HomeMy WebLinkAboutResolution 90-313 09/17/1990f
~Z~SDIUtI®rl N®. 90-313 N.C.S.
of the City of Petaluma, California
RESOLUTION APPROVING AGREEMENT WITII DAVID M. GRIFFITII
AND ASSOCIATES FOR SB 9® REIMBURSEMENT CLAIM SERVICES
WFIEREAS, the City Council has reviewed the agreement for services; and,
NOW, TIIEREFORE, BE IT RESOLVED, that the City Council authorizes
the City Manager to execute the agreement with David M. Griffith and Associates for
State SB 90 Reimbursement Claim Filing Services attached as Exhibit A.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the ,s' roved as to
Council of the City of Petaluma at a (Regular) (A~jv~~(~~~stad) meeting? . ,
on the .--1.7zh.--.-.--.... day of .............S,eP.t.ember.........._............., 19..~Q, by then
following vote: f
AYES: Balshaw, Sobel, Davis, Woolsey, Tencer, Vice Mayor Cavanagh, Mayor Hilligoss
NQES : 0
ABSENT: 0 / '~ ~`
~~~
ATTEST : ............................. .............:......................................... ....._....................-.............-•-----... <:..~,- .. ..~
><ty Clerk Mayor
CA 10-85
(buncil File ....................................
Res. No.......90.-.313...... rv.e.s.
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I. - ~ "FISCAL YEAR 1 (9+90 9~ ~ i
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, - AGFdEEMENT ;l'O,PF,20!/I®E..,, ~ •"
• • ~~ - MAN®_ A~'EC~ COS~° CLAIMING SER~/ICES ~~' - I
~:
The City of Petaluma. (here`nafter.Agency).. and David M, Griffith _
&~ •Assoeiat-es, - ~ Ltd: ` (hereinafter Consultant') ~ o,ntly agree as {
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follows. •
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.1.~R Scope of Services - Continuing;Claimina opportunities .i
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r q ; m ,;+
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' The Consultant sh,all~ prepare;,,' submit and file on ,the
-, A enc ~'s behalf the followin State mandated !cost claims. I .
•. .s, ~.
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a,' 'Title 8,' CAC, ; :pertaininng- to `Firefighters Safety ;:
• Glothing -and Equipment 'and ,Wild;land" Firefighters- Safety ~ ,
• ~ .Glothing and ;Equipment.- ~"=FiscalYear ~}1989-90 actual ~
costs and 1990-91 :estimated ~cosfis ~ - ~
~~ ~ ~ , ~:,, x~ ~ - I
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b. ~ Title 8, CAC,; pertaining to Firefighters Personal Alarm.
- ~' Device Costs: -` ~•Fscal•.,~Year 1989,-90 actual costs and
- . - 1990-91 estimated costs. , • ` I. -
• :. c,.'`, Chapter 486 of; 1975 n&. Chapter 145`9;o`f 1984, pertaining
- to costs of S_B 90 ,claiming. •~ F;i~scal.~ Year 198`9-90 actual
' costs-and. 199'0,-91 estimated costs
. -
• , , . , i ih
a .
•,.: Cha ter 1203 .of 19::_85
p ,,pertaining to. Police Department
• Motorist Assist ':Calls_1 Fiscal 'y:ear ;19.89-90 actual i
' costs . ' ~ . - s b ~~ ,_ ._ ..
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- e. Chapter 1609. of 1984; pertaining to Police Department
,~
' Domestic .Viol--ence;.._ Ca11s,Fiscal :year ~ 1989-90 actual .
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- Costs and -199Q~91 estimated` co~t~. ~ ~ ~ -
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,.~ ertainin to Police De artment
f. ~ Chapter 13;34 of 19Fiscal year X1989 .90 actual costs a.nd
' CPR ~ Pocket: Masks . '. ~ -
' 199.0-91 estimated costs ""' - _ -
i u~,r.r:.~j. i .r~
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~. g...: .,Chapter .1490. of` 1984, Business. Tax Reportrng' ~
: T ,:.~
~. - Requi.rements'; ` Fiscal year 198,9 90 actual `costs -and: ~ {
,T990--91 estimated' costs:: ~`~~ -, -
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1. B• Scope of Serv,~ces_New C1a~.mincL Opportunities ~` ~ ~ i .
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1 l ~ 4x 1111 4 (6 ~ ''S J l j .~~y! .i' `~ 1T!
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~~ ~ The Consultant shall `prep^are,, submit and. file on the j
•
-=. Agency's behalf thg ~ fo ;lowing ' State mandated cost claims, ~
prov~.ded the ';State Con_ trollerrs`' `-office ~-'issues. CLAIMING I
` ~" ~ INS`((TRU:CTIONS pertaining..thereto prior to September l;~' 1991. ~
~ ALL' T - 8 VS I14'y Y,- 1 k - '
-.` a.Chapter '122.6 of 1984,'pertaining to .Investment Report. s.
Fiscal year'costs.for all a licab;le '
• , pg•- .Years.
