HomeMy WebLinkAboutResolution 2006-050 N.C.S. 04/03/2006 Resolution No. 2006-050 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE POLICE DEPARTMENT
TO ACCEPT A TRAFFIC SAFETY GRANT FROM THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY
FOR A SEAT BELT ENFORCEMENT MINI-GRANT
IN THE AMOUNT OF $19,036.00
WHEREAS, the City of Petaluma Police Department desires to undertake a certain
project designated the California Seat Belt Compliance Campaign to be funded through the
California Office of Traffic Safety; and,
WHEREAS, the City Manager of the City of Petaluma is authorized, on its behalf to
submit the attached proposal to the California. Office of Traffic Safety and is authorized to sign
and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including
any extensions or amendments thereof; and,
WHEREAS, the applicant agrees to the requirements for said project (including any
amendment thereof) under the program and the funding terms and conditions of California
Office of Traffic Safety.
NOW, THEREFORE, BE IT RESOLVED, that .any liability arising out of the
performance of this grant Award Agreement, including civil court actions for damages, shall be
the responsibility of the grant recipient and the authorizing agency. The State of California and
the Office of Traffic Safety disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received shall not be used to supplant
expenditures control by this body.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a Regular meeting on the 3"' day of April, 2006, form:
by the following vote: r f ( ~
City Attorndy _yt.~~
AYES: Vice Mayor Canevaro, Healy, Nau, O'Brien, Torliatt
NOES: None
ABSENT: Mayor Glass, Harris
ABSTAIN: None
ATTEST:
City Clerk V. ~ yor
Resolution No. 200(-050 N.C.S. Page 1
off 'C;,~.. l•::
' State of California
.nlf~'f~~i~l~~.~~
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f'''A~~4y~~ rJ' rJJ PROJECT NUMBER
.~~r~ ;,~;~s:;~~" OFFICE OF TRAFFIC SAFETY IN64901
,
.GRANT AGREEMENT
PAGE 1 (To be completed by applicant Agency)
1. PROJECT TITLE
CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN
2. NAME OF APPLICANT AGENCY
4. PROJECT PERIOD
Crrt~ orPLr,~zi~~~t~t
Month -Day -Year
3. AGENCY UNIT TO HANDLE PROJECT From: O2/O1 /O6
Pc rir t~a:~ Poc.tcr Dcranr,NCNr To: 08/31 /06
5. PROJECT DESCRIPTION (Summarize the project plan covering activities that address the major goals and objectives in
approximately 100 words. Space is Iilnited to six lines.)
The goal of the California Seat Belt Compliance Campaign (CSBCC) is to increase seat belt use statewide to
93% by July 2006. Through the combined efforts of state and local law enforcement, a seat belt enforcement
campaign will be conducted for atwenty-one (21) day period in May and June 2006 in support of the Click it or
Ticket national mobilization. Funds provided.by this mini-grant will be utilized to increase the level of seat belt
enforcement hours on an overtime basis for first line supervisors, officers, and administrative time to meet grant
reporting requirements.
6. 'FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: g. 19,036
7. APPROVAL SIGNATURES
A. PROJECT DIItECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: Matthew ThOmaS PHONE: (707)778-4335 NAME: Steve HOOd PHONE: (707)778-43.70
TITLE: .Traffic Officer FAx: (707)778-4476 TITLE: Chief of Police FAx: (707)778-4502
ADDRESS: Petaluma Police Department ADDRESS: Petaluma Police Department
969 Petaluma Blvd. North 969 Petaluma Blvd. North
Petaluma, CA 94952 Petaluma, CA 94952
E-MAIL: mthomas ci. eta ma.ca.us E-MAIL: policeadmin(a~ci.petaluma ca us
(Signature) ~ '6
(Date) (Signature) Date
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: Steven Carmichael PHONE: (707)778-7323 NAME: Finance Department
TITLE: Director of Admin Services FAX: (707)778-4428
ADDRESS: City of Petaluma Finance Department ADDRESS:
City of Petaluma Finance Department
P.O. Box 61 P.O. Box 61
Petaluma, CA 94953
Petaluma, CA 94953
E-MAIL: finance@c' etaluma.ca.us
~
(Signature) (Date)
OTS-38 (Rev. S/OS) Resolution No. 2006-050 N.C.S. Page 2
Page 2 (Office of Traffic Safety Use Only)
EFFECTIVE DATE OF AGREEMENT: 2/1/2006 GRANTEE
PETALUMA PROJECT NO. IN64901
8. Action No. 1 Date: 2/7/2006 10. TYPE OF AGREEMENT Initial X Revision
Cont.
