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HomeMy WebLinkAboutCity Council Agenda 01/27/2001 . . - • i • ., . •,_ .. , . . . . . .. . .City'of Petaluma, California _ _ .. Petaluma Community Center, 320 N. McDowell Boulevard . - , Petaluma, California 94954 PETALUMACITY COUNCIL AGENDA Saturday, January 27,-2001 - 8.30 A M _ City Manager's Office Telephone 707 778 4345 Fax 707 778A419 Email: citymgr@ci.petaluma:ca:us Office of the City Clerk Telephone: 707 778 4360 Fax 707 778.4420'EMail: cityclerk©ci.petaluma.ca.us Websfte: Www.ci.petaluma.ca.us . - . Agenda posted according to Government'Code Section 54954.2. A binder containing supporting materials s available In the City Council chambers on the Friday preceding the meeting. Packet matenals are also available for public viewing at the Petaluma Regional Library,1100 Fairgrounds Dnve,Petaluma;Santa Rosa Junior College Library,680 Sonoma Mountain Partway,Petaluma,Lucchesi Senior Center,211 Novak Ddve,.Petaluma; 'Cavanagh Center, 426 Eighth Street,'Petaluma;'and the Petaluma,community center 320 North,McDowell Boulevard,Petaluma. . - . . . . . _. Special Meeting • _ Petaluma Community Center •- . Saturday, January 27, 2001 . • . . . . ... . . . . _ - - Speaker cards,are available for those wishing to speak during public comment or to a specific agenda item. - - . -•• - • • 'Ll-4' . .. . • - . ROLL CALL--a:30 am. . — • . . .. ,_ . PUBLIC COMMENTS . . • • Persons wishing to speak oh items on the agenda may do so under publie,cOmment Depending on the , . number of persons wishing to address,the.Council,time will be allocated in equal shares of up to no more than fifteen minutes. If more than three persons wish to address Council on the same topic,they are encouraged to • select a spokesperson who will be allocated equal time of no more than five minutes and no less than any other individuals speaking. Council reserVes the right to limit the Public Cornments to fifteen minutes. , . . . , The Mayor will call on:Individuals whose names appear on the'speaker cards. Speakers will be acknowledged by the Mayor or a Council Member and may be asked questions for clarification. The City Council will hear public comments only on matters over which they have jurisdiction. No-action can betaken by the Council on • these items;however, the Council may refer questions to City Managernent for review. . . The Council would also request that you focus your commentsto•the issues.Only No persona/attacks or comments on any;thdiviithals•integrity Will be tolerated Your assistance in helping to create open and civil • public discussion,and your participation in community issues is appreaiated. - • WORKSHOP 1. Distussion,Regarding Council Rules, Policies,and Prbdedures, • • Z Council Goal'Setting MOTION TO ADJOURN 1 Petaluma City Council Agenda—Special Meeting January 27,2001 . . , . . . - . .4... -.. .. _... . Respectfull uKmitted this,25t"`day'of January, 2001, By. ®-- "" ® # X' Fred Stduder, City.Manager By: i tiD, j Beverly J. Kline, City Clerk . * *** * * . . NOTICE IS HEREBY GIVEN: If,you challenge,any item on this agenda in court,you may be limited to raising only those issues you or someone else raised at the Public,Hearing herein described, or in written correspondence delivered to the City Clerk at, or prior to, the Public.Hearing - Government Code Section 65009(b)(2). - In accordance with the American's with Disabilities Act, if you require special assistance to participate in this - meeting, please contact the City Manager's.Office 707 778 4345. Although the Act requires 48-hour - notification;a 72-hour notification`.will help to ensure that necessary arrangements are made. - The City Clerk hereby certifies that this agenda has been posted in accordance with the requirements of the _- • Government Code." -- ' • - , - -' - . /s/Beverly J. Kline—City Clerk - - ■ 2 Petaluma City Council Agenda—Special Meeting January 27,2001 City of Petaluma, California Office of the.City Clerk,11 English Street,Petaluma, California'94952., Telephone:.707 778 4360 Fax:707 778 4420 E-mail: cityclerk @ci petaluma.ca.us Website:. www:ci.petaluma:ca.us. NOTICE AND CALL OF SPECIAL MEETING OF THE • PETALUMA.CITY COUNCIL • TO THE MEMBERS OF'1'HECITY COUNCIL OF THE CITY OFTETALUMA: NOTICE IS HEREBY GIVEN that a special meeting of the Council of the City of Petaluma will be held•on Saturday,'January 27, 2001, commencing at 8:30 a.m. at the Petaluma • Community Center, 320 N.McDowell Blvd., Petaluma California.94954. Said special meeting shall be fat'the purpose of considering;the;following: 1. Council Rules; Policies and Procedures 2. Council Goal Setting Workshop ' • • Dated: Thursday, January 25; 2001., Beverly J. Kline, C. .C., City Clerk • • • • .:vnidlUr Cr: o ei)(-ii29+3POi wli,cJ/Ui V3:c1 FM ❑cih CITY OF PETAL—MIA • COUNCIL PLANNING& GOAL SETTING RETREAT • 2001 Agenda 8:15 a.m. Refreshments Welcome Mayo{s Welcome City Manager Overview Agenda Review Workshop.Standards Council Policies and Procedures 10:30 a.m. Break Review:and Progress Update of 2000 Goals Review of Council Interviews 12:00 pin. Lunch Presentation of Current City Council Goals Questions regarding Goal Setting Prioritize Goals Action Planning 2:30 p.m. Next Steps • • - FROM : AMISTRDASS. FAX NCI. : 707B293207 Jan. 24 2901 12:23PM Ft • Petaluma- Council i u y.- tubers What specifically do you want to accomplish at the City Council retreat? . I want to:see what is'important to other council members and l ookeat our direction. We�need,to accomplish goals, and find'the'money to pay o Take:items that have been accomplished off the list, address existing goals and objectives, and look atdirection. • No idea what the!issues will be for the council. Continue with currenntttion, goals as they pertain to the general plan and all.of:the elements—Need to surface, water, economics. Improve lobby efforts tog funding. prioritize street and road maintenance. • Everyone agrees on having a professional council attending-to City business. What goats do we want to set for two years from now? Is it retribution lime? Is it campaignin m°de? Deal with the-issues, such as basic city services, managing growth with the City, and the development plan. We already have a general plan and don'tneed.a new one. • Goal setting, make sure all goals are relevant and prioritize the items'we want to address for the year Set the agenda, renew issues related to the agenda and the adopted'Policy. • • . Pursuing;projects for community good. Generation of funds,doing the City's business, Ho*to manage issues of trust and ethics. Council dynamics are foremost: Generate or renew our priorities- don't waste time. Are the current goals of°the city clear? 1 • Yes, I'm 100% behind them. Ct Ili ' • I thinkso. Ti However, I don't know where they stand today Ci • No.. over the issues: • No,what we did last year was papering _ • Some are,some are not With'the change of council,.uchasm y become etc. clear. Focus should be on what the community wants,, pavements, • Need to be reviewed, evaluate completed items, and update our plans for what needs to be done_ We have accomplished a lot. Focus on revenue. That are your Main goals for the city of Petalurna9 ._ . • P. ssess Hit on the ballot, repair of existing roads, strengthening the / / 4rast ure,looking into how to attract high end stores. These ,.et r n t L ctof t5 fan implemented and funded with adequate money,and return tax base. �� e f r L energy p for the• More general planning toward an independent Brier su ply City. • Next, the sewer plant,and park bond and transportation bond measures. Address. revenue. Working together to be effective, not paralyzed. Also, bring tong term resolution to the water issues, etrrnrnate gravel mining from Russian River,and get the MOtl,with North Marin' `signed: Address the real cost for • /` t FROM RM I STRL+F65 FAX NO.. -.. 7073293207 San. 21 2001 12:2,Fr P2 South County water transmissionliines and storage. Focus on transmission for our needs versus others needs., can it be Fiscal responsibility and foresight. 