HomeMy WebLinkAboutResolutions 2011-168 N.C.S. 12/19/2011 Resolution No. 2011-168 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF THE
CONSTRUCTION CONTRACT FOR THE
LYNCH CREEK TRAIL PROJECT NO. C62101001
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Lynch Creek Trail Project ("Project"), and,
WHEREAS, bids for the Project were opened on June 9, 2011, in accordance with
California Public Contract Code Section 4104.5 and other applicable law; and,
WHEREAS, the apparent low bid for the Project was Ghilotti Construction Company
("GCC") in the amount of$539,546; and,
WHEREAS, by Resolution No. 2011-106, adopted on July 11, 2011, the City Council
approved the project budget of$930,546 with a contingency amount of$134,000, found the bid
of$539,546 for the Project to be the lowest responsive bid, awarded the Project to GCC in the
amount of$539,546, conditioned on GCC's timely executing the Project contract and submitting
all required documents and authorized and directed the City Manager to sign the Project contract
on behalf of the City, upon such timely submission; and,
WHEREAS,-consistent with the approved project budget and City contracting procedure,
the City Manager is authorized to execute on behalf of the City any change orders and other
amendments to the Project contract that were necessary to effectively complete the Project
and/or to realize the Project and/or cost benefits for the City, so long as such change orders or
amendments were within the budgeted contingency amount; and,
WHEREAS, the following contract change orders (CCO) affecting the Project amount
have been approved:
Resolution No. 2011-168 N.C.S. Page 1
Change Order Description Amount
Number
CCO#1 Dispose of soil stockpile $1,000.00
CCO#2 Relocate conflicting direct burial wiring for ball field $7,535.00
CCO#3 Pothole utilities $1,263.33
CCO#4 Re-staking and re-grade due to field modification to fix a
drainage issue $2,665.15
CCO#5 Relocate many utilities in conflict $11,094.22
CCO#6 Delay/slow down due to hand work to avoid shallow utility $1,314.69
CCO#7 Additional grading to drain and rip-rap for inlet protection $1,366.14
CCO#8 Apply hydro-seeding for erosion control $2,500.00
CCO#9 Install crosswalk warning signs $724.25
CCO#10 Credit for using recycled aggregate base ($2,466.00)
Total change orders: $26,996.78
Sum of over-runs: ($2,914.80)
and
WHEREAS, the final contract amount, as amended, including all change orders, is
$563,627.98 and,
WHEREAS, the estimated total cost of the Project is $840,000, within the approved
Project budget; and,
WHEREAS, City staff have inspected the Project and determined that it has been
completed in accordance with the contract requirements, subject to completion of the punch list
work, and the Contractor's continuing warranty and other obligations pursuant to the contract;
and,
WHEREAS, based on the foregoing, staff recommends acceptance of the Project on
behalf of the City.
Resolution No. 2011-168 N.C.S. Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council as follows:
•
1. The contract entitled Lynch Creek Trail Project, Project No. C6210100I, with the
final contract amount of$563,627.98, is accepted as complete, subject to the
Contractor completing the punch list work prior to the release of the retention, and
the Contractor's continuing warranty and other obligations pursuant to the
contract.
2. The City Clerk is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk's Office within ten (10)
days of the date of this Resolution.
3. Staff are hereby authorized and directed to release all undisputed retention not
subject to pending change orders within sixty (60) days of the date of this
Resolution and in accordance with the terms of the Project contract, California
Public Contract Code Section 7107 and applicable law.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approve as t
Council of the City of Petaluma at a Regular meeting on the I9th day of December, for
2011, by the following vote:
City Attorney
AYES: Albertson,Barrett,Mayor Glass,Vice Mayor Healy, Kearney,Renee
NOES: None
ABSENT: Barris
ABSTAIN: None
`
ATTEST: = 1_ - ��� / �• s
City Clerk Mayor
Resolution No. 2011-168 N.C.S. Page 3