FUND PROGRAM TASK NO.
Revision No. Date: 405 F.Y.
9. Action Taken 06-OP 7 2006
11. FUNDING DISPOSITION & STATUS
Initial approval 2006 HSP funds obligated. Fiscal Year Amount
2005-06 19,036.00
Total 1.9,036.00
Obligated This Action 19,036.00
Previously Obligated 0.00•
Total Amount Obligated 19;036.00
State FY 2005-06 Amount Suspended. 0.00
2700-101-0890 (38/05) TOTAL FUNDS PROGRAMMED
Federal Catalog No. 20.600 19,036.00
2. BUDGET SUMMARY (From Schedule BDetail) -FISCAL YEAR GRANT PERIOD ENDING:
2006 8/31 /2006 .
COST CATEGORY GRANT PERIOD PRIOR GRANT TOTALO GRANT BUDGET ESOT MATE
. Personnel Costs 19,036.00
0.00 19, 036.00 19, 036.00
. Travel:Expenses 0.00
0.00 0.00 0.00
. Contractual.Services 0.00
0.00 0.00 0.00
• Equipment 0.00
0.00 0.00 0.00
Other Direct Costs 0.00
0.00 0.00 0.00
Indirect Costs 0.00
0.00 0.00 0.00
>TAL FEDERAL FUNDS 19,036.00
0.00 19 , 036.00 19, 036.00
13. PROJECT.APPROVAL & AUTHORIZATION TO EXPEND OBLIGATED FUNDS
A. APPROVAL RECOMMENDED BY B. AGREEMENT & FUNDING AUTHORIZED BY
NAME: DON UELMEN NAME: CHRISTOPHER J. MURPHY
TITLE: Operations Coordinator
PHONE: TITLE: Director
(916) 262-1755
E-MAIL: duelmenCc~ots ca qov
Office of Traffic Safety
7000 Frank ' Blvd., Suite 440 Office of Traffic Safety
Sacrame , C 958 7000 Franklin Blvd., Suite 440
Sacramento, CA 95823
Signature
Signature
OTS-38a' (Rev 5/98)
Resolution No. 2006-050 N.C.S. Page 3
SCHEDULE A
PROJECT NO: IN649U1
PROJECT .DESCRIPTION
PAGE 1
PROJECT GOAL
To increase seatbelt use, statewide to 93% by July 31, 2006.
PROJECT OBJECTIVES
1. To conduct Occupant Protection roll call training classes for officers and administr '
selected to participate in operational phase by May 14, 2006. aklve personnel
2. To conduct apre-operation seat belt compliance survey between Ma 8 -14 2
Y 006.
3.. To conduct a 21-day (May 15 thru June 4, 2006) overtime enforcement operations s ecif
targeting seatbelt violations. p ically
4. To conduct apost-operational seat belt compliance survey between June 5 - 11,2006:
5. To mail or FAX to OTS the Mobilization Report (OTS-Sc), the pre and post curve re
(OTS=Sb) and any pertinent local media releases (electronic or print) by June 30, ~006u1ts
6. To mail the Project Claim Invoices (OTS-39) and Project Claim Details (OTS-39a b
2006. ) y August 31,
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
obligation.
METHOD OF PROCEDURE
Operational Plan
Phase I Personnel Selection and Training
(April 10 -May 5, 2006.)
