HomeMy WebLinkAboutResolution 90-209 06/25/1990-;-,. - .,
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Resolution No. 90-209 N,~,~,
JUN 2 51990
of the City of Petaluma, California
RESOLUTION APPROVING SALARY AND SUPPLEMENTAL WAGE BENEFITS
FOR MANAGEMENT EMPLOYEES, UNITS 8 & 9
WHEREAS, the City Manager, pursuant t1J Sectson 28,
City of Petaluma City Charter, is required and empowered t~ make a
recommendation to the City Council on matters related to employees'
compensation; and,
WHEREAS, the City Manager has reviewed the attached
Exhibit "A" and Exhibit "B" and recommends approval thereof,
NOW, THEREFORE, BE IT RESOLVED that the salary
and supplemental wage benefits as speci£isd in the attachments for
Management Personnel are approved and shall become effective July 1, 1990.
BE IT FURTHER RESOLVED that it is the City Council
po]icy that ninety (90) days notice is required by either party (City
Council and City Manager) prior to termination of services between said
parties .
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the ----A roved as to
Council of the City of Petaluma at a (Regular) (Adjourned) ~istl~j meeting
on the ..-.25th.------.... day of .....................73~I1.~.-...-...-.......--.--...-...-, 19.~.Q-., by the
following vote: .--_..-. --,
.. .. ...... ..................
City Att ney
AYES.: Tencer, Woolsey, Cavanagh, Balshaw, Davis, Mayor Hilligoss
NOES: ~
ABSENT: Vice y Sobel
__ ,
ATTEST: ..-....Gn97~~-~-~ :............ ....:~f'%~~~~...- ..-..-....-~..
City Clerk Mayor
Council File--...--•°-•----•----°--•-.--.°•-
CA 10-85 Rcs. No........9 ~..2.O.9.... N.C.S.
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CITY OF PETALU'MA
C'OMPENsSATION PLAN FOR UNIT 8
FY 1990 - 1991
TABLE OF CONTENTS
GENERAL
Section 1. Ter-m of Agreement
COMPEN^SATION
Section 2. Salary
Section 3. Compensation .for Clcithing Loss
Section 4. Vacation, Payment of
Section 5. Sick Leave, Payment of.
Section 6. `Deferred. Compensation
Section Z. PERS Employer Paid Contribution
Section 8. Work- During Local Emergency
INSURANCE
Section 9. Health Insurance
Section 10. Dental, Insur-ance
Section 11. Life Insurance
Section 12, Long-T,erm Disability
Section. 13. Vision Insurance
LEAVES
Section 14. VacatiDri
Sect~n 15. Sick Leave
Section 16. Bereavement. Leave
Section 17. Holidays
Section 18. Military Leave
Section. 19. Leave of Absences without Pay
Sect~n 20. Jury Leave
Section 21. Administrative Leave
OTHER
Section 22. .Retirement
Section 1. Term
GENERAL
This compensation plan shall be for a one (1) year term for the fiscal
year commencing July 1, 1990, through June 30, 1991.
COMPENSATION
Section 2. Salary
The City shall adopt the following salary ranges for each of the
employees in the following classifications effective during the period of
this Compensation Plan.
Effective July 1, 1990
Unit 8
Assistant City Manager $4,999 - $6,076
Chief Building Official 3,707 - 4,506
Director of Engineering 4,975 - 6,048
Finance Director 4,510 - 5,482
Community Development Director 4,817 - 5,855
Director of Parks &
Recreation 4 ,19 5 - 5 ,100
Director of Personnel 4,192 - 5,096
Director of Public Works 5, 000 - 6, 078
Fire Chief 4,874 - 5,924
Parks and Building Maintenance
Superintendent 3,3.24 - 4,040
Police Chief 5 , 013 - 6 , 093
Water System Superintendent 3,494 - 4,247
City Clerk 3,139 - 3,816
City Manager 7,261
1
Section 3 . 'Compensation for _ Clothing Loss
The 'City Manager is authorized, to provide compensation to City
employees for loss or damage tai their clothtig which occurs during the
.course of carrying out an official duty. A request for compensatir~n
hereunder shall be submid in, writing, 'in detail, try the City Manager
via the department head concerned;. TYie amount of compensation, if
any, shall be at the discretion of the City Manager.
Section 4. Vacation, Payment. at. Termination
Employees who terminate employment shall be paid in a lump sum for
all accrued vacation leave earned prior to the effective date of
termination .
