HomeMy WebLinkAboutRESOLUTION 2024-070 N.C.S. 06/17/2024 DocuSign Envelope ID: F9470FF8-59A3-44B2-99BF-E2BO5BC04DO9
Resolution No. 2024-070 N.C.S.
of the City of Petaluma, California
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA AUTHORIZING THE
AWARD OF CONTRACT FOR THE HARDIN TANK RECOATING PROJECT TO OLYMPUS AND
ASSOCIATES, INC.,AND APPROVE A REVISED PROJECT BUDGET
WHEREAS,in accordance with the City of Petaluma Charter and Municipal Code, California Public Contract
Code Section 20162, and other applicable laws, City staff prepared construction bid documents and solicited bids
for the Hardin Tank Recoating Project; and
WHEREAS, the project was bid on May 23, 2024, and nine (9) bids were received and opened on May 23,
2024, in accordance with applicable law; and
WHEREAS, the lowest responsible bid for the project was submitted by Olympus and Associates, Inc. from
Reno,Nevada, for$1,113,150.00; and
WHEREAS, staff recommends awarding Bid Alternate#1 in the amount of$99,456.00 and Bid Alternate#2
in the amount of$146,160.00 for a total contract amount of$1,358,721.00; and
WHEREAS, it has been determined that Olympus and Associates, Inc., satisfies the bidding requirements for
the project; and
WHEREAS, no bidders protested the bid of Olympus and Associates, Inc., and the time to protest their bid
has lapsed; and
WHEREAS, the Hardin Tank Recoating Project is categorically exempt pursuant to the California
Environmental Quality Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"),
Section 15301 because the project consists of repair and maintenance to existing public infrastructure and there
is negligible or no expansion of use beyond what currently exists and there are no cumulative impacts, unusual
circumstances,or other factors that would make the exemption inapplicable pursuant to CEQA Guidelines Section
15300.2; and
WHEREAS, a notice of exemption was issued for the project; and
WHEREAS,the Public Work's Director has found that the work is substantially complex due to: the amount
of technical and scientific knowledge needed to complete the project,the number of resources needed to complete
the project, including the number of days, workers, and labor; the urgency for project completion; the amount of
tasks needed to complete the project; the number of organizational stakeholders needed to satisfy; the
environmental complexity of the conditions; and in particular the specialty contractor work and skills needed to
complete the project (multidisciplinary components such as electrical, mechanical, instrumentation and controls,
and structural; requires special skills and equipment to perform steel tank welding and coating); the size and
impact of the project(1-million gallon tank); and therefore this is a unique project that is not regularly performed
and requires a higher retention amount than 5 percent; and
WHEREAS, the FY 23/24 CIP budget is not sufficient to complete the project as bid.
NOW, THEREFORE,BE IT RESOLVED that the City Council of the City of Petaluma hereby:
Resolution No. 2024-070 N.C.S. Page 1
DocuSign Envelope ID: F9470FF8-59A3-44B2-99BF-E2BO5BC04DO9
1. Declares that the above recitals are true and correct and are incorporated into this Resolution as findings
of the Petaluma City Council.
2. Finds that this project is exempt pursuant to the California Environmental Quality Act("CEQA")pursuant
to Title 14, the California Code of Regulations ("CEQA Guidelines"), Section 15301, as the minor
alteration of existing public facilities with negligible or no expansion in use and there are no cumulative
impacts, unusual circumstances, or other factors that would make the exemption inapplicable pursuant to
CEQA Guidelines Section 15300.2.
3. Finds that this project is substantially complex due to the amount of technical and scientific knowledge
needed to complete the project; the number of resources needed to complete the project, including amount
of days, workers, and labor; the urgency for project completion; the amount of tasks needed to complete
the project; the number of organizational stakeholders needed to satisfy; the environmental complexity of
the conditions; and in particular the specialty contractor work and skills needed to complete the project
(multidisciplinary components such as electrical,mechanical,instrumentation and controls,and structural;
requires special skills and equipment to perform steel tank welding and coating); and the size and impact
of the project(I-milliongallon tank).
4. In accordance with the City of Petaluma Charter and Municipal Code, California Public Contract Code
Section 20162, and other applicable laws, waives any and all non-conformance in the bid of Olympus and
Associates, Inc., for the Hardin Tank Recoating Project No. C67502328, and finds the bid of
$1,113,105.00 to be the lowest, responsive bid and further finds that Olympus and Associates, Inc., is the
lowest responsible bidder.
5. Awards the contract for the Hardin Tank Recoating Project to Olympus and Associates,Inc.,in the amount
of$1,358,721.00, the amount of the lowest responsive bid and Bid Alternatives 1 and 2, conditioned on
Olympus and Associates, Inc.'s timely executing of the project contract and submitting all required
documents, including but not limited to, executed bonds, certificates of insurance, and endorsements, in
accordance with the project bid documents.
6. Directs staff to issue a notice of award to Olympus and Associates, Inc.
7. Authorizes and directs the City Manager to execute the project contract on behalf of the City of Petaluma
upon timely submission by Olympus and Associates, Inc. of the signed project contract and all other
required documents, including but not limited to executed bonds, certificates of insurance, and
endorsements, in accordance with the project bid documents.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 17'day of June Docuftneaftm:
2024,by the following vote:
otroorrtyXIVUorney
AYES: McDonnell,Barnacle,Cader Thompson,Healy,Pocekay,Shribbs
NOES: None
ABSENT: Nan
ABSTAIN: NBne xuftned by: DocuSigned by:
ATTEST:
City crk Mayor
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