It is anticipated that supervisors, selected uniformed officers, dispatchers and administrative staff/communit
service officers will be required. y
OTS staff will provide Grant Reporting and Project Claim Training at various geographical locations in the
state {schedule TBD) during March and April, 2006. This training is recommended for project directors who did
.not receive training in 2005, but not mandatory as travel expenses and time to attend the training will NOT be
reimbursed by OTS.
OTS-38b(Rev. S/OS)
Resolution No. 2006-050 N.C.S. Page 4
SCHEDULE A
PROJECT NO: IN64901
PROJECT DESCRIPTION PAGE 1
PROJECT GOAL
To increase seatbelt use, statewide to 93% by July 31, 2006.
PROJECT .OBJECTIVES
L To conduct Occupant Protection roll call training classes for officers and administrative personnel
selected to participate in operational phase by May 14, 2006.
2. To conduct apre-operation seat belt compliance survey between May 8 -14, 2006.
To conduct a 21-day (May 15 thru June 4, 2006) overtime enforcement operations specifically
targeting seatbelt violations.
4. To conduct apost-operational. seat belt compliance survey between June 5 - 11, 2006:
S. To mail or FAX to OTS the Mobilization Report (OTS-Sc), the pre and post survey results
(OTS-Sb) and any pertinent local media releases. (electronic or print) by June 30, X006.
6. Tb mail the Project Claim Invoices (OTS-39) and Project Clairn Details (OTS-39a) by August 31,
2006.
Note: Nothing in.tliis agreement shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
obligation.
METHOD OF PROCEDURE
Operational Plan
Phase I Personnel Selection and 'T'raining
(April 10 -May 5, 2006.)
It is anticipated that supervisors, selected uniformed officers, dispatchers and administrative staff/corrununity
service officers will be required.
OTS staff will provide Grant Reporting and Project Claim Training at various geographical locations in the
state (schedule TBD) during March and Apri12006. This training is recommended for project directors who did
.not receive training in 2005, but not mandatory as travel .expenses and time to attend the training will NOT be
reimbursed by OTS.
OT`S-38b(Rev. 5/OS)
Resolution No. 2006-050 N.C.S. Page 5
SCHEDULE A
PROJECT NO: IN64901
PROJECT DESCRIPTION PAGE 2
Phase II Preoperational Seat Belt Surveys
(May 8 - 14, 2006.)
Preoperational seat belt compliance surveys will be conducted by existing staff (no overtime) at representative
locations throughout the areas selected for enforcement. (Seat Belt Survey forms OTS 5-a & 5-b are available
at wtivw.ots.ca.gov under mini-grants/seat belt).
Phase III Overtime Enforcement Operation
(May 15 -June 4, 2006.)
Enforcement officers will be deployed on an overtime basis as directed by the supervisor. Enforcement
activities will be focused on seat belt compliance. Dispatchers will be assigned to overtime shifts during the
-seat belt enforcement deployment. CSO or Clerical overtime will be directed to mini-grant administrative
duties including, but not limited to, the collection of seat belt enforcement data and processing of personnel
overtime claims.
Phase IV Post Operation Seat Belt Surveys
(June 5 -11, 2006.)
Seat belt compliance surveys will be conducted by existing staff (no overtime) at the~same locations selected in
Phase II. (OTS-Sa & 5-b)
Phase V Prepare and submit to OTS, Final Report for Operational Period (OTS-Sc)
May 2006 Mobilization by June 30, 2006
(Final Report OTS Sc is available at www.ots.ca.gov under mini-grants/seat belt).
Phase VI Prep-are and submit to OTS, Project Claim Invoice and Project Claim Detail for Enforcement
{$0 amount quarterly claims are NOT required for mini-grants.}
Operational Period (OTS-39 & OTS - 39a)
May 15 thru June 4, 2406 by August 31, 2006
(Claim forms OTS-39 & OTS 39a are available at www.ots.ca. aov under mini-grants/seat belt).