Sects gyn. 5 . Sick Leave, _ Payment of
In the event of the death or retirement of an employee who has
completed- ten (10) or more years of continuous .service with the City,
the employee should be, paid o"r shall .receive. to his benefit fifty
percent (5Og) of his accumulated but unused sick ]save not to exceed
480 :hours.
Section 6. Deferred. Compensation
The City of Petaluma shall make available to the members of this unit,
the City's Deferred Compensation Plan .
Section 7.. PERS .Employer Paid Contribution.
The City shall pay 7~ of the employee's share. of the Public Employees'
Retirement ,S'ystem contribution. The City 'will also defer the taxes on
any remaining member's contribution to PE`RS .
Section 8. Work During: a Local Emergency
Members of this unit who are required to work during a Council
;Declared Local Emergency, sh"all be paid at 1 x their hourly rate for all
Hours 'beyond their normal work day.
2
INSURANCE
Seddon 9. Health Insurance
During the period of this Memorandum of Understanding, the City shall
pay any premium increases beyond the current City contributions as
]fisted below. No increase in the dollar ;amount of the employee
contributions shall be assessed during the term of this Memorandum of
Understanding, with the exception of the Sonoma County Plan.
Employee
Employee + 1 dependent
Employee + 2 dependents
Section 10. Dental Insurance
Health Plan of Sonoma
Kaiser the Redwoods County
$130.88 $136.00 $127.50
259.76 279.00 222.63
344.84 350.00 305.77
During the term of this; plan the City shall contribute $46.50 per
month per eligible,, employee tr~ward the premium- for a group dental
insurance plan. Additionally, the City shall. include toward an
Orthodontia plan, $1,.000' per child, at a 50~ co-payment rate within
the premium rats.
Section 11. Life Insurance
A. During the term of this fiscal year, the. City shall contribute
$..36/$1,000 per month 'per eligible employee toward a group term
life insurance plan. in the amount of $10,Q:00 per employee.
B . Management 'LYfe,. Insurance shall be in ~ the amount of one .and
one=.half' (1-1/2) times their annual salary rounded to the nearest
even dollar, i.e., $12,,000, $13,000,., etc, not to exceed $100,000.
Section 12. Long-Term Disability
The City shall provide a. long-term clisability plan, premium ~ be paid
by the City .
Section 13. Vision Insurance
During the term of this. fiscal year the .City shall contribute $11.55 per
month per eligible employee for a family visis~n plan .
3
LEAVE
Sect~n 14. Vacation
A . Amounts . All regular employees .of` the City of P-etaluma, after
working orie full ,year. are entitled to the equivalent of eighty (80)
'lioizrs of` vacation with pay in the year' following the year in
which vaeatinn is earned .
All regular employees of the City of Petaluma, after five. {5)
years of cgritinuous "service with the City, and beginning with the
sixth year, shall be entitled to the equivalent of one hundred
twenty (120)' hours of vacation per year:.
.After ten (10) years of continuous service with the City, eight
(8) hours of vacation shall be added for each year of continuous
service to a maximum of one hundred sixty (160) hours of
vacation .
Section 15. Sick Leave
A . General Sisk leave with pay shall be' granted to all employees as
set .forth in this sect'~n . Sick. leave is not a right which. an
employee may use at his discretion, but rather, shall be used
only in case of per-sonal illness., "disability or the seriqus illness
or injury of an employee's family member which requires ,the
employee's attention;. The term family members shall include:
.spouse, children,, parents, spouse's parents, brothers, sisters or
other individuals whose relationship to the employee is that of a
dependent or near'. dependent.
B . Accrual .Sick -leave shall accrue- to` all. full time employees at the
rate of eight hours ;for each month" of continuous service.- No
employee shall accumulate more sick leave :in any year than
provided .
C . Relationship tA: W:orkers Compensation;. Benefits sha71 be payable
in . situations where employee absence is due to industrial injury
as provided in 'Galiforina ,Stag Workers' Compensation Law. The
amount of disability payments paid to the injured ,employee shall
be deducted from salary payable to the employee while on sick`
leave.. During the first three ~~('3), calendar days of absence for
industrial disability., employees. will. be compensated at their fu]l
rate. of pay without deduction from sick, ,leave unless they are
hospitalized. .Absences resulting in, .immediate hospitalization or
absences continuing beyond the third day shall be charged
against the employee at the rate of one-half (1/2) day 'for each
day of absence credited or compensated by workers' compensatis~n
insur--ante, provided the City receives all compensation paid by
workers' compensation payments- :only, without -City payment for
salary at no loss of sick leave. Sick leave for industrial injury
shall not `be allowed for a disability .resulting from sickness.,
self-in~flict~d injury or willful. misconduct`.