1)The date of meeting- changed? 2)Cornbine:the planning commission and park elm i ateicoosa staff time, etc. 3)General plan update:scope and transpo pt interchange plan and,dress town connector. 4)an economic vision under the general plan that is developed with the City using the San.Rafael model. mi�ee+ Determine time and dates. 5)Long term goals: investment advisory co ttet general fund reserve policy, staff to work toward a five and twenty-year ca p plan(CIP.)_ifrifra cure.. 6) Accurate and complete mitigation fee report (developer fee report) 7) Long term goat: roiling stock and maintenance reserve program. Fees are charged to departnpnts for vehicles there cr atin funds to r � �f ! purchase equipment_onw (off! plan letin • Working onvvatersuppiy a transm scion. Geinee�r,t eatment with (rerfiiral Petalumabecific f lan an, Mowing through o ewertrea the steps General an procedures and the food coy died t for reclamation. needed; to Ming a pipeline into the city Community has a council that is working ir the best interests of the City; we make choices for the majority of the citizens. Bring up the council's relationship with departments. Rainer-I'm willing to have an.obiective view of what to do there. Effort on transportation Cabot: Cross-town connect for water issues. Too much time is spent on argument points, not enough time is spent on basic city services Any concerns about council relationships? What do you think council members need. to work on in order to maintain professionalism? Lots of politicking going on, is tt an election year, 4t3 splits on appointments. The,relationship is a failiy.non-existent. Questions about positioning. Wont ever get'trust' on professionalism,usiag `+ e How are we going to maintain 3 professional image and work together? Power use,"might makes right"will not work and the new council majority is sensitive to issues cif power: Work on our behavior. • Breed to focus on:lnterpersonal relationships, stop the personal attacks on ortiens arrdo •each other. The manner in which we work together: no bullying, no Lecturing, and stop,the friction because we need to work together_ Stick:with iheissues;we need to be issue-oriented- Focus on staying with the agenda and avoid sub-agendas. The mayor controls it,and he needs to be mare formal in running meeting, . More"respectfor each other and for protocol in the way we operate;we need to be aware of our image in the community. How to handle requests for additional information from City manager/staff. • Need to make sure that conflicts of Interest are addressed. Don't know if there are any relafonships. We need to stay on higher ground and speak intelligently. • It Is critical`that we be perceived as professionals. We cant bicker because',it embarrasses the town. We should concentrate on developing • 2 • • FROM R19t5TRDRSS FAX NO. : 707829307 Jan. 24 2001 12:24PM P3 • professional;interpersonal relationshipswith each other, and work to build trust Don't get locked into a perception that a new majority will retribution on an old majority. Don't want.election issues to influence business. Dev tamp listening skills. Respect each other's viewpoints, and stay flexible their concerns. • • • • • • • • • 3 FP,OM RMISTRDRSS FAX NO. : 7078293207 Jan. 24 2001 12'25PM P4 Are the priorities of the organization understood by staff? • Yes l think so. problem is that many staff are unclear • 1rection too o understood.le e el ct n Stay focused on what is good for ■ which directlonio�move the cornrnunity. • Yes t thrnk'.Fred's message is clear. • Eachsperson will talk about the issues. • No. Because of the dynamics, staff has nd received consistent direction. • The goal setting is excellent; but if plans are not impiemented it is worthless. we In e iv Revisits n i2'i t {h_ e- ' v • Not now- Identify core values that bind city council members? approach. I would say some concern for environment as a long-term app Some oftus-have been in the community a longtime,and I think other wuncil members care about the community. and it's.quality of life, Honest • Desire to protect and improve community dealing; alttough I am not sure it it is always the case- An intention to communicate and understand each other. • This council is and will be a handful. is t i��not for dear what a are about. • I don't know,to be developed. What • Commitmentto community, and a desire to provide solid basso services- Need to avoid global isS don't impact the day to day running City. Need to focus on the core competencies of the City:r quality of life. • Desire to improve ccmrn.lrity and-provide • • 4 cin • . cs h1 d __M O� _. N M "O. 0 Q rn ir T A M O b y g N 1p M O "' b N o� N M til b 0 o ® eD b , 3 E °� ® a a N O:.O' VK K U N M W a _ Q Q c I a. Q E. vp'i N 0 N G) o' E. o o o t ell o, o 0 i N o 00 =' r � N r',.; N O• O O .= A E E E E ; :' E a°-i " ;;0 cu CA E o o - E a E o H Cq h Ga i0U U ',U'm �j �3 o V z a) v .E .N A Y mil iliel W Q ° 07 F Q o n. E m 3 ob o oC1 o . 4 1� r Q �D N r1 T Q o U N A LS ® >1 — 0 N d E E E E E abi CA to o oD es 0 ti) a E o rn } E 4 E c in 14 ill b oM. o o 0 o N - N _- o 0 0 0 O cz) \D --lD [� V N N - iD U l� U p E—i rn ti oD.CL M W 'O ,b �.' (0 d E E E E • G O b SIM A = - - - G) A , O 7 C 7 C • N x all U U o o en 1 N U U 0 0 D■ rn r ‘p N a { O I O• C�an r'•i , N d O• U6E A U ob rx U z o .5 2 = o 7 H N < W >" City of Petaluma, California City Council/Executive Staff Retreat February 24, 2001 Petaluma,Community Center 320 North McDowell Boulevard, Petaluma, California 8:00 a.m. to. 5:00 p.m. Possible.Topics Intended Outcomes for the (Examples Only) • Initiate open and straight communication that advances organizational productivity; • Establish collegial and trusting relationships between and among Council and Staff; • Develop a.sense of shared 'values, humor, and commitment on 98% of the City's workplan. Council and Management:What do we each really want from the other? Leadership for a New Era: How to be effective in:a period of intensive and sometimes divisive:community activism. Team Building.Exercise Discussion of Issues and/or Projects':of Concern to Staff: • Critical Need for Financing of Repairs to Deteriorating Infrastructure City- Wide • A.Balance Between Changing Council Priorities and Available/Limited Resources • Meetings/Time.Management: Encouraging "Home Run" Meetings • Discussion of Redevelopment Priorities: • Central Petaluma Specific Plan; • Petaluma River Enhancement Plan; • Bicycle Plan; and • Transportation Improvements. • Agenda Development & Management Discussion and.Summary ofiIssues:,and Proposed Actions to Bring Back to the City Council for Future Consideration IJ M .i 9.2Obi CITY OF PETALUMA, CALIFORNIA MEMORANDUM City Manager's Office, 11 English Street, Petaluma, CA 94952 (707) 778-4345 Fax(707) 778-4419 E-mail:citymgr@ci.petalurna.ca.us DATE: January 19, 2001 TO: Mayor and City Councilmembers FROM: Fred Stouder, City Manager, Rich Rudnansky, City Attorney and Beverly Kline, City Clerk SUBJECT: Ideas and'Proposals Regarding Council Policies:and Procedures Enclosed please find a draft proposal regarding revisions and additions to Council's Policies and Procedures. The City Clerk, City Attorney and I have prepared this with the thought it might be helpful. in Council discussion regarding this important subject. It is meant to be a draft and a vehicle for conversations by the City Councilmembers: As we assume this will be a topic of discussion during the workshop on the 27th, we are providing you these draft ideas now. If it would be helpful, please provide your ideas or suggestions to the City Clerk or me prior to the 27th and we will distribute,then7 to the other Councilmembers. PETALUMA CITY COUNCIL RULES, POLICIES AND PROCEDURES "DRAFT" January 19, 2001 rules 1/19/01(Fmk) fr TABLE OF CONTENTS I. MEETINGS 1 A. Regular Meetings 1 B. Special Meetings 1 C. Adjourned Meetings 1 D. Emergency Meetings 2 E. LoCation 2 F. Quorum 2 G. Study