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`ij- s.. .r ; ~:~ .fi. ~ 1~~s „r t _;a-..,7t ~#m S~~i !, {k .,S '~`.. ~ '.t. ,. ~ i... .- ;I:: - - ,
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b. .chapter 641 of '1.986, ~perta~ining to Open Meetings; Act.
Fiscal year costs .fnr, all ~applcab`le years. .. ~~
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c.~ ,Chapter 6:68 of 1985.,1 pertaining .to Poaice. Department
;,
... .. _ , _ „- ~ Fiscal Year ~ ~ , ,
,Domes-tic `~ Violeppe: and Tyears ng costs
:costs for all a licable ~
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~d. Cha ter .1456~~ ~of_ 1988 '. et : .; ~ ,. .
P al, pertaining : to Missing .
is
Persons Re ort Re- . ~.rements ;, ' Fiscal Year costs for all
P ~ `~
applicable years. b ~ ~ ,
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2. Limitation-On Service Scope' ~~~ ~ j
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Notwithstanding any other:'provisigns.~o~f 'ths Agreement, -the
submiss'on of~claims.pursuant to Scope of Services 1.A and ~
1. B may be waived ~~~in the following "circumstances
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A. At Agency. Option At the discretion of !the, Agency, the ~~
Agency' at,.'the `time of;" contract execution, may select
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either or-both services descr,ibed~under Sections 1.A '
. _
and 1, B above. Scope ,of Services) . Selection of one
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service and not t.he''other is indicated by striking ,
through the, ent~.re'~ applic`able` ~garagraph ,'above (Scope of '
. Services lA, ' or Scope .of Services".18;') . ~ In o str.k>ing
out such :~_ ,paragraphs all;,~ref'erences to that 'service {
~. ,
contained ~ ~n tha.s A,greement'y are :deleted without further
~" action required of~the:Agency.. All,~provisons of the _
Agreementrelating ;toy the. remaining service- continue in -
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effect. ..
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. At' Consultant Option.:. ~ At _the ,sole discretion ~of the '
Consultant; xthe Consultant` may notify th'e Agency of, fits
intention to not `- pursue a specific, ``"claim and the„
- .reasons therefore,li~'3ueh. notification;-must be ~in '
writ(2g)ada srovided to the~Agency not~less than twenty
'one y , -prior to -the: due•.date of the claim.
3. compensation and Method"of'Pa ent '.
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Compensation anal method.' of p~aymerit shall be ; as follows for
services selected pursuant'to Scope o~ Services 1.A and 1. B. ;
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'. A. Scope of Services 1A ~ -
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. For all ~of the above services provided pursuant to~
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` Scope of Services lA; ~Ageney agrees to~pay Consultant i
. ~ upon submission of ' claims ; to the:. State Controller due
. November 30, ' 1990, a ~_fixed~ fete of two thousand 'six {
. ,._ .
hundredfifty "dollars" ($'2', 6,5.Q) . ~~ - In 'the event the i
~. AnQ;enc~y~n aa~.tem to .execute; this Agreement by the deadline 1
' ~ to 10 Contract vald~.ty date) the~the fixed
i
~ 1 t r ~' .
. ~ ~H Scope of Services 1B. ` . - ~ ~ ~ .
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Compensation for these mandates' shall ' consi t . of ° a
•- retainer-and contingent fee amount - •
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{l) :Retainer,~~~ Upon,_ issuance,.of CLAIMINGi INSTRUCTIONS by -
;~ the ~~'State Controller of . the. f'irst"'j of 'any. of: ~ the
- programs' listed under;. Scope of~',Se,rvices 1~.,B,~ .the .Agency j
~~ - . ~ shall at, that time; . ~ pay 'the-'Consultant a~-'retai'ner .iri ., ~
~' • the ~ amount ~ of fiveF r'.hundred ~'f,ifty~ dollars (,$550) .. The '
. - ~ retainer- shall . be;~ returned to ~' the. Agency ~ at' the claims.
.~siibm'ission~='deadl ne ~~`for~ all: 'applicable claims., if
Consultant f-sled; claims u
' ° ~ ~~.: p rsuant ~to this Scope of {
- Services do not exceed the retainer- Eby ~ at `.least two, i
- ,- times. ~ m-; •r .• ~ i
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' .(2) Continaent Fee. ~~The":Agency shall.'payjthe'.Consultant a
;fee equa'1 to ~ thin ' . ercent'"`; and two ms filed
-~ - ~ frfty da larsa($7 250 m p,f, seven .thous- hundred
. ~ ~ r .
.Payment for~cont'ingent claming shall. be :made from
monies ao~uall received .fro
. , . Y , .r t ~ ,m 'the ,State resulting .from
- ' ~ the Consul.tant's.~ eff:orts.; ~~ Monies received shall' ~ be
~.. ,, ~.x
~F
def"ined . as,~ actual pay-menu `=esul`ting fr-om ~ .th'e
Consultants filing ~ estimated claims for ~F~Y' 1990-91 and
actual payments received for actual Fiscal Year costs I•
' - - as allorwed..'~for ~' 1n~ the ~ ,State Controllers CLAIMING
. INSTRUCTIONS' :that are `issued. 'prior to. September 1; 1'99'1'
and as contained in Seope'.,;of .,Services ~1. H~ herein: The ;, '
fee whicWlth:in four sweeks" Xofed the' maximum amount;
is ~d',ue Agency receipt ' of '
reimbursement from the. State '° .~ .