.All employees receiving full :salaries in lieu of temporar-y disability
.payments pursuant to Section 4'850 Labor° Code are. enti~-1ed to
accumulate sick .leave during such periods of disability.
D. Sick Leave .Transfer Pq]cy ;Employees wishing to donate hours of
sick leave i-A another employee may do so by sending a written
request,. approved by their department 'head, to the Personnel
Office naming the individual to receive the sick leave and the
amount donated, with the following restrictions:
1. All such transfer-s of sick leave are irrevocable.
2. The employee receiving the sick leave transfer must have
zero (0.) hours of accrued sick leave, vacation and C T O left
on the books.
3. Employees may' riot. buy or se71 sick leave. Only the time
may: be transferred,.
4. The receiving employee. must. be off probation in order to be
eligible for this ,program .
Section~_ 16>. B`ereavement Leave
In the event of ~ the death of an employee's spouse, mother,
step-mother, mother-in.=law, father.,. step-father, father-in-law,
brother, sister, child.;, including an adopted child, grandchild and
grandparent, an empToyee~ who attends the funeral shall be granted.
tune off. work with pay: The .amount of time off work with pay shall
be .only that. which .is required to attend; the funeral and make
necessary funeral arrangements, but in no event shall it exceed three
(3) working days:. These tYiree (3) days shall not be chargeable to
sick cave. An additional, two. (2) days required fr>r necessary funeral
arrangements. may be. charged to the empls~yee's sick leave. and any
addi~nal time b=eyond, these two .days may be charged tb accumulated
vacation or leave without pay. Such bereavement leave shall not be
accruable. from fiscal year to fiscal year, nor shall it have any
monetary value if unused..
Section 17. Holidays
A . Fixed Holidays . The City shall observe eleven (11) fixed-date
Yiohdays.. These holidays shall be :established for the City's fiscal
year as determined b.y City Council resolution.
B., Floating Holiday. During the period of this Compensation Plan
the City will authorize one (1) "Floating Holiday," per employee,
which. may be taken by the employee at_ a time selected by the
employee, -subject to operational. requirements and approval
determined by the City-. Employees hired :between July 1 and
:December _31, will be eligible fora "Floating Holiday" during the
course of the Fiscal Year.
5
Section 18. Military Leave
Military leave shall be arranged in accordance with the provisions of
State law. All employees entitled to military leave shall give the
appointing power an opportunity within the • limits of military
regulations to determine when such leave shall be taken.
Section 19. Leave of Absence without Pay
The City Manager may grant a permanent or probationary employee
leave of absence without pay or seniority fora period not to exceed
three (3) months. Good cause being shown by a written request, the
City Manager may extend the leave of absence without pay for an
additional period not to exceed six (6) months. No such ]gave shall be
granted except upon written request of the employee setting forth the
reason for the request, and the approval will be in writing. Upon
expiration of a regularly approved leave or within a reasonable period
of time after notice to return tc duty, the employee shall be reinstated
in the positir~n held at the time leave was granted. Failure on the
part of an employee on leave to report promptly at its expiration, or
within a reasonable time after notice to return to duty, shall be cause
for discharge.
Section 20. Jury Leave
Every classified employee of the City who is called or required to
serve as a trial juror shall be entitled try absent himself from his
dugs with the City during the period of. such service or while
.necessarily being present in court as a result of such call. Under
such circumstances, the employee shall be paid the difference between
his fu]l salary and any' payment received by him, except travel pay,
for such duty.
Secd.on 21. Administrative Leave
Members of this unit are eligible for admin~~-rative leave. Days may
be granted by the City Manager upon written request, not try exceed
tsn (10) days per Fiscal Year.
OTHER
Section 22. Retirement
The City of Petaluma's retirement plan under the Pubic Employee's
Retirement System shall consist of the following items:
Miscellaneous Employees: 2~ @ 60
Public Safety : 2~ @ 50
Option: 1959 Survivors Benefit
1 year Final Compensation Average
Unused Sick Leave Credit
Widows Clause (Fire Safety)
It is understood that employees who are, or will retire with a service
6
retirement shall be able try make aone-time irrevocable conversion of
the City Contribution being made on their behalf to base salary.
