ the employees in the following classifications during the term of this. compensation pl'an.. - - UrLit.1 I II. III IV V - Admivstratve Secretary • $.12;,64 $13.27 $13!;.93` $14:;63' $15.36 Deputy City Clerk 11.87 12.47 13.09 13.75 14.:4{3' ' Office As"sistant II 1Q.15 10.65 .11....19 •. 11.74' 12..;33 PayrollTech ~~;a„. 13.4`2 14,.09 ,14.80 15.5:4 16..:31 Personnel Technician 13:44 14.11 _ 14•.82 15..56 - '16,.34 Secretary .1Q,. 62 11.15 11.71 12 .'29 12..9:1 Section 3. Retirement Contributions ' The City agrees to ~ payment of the employee's contzibutinn ' to the • Public Employees' Retirement System .iii ttie ~ainouit. of • '7$ of =;an employee' salary; The .City .will. also defer the "taxes on the member' - coritributinn tQ PERS. . Section, 4,. -Overtime. - • A . General. All. hours worked in .excess: of eight (8')! in any one day ' o cess~ of tarty (•40) in any work. week, shall .be compensated , fAr' at the overtime rate which shall . be one and one-half ('1.~5)' ' tunes ttie regular ratie of pay . • •0vertime • shall oat .be pyramided ' - or compounded", - - ., B`. Minimum,. Any employee required #n :work: overtime shall, in no " case, be compensated for ]ESS than one -'hour fier such overtime. • C. Payment, ~fior °Work During Leaves. When it; becomes necessary. by . an' emergency ~ have employees work: during legah• holidays or the period such. employees • are. entitled to `vacation, leave; such employees working, on such • lEgal 'holidays and <durin_g .periods of` ' - vacation shalt. be entitled,. to receive.- additicwnal. remuner-ataon at a - .rate of one. and one-ha]f 'times -their ;regular -rate of pay.. .~~ - . 1 ... - ,, ~' _ f Sect~n 5. Compensation, for Clothing Loss The City Manager is authorized ~ provide compensation to City employees. for loss or- ~ damage to their clntYiirig which occurs during the course of .carrying."out an official duty. A request for compensatifln hereunder shall be submitted in w,rit~ng, in detail, to the City Manager via the department head concerned. The .amount of compensation,. if any, shall be at .the discretion, of the City Manager. Section 6. Vacation, Payment at Termination Employees who terminate employment shall be paid in a lump sum fnr all accrued vacat~nn leave earned prior to the effective date of termination riot to exceed two (2) years accumulation. Section 7. Sick Leave, Payment of In the event :of the death or retirement., of an employee who has completed ten ('10) or .more, years of continuous service with the City, the employee ;should be paid or shall: receive ~ his benefit fifty percent (50~) of his accumulated but unused sick leave not to exceed 480 hours. Section. S. Deferred Compensation The City of Petaluma ~ shall make available to the members of this unit, the City's Deferred. Compensation Plan . 2 ;+ . I ` 'Y A INSURANCE Section 9'. Health Insurance During -toe: period ,of thus Memorandum of Understanding,, the City shall pay any premium. increases beyond' the, current City contrib~utnns as lis=ted lielow. N:o ,increase in ;the, dollar amount of thee. ,employee ._ contributions Shall be 'assessed during ;the term of .this .Memorandum of U:ndersfanding. ~• Health Plan of Sonoma Kaiser - the' ~ Redwoods _ County ~. Employee. ~ $15`3. TO $147.00 $1;18.00 Emp]oyee '+ 1 dependent:. 5304'.20 ' 302.00 - 243.32 Employee + 2 .dependents„ $403;.93 326.00 326.04 Section 10: Dental, Insurance .~ During: the term of this Memorandum, the,. City shall contribute $66.88 per month per P~ hle employee towar-d the premium ;for ~a-group dental: . insurance p]ar, Additionally, the City shall include ari Orthodonture plan, $1:;000 per child; at a 5"0~ co-payment :rate within. the premium. ram Section X1`1. Life' Insurance During. the term, of this Memorandum the .City shall contribute, .: $.36/$,1,000 per month per-- eligible employee towar-d a group. term..lifie - insurance plan in the amount of $10, 000 per employee.; Section 12,. Long-Term. ~Disabilify The City shall provide fir a long-term disability p]:an, The premium to~ be' paird 5or by the City. " Section: 13. Vision Insurarive . Dunn the term" of this Memorandum. 