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-4. • &ervices. and Materials to be ~'urnlsk~ed by the Agencv `~-
The Consultant shall° provide guidance toy the Agency in ~~'
- ~ ~det,erminng the data.- required ~for~ claims submission.. The
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Consultant- sha=11 assume' all data. Aso prodded to be correct.
The ~Agency'~' further agrees -to provide 'all- 'specifically ~~
requ°e~ted~ data, ~ documentatian ~°amd nfo'rmatia.n. to. the
consultant.. in `a timely manner: ~~ • Consultant '. shal'1 make its
. _ .. .,
.: ~ ,best effort ~to" file"claims in ,a tmely~`'manner'.purs:uant to
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Scope. ofServices 1 A;. "and 1.,B. 'Consultant :sha-11' riot be '
., . ' liable for claims.- that catn ``not be filed {as a result of ~ ~~
• ~ inadequate or` data ~ provided in an~' untimely manner. For
. -~ ..
purposes ~ of -~ this, Agreement,.. data'that , is=~:,requested prior .to
.,..
November . 9, - 199.0 must :'`be received ~ by ~ the Consultant by ~
.. _, •. •~.. ~ •,. ate.
timelb manner.~.99q to be ,deemed to (have;. been rece=ived in a
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.5.. ,Not obllaated to Third Parties,. i
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The Agency, shall not be obligated_ .or: liable hereunder to any ;
party other ~ than the Consultant, ~ ~~ •, w
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.'6, Consultant Liability if Audited ~ j
- ConsultaP t will .assume all f=inanclal ! and statistical
`I
•~ information rovided.to~-the .Consultant by 'Agency employees ~
r.. or representatives ~is+accurate~~•and complete. Any'subsequent •~
` ~ disallowance ,of funds• paid to`the Agency under the c°lam, for i
,. ~ whatever` reason 'is they rsole~`rresponsibility of ,the Agency. '. '
Except'that,~should thefAgency be, required to return money
.- ~ that t''he' Con ultant ~ wa°s y paid - in~ ~ contingent ~ fee the ~j
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~~ : Consultant shall .return ~th~is ,amount• to the Agency.
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.7, ,Indirect Costs
.Y r to~ be submitted by the
The cost cla~ms~ Consultant
,w .. ~ may
consist. of both direct and find The Consul
may either utiliz p. erect 0:&)tindirect cost rate
e the ten ercent~ (1
~= ,allowed'by the,~State".Controller o.r.calculate. a higher rate t
-`
if 'A enc °'
:• ~ _ g y `records'= upport; ~~such a ~ calculation. '~'~he '
Consultant by ths-'Agreement, is ~not`',requ-fired to prepare a
. cent*raI~ ~ service :.cost allocation plan ' or a departmental
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indirect cost rate proposal for the Agency.
~' 8. Consultant Assstance..._f Audited '
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~~• The Consultant shall make '-workpape.rs and other records
ayailabl.e to.': auditors, f T,he Consul,tan:t shall provide
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.. .assistance. to the. Agency, in dgfendng'elaims submitted if an
audit results Ina disallowance `of•:at lea t twenty percent
...
(20~) or ~ seven hundred. f,fty;~dollars ($75.0) , whichever ~is. ~ '
greater. Reductions"o-f~less than twenty .percent (.20~) or
~~ seven hundred fifty dollars (.$75Q),•shal'l not.be contested by ~,
the Consultant. ~ ~ ~~:.
9. Contact Person ~ ~ _
The Agency de~s'ignates the- foe owing. individual as contact
person for this contract.;
Name : ~ ,
Title:
.'
Address•
._ _ ,.
Tel ephone.: ' '
T0. Contr-act. Validity Date ;. ,
To be va .id this contract must be, signed by the Agency by i
September 20 : 1990.. ~" ~ ~ If. signed :' a~fterf that • date the ',
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Consultant cannot ~-guarantee :.~ac.ceptance , of the Agreement
_ , ,:
•unles otherwise agreed upo:n,. ~~Contract`s accepted by the.
Consultant after September 20;,-1990 shall be subjectrto the
;penalty descrbed.,~n;paragraph 3.
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- Offer is made by Consultant:
Date : /.-~~--~ 2.2 ~ % ~'
David M. Griffith & Associates, Ltd.
By:
Lo' ~E: - ue
Executve~V'ce President
Offer is acce
By:
by Agency;
JohnScharer, City Manager
Date ~ C • ~Yp .. G-
ATTEST:
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,Patricia E. Bernard,, .City Cae,rk, ~.;
Please note that we cannot .,guaranty.aceeptance of this.Agreemerit
if it is not returned, by the date;ndica-ted.in Paragraph 10. ~
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Please Return. One' S.igned~Copy of Agreement To~:
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DAVID M.•GRhFFITH & ASSOCIATES, LTD.
• .571:5. Marconi Avenue, .Suite A
Carmichael, CA~ 95:608
(9T6). `485-8102
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