Employees who wish to exercise this one-time irrevocable conversion
must meet the following requirements for service retirement.
1. Minimum fifty-four years of age, and will be retiring no later
than one (1) year from date of conversion .
2. Must submit a letter of intent to retire in order to initiate
the conversion .
Employees who have converted the City payment of the employee's
contribution to PERS and do not retire on the date specified to the
City at the time of conversion , shall owe to the City the increased
costs including but not limited to benefit contributions to PERS.
The costs owed ~ the City will be from the time of conversion to the
actual date of retirement.
7
CITY OF PETALU'MA
CO`MPEN`S`ATION PLAN FOR. UNIT 9
FY 1990 - 1991
TABLE OF CONTENTS
r_FrTFU.a r.
Section. 1. Term of Agreement
COMPENSATION
Section 2. Salary
Sect=ion 3. Overtime -~ Police Lieutenant
Sectis~n 4. Compensation -for Clothing Loss
Section 5. Vacation, Payment of
Sectis~n 6. Sick Leave, Payment of
Sectifln 7. Deferred: Compensation
Section 8. Holiday Pay
Sectis~n 9. Court .Appearances:: Police Management Personnel
Section 10. PERS Employer P.,ai_d Contribution
Section 11. Work During a 'Local Emergency
Sectas~n 12. Uniform ...Allowance - .Public Safety
IN SUR A.N C~E
Section 13. Health Irisurariee
Section 14. Dental. Insurance
Section T5. Life Insurance.
Section 16. 'Long-Term Disability
Section 17. Vision Insurance
Section 18. Education Incentive
LEAVES
Section. 19. VacatiDn
Section 20. .Sick Leave
Section 2'1. Bereavement Leave
Sectiari 22, Holidays
$ectir~n: 23. Military Leave
Section 24:. Leave of Absences without Pay
SectzOn 25. Jury Leave
Section 26:. Administrative Leave
0 T H E.R.
Section 27. Retirement
Section 28.. Grievance Procedure
GENERAL
Section 1. Term
This compensatir~n ,plan shall be for a one. (,1.) year farm for the .fiscal
year commencing.July 1,, 1990, through June 30, 1991.
COMPENSATION
Section 2. Salary
The City shall adopt the fo]lowing salary ranges for each of the
employees in the fo]l~wing classifications.
Effective July 1, 1-990
U nit 9
Accounting Of~e Supervisor $2,551 - $3,101
Controller 3, 443 - 4,185
Fire. Battalion Chief 3,766 - 4,.577
..Fire Marshal 3,765 - 4,577
Information Systems Administrator 3,699 - 4,496
Legal Secretary 2,502 - 3,041
Police Captain. 4 ,.239 - 5 ,153
Police Lieutenant 3,749 - 4,556
Police Records Supervisor 2,162 - 2, 627
Principal Planner
Public Works Supervisor
Recreation Supervisor
Secretary to City Manager
Supervising Civil Engineer
Traffic Engineer
Water System Supervisor
3,609 - 4,:387
3,000 - 3,647
2,58.5 - 3,142
2,502- 3,041
4,075 - 4,953
4,075 - 4,95'3
2,995 - 3,641
1
Section 3. Overtime -Police Lieutenants
Overtime at the regular rate of pay is authorized under the following
circumstances for Police: Lieutenants
1. When extra duty is required b.y ea]1-out or, extended service, due
t-A a major emergency situation:, i:e. , flood', earthquake, SWAT
operation or other major unusual incidents` requiring the presence
of a Lieutenant.
2. When required 'for the proper .investigation of extremely pressing
personnel matt~rs~ - such as serious personnel complaints or officer
involved shooting, .when authorized by the Chief of Police.
3 . To fill behind .another Lieutenant to ,provide adequate .shift
supervision during period's of high activity or special events with
the approval :of the 'C:hief of. Police`. We feel routine vacancies
should be filled by an Acting Watch Commander when possible to
provide training exposure to the Sergeants`:.
Section 4. :Compensation for Clothing Loss
The City Manager is authorized to provide compensation to City
employees for loss or damage to their clothing which occurs during the.
.course of carrying out an offi~-ia1 duty. A request for compensation.
hereunder shall be submitted in writing,; .in detail, to the City Manager
via the department head concerned: The amount of compensation, if
any, shall be at the discretis~n of the City Manager.