Session 3 II. AGENDA 3 A. Agenda - Preparation of 3 B. Order of Business C. Agenda - Contents _ 4 D. Agenda Posting 4 E. MattersNot Appearing on'the Agenda 5 E Minutes 5 1. Action Minutes • 5 2. Reading of Minute 5 3. Comments for the Record 6 4. Audio and Video Recordings of Meetings 6 G. Consent Calendar 6 III. PUBLICPARTIC1PATION ArCOUNCILMEETINGS 6 A. Public Comment 6 Permission Required/Speaker Card 7 C. Time Limitations - Generally 7 D. Manner of Addressing Council 7 IV: DEBATE &,DECORUM 7 A. Getting the Floor 8 B. Interruptions - 8 C. Points of Order 8 D. Point of Personal Privilege _ 8 E. Decorum and Order - Council and City Staff 8 F. Decorum and Order- Audience 8 G. Enforcement of Order and Decorum 9 H. Failure,to Obey Rules of Order 9 V. OFFICERS AND MEMBERS 9 A. Presiding Officer 9 1. Designation 9 2. Duties of Presiding Officer 9 3. Right.of Appeal for Presiding Officer Ruling 10 B. Vice Mayor 10 C. City Clerk/Duties - 10 • 'D. Temporary Chairman 11 E. Attendance I1 F. Seating;Arrangement 11 VI. PROCEDURES • 11 A. Motions 11 1. Procedure:- Generally 11 2. Precedence of Motions 12 3. Particular Motions, Purpose, Criteria 12 (a) Motion to Adjourn 13 (b) Motion'to Recess 13 (c) Motion to Postpone Temporarily 13 (d) Motion for Previous Question (Vote Immediately) 13 • (e) Motion to Limit or Extend Debate - 14 (0 Motion to Refer to Committee or Staff 14 (g) Motion to Amend 14 (h) Motion to Postpone Indefinitely 15 (i) Main Motion 15 B. Ordinances 16 1. Introduction 16 2. Adoption 16 3. Withdrawal of Motion .. _ 16 C. Resolutions -- 16 1. Adoption 16 2. Withdraival..ofResolution 16 D. Voting 16 E. Right to Dissent or Protest 16 F. Motion.for Reconsideration 16 VII. APPOINTMENTS . 18 A. Definition 18 1. Commission 18 2. Appointment 18 3. Recommendation 18 4: Representative 18 B. Ad Hoc Commissions 18 C. Councilmember Appointments and Recommendations 18 D. Mayor to,Act as Council Ceremonial Representative 18 E. Councilmember Participation in Community Activities 19 F. Annual Consideration 19 G. Procedure 19 1. Notification 19 2. Interest 19 3. Availability 19 4. Term 19 5. Council Reorganization and Confirmation of Appointments 19 • • • •VIII. HEARINGS 20 A. Application and Definition 20 B. Rights,ofinterested Persons 20 C. Presentation of Evidence- 20 1. Oral Evidence 20 2. Exhibits and Documents 20 3. Communications and Petitions • 20 4. Staff Reports 20 5. Large Maps.and Displays 21 6. Admissible Evidence 21 D. Evidence Outgide the Hearing 21 E. 'Continuances 21 F. Decision 21 G. Record of Hearing 22 IX. MISCELLANEOUS - 22 A. -Inconsistencies 22 - B. Temporary Change of Rules 22 C. A Non-observance of Rule 22 D. Non-exclusiveaules 22 E. Review of City Council Rules 22 F. Unilateral Communications 22 • • • • "DRAFT" OFCITY COUNCIL:RULES,POLICIES & PROCEDURES (January 19,2001)' I. MEETINGS. A. Regular Meetings: The City Council shall hold regular meetings on the first and third Mondays'of the'-month at 3:00 PM. Whenever the date fixed for any regular meeting of the Council falls upon a date designated as a holiday, such meeting will be held at the same hour on the next succeeding day not a holiday. New agenda items will not be started after 10:30 PM without a majority vote of those Councilmembers present. Matters not completed by 11:00 PM will be continued to the next adjourned or regular meeting. B. Special Meetings: Special meetings may be ordered at any time by the Mayor whenever in his/her opinion the public business may require it or upon the written request of any majority of all the members of the Council. Whenever a special meeting shall be called, written notice of such meeting shall be delivered personally or by mail by the City Clerk to each member of the Council and to each local newspaper of general circulation.and,radio/television station requesting notice in writing. Such notice must be delivered at least 24 hours before the time of such meeting as specified in the notice. The written notice may be dispensed with as to any Councilmember who, at or prior to the time the meeting convenes, files with the City Clerk a written waiver of notice. The waiver may be given by telegram. The written notice may also be dispensed with as to any member who is actually present at the meeting at the time it convenes. The call and notice shall be posted at least 24 hours prior to the special meeting at Petaluma City Hall in a location that is freely accessible to members of the public. The notice shall specify the time and place of the special meeting and the business to be transacted. Business not in the notice shall not be:considered at such meeting. C. Adjourned Meetings: The City Council may' adjourn any` regular, adjourned regular; special or adjourned special meeting to a time and place specified in the order of adjournment.• Less than a quorum may so adjourn from time to time. If all members are absent from any regular or adjourned regular meeting the clerk or secretary of the legislative body may declare the meeting adjourned to a stated time and place and he shall cause a written notice of the adjournment to be given 1 • in the same manner as 'provided in Section 54956 for special meetings, unless such notice is waived a provided for special meetings. A copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the regular„ adjourned regular, special or adjourned special meeting was held within 24 hours after the time of the adjournment. When a regular or adjourned regular meeting is adjourned as provided in this section, the resulting adjourned regular meeting is,a'regular meeting for all purposes. When an order of adjournment of,any meeting fails to state the hour at which the adjourned meeting is to be held, it shall be held at The hour specified for regular meetings by ordinance, resolution, bylaw, or other rule. D. Emergency Meetings: Emergency meetings may be called and conducted as provided in Government lCode:section 54956.5. E. Location. All>regular, adjourned regular,:special, and emergency meetings shall be held in Petaluma City Hall except when a different place within the boundaries of the ;City of Petaluma„ at the.Mayor''s direction or by majority vote of the Council, provided that such meetings may be conducted outside of the boundaries of the City in those instances allowed,by the Ralph M. Brown Act. F. Quorum. A majority of the members of the Council shall constitute a-quorum for the transaction of business, but a.lesser number than a quorum may,adjourn from time to time. The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified; in the order of adjournment. If all members are absent from any regular or adjourned regular meeting, the City Clerk may declare the meeting adjourned.to .a stated time and place. If he/she does, he/she shall cause•written notice of adjournment to be given in the same manner:as provided for special meetings: A copy of the order or notice of adjournment,shall be posted in Petaluma City Hall and other places designated by the Council within twenty-four (24) hours after the time of adjournment. Whenever a regular or adjourned regular meeting is adjourned as provided in this section, the resulting adjourned regular meeting is a regular meeting for all purposes. When an order of adjournment of any meeting fails to 2 gl AFT state the hour at which thei adjourned meeting.,shall be held, it,shall be held at the hour specified for regular,:meetings. G. Study Session: The'Council'may from time to time meet in study sessions open to the public and news media, the time and place to be designated by the Mayor. Notice of study sessions shall be provided and agendas posted as required by the Brown Act for any such study session. Study sessions shall be devoted to the exchange of information deemed essential before a regular council meeting. No formal vote or official action shall be taken at study sessions, but members of the Council in attendance shall be entitled to express their opinions of any matter under