HomeMy WebLinkAboutResolution 91-127 N.C.S. 05/20/1991. ~ `
Resolution No. 9~-12.7 N.C.S.
of the City of Petaluma, California
AUTHORIZE DESTRUCTION OF OBSOLETE FINANCE RECORDS
HELD BEYOND STATUTORY RETENTION TIME
WHEREAS, the record series listed on the attached Records Destruction
Notice has been carried in the Records Center beyond the Statutory retention
period; and,
WHEREAS, Government Code Section 34090 authorizes destruction of
obsolete records; and,
WHEREAS, the City of Petaluma wishes to remove the obsolete records
from the Records Center and destroy the documents by recycling the paper.
NOW, THEREFORE, BE IT RESOLVED the City Clerk. is authorized to
destroy the records listed on the attached Records Destruction Notice.
Under the power and authority conferred upon this Council by the Charter of said City.
`'
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to '•
Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting '""~~f rm `~.
on the -•-•---...2.Q..._....... day of ......Maur ............................................... 19-91., by the
_„
following vote: "
City A orney
AYES: Read, Davis, Woolsey, Sobel, Nelson, Vice Mayor Cavanagh, Mayor Hilligoss ;
NOES: ~
ABSENT: C 77--~~,~, ~~
ATTEST: Qt,,.E.t~~„Q.A..t.X1.... .. '
City Clerk ~~~'~T~ ~~~ ~~~ . ....
9'~-127 Mayor
Council File-.._ ...............................
CA 10-85 Res..No . .............................. N.C.S.
RECORDS `DESTRUCTI'ON CJOTICE
Page ~ of Q~ RSA 5
Date: Department Records Coordinator
Current retention schedules show that the. records listed are now re«dy or destructio .
Instructions: 1. Review this listing
2. Obtain department head's signature
3. Destroy white copie of Records Transfer Notices
4. Re urn this notice within 5' working days
Thank you for cooperating.
City Records Coordinator
MUFFS No. Record Title Years Location Box Re entio
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Signatures Authorizing ~Des'truction
Department Head City C1 y ~ney Destroyed by
Date ~ ~.
`~ Da'te;~-.~o -1rj~ Date S-~-~ I . . Date
RECORDS DESTRUCTION CJOTICE
Page ~ of ~/. RSA 5
,Date ~~ Department Records Coordinator
n ~ /, J .
Current reten io.n schedules show that the records listed re now re dy for destruction.
Instructions: 1. Review this listing
2. Obtain 'department head;'s signature
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days
Thank you for cooperating.
City Records Coordi nator
MUFFS'No. Record Title Years Location Box Retentio
P
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,, .RECORDS DESTRUCTION NOTICE
Page ~ of ~ RSA 5
Date Department Records Coordinat`o.r
Current retention schedules show that the records listed a~e~now ready or destruction.
Instructions: 1. Review t""h,is listing
2. Obtain department heads's signature
3. Destroy wbi;te~copies of Records Transfer Notices _
4. Return thi"s ,notice wi tiii n 5 worki ng days -
Thank you for cooperating.
City Records Coordinator
MUFFS No. Record Title ~ Y'e`ars Location Box Retentio '
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Signatures ~Authori'zing Des~t_r.ucton
Department Head C'-ty C1'e i ty rn y Destroyed by
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Date S Da.te ~ Date S - u -~i ~ Dato ~ .-
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.~REC;ORDS DESTRUCTION NOTICE
Page ~ of ~ RSA 5
Date .Department Records Coordinator
Curreht retention schedules show that the records listed a e'now ready for destruction.
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o-
Instructions: 1. Review this listing
2. Obtain department head's "s'gna ure
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days
Thank you for cooperating.
City Records Coordinator
MUFFS No. Record Title Years Location Box Retentio
P
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Signatures Authorizing Destruction '
Department Head ~ ` C ~ ty C "
~_ . Ci ney Destroye_dn b.~,y
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Qate S `-. ' pane 5-=~--~/
G. ~' Date ~-U - ~ ~ Date 5~a
REGOR,DS DESTRUCT:I'ON PJOTICE,
Pages of ~/ Rsa 5'
Date Department Records Coordinator
r
Current retention schedules s'how~that the records listed ar now ready or destruction.
Instructions: 1. Review this listing
2. Ob-tarn department head's signature
3. Destroy white copies of Records Transfer Notices
4. Return this notice within 5 working days, '
Thank you for cooperating.
City Records Coordinator
MUFFS No. Record Title Years Location Box Retentio
P
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Signatures A'utho "z`ng Destructi 'n
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Department Wead. Gi'ty i torn Destroyed by
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Da`te' s• _. Date,
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.RECflRDS~ bESTRUCTION fJOTICE
Page ~ of (~ RSA 5
Date
.
Department
Records Coordinator
Current retention schedules show that. the records listed a`r_ now ready'~for destruction.
Instructions: ~ 1 . Review this 1 i s~ti`ng
2. Obtain department head's signature
3. Destroy "white co;P.es of Records `Transfer Notices
4. Re'tu;rn this native within 5 working days
Thank you for =cooperating.
City Rec'o'rds Coordinator
"
Ml1FFS No: Record °Ti le ~ Yearn Loca~ti:on ' Box Retentio
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Signatures Autho`rizin'g Destruction - .
Department Head
G'~.'ty. C _- ._ ~ ..
i.ty A
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Destroyed by
Da e ~ Date .~'""~~~ Date S --~ -~ ~ .Da-te ~ ,
;FcECDR.DS DESTRUCTION NOTICE
Page ~ of ~ RSA 5
Date Department Records Coordinator
Current retention. schedules show that the records listed ar .now ready for destruction.
Instructions: 1. Review this listing
2. Obtain department head's signature
3. Destroy white. copies 'of Records Transfer Notices
4. Return this notice within 5 working days
Thank. you for cooperating.
City Records Coordinator
MUFFS No. Record Title ~ Years Location Box Re ten ti o
P
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Signatures Au:thori'zin' D'es,truet on
Department Head ~ °ty . ~ City _ tto Destroyed by
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Date ~~ 0
Date. ~ a
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^ ~„ PECORDS DESTRUCTION NOTICE
Page ~ of ~ RSA 5
Date Department Records Coordinator
Current retention s.chedu.les show that the records listed ar.e ow ready for destruction.
Instructions: 1. Review this listing
2. Obtain department head's signature
3. Destroy white copies of Records Transfer Notices
4, Return this notice within 5 working days
Thank you for cooperating.
City Records Coordinator --
MUFFS No. Record Title ~ Years Location Box Retentio
P
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Signatures Authorfzing Destruction
Department .Head C"ty C City" - Destroyed by
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Da to ~ ~ Date ~~~ ~/
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