Section 5. Vacation., Payment at Termination
Employees who terminate. employment sYi"all be paid in a lump sum for
all accrued vacation. leave earned prior to the effective date of
termination .
Section 6. Sick Leave, Payment of
In the event of 'the death or retirement of :an employee who has
completed ten ('10) or more years" of continuous ..service with the City,
the employee should be paid or shall receive. to his benefit fifty
percent (50 0) of his acc_ umulated but "unused sick leave not to exceed
480 hours.
Section 7. Deferred Compensation
The City of 'Petaluma shall make available to the members of this unit,
the City's Deferr"ed Compensation. Plan .
Section 8. Holiday `Pay
The City shall pay Battalion Chiefs and .Police Lieutenant for eleven
(11) holidays iri the ,month of December in~ ,Lieu of giving time off..
2
Section 9. Court Appearances,: Police Management Personnel
The ~ City will compensate a minimum of four (4) hours at time and
one-half for each. officer fior court appearances on his. own time;
addifionahy,, dine and one=half (1.-1%2) shall be compensated for. all
hours. actually worked in court beyond such femur (4) hours.
An employee receiving., full salary while na€ working, pursuant to Labor
Code Section 4850', shall not be granted further compensation for court
time unless .this.. court .:time (ncludi.ng, allre]ated professional activities)
exceed t:he number of hours in the re,gu].ar workday (eight (8) or ten
(10) , depending upon his' or her schedule) in one. day or 40 hours in
one week; if such court time and related professional activities exceed
eight (.8) or ten (l0) hours in one day(whichever is the. app]icable
workday or 40 ~ hour-s in one week.) the.. employee shall be compensated
for such addiaiomal time at the app]icable overtime rate.
-Section 1Q. PERS EmplDyer Pair1 Contribution
The City shall pay 7$ of the emp]oyee's share of the Public Employees'
Retirement. System contribution:.. The City wilT.,also defer the taxes on
any remaining member's contribution too PERS.
Sect~nn 11. Work- During a Local. Emergency
Members of this .unit who are required to work during a Council
D.eelared Local Emergency shall be paid at 1 x their hourly rate for 'all
hours beyond their normal work day.
Sectson 12,. Uniform A]lowance - Public Safety
The classifi~atDns of :Police Captain. and Police Lieutenant shall recieve
1..5~ of the trop step Patrol Officer's annual salary effective July 1,
1990 as the Uniform. Allowance.
TYie c]assificatinrns. of Fire Battalion Chief and .Fire Marshal shall
__. .
rec~eve 1.5~' of the top step Firefighter''s annual salary effective
July 1, ,1990 as thee. Uniform A]:]owance.
Uniform Allowance shall. be paid :in December.
IN!S'~U R A N C E
Secfion `13. Health Insurance
During the period of -this Memorandum of U~nderstariding,, the City shall
.pay. any premium increases beyond tY-e current City contributipns as
listed below . No increase in the do-~1]ar .amount ~ of the. employee
contributions shall beassessed during the term of• this Compensation
` .Plan., with the exception of the. Sonoma County Health Plan.
~,
Health Plan of Sonoma
Kaiser the Redwoods County
Employee $130.88 $136.00 $127.50
Employee + 1 dependent $259.76 279.00 222.63
Employee + 2 dependents $344.84 350.00 305.77
Section 14. Dental Insurance
During the term of this fiscal year the City shall contributes $42.18
per month per eligible employee tr~ward the premium for a group dental
insurance plan. Additionally, the City shall include an Orthodontia
plan, $1,000 per child, at a 50~ co-payment rate within the premium
rate.
Section 15. Life Insurance
A . During the term of this fiscal year the City shall contribute
$.36/$1,000 per month per eligible employee toward a group term
life insurance plan in the amount of $10,000 per employee.
B . Management Life . Insurance shall be in the amount of one and
one-half (1-1/2) times their annual sa]ary rounded to the nearest
even dollar, i.e., $12,000, $13,000, etc. not to exceed $100,000.
Section 16. Long-Term Disability
The City shall provide along-term disability plan, premium to be paid
by the City .
Section 17. Visis~n Insurance
During the term of this fiscal year the City shall contribute $11.55 per
month per eligible employee for a family vision plan .