discussion; providing, however, that nothing in this section shall prevent a polling of the Council or the taking of any informal vote or consensus in any matter under discussion. The participation of the public in such sessions shall be within the discretion,of the Presiding Officer and subject to Council concurrence and compliance with the Brown Act. Study sessions need not be so designated, but may be called_idea sessions, information sessions, workshops, etc. II. AGENDA. A. Agenda - Preparation of: A draft agenda shall be prepared by the City Manager for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof. Before a draft agenda is voted upon by the City Council, any item which a City Councilmember wishes to have on the agenda must be provided to the City Manager and City Clerk in writing for distribution to the entire Council. Said draft regular meeting agenda shall be presented to the City Council for approval for the date" and time specified at the preceding Council meeting. No additional items shall be added to the agenda except as provided in Section II(E) herein provided that for any closed session item that is necessary for discussion, or any item that comes to the attention of the City Manager after the Council approves the future agenda, and.prior to the posting of that agenda, if it is necessary for that item to be acted upon, as determined by the City Manager with concurrence of the City Attorney. 3 • ab ,•, 10, B.. Order o Business: At the time,set°for each regular meeting;the Mayor shall call the meeting to .order, and the business of the Council. shall be taken up for consideration and disposition-in the order-set forth. The order of the agenda shall be established by the City Clerk, who may fix alime for public;hearings;at a later time in the meeting than,its<commencement. With the consent of a majority of the Councilmembers present,;items-may be taken out of order. C. Agenda - Contents: The agenda shall specify the time and location of the meeting. The agenda shall specify the time and location of the meeting. The agenda shall contain, when required by. law or when appropriate, the following headings: 1. Roll Call of Members. 2. Pledge of Allegiance. 3. Moment.of Silence. 4. Public Comment. 5. Proclamations. 6.. Correspondence. 7. Council Comments and Liaison Reports. 8. Agenda Changes, Additions, and Deletions. 9. Special Orders of the Day. 10. Consent Calendar. 11,. Public Hearings. 12. Unfinished Business. 13. New Business.. 14. Adjourn to Closed Session. 15. Report'Out of Closed Session. 16. Approval of Proposed Agenda. 17. Adjourn. D. Agenda.= Posting:. At'leiast.72`hours before aregular meeting, the City Clerk shall post the agenda in,a place accessible to the public at:City'Hall 4 g a E. Matters Not Appearing on the Agenda: 1. No action or'discussion shall take place on any item not appearing on the agenda for regular meeting as posted, unless: (a) The City Council determines by majority vote that an emergency situation exists as defined in Government Code section 54956.5; (b) The City Council determines by a two-thirds vote of the members of the, City Council present at the meeting, or, if less than two thirds of the members are present, an unanimous vote of those members present, if there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the agenda being posted. (c) The item was included in a posted agenda for a prior meeting held not more than five (5) calendar'days prior to the meeting at which the item is acted upon and at the prior meeting the item was continued to the meeting at which action is being taken. 2. When an item not on an agenda is raised by a member of the public, the City Council may briefly respond, may ask questions for clarification, provide a reference to staff or the resources, or request the City Manager to report back at a subsequent meeting. Furthermore, a member of the City Council may take action to place a matter of business on a future agenda as permitted in Section II(A) herein. F, Minutes: The reading of minutes of the preceding meetingrmay be dispensed with unless required on a vote of the majority of the Councilmembers present. If no objection to the minutes is made, the same will be deemed approved. 1. Action Minutes: Minutes of City Council.meetings will be action minutes. Action minutes will include final motions with votes. The minutes will also reflect the names of public speakers.. Council and staff discussion and comments will not be included in the minutes'. 2. Reading of Minutes: The reading of minutes of the preceding meeting may be dispensed with unless required on a,vote of the majority of the 5 Councilmembers present: If no objection to the minutes is made, the same • will be deemed approved. 3. Comments for the Record: If a Councilmember desires sthat.a.comment be included in the minutes, he or she shall be responsible for indicating that the statement is "for the record" before making the comments. 4. Audio and Video' Recordings of Meetings: Taped audio and video recordings of proceedings are maintained by the City Clerk for a'period of two years plus the current year. G. Consent Calendar: Items which are noncontroversial, which have been reviewed by the Council and staff and which have been made available to members of the news media and the public at 'Council meetings shall be grouped together and listed under the Consent Calendar. Adoption of the Consent. Calendar will be made by one action only'of the Council. The Presiding Officer shall first advise the audience that the Consent Calendar matters shall be adopted in Coto by one action of the Council unless any Councilmember has a question on an item. In that event, the Presiding Officer may defer action on the particular matter or matters'and place the same,on the'regular agenda for consideration in any order he/she deems appropriate. M. PUBLIC.PARTICIPATION AT COUNCIL'MEETINGS. A. Public Comment: Every agenda for a regular meeting shall provide an opportunity:for members of the public to directly address the legislative body on any item of interest to the public before or during, the legislative body's consideration of the item; that is within the subject matter jurisdiction of the legislative body, provided that no action shall betaken on any item not;appearing on the agenda unless'the action is otherwise authorized by Section II(E) herein. The agenda need not provide an opportunity for members of the public to address the legislative body on any item that has'already been considered by`a committee, composed exclusively of members of the .legislative body, at a public meeting wherein all 'interested members of the publie were afforded the opportunity to address the committee on the item,'before or during the committee's consideration 6 Strn �? H • of the item, unless the:item.has been substantially changed since-the committee heard the item, as determined by the legislative body: Every notice for a special meeting shall provide an opportunity for members of the public to directly address the'legislative body concerning any item that has been described in the.notice for the meeting before or during consideration of the item. B. Permission Required/Speaker 'Card: No .person other than a member of the Councilor a city official will be permitted to address the Council unless he/she is introduced or permitted by the Presiding Officer, or a member of the Council requests the Presiding Officer to permit such person to address the Council. Persons addressing.the Council shall furnish the City Clerk with their names and addresses by way of completing a speakercard. C. Time Limitations - Generally: For the public comment portion of the agenda, the maximum time,for this agenda item shall be fifteen (15) minutes. The Presiding Officer shall determine the number of persons wishing to speak and establish time limits of five (5) minutes maximum for individual presentations. Persons who address the Council under specific agenda items will be limited to ten (10) minutes, unless specific extension is approved by a majority of the members present. D. Manner of Addressing Council: Any person desiring to address the Council shall stand and:wait to be recognized by the Presiding Officer. After being recognized, he/she shall approach the podium, state his/her name and address for the record, and proceed to address the Council. All remarks and,questions shall be addressed to the Council as a whole and not to any member thereof. No question shall be asked a Councilmember or a member of the City staff without first obtaining permission of the Presiding Officer. IV. DEBATE &i'DECORUM. A. • Getting the Floor: Every Councilmember desiring to speak shall first address the Chair, gain recognition by the Presiding Officer, and shall confine himself/herself to the question under debate. 