'the City shall •contrbutie $12'.50 ~g per month per ~ eligble' employee for a family di~~n plan-. 3 1' ti. ,LEAVE Section 14.. Vacation A : Amounts . All regular employees of the City of Petaluma, after working one full year are entitled to the equivalent of eighty (80) hours of vacat~n with pay in 'the year following the year in which vacation. is earned . Ail regular employees of the City of Petaluma, after five (5) years of continuous .service with the City, and beginning with the sixth year, aYall be entitled. to the' equivalent of one hundred twenty {120) Yiours of vacation per year. After ten. (10) years of .continuous service with the City, eight (8) hours of wacatiDn shall be added for each year of continuous service to a maximum of one hundred sixty (160) hours of vacation~,• B . Scheduling.. 'The times during a calendar year in which an employee ":may -take his vacation •shall be determined by the department. head with due respect for the wishes of the employee . and' p`articul'ar regard` for the needs, of the: service. If the 'requirements'. of the service are such that an employee cannot take part 'or 'all of his annual vacation in a particular calendar year°; - such vacation shall be taken during 'the following calendar year.... C . Referral. ' Any eligible employee with the consent of the head of his- department and the Personnel Office may defer fire (5) .working days, of '..his annual vacation ~ the. succeeding ca]Endar • year' subject` do other provisions of this rule. A written report of each deferred vacation signed. by the appropriai~e department head and the Personnel Officer noting the details' shall be.'kept on file with the Pe"rsonnel Offic~ex'. Vacation. dine accumulated in excess of two years shalt. be lost. ~In the event one or more munirspal holidays fall within fan annual vacatiDri .leave, -such holidays' shall not be charged. as vacation leave and vacation leave, shall be extended accordingly. Seci~n 15'. Sisk Leave A . General, Sick. leave with ~ pay shall be granted do all employees as ~r'th in this section.. Sick leave is oat a right which an employee: ;may use at his discretion, but rattier, shall be used only ~n case of personal illness;. disa`ail+i or the ..serious illness _or injury of pan employee's family member w:hi~h requires the employee's attention.. The term family .members shall include: spouse.., children, parents, spouse's .parents, brothers, •sistiers or other in`dviduals whose relationship to the employee is that of a :.depen'd'ent. or near dependent, B . Accrual. Sick leave shall accrue t7o all full-time employees at the rate of eight hours For. each -month of continuous service. No employee shall accumu]atie more sick leave in any year than provided':, 4 :. y ' .. ,y r C . Notificatbrn Procedures,. In order to receive - compensation while absent on. slck leave.,. the em lob .ee shall no '~ - P Y tify Yus~ immediate super~or. or the 'Personnel. O ffi~e ,prigs t~ , ~or wittiz four' hours after- this .time set .for beginning his daily .duties as! imay ~ be ,specifie-d by the head of his , department. When, absence is for more than three days duration, the employee may be required to '_ file .a physician's certificate: with the Personnel: Office. stating the cause of the absence. . D . Re]atiDnship ,to 'Workers Com.pensation,. Benefits sha11 be; payable iri situations where employee absence is due ~ industrial: injury as .provided. i.n C.alforriia State Workers' Compensation, Law'.: T?he amount of disability payments paid. to the .inju'red' empls~yee shall be deducted. .from salary payable.. to the employee .w:hile on 'sick leave, During the first three ('3) calendar days. of absence for _- . inelustri~]. disability, employee's will ;be compensated ~at~ their ful~ rate- of pay without ~:deductu?n from .