Section 18. Education Incentive
Police Lieutenant and Captain
Po]iee midmangement personnel, upon providing t~ the Personnel Office
the POST Management Certificate shall be eligible to receive an
educational incentive in the amount of $125.00.
4
LEAVE
Section 19,.. Vacation
A. Amounts. All regular employees, of the City of Petaluma, after
working one full year -are entitled.. tp the equivalent of eighty ($0)
'hours of vacation with pay in the year following the year in
which vacation is earned .
All regular empls~yees of the City .of Petaluma, after five (5)
,years of continuous service with the° City,. and beginning with the
sixth year.,. shall be entitled to the equivalent of one hundred
twenty (120`) hours of vacation per year.
After ten- {10) years of continuous service with -the City, eight
(8,) hours of vacatii~n shall be added for. each year of continuous
service to a maximum of one hundred sixty. (160) hours of
vacation .
B:. Scheduling;. The times during a calendar year in which an
employee may take his vacation shall. be determined by the
department .head with due respect for the wishes of the employee
and :particular regard for the :needs. of the service . If the
requirements of ;the service are' such than .an employee cannot
take part. or all of his annual vacation in a particular calendar
,year, such vacation shall be taken ~ during the following calendar
year..
C . Deferral. In tYe event one or more municipal holidays fall within
an annual vacation leave., such holidays shall not be charged as
vacation leave and vacatis~n leave shall.'be extended accordingly.
D. Fire Battalion Chiefs' Vacation sYiall.be computed as follows:
Amount of Continuou's Service Vacation
After completion of twelve months 5 shifts per year
Aftsr completion of five years 7 shifts per year
After completion of 'ten years 8 shifts per year
After completion of fifteen ,years 9 shifts 'per year
Vacation entitlement accumulated in excess of two years will be
lost.
Any eligible employee with the consent. of the head of his
department and the Personnel Officer ::may defer 2.33 shifts of his
annual vacation. to the succeeding calendar ,year, subject to the
other provisions of this: rule. A written. report of each deferred
vacation, signed. by the appropriate department head and the
Personnel 0"fficer 'noting the details 'shall be kept on file with the
Personnel .Officer.
The tunes during the calendar year in which an employee may
tike 'his vacation shall be deter-mined by the department head with
5
due respect. for the wishes of the employee and particular regard
for the needs of the service.: If the requirements. of. the service
are such that an employee cannot. take part or all of his annual
vacation in a ,particular- calendar year;:, such vacation shall be
taken during the ;following calendar year.
Section 20. Sick Leave
A. General. Sick leave with pay shall be granted to all employees as
set forth in. this section:.- ,Sick leave is not a right which an
employee may use at his discretion„ but° rather, shall be used
only in case;" of personal illness,,. disability or the serious illness
or injury of an employee's family ,member which requires the
employee's attention . The term family members shall include
spouse., children,. parents,, spouse's parents., brothers, sisters or
other individuals whose relationship t~ the: empis~yee is that of a
dependent or near dependent..
B . Accrual: Sick leave shall accrue to all fu]1--time employees at the
rate. of eight hours for each month 'of continuous ,service. Fire
Batta]cn Chiefs shall accrue at 12:0 hours per month. No
employee shah accumulate .more sick leave in any year than
provided...
C. Notification Procedures. In order to receive compensation while
absent on sick leave'., the emp7nyee shall notify his immediate.
superior or 'the" Personnel "Office prior to or within four hours
after this time set, for beginiii:ng his daily duties as may be
~specafied by the head of '"his department. When absence is for
more than three days/shifts duration,. the employee may be
required to fi7~ a phy,,~sieaan's certificate with the Personnel Offiiee
stating the cause of" the absence:,
D . Relationship to Workers Compensation;: Benefits shall be payable
in situations where employee absence is due ~ industriaal injury
as provided in Ca]ifornia State Workers' Compensation Law. The
amount of disabilitypayments paid. tp the injured employee sha71
be deducted from salary payable to the: employee while on sick
cave, During the first three (3) calendar days of absence for
industrial disability, employees will be compensated at their full
rate of pay without deduction -;from sick 'leave unless they are
hospitalized. Absences resulting in immediate hospitalization or
.absences continuing beyond the third day shall be charged
against the employee at the rate of one-half, (1/2) day for each
day of absence credited or compensated by workers' compensation
insurance,. provided the =City receives all compensation paid by
workers' compensation payments only,, without City payment for
salary at no -loss of sick leave. Sick 'leave for industrial ,injury
shall not be allowed. 'for a disability ,resulting from `sickness,
self-inflicted injury or willful misconduct.