7 rte* r � o B. Interruptions: A Councilmember, once recognized, shall not be interrupted when speaking unless called to order by the Presiding,Officer, unless,a point,of order or personal privilege is raised by another Councilmember, or unless the speaker chooses to yield•to a question by another Councilmember. .If a.Councilmember, while speaking, is called to order, he/she shall;cease speaking until the question of order is determined; if determinedrto be in order, he/she may proceed. Members of`the City staff,- after recognition by°the Presiding Officer, :shall hold, the}floor until completion of their remarks, or until recognition ;is, withdrawn by the Presiding.Officer. • C. . Pointsi of Order: The Presiding Officer shall determine all points of order subject to the right of any Councilmember to appeal to the Council. He/Slier may equest an opinion of the City in making such determination. Council ,deci sion 'shall conclusively determine:such question of,order, D. Point of Personal Privilege:: The'right;of a Councilmember to address; he Council of a question of person privilege shall be. limited to cases in which his/her integrity, character; or motives are questioned, or when the welfare of the Council is concerned. A 'Councilmember raising a point of personal privilege may interrupt another Councilmember-who has the floor subject only•'to the power'of the;Presiding Officer to call him/her out.of order. E. Decorum-and Order --Counciland City Staff: While the•Council is in session; the Councilmembers and City staff shall preserve order and .decorum. A member . shalLneither; by conversation or otherwise, delay'or interrupt the proceedings or the peace; of the Council, nor disturb any member-while speaking •Or refuse to obey the directives of the Presiding Officer: F. Decorum and Order - Audience; Public members attending Council meetings shall observe the:same rules'of order and decorum applicable to the Council and staff.' Any person making disrespectful, impertinent or,slanderous remarks; or who becomes'boisterous while addressing the Council or while attending the Council meeting, shall be removed from the room if the Sergeant-at-Arms is so directed by the Presiding Officer. Such person may be, barred from further audience'before:5the Council during that meeting. Unauthorized remarksfrom the 8 rift- AF audience, stamping of feet whistles,.yells, and;:similar demonstrations shall not be permitted by the Presiding Officer, who shall direct the Sergeant-at-Arms to remove such offenders from the room. G. Enforcement of Order and Decorum: The Chief of Police, or such member of the Police Department as he/she may designate, shall be Sergeant-at-Arms at the City Council, meetings, and he/she shall attend meetings when requested by the Presiding Officer or City Manager. He/She shall be available to respond to all meetings immediately upon call. He/She shall carry out all orders given by the Presiding-Officer of Council for the purpose of maintaining order and decorum at the Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembers present shall require him/her to do;so. H. Failure to Obey Rules of Order: Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only, and the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken, at a meeting that is otherwise held in • conformity with law. V. OFFICERS AND MEMBERS: A. Presiding Officer: 1. Designation: The Presiding Officer of all meetings of the City Council shall be the Mayor or, in the Mayor's absence, the Vice Mayor, who may, for all ceremonial purposes, be called the Vice Mayor of the City, as provided in Sections 20 and 21 of the City Charter. The Presiding Officer may introduce or second and debate any matter before the Council from the chair 2. Duties of Presiding Officer: Decorum and .order shall be preserved by the Presiding Officer, who will also decide all questions of order, subject to appeal to the Council. If a member transgresses the rules of the Council, the Presiding Officer shall, or any member may, call him/her to order, in which case, upon order of the Presiding Officer, such member shall • 9 f c^'- 3 i E1 L � i " relinquish the floor, unless permitted by the. Presiding Officer to explain. The Presiding. Officer shall control time of individual presentations in accordance with these rules: '3. Right,Of Appeal for Presiding.Officer Ruling: My member,may appeal to the Council froth a ruling ofthe Presiding Officer. The,member making the appeal may state briefly,the reason for same, and:the Presiding Officer may state briefly the basis for the ruling; but, there will,be no debate on • • the.appeal, and no other member may participate in the discussion. The Presiding Officer will then put the question, "Will the decision.of the chair be sustained? If a majority "yes" the ruling of the Presiding Officer prevails; if otherwise, it is overruled. B. Vice Mayor: The Vice Mayor shali be selected at the first meeting hi January and shallr:serve:for a one-year term. The selection shall be based on:seniority: In the ease of newly seated Councilmernbers, their'seniority shall be established by the number of votes received at the time of their election. If a Councilmember does not,accept the appointment,the:member'-s name:shall go back to the bottom.o€the seniority list. No member of the Council shall serve a second term until all other members of the Council have had an opportunity to serve. C. City Clerk/Duties: The City Clerk shall'be the Clerk of.the City.Council, whose duties:at Council meetings shall be as follows:. 1. Call and record the names-of the members present; 2. Keep and record all minutes'of the meetings of the City Council; 3. Read and present all communications and written reports, proposed resolutions;and ordinances; 4. Record the yes and no votes of the members of the Council on all resolutions..and.ordinances introduced'and adopted; 5. Perform such other'duties as shallbe tin:O&ed bythe.CityCouncii. The Clerk shall prepare an,"agenda for each:regular brspeci'al meeting. describing each item of business to be considered, and will furnish a copy of-the. agendaato . the 'Mayor, each Councilmember, City Manager, City Attorney and;Department Directors prior to the meeting; The City Clerk shall post the agenda;in a public 10 area seventy-two (72) hours prior to each regular and adjourned meeting. Agendas for special.:meetings;:shall be posted twenty-four (24) hours prior to the meeting. D. Temporary•Chairman: At any meeting at which the Mayor and Vice Mayor are absent, the City Clerk shall call the meeting to order and call the roll. If a quorum is present, the Council shall select, by majority vote of those present a temporary chairman, who will perform the duties of the Presiding Officer until either the Mayor or Vice Mayor appears. E. Attendance: Councilmembers are expected to attend all meetings of the City Council. If a Councilmember is absent without Council permission from all regular City Council meetings for thirty (30) days consecutively from the last regular meeting he or she attends, his or her office becomes vacant and shall be filled as any other vacancy. No member shall be