OTS-38b(Rev. S/OS)
Resolution No. 2006-050 N.C.S. Page 6
SCHEDULE B
PAGE 1
DETAILED BUDGET ESTIMATE
PROJEC'T' N®: IN64901
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1
02/01/06 TOTAL COST
A. PERSONNEL COSTS 08131/06 TO PROJECT
Positions and Salaries
Sergeant Overtime
(05/15/06 - 06/04/06) 80 1-irs. @ $59.34 4,747.00 4;747.00
(includes 1.65% OT Benefits)
Officer Overtime
(05/1.5/06 -.06/04/06) 275 Hrs. @ $49.71 13,671.00 13,671.00
.(includes 1.65%~T Benefits)
Community Service Officer Overtime
(05/15/06 - 06/04/06) 16 Hrs. @ $38.64 618.00 618.00
(includes 1.65% OT Benefits)
Dispatcher Overtime
(05/15/06 - 06/04/06) Hrs. @ $ 0.00
(includes % OT Benefits)
Administrative Overtime
(05/15/06 -06/05406) Hrs. @ $ 0.00
(includes % OT Benefits)
Cate o Sub-Total $19 036.00 $19 036.00
B. TRAVEL EXPENSE Not Applicable
C. CONTRACTUAL SERVICES Not Applicable
D. NON-EXPENDABLE PROPERTY Not Applicable
E. OTHER DIRECT COSTS Not Applicable
F. INDIRECT COSTS Not Applicable
PROJECT TOTAL $19,036.00
Resolution No. 2006-050 N.C.S. Page 7
OTS-38d (Rev.10/99)
STATE OF CALIFORNIA • OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33 (Rev. 5/OS)
Terms, Conditions, and Certifications Specific to the Agreement
Between the Office of Traffic Safety and the Applicant Agency
APPLICANT AGENCY OTS PROJECT NUMBER
Petaluma Police De artment IN64901
The following are included herein and constitute a part of this Agreement:
1. OTS-38 Grant Agreement 3. OTS - 38d Schedule B Detailed Budget Estimate
2. OTS-38b Schedule A Project Description 4. OTS-33 Terms, Conditions, and Certifications Specific to the
Agreernent Between OTS and the Applicant Agency
TERMS AND CONDITIONS
It is.understood and agreed by the Project Director and Authorizing Official that any grant received as a result of this
Agreement is subject to all federal and state regulations governing grants and to those controls expressed in the California
Traffic Grant Program Manuals which include, but are not limited to:
1. The.Project Director is responsible for submitting the Mini-grant Final Report OTS-Sc by June 30, 2006 and the Projeef
Claim Invoice OTS-39 and Project Claim Detail OTS-39a by August 31, 2006 to the Offce of Traffic.Safety.
2. OTS will withhold or disallow grant payments, reduce or tem~inate grant funds, and/or deny future grant funding
anytime a grantee fails to comply with any term or condition of the grant contract or program guidelines (Volume II,
Chapter 3.9). This may include, but is not limited to, the following:
a. Failure to submit acceptable and timely final reports;. and
b. Failure to submit acceptable and timely reimbursement claims.
3. If, during the term of the grant award, federal funds become reduced or eliminated, OTS mayimmediately terminate or
reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision (i.e., time extensions; budget category changes, and etc.) must
be submitted to OTS prior to the effective date of change(s): For example: OTS will not consider a request fora grant
period time extension unless all necessary paperwork is submitted prior to the existing grant termination date.. Prior
approval is required for all project revisions (Volume II, Chapter 3.8).
5. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties
hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto.
We, the officials named below, hereby swear that we are duly authorized legally, to bind the contractor or grant recipient to the
above described terms and conditions. Executed on the date and in the county below, and is made under penalty of perjury
under the laws of the' State of California:
PROJECT DIRECTOR'S NAME EXECUTED IN THE COUNTY OF
Matthew Thomas Sonoma
..Pro' t Di ctor's Sig re DATE EXECUTED
~~Y~u ~ 3i ~
LE
."Traffic Officer
AUTHORIZING OFFICIAL'S NAME EXECUTED IN THE COUNTY OF
Steve Hood Sonoma
AUTHORIZING OFFIC L'S SIGNATURE DATE EXECUTED
~=3i -oho
TITLE
Chief of Police
Resolution No. 2006-050 N.C.S. Page 8 I