All employees receiving full salaries in lieu. of temporary disability
payments pursuant to Section 4850' Labor Code are entitled to
aceumulat~ sick leave during such periods of disability.
6
E. Sick Leave Transfer Policy Employees wishing t4 donate
hours of sick leave to another employee may do aso by
sending a written request,,, approved, by their.. departm-ent
head; to the Personnel Office n_ aming the individual to
receive the sick leave. and the. amount donated, with the
fo]lowing restrictions:
1. All such transfers of sick leave are irrevocable.
2 . The em to ee receivn
p y g the sick leave transfer
must have zero (:0') hours of accrued sick leave.,
vacatdon and. C TO left: on file books.
3-.. Employees -may not buy or sell sick leave, Only
the time may be °transferred..
Section. 21. Bereavement ,Leave
In the event of the death of `an employee's spouse, .mother,
step-mother, mother.-in-]aw, fattier., atep-father, father-in law,
brother, sister, child,. including an adopted child., grandchild .and
grandparent., an employee who attends the funeral shall be granted
time off work with pay... The amount of time off work with pay shall
be only that which is required try attend the funeral and- make
:necessary funeral ,arrangements, but :in no .event shall it exceed three
(3) working days.. TYiese three (3) days, shall not be chargeable tre
sick leave. An adclitonal two (2) days :req;uired. for necessary funeral
arrangements may be charged to the employee's sick leave and any
additional time beyond these two' days may be charged tp accumulated
vacation or leave without pay . Such bereavement leave shall not be
accruable. from fiscal year to .fiscal year,: nor shall it have any
monetary value if unused;.
Sech:on 22. Holidays.
A . Fixed 'Holidays : The City stall observe. ,eleven (11) fixed-date
holidays . These holidays shall be established .for the City's fiscal
year as def~rmined by City Council. resolution..
B. ;Floating Holiday.-... During the period of: this Compensation Plan,
City will authorize one (1) "Floating Holiday" ,per employee, which
.:may be taken by the employee at a time selected by the employee,
subject to operat~nal requirements and approval determined.. by
the City. Employees hired between July 1 and December 31 will.
be. eligible- for a "Floating Holiday" during the course of the
Fiscal Year.
Section 23;. Military Leave
Military leave shall be arranged in accordance with the provisions of.
.State law , All employees entitled to military leave shall give the
appointing power an opportunity within the limits of military
regulations to determine when such leave shall. be taken .
Section 24. Leave of Absence without Pay
The City Manager may grant a permanent or probationary employee
leave of absence without pay or seniority fora period not to exceed
three (3) months. Good cause being shown by a written request, the
City Manager may extend the leave of absence without pay for an
additional period not to exceed six (6) months.. No such leave shall be
granted except upon written request of the employee setting forth the
reason for the request, and the approval will be in writing. Upon
expiration of a regularly approved leave or within a reasonable period
of tune after notice to return to duty, the employee shall be reinstated
in the position held at the time leave was granted. Failure on the
part of an employee on leave try report promptly at its expiration, or
within a reasonable time after notice t~ return try duty , shall be cause
for discharge.
Section 25. Jury Leave
Every classified employee of the City who is called or required to
serve as a trial juror shall be entitled to absent himseaf from his
duties with the City during the period of such service or while
necessarily being .present in court as a result of such call. ,Under
such circumstances, the employee shall be paid the difference between
his full salary and any payment received by him, except travel pay,
for such duty.
Section 26. Administrative Leave
Members of this unit are eligible for administrative leave. Days may
be granted by the City Manager upon written request, not to exceed
ten (10) days per Fiscal Year . Battalion Chief shall be granted three
(3) days Administrative Leave at twenty four (24) hours per day.
Section 27. Retirement
OTHER
The City of Petaluma's retirement plan under the Public Employee's
.Retirement System shall consist of the following items:
Miscellaneous Employees: 2~ @ 60
Option : 1959 Survivors Benefit
1 year Final Compensation Average
Unused Sick Leave Credit
Widows Clause (Fire Safety)
Police Safety: 2~ @ 55
2~ @ 50
It is understood that employees who are, or will retire with a service
retirement shall be ab]e t~ make aone-time irrevocable conversion of
the City Contributis~n being made on their behalf_ to base salary.