excused from attendance at a Council meeting, except upon notification to the City Clerk or City Manager. No member may leave the Council Chambers during, a regular session without permission of the Presiding Officer, unless he or she steps down because of a conflict of interest. F. Seating Arrangement: Members of the Council shall occupy the seats in the Council Chambers assigned to them by the Mayor, but any two or more members may exchange seats by mutual agreement. VI. PROCEDURES'. A. Motions: 1. Procedure - Generally: (a) Motions may be made by any member of the Council, including the Presiding Officer. (b) Any member of the Council, other than the person offering the motion, may second a motion. (c) Before a motion can be considered or debated, it must be seconded. • 11 :::: „ gr-3' "),, ' 0, „ .,,, ,,,,,,, „.. (d) A :Councilmember wishing to second a motion should do so through a verbal request to-the Presiding Officer. • (e) Once the motion has been properly made and seconded, the . Presiding,Officer shall open the matter for discussion offering the first opportunity to the moving party and; thereafter, to any Councilmeniber properly recognized by the Presiding,Officer (f) Once the n atter has been:fully discussed and a vote called for, no further discussion will be allowed, provided, however, Councilmembers maybe allowed to explain their vote. 2. Precedence of Motions: When amain motion is before the. Council, no motion shall be entertained except the following which shall have precedence, oneover the other, in the following order: (a) Adjourn. '(b) Recess. •(c) Postpone;temporarily or definitely (table). (d) Previous question. (e) Limit or extend debate. (1) Refer to committee or staff: • (g) Amend. , (h) Postpone indefnitely.. The above order of preferenceas subject to the following;restrictions: (a) A motion shall not be repeated:without intervening business or discussion. (b) A motion shall not be in order when.the previous question has been ordered. (c) A motion shall notbe in:order while'a vote is beingtakeri. 3. Particular Motions, Purpose, Criteria:. The purpose and salient criteria of theabove-listed`:motions are as follows:) . • 12 • (a) Motion to Adjourn. Purpose;. . To terminate.a meeting. Debatable or Amendable: No, except to adjourn to another time to which the meeting is to be adjourned. (b) Motion to Recess: Purpose: To permit an interlude in the meeting and to set a definite time for continuing the meeting. Debatable or Amendable: Yes, but restricted as to time or duration of recess. (c) Motion to Postpone Temporarily: Purpose: To set aside, on a temporary basis, a pending main motion provided that it may be taken up again for consideration during the current meeting or at the • next regular meeting. It is also referred to as a motion to lay on the table: Debatable or Amendable: It is debatable but not amendable. (d) Motion for Previous Question (Vote Immediately): Purpose: To prevent or stop discussion on the pending question or questions and to • bring such question or questions to vote immediately. Any Councilmember, when recognized by the Presiding Officer, may move to vote immediately. Upon such motion, if seconded, all discussion shall be terminated and a vote taken on the motion. A vote of four (4) Councilmembers (or if less than a full Council is present, a vote of two thirds of the members present) is 13 tt F {vl� i • necessary to sustain the'motion. If the motion carries;'the vote on the,proposal before the Council shall be taken, • immediately, without, further discussion provided, Councilmembers may be. allowed to explain their vote. If the motion fails; discussion shall continue." Debatable or Amendable: No. (e) Motion to Limit or>ExtendDebate: Purpose: To limit or determine the time that will • be devoted to discussion' of a pending motion or to extend or remove limitations already unposed on its discussion. Debatable or Amendable: No debatable; amendments are restricted to the period of time of the proposed limit or extension. (f). Motion to.Referto,Committee or Staff: Purpose: To refer the question,.before•the Council to a committee or to,the City staff for the purpose of investigating or studying the proposal and to make a,report,back to the Council. If the motion fails, discussion or vote on the question resumes. • Debatable or Amendable: Yes. (g) Motion`.to Amend: Purpose: To modify or change a motion that is, being considered by the Council so that it will express more satisfactorily the " will of the members. If the motion 14 u A. fails, discussion or vote on the main motion resumes. If the motion passes, then main motion should be voted on as amended. Debatable or Amendable: It is debatable unless applied to an undebatable main motion. It is amendable. (h) Motion.to Postpone Indefinitely: Purpose: To prevent further discussion and voting on the main motion. If the motion fails, discussion and voting on the main motion resumes. If its passes, the subject of main motion shall not be brought up again for the remainder of the meeting or the next regular meeting. A resolution to lay on the table any matter will preclude all amendments or debate on the,subject concerned. If the resolution prevails, consideration of the subject of the resolution laid on the table may be resumed only upon motion of a member who voted in favor of the resolution to lay on the table. Debatable or Amendable: It is debatable but not amendable. (i) Main Motion: • Purpose: The primary proposal or question before the Council for discussion and decision. Debatable or Amendable: Yes. 15 PF.', ir (t'it • j i B. Ordinances: - • 1. Introduction: An ordinance shall be introduced by motion and seconded by different members of the Council at any regular meeting or at a special meeting called for the purpose of introducing the ordinance. The City Clerk shall note the name of the persons moving and seconding the proposal in the minutes. The vote of the members shall determine' whether the ordinance shall be printed or posted, asrequired:by'Section 45 of the City Charter. Motions introducing ordinances are deemed to include waiver of full reading and title of the ordinance unless otherwise specifically stated. 2. Adoption: Ordinances may be adopted,by motion and.majority vote of the Councilmembers present except for those ordinances. which require a larger number of votes for approval. Motions to adopt: ordinances are deemed to include 'waiver of full reading and title of ordinance unless otherwise specifically stated. 3. Withdrawal of Motion' An Ordinance may be withdrawn at any time before it is acted upon by the Council only with the consent of the members moving and seconding.its adoption. C. Resolutions: 1. Adoption: A resolution may be 'adopted by motion and second by different,.members of the Council. A resolution may acted upon at the same meeting. Resolutions may be adopted on the date they are first. presented;to the Council. It is not required that resolutions be read either in full, or by title only It need not be published or posted unless specifically required bylaw. • 2. Withdrawal of Resolution' A resolution maybe.withdrawn only With the. consent of the members moving and seconding its ,adoption, at any time before it is acted upon by the Council. D. Voting: In case of a'tie in votes on any proposal, the proposal is considered-lost. Every member present when a question is put, including presentation of a. resolution for adoption,,should'Vote either"`yes" or"no." Atith"e beginning of any 16 Ri Pi agenda, item where a member has a.financial interest in the question within the meaning, of Government Code section 871.00, the nature. and extent of the financial interest shall be disclosed immediately and the Councilmember shall leave the dais thereby absenting himself/herself from consideration of the item. The City Clerk shall, record his/her vote as an abstention. In all other cases, whenever a member refuses to vote, the City Clerk shall cast a vote of"yes" for such member. A tie vote results in a lost motion. In such an instance; any member of the Council may offer a motion for further 'action. If there is no action by an affirmative'vote, the result in no action. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision-making person or body from which the appeal was taken. E. Right to Dissent or Protest: Any member of the City Council has the right to express dissent from, or protest against, any ordinance or resolution presented to or adopted by the Council, and have the reasons therefor entered upon the minutes of the Council proceedings.. Such dissent or protest must be in writing, presented in respectful language, and presented to the City Clerk not later than the next regular meeting following the date or passage of the action,objected to. F. Motion for Reconsideration: After decision by the Council on any question, except the adoption of an ordinance, any member who voted with the majority may move a"reconsideration of any action at the same or next succeeding meeting, and the vote on such motion shall be thereon, at the next succeeding or regular meeting not less than one week thereafter; provided, however, that a resolution authorizing or relating to any contract may be reconsidered at any time before the final execution thereof A motion to reconsider will require the same number of votes as is required to adopt an ordinance or resolution. If the motion for reconsideration passes, the actual reconsideration of`the question shall be heard at-the next regularly scheduled meeting not less than one week after the vote on the motion for reconsideration. After the actual reconsideration of the question has once been acted upon, no other motion for or resolution of a reconsideration thereof will be made without unanimous consent of the members 17 lu present.. In the case Of a tie vote, the prevailing side or majority of the Council will be deemed to be those Councilmemberswho voted-inthe negative: VII. APPOINTMENTS. A. Definition: 1. .Commission: For the purposes of this document„ "commission" shall mean any local (City), or county, regional or other outside' board, committee, commission, agency, or task force. 2. Appointment: An action taken by a majority of the Council for a Councilmember to serve as a representative or alternate representative to a commission. • 3 Recommendation; An action taken by a majority of the Council recommending a Councilmember as representative to county, regional or other' outside commission, where final appointment is made, by said commission. 4.. Representative: Official liaison, delegate and/or appointee of the majority of Council (see,,attached Exhibit "A" for a•detailed listing'of commissions to which Councilmembers`are:appointed or recommended): B. Ad Hoc Commissions: .Ad' Hoc commissions are formed on an as-needed;basis with a clearly defined purpose and term. ,Ad Hoc commissions will consist of up to three. Councilmembers; recommended by the Mayor and concurred with through a-motion by the fill( Council. C. Councilmember Appointments and Recommendations: The Mayor, with the approval of a majority of the Councilmembers present, shall make appointments or recommendations' of Councilmember representatives and +alternate representatives. to local (City) 'and county, regional, and other outside commissions. D. .Mayor to Act as Council Ceremonial Representative: The Mayor shall act as City Council's ceremonial representative at,public events and functions. In the Mayor's absence, if the Vice Mayor is unable to assume the responsibility, the Mayor will appoint another Councilmember to assume the responsibility. 18 t E Councilmember Participation in Community Activities: From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter. F. Annual Consideration: All local (City), County and Regional appointments shall be considered on an annual basis. G. Procedure: 1. Notification: By the first regular Council:meeting In January, the Mayor, in coordination with the City Clerk, shall notify Councilmembers of all upcoming openings for Council representation on local (City), county, regional and other outside commissions. 2. Interest: Prior to the second regular Council meeting in January, Councilmembers shall provide to the Mayor a list of local (City), county, regional or other outside commissions;on which they have an interest in serving, as well as a list of county; regional and other outside commissions to which they believe the City should appoint or recommend a representative. 3. Availability: Prior to the second regular Council meeting in January, Councilmembers shall provide to the .Mayor a schedule of their availability to serve on commissions. 4. Term: Unless prohibited by city ordinance or controlling state law, Councilmembers wishing to serve as representatives for more than one year may do so with the concurrence.of the full Council. Councilmembers must express their desire to do so at _the time the appointment or recommendation is made, at a regular Council meeting. 5. Council Reorganization. and Confirmation of Appointments: At the second regular Council meeting in.January, the Mayor shall appoint, with the approval of a majority of the members of the City Council present, 19 pv. L:,,-; ,:• , -. • Councilmember appointments or recommendations' for appointment to local(City), county,;regional and`other outside commissions. VII :. HEARINGS. A. Application and Definition} The following procedural rules shall apply to all hearings before the City Council. M. used herein, the word "hearing shall include all public hearings required by state law or city ordinance, and proceedings for the revocation, suspension or reinstatement,of permits,, licenses, and franchises. B. Rights of Interested Persons: On.the;date and at the time'and place designated in the notice, the Council shall afford any interested person or his/her authorized representative, or both, the opportunity to present documentary evidence, and/or to present statements, arguments, or contentions orally and/or in writing, subject to the:rules°,.of Addressing the Council and rules'.hereinafter stated. C. Presentatiotof Evidence: 1. Oral-Evidence: All oral statements which are relevant to the subject matter of the,hearing may be,considered by the Council. Oral evidence may taken on oath or. affirmation at the ,request of any interested party or his/her authorized representative. 2. Exhibits and Documents: Exhibits and documents used by the City staff and any persons participating in the hearing may be considered as evidence: 3. Communications and Petitions: All communications and petitions niay, be considered as evidence by the Council. 4. Staff Reports: Whenever practicable, a written staff report shall be prepared and summarized'aloud as part of the staff presentation. Said report shall be considered asrevidence. • . • 20 • 5: Large'Maps and Displays:• Large size maps •and displays presented for use at the hearing shall, whenever practicable, be displayed in full view of the participants and the audience. Said maps or displays, or authentic reductions thereof, may be considered as evidence. 