~k leave' unless they .are, hospitalized. Absences. resulting' in immediate hospitalization or .absences .continuing '.be>yond the third daya shall Abe charged ,against the employee at the: rate of one=half, (1/2) .day i~r each day of absence credited or- compensated by 'wor"leers' compensation ,. insurance., provided the .City ;receives alt. compensation' paid. , by workers' .compensation payments only, without City payment .:.for ,salary at. no loss .of • sick .leave;: 'Sick leave., fio'r industrial injury shall not be al.]owed for a: disability resulting from sickness, . .• • . se]:f-irifTu.~bed injury or w~l7,fu1 miscomduct. E , ~ .Sick :Leave Trransfer Policy . Employees w15_hing, to donate' hours ~of .sick ;leave to another" employee may do, so by sending . a written .. ,. . request; approved by their department head,, ~to the .Personnel. . O.~ffice naming the individual ~ receive' the sick.leave :and the., .amount.. donated, with= the fo]1Dwing; restnetinns: - - , .. 1. Employees ~ who ..wish t~ transfer ick leave mush retain a 'miav:inum, of 16Q hours- of silk` `leaver .~ be, eligible to ' - transfer ick ;leave: 2~. ~ ,Alt such trarisf~exs of 'sick.. leave are irrevocable. 3: The employee receiving the sick leave transfer must: :have:' zero (0). ;hours: of; accruedsick leave,, vacatpn ,and . C`TO eft on the .books:. . 4: Employees may- not, buy or sell 'sick' leave; ;Only the time may be transferred,.; - ~ . - 5. F Employees may not transfer sick leave upon separation. of ~servirae:. ' Section. 16 _ 'Beereavement ,-Leave In, the -event of .the ~ .death of ~ ari° etp]oyee°s.: spouse, ~ ;mother;,. step-mother., mother=in-law , fattier.,. step=father;:,-: father-in-law , brother,; sister, child„ :including an adopted child;.. grandctiihd and - gran3parerit,; an ,employee w,ho attends the,. funeral shall:. begranted , time off work with, pays, , :The .amount of; dine off, work with spay shall. be only. that w-hitch is ,required' ~. attend the ~ funeral... and make. -, .necessary funeral arrangements, ,but in no event.. sti'all it ;exceed` three. 5 .~ (3) working days:. These tYiree (3) days shall not be chargeable ~ sick ]cave. An 'additional wo :('.2) days .required ..for necessary funeral arrangements may be charged to the. employee's sick ]save -and any additional time ~ beyond these two days .may be .charged to accumulated vacation or leave without pay. Such bereavement leave shall not be accruable from fiscal year` ~ fiscal year,. nor shall it have any monetary value if ,unused: . Section 17. Holidays • A . Fixed Holida s . ~ The City shall observe eleven and one-half (11- 2) fixed-date holidays. These holidays shall be established for the City`s fiscal year as determined by City Council resolution . B. Floating Holi,clay,: During :the Fiscal- Year the City will authorize • one (1)- "F]oating Holiday"' per employee, which may be taken by the employee at- a time. selscted by the employee`, subject to operational requirements .a_nd approval determined by the City . Employees hired, between July 1, and December 31, will be P~ hle • for a "Floating Ho]•day" eluting the course. of the Fiscal Year. Section.. 18. T~ihtarv' Leave Military leave shalt be arranged' in accordance. with the 'provisions of State law. All emplDyees" entitled to Iiiilitary :leave. shall give the appodnting power. ~ ari opportunity within :the limits of military regulations to detetmine when such leave shall be taken. Section :19. Leave of, Absence without Pay, . The City .Manager.: may .grant a permanent or.