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Employees who wish to exercise this one-time irrevocable conversion
must meet the following requirements for service retirement.
1. Minimum fifty-four years of age, and will be retiring no later
than one (1) year from date of conversion .
2. Must submit a letter of intent to retire in order to initiate
the conversion .
Employees who have converted the City payment of the employee's
contribution to PERS and do not retire on the date specified to the
City at the time of conversion, shall owe to the City the increased
costs including but not limited to benefit contributions to PERS.
The costs owed to the City will be from the time of conversion to the
actual date of retirement.
Sectipn 28. Grievance Procedure
A. Purpose of Rule
(1) To promote improved employer-employee relations by
establishing grievance procedures on matters for which
appeal or hearing is not provided by other regulations.
(2) To afford employees individually or through qualified
employee organization a systematic means of obtaining further
consideration of problems after every reasonable effort has
failed to resolve them through discussions.
(3) To provide that. grievances .shall be settled as near as
possible to the point of origin.
(4) To provide that appeals shall be conducted as informally as
possible.
B. Matt°rs Subject to Grievance Procedure. Any employee in the
competitive service shall have the right to appeal under this rule,
a decision affecting his employment over which his appointing
power has partial or complete jurisdiction and for which appeal is
not provided by other regulations or is not prohibited.
C . Informal Grievance Procedure. An employee who has a problem or
complaint should first try to get it settled through discussion
with his immediate supervisor without undue delay. If, after this
discussion, he does not believe the problem has been
satisfactprily resolved, he shall have the right to discuss it with
his supervisor's immediate supervisor, if any, in the
administrative service. Every effort should be made to find an
acceptable solution by informal means at the lower possible level
of supervision. If the employee is not in agreement with the
decision reached by discussion, he shall then have the right to
file a formal appeal in writing within ten (10) calendar days after
receiving the informal decas_icn of his immediate superior. An
informal appeal shall not be taken above the appointing power.
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D . Formal Grievance Procedure (levels of review through chain of
command)
(1) First level of review. The appeal shall be presented in
writing to the employee's immediate supervisor, who shall
render his decision and comments in writing and return them
to the employee within five (5) calendar days after receiving
the appeal. If the employee does not agree with his
supervisor's decision, or >f no answer has been received
within five (5) calendar days, the employee may present the
appeal in wri#~ng to his supervisor's immediate superior.
Failure of the employee to take further action within five (5)
calendar days after receipt of the written decision of his
supervisor, or within a total of fifteen (15) calendar days if
no decision is rendered, will. constitute a dropping of the
appeal.
(2) Further level or levels of review as appropriate . The
supervisor receiving the appeal shall review it, render this
decision and comments in writing, and return them to the
employee within .five (5) calendar days after receiving the
appeal. If the employee does not agree with the decision. , or
if no answer has been received within five (5) calendar
days, he may present the appeal in writing to the
department head . Failure of the employee to take further
actifln within five (5) calendar days after receipt of the
decision or within a total of fifteen (15) calendar days if not
decision is rendered, will constitute a dropping of the
appeal.
(3) Department Review . The department head receiving the
appeal of his designated representative, should discuss the
grievance with the employee, his representative, if any, and
with other appropriate persons. The department head shall
render his decision and comments in writing, and return
them to the employee within five (5) calendar days after
receiving the appeal. If the employee does not agree with
the decision reached, or if no answer has been received
within five (5) calendar days after receipt of the decision or
within a total of fifteen (15) calendar days if no decision is
rendered, wilt constitute a dropping of the appeal.
(4) City Manager. The City Manager receiving the appeal or is
designated representative should discuss the grievance with
the employee, his representative, if any, and with other
appropriate person. The City Manager may designate a fact
finding commithee, officer not in the normal line of
supervision, or Personnel Board to advise him concerning
the appeal. The City Manager shall render a decision in
writing to the employee within twenty (20) calendar days
after receiving the appeal.
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(5) Conduct of Grievance Procedure.
(a) The time limits specified above may be extended to a
definite dates by mutal agreement of the employee and
the reviewer concerned.
(b) The employee may request the assistance of another
person of his own choosing in preparing and presenting
his appeal at any level of review.
(c) The employee and his representative may be privileged
to use a reasonable amount of work time as determined
by the appropriate department head in conferring about
and presenting the appeal.
(d) Employees shall be assured freedom from reprisal for
using the grievance procedures.
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