HomeMy WebLinkAboutStaff Report 3.C 12/19/2011 (E'LU, .
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DATE: December 19, 2011
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Larry Zimmer, Capital Improvements Division Manager 1i
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SUBJECT: Resolution Accepting Completion of the Lynch Creek Trail Project
RECOMMENDATION
It is recommended that the,City Council adopt the attached resolution accepting completion of
the construction contract for the Lynch Creek Trail Project.
BACKGROUND
Through a consultant, the Public Works Department prepared plans and specifications for this
project. Bids were opened on June 9, 2011, and on July 11, 2011,. the City Council approved the
project budget and awarded the construction contract to Ghilotti Construction Company
("Contractor"). Ghilotti Construction Company has satisfactorily completed the construction
contract for$563,627.98: The estimated total cost of the project, including construction contract,
i; construction management and inspection, design, geotechnical testing, planning, administration,
right of way, legal services, and CIP overhead, is $840,000.
This project constructed;an ADA compliant concrete trail along Lynch Creek from McDowell
Boulevard North to Sonoma Mountain Parkway. This newly-constructed trail closes the gap
between the River Trail on the west and the Petaluma Ring Trail on the east.
Per contract requirements, retention will be released within sixty days after City Council
acceptance of this project.
DISCUSSION
Staff recommends accepting completion of the construction contract, since Ghilotti Construction
Company has fulfilled all.contract requirements. Approval of this resolution will assure release
of retention to the Contractor: Following the acceptance of the project, staff will submit the final
invoice to the grant agencies for reimbursement and request the grant close-out.
Agenda-Review:
C
01/4Y
ity Attorney Finance Director City Manager
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FINANCIAL IMPACTS
The estimated total cost of the project,is $840;000. OnJuly 11, 2011, the City Council
authorized the award of contract for$539,546 and approved a total project budget of$930,546,
consisting of $669,000 BTA grant, $239,546 TDA3 grant and an additional $22,000 from
Traffic Mitigation Fee funds to cover'CIP overhead (not eligible for grant reimbursement). The
unused grant funds will be returned to the respective agencies.
ATTACHMENTS
1. Resolution
2. Location map
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ATTACHMENT 1
RESOLUTION ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE LYNCH CREEK TRAIL
PROJECT NO. C6210100!
WHEREAS, in accordance.with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Lynch Creek Trail Project("Project"), and
WHEREAS, bids for the Project were opened on June 9, 2011, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and
WHEREAS, the apparent low bid for the Project was Ghilotti Construction Company
("GCC") in the amount of$539,546; and
WHEREAS, by Resolution No. 2011-106, adopted on July 11, 2011, the City Council
approved the project budget of$930,546 with a contingency amount of$134,000, found the bid
of$539,546 for the Project to be the Lowest responsive:bid, awarded the Project to GCC in the
amount of$539,546, conditioned on GCC's timely executing the Project contract and submitting
all required documents and authorized and directed the City Manager to sign the Project contract
on behalf of the City, upon such timely submission; and
WHEREAS, consistent with the approved project budget and City contracting procedure,
the City Manager is authorized to execute on behalf of the City any change orders and other
amendments to the Project contract that were necessary to effectively complete the Project
and/or to realize the Project and/or cost benefits;for the City, so long as such change orders or
amendments were within the budgeted contingency amount; and
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Change Order
Number Description Amount
CCO#1 Dispose of soil stockpile $1,000.00
CCO#2 Relocate conflicting direct burial wiring for ball field $7,535.00
CCO#3 Pothole utilities $1,263.33
CCO#4 Re-staking and re-grade due to field modification to fix
a drainage issue $2,665.15
CCO#5 Relocate many utilities in conflict $11,094.22
CCO#6 Delay/slow down due to hand work to avoid shallow utility $1,314.69
CCO#7 Additional grading to drain and rip-rap for inlet protection $1,366.14
CCO#8 Apply hydro-seeding for erosion control $2,500.00
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continued
Change Order
Number Description Amount
CCO#9 Install crosswalk warning signs $724.25
CCO#10 Credit for using recycled aggregate base ($2,466.00)
Total change orders: $26,996.78
Sum of over-runs: ($2,914.80)
; and
WHEREAS, the final contract amount, as amended, including all change orders, is
$563,627.98 and
WHEREAS, the estimated total cost of the Project is $840,000, within the approved
Project budget; and
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, subject to completion of the punch list
work, and the Contractor's continuing warranty and other obligations pursuant to the contract;
and
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
NOW,THEREFORE, BE IT RESOLVED'by the City Council as follows:
1. The contract entitled Lynch Creek Trail Project, Project No. C62101001, with the
final contract amount of$563,627.98, is accepted as complete, subject to the
Contractor completing the punch list work prior to the release of the retention, and the
Contractor's continuing warranty and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10) days
of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention:not subject
to pending change orders within sixty (60) days of the date of this Resolution and in
accordance with the terms of the Project contract, California.Public Contract Code
Section 7107 and applicable law.
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ATTACHMENT 2
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