-~ probationary employee leave of .absence without pay or .seniority' fi7r a period not to exceed three (3) months. Good cause :-beingshown `by a written request,- the City . Manager may extend; the leave. of absence without pay for an additional period not ~ exceed six (6) month's... No such leave shall be granted except upon :wz~ittien request.. of-the employee setring forth the reason. for the request, and' -the approval will be in wri#ing'. Upon expiration: of a regularly approved leave or within. a reasonab7Q period of° time- aftrer notice tD ~ return to duty, the employee shall be reinstated in the posittion• held at the -time leave was granted. Failure on the part of an ~emplgyee on ]gave to: report ',promptly at its expiration, or within a reasonable time 'af6er notice to .return: bo duty, sha11 be cause for discharge. t~ Section •20. Jury Leave Every classified employee of the City who is called or required to serve, as a trial: juror- .shall be entitled to. absent himself from his duties with: the . City during the period vf: such service or while necessarily being .present in court as a result. of such ca]l. Under such carctimstances, the employee shall be paid the difference between his full. 'may ~ and any payment received by him, except travel pay, for such 'duty.: 6 L• " Sectifln 21.Compensatory Time O;ff „" P Y Y g paui fn coma ensator m tuneroff at~ a mut ally greeable tune betwir overtime, _-P Y' een the 'City. and- the: emplDyee. subject to the o"peration requirements of the., City and with approval determined by the, City". No employee" may earn more ,, .. than ogre hundred twenty (.,520) hours of Compensatory Time Off per • fiscal.. year. In addition; -no employee may retain ;on the• books mor-e .- than twenty four• hours of unused Compensab?ry. Tunei "at. any given point, during. the fiscal.: year: - Amounts submitted in excess of these " limits shall be pai:d..•at time and" one-half: " ~ 0 T'H~ER Section. 22. Retirement " T`tie "City` of Petaluma"s retirement ,p]'an under :the ,.Public Emplgyee's • " "Retirement System shall consist ,of the following items: Miscellaneous Employees: 2$ @ 6Q . , " O,ptibn e• 1959 ,Sirvivors Benefit - " 1 year Final Compensatgn .Average ~. ' ,Unused Sick~• Leave- Cr` edit - It is' understood that employee w.ho are,, or will- retire. with a. -service -.: retirement shall ;be able ~ make: a• one-tune irrevocable, conversion of the City's contribution.. being "made nri their behalf to base salary. _ , Employees w,ho wish" tD exerca:se this one-time irrevocable. coriversir~n ,• must meet the; fol]owin_g requirements "for. service retirement. 1 Minimum .fifty-fi~ur ;years of age,, .and. .will be retruzg. no dater • , • than one (1'•) .year from ,date: of -conversions • 2: Must submit a= letter of intent bo retiree in order to ~init~ate - • the -conversion. . , Employees who shave converted the City 'payment of~ the employee's contribution to P~ER$ and. do" ;not retire on .the date a . pec~f1ed t±o the . " - City at~the time of conversion, shall owe •~ .the .City- the.,increased_ . - "- costs including but nat.;limted to benefit cohtributinn"s~, overtime;,.. .holiday" pay, and City contributions. to PERS. " The costs owed .to the City will be from the time of conversion .t~ the actual. date of retirement.: " Section 23;. Grievance Procedure A . 'Purpose of Rule (1) . To promotes improved employer-employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations. (2) To afford .employees individually or through qua]ified employee organization a systematic means. of obtaining 'further consid'eratifln of problems after' .every reasonable effort has failed to "resolve them through discussions. (3) To provide that grievances shall be settled as near as possible' ~. the point of .origin.. (4) To provide that. appealsshall bey conduc6ed as ..informally as possible.. " B. Mattiers Subject do Gr-'?vance_ Procedure. The grievance procedure shall be used do "process and. resolve grievances ~ri~~g out of the interpretation, application, or enforcement of the express -terms of this compensation plan. C . ;Informal Grievance Procedure. An employee who. has a problem or complaint .should first try to get it settled through ,discussion .with his inmed~ate supervisor without undue delay. If, after this discussion, he does not believe the problem has been satisfactorily resolved, he shall have the right tD discuss it with .his supervisor's immediate "supervisor., if ,any, in the.. administrative service. Every effort; should be made to find an acceptable solution by informal means at ,the lower. possible level of supenrisinn. If the employee is not• in agreement with the decision. ,reached by discussion,, he: shall, then have the right file a. formal appeal. in writing within ten (10) calendar days after receiving the =informal deci:.snn of his immediate superior. An informal appeal shalt not be taken above, the. appodnting power. D.. ~ Formal Grievance: • Procedure (levels _ of review through .chain of command) (-1) First level of review. The appeal shall be presented in wring to' the employee''s- immediate' supervisor,• who shall render his• de©sion and comments in writing and_ .return them the employee within five (5) calendar days after receiving the appeal. If the employee does not agree with his supervisor's decision., or , •if no answer -has been received ,,within five (5) calendar days,, 'the employee may present the appeal in wrifnq . to "':his: supervisor°s immediate superinr. Failure of-the employee to take further actin within five (5) calendar days after receipt of 'the written decision of his supervisor, or within a total., of fifteen "(15) calendar days if no decy~n . is rendered.,. wilt constitute a dropping of the appeal. 8' (2): Further level,. or aeveLs. • of review., as ap.propriate,. T;he super .visor receiving the appeal shall =review it, °rerider- this decision and comments in writing, and' return them, to the • em_plflyee within, five. ('S;) , calendar " days ~ `after receiving 'the ., appeal. If the. employee, does' not agree °with'•tlie deci,~n,, or if . no answer. has been received within. ;five (5) ~:calend'ar days, he may present t_he appeal.. in, writing tri the department. head . Failur"e of. the 'ein,plflyee tp~~ take :further action. within.. -.five (5) calendar days.after receipt of the decL~n or within a total. of` fifteen (15) calendar days .if -not. dec~ion is rendered., will constitute • a dropping of` the appeal. (3') Department~~ Review. T~he~ -department. fiend receiving ttie appeal of'. hss desig.riated representative,, should. discuss t_he - grievance with. the employee, ~ hiss ,representative, if ;any; and with .other appropriate persons . T tie: 'department head shall • render :his :d~~~n anal;, comments u1 writing; `'and return ' - them do -the employee within "five (5) calendar days after receiving the appeal. <Tf °the employee does not, •agree with, -- ~ the decision reached., or if; .no answer '.hasp ;been. received within: five (5) calendar idays after receipt of- the decision or within: a total of fifteen (15')` calendar days• `if no decision is. rendered, will constitutes, a dropping . of thee .appeal.. . ' (4'~) Gi Maria er: The C = Mara er. recevin ' -the: a al or is designated representative stlould discuss, ttie grievance. with the :employee.; his .representative;, i:f zany, •and with- otter appropriates persona The •' City ,Manager may designate a fact finding com'mitbee, officer not in' ' the• normal line of superv~~n, or Personnel ;Board to ,advise him; • concerning 'tfie appeal. They City Manager shall !render ~a decision; in. . writing to the, employee within twenty . (20), ' calendar days after receiving the, appeal. - .} (5) Conduct Hof Grieyanve .Procedure. , ` - - = '(a) The. time limits .~speeified• •aboye may be extended' tip a deSYite date by mutual- agreement -of , the employee and the reviewer' eoneer-ned'. -. (b) 'The employee `may, request':' the assistance of another "person of. his own choosing in• preparing and presenting •his. °appeal at. any ,level of review. ` (c) The employee an_d: his representative may beprivileged - ~ ' tn~ :use a reasonable amount, of work- -:time 'as determined by they appr-opizate department head 'in conferring about.. - and presenting the appeal. . ,. - (-d), Empli~yees shall be assur-ed: freedom from reprisal for using the grievance procedures. ~ . ~ - - $'f • '