6. Admissible Evidence: The hearing need not be conducted according to technical rules relating to evidence and witnesses: Any relevant evidence shall be admitted it if is the sort of evidence on which responsible persons are accustomed to rely in the conduct of serious affairs, regardless of the existence of any common law or statutory rule which might make improper the admission of such evidence in civil actions. - D. Evidence Outside the Hearing: Any evidence taken outside the Council Chambers such as field trips, views of the premises and discussions with individuals, may be considered by the Council`in reaching its decision. E. Continuances: Any hearing held, noticed, or ordered to be held by the Council may, by minute action, be continued to any subsequent regular or adjourned meeting of the Council;provided that if the hearing is continued to a time less than twenty-four (24) hours after the time specifiedin the order on notice of hearing, a copy of the order or notice of continuance shall be posted outside the Council Chamber forthwith following the meeting at which the order of continuance was made. F. Decision: The Council shall consider all evidence properly presented in accordance with the rules stated herein and, unless otherwise provided by law, said decision or determination shall be made by motion, resolution; or ordinance, as appropriate: Action may be taken thereon at a subsequent meeting of the Council. Any Councilmember who failed to hear portions of the hearing and who did not familiarize himself/herself with the minutes'or conduct thereof so as to be able to publicly state that he/she is familiar withthe issues and evidence presented at the hearing shall disqualify•himself/herself'from' discussion or voting on such matter. 21 G. Record of Hearing: A verbatim mechanical recording shall be made of the oral evidence presented at the hearing. Said recording, together with all documents, maps; exhibits, and displays-admitted into evidence, shall be retained by the City Clerk for a period of one year fromrthe date of the close of the hearing. In lieu of retaining said recording, the City Clerk--may prepare :a typewritten transcript thereof which shall be retained forthesame period of time. IX. MISCELLANEOUS. A. Inconsistencies: The Petaluma City Charter,. the Brown Act or other controlling state law shall prevail over any provisions.in these rules or procedures which are inconsistent. B. Temporary Change of Rules: Any provision of the rules not governed by the Petaluma City Charter or controlling state law may be temporarily.changed at any meeting,.and only for the meeting„by the Council with a four-fifths,vote of the • members present. The- oteon any such changes shall betaken by roll call and entered upon the record. C. A'Non-observance of Rule: These Rules;are adopted to expedite and facilitate the transaction of the business of the City Council.in an orderly shall be deemed:to be procedural only; and the failure to strictly observe any such.Rules shall not affect the jurisdiction of, or invalidate any,action,taken by the Council. D. Non-exclusive .Rules: Rules set. forth :are not exclusive and do not limit the inherent power and general legal authority of'the Council, of=of its Presiding Officer, to govern the;conduct of City Council meetings as may be considered appropriate and-not consistent with these Rules from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City. E. Review of-City Council'Rules': The City Council shall review and ;modify; if appropriate, the City Council Rules at least on a yearly basis.. K. Unilateral Communications:. Any Councilmember who desires to submit an article or individual opinion to a newspaper or other media'shall, out ofcourtesy, provide a copy of that article or opinion to other City Councilmembers five (5) 22 Ak 11/41 days in',advance: Any application or communication„provided or made to a public official or employee Out of the presence,and without the knowledge of other parties in a matter under consideration when such application or communication is designed to influence the official decision or the conduct of that official or employee, or other officials, employees; or agencies in order to obtain favored treatment or special consideration to advance personal or private interest shall be provided to the City Clerk twenty-four (24) hours after its receipt, and the City Clerk shall make it part of the record. 23 EXHIBIT "A" LINT COMmisSIONS;INCLUDING CITY'COUNCILMEMBER REPRESENTATION AND/OR RECOMMENDATIONS.FOR REPRESENTATION IF ANY ALL CITY'COMNIISSIONS AirporttConimission.(Council Representation) Animal Services Advisory Committee (Council Representation) Bicycle Advisory Committee (Council'Representation) Housing Advisory and Appeals Board,(Boardof Building Review and Board,of Appeals) Disaster Council Historical and Cultural Preservation Committee Library Advisory Board (Council.Representation) Personnel Board Planning Commission.(Council Representation) Recreation,.Music, and Parks Commission (Council Representation) Senior Citizen Center Committee Site Plan and Aiciutectural Review Comnttee Page 1 of 1 Draft Recommendations for City Council Procedural Rules City of Petaluma, California, II.English Street, Petaluma, CA 94952 Telephone 707'778 4345 Fax 707 778 4420 Email cityhall @ci.petaluma.caius EXHIBIT "A" RF1- fIF Teen Council Traffic Committee (Council Representation) Tree Advisory Committee Youth Commission COUNTY Local Agency Formation Commission (LAFCO) - Recommendation to Mayor and Councilmembers' Association Sonoma County Transportation Agency (Council Representation) Sonoma County Water Agency Water Advisory Committee - (Council Representation) Sonoma County Water Agency Water Advisory Committee - Recommendation to Mayor and Councilmembers' Association Zone 2-A Advisory Committee- (Council Representation) REGIONAL, STATE, AND NATIONAL Bay Area Air Quality Management District (Council Representation) North Bay Watershed Association (Council Representation) Sonoma Marin Area Rail Transportation Commission (Council Representation) Page 2 of 2 Draft Recommendations for City Council Procedural Rules City of Petaluma, California, 11 English Street, Petaluma, CA 94952 Telephone 707 778 4345 Fax 707 778 4420 Email cityhall @ci.petaluma.ca.us City of Santa Rosa Manual of Procedure City Council Meetings Revised September 9, 1999 by Resolution No. 24119 Adopted May 25, by Resolution No. 23989 v TABLE OF CONTENTS • Subject Page. I Meetings A Regular Meetings 1 B Adjourned Meetings 1 C Special;Meetings 1 D . Meetings to be Public • 1 E Attendance 1 F Quorum 1 • • 2 Agenda A Agenda,Preparation of 2 B Order of . 2 C 'Agenda, Contents • 23 3 Presiding Officer • A Mayor to Preside 3 B Powers and Duties of Presidingefficer 3-4 4 Addressing the Council A Written Correspondence 4 B Right to Address Council 4 C • Public Hearings 4 D Manner ofAddressing Council 4-5 E Time Limitation 5 F Improper Remarks $ S Debate and Decorum A Getting the Floor: 5 B Questions to Staff 5 C Interruptions 5 D Points;ofOrder 5-6 E Point ofPersonal Privilege • 6 F Remarks.of Councilmembers and"Synopsis of Debate 6 G Decorum and Order, Council and City Staff 6 H Decorum and Order,Audience • 6 I Enforcement of Decorum 6 J Failure to Observe Rules of Order 6' • • ii 'Subject Page 6 Motions A Presentation 91 7 B Second&Required 7 C Precedence;of Motions - 7 D Particular Motions,Purpose and Criteria 7-9 7 Voting A Voting Procedure 9 B Change of Vote 9 C Failure to Vote 9 D Conflict of Interest 9 E Reconsideration and Rescission of Prior Action 9-10 F Lost Motions 10 8 Minutes A Preparation of Minutes 10 B Minutes of Hearings 10 C Reading of Minutes 10 9 Ordinances,Resolutions,and Contracts A Preparation of Ordinances,Resolutions, and Contacts 10-11 B `'Prior Approval.by Administrative Staff 11 C Enactment of Ordinances 11 D Adoption of Resolutions 12 10 Hearings A Application and Definition 12 B Rights of Interested Persons 12 C Presentation of Evidence 12-I3 D Evidence Outside the Hearing 13 E Continuances 13 F Decision 13 G. Record of Hearing 13 • iii • I MEETINGS A -Regular Meetings The City Council shall hold regular meetings on each Tuesday,unless the Mayor determines a particular meeting shall not be held,at or after12:60 noon as specified bythe*ayor and set forth on the agenda. Regular meetings:shalt:be held at City Han, 100'SaritaRosa Avenue, Santa Rosa, or at another place within the City liinits'as.cieterrnited by the If by reason of natural disaster or other emergency it shall be unsafe totmeetin the City Hall, the meetings may be held for the'dUratioti of the emergency at such other place as is designated by the,Mayor or by four(4)members of the City Council. When,thedarfOranyregular meeting falls oyalegal, holiday as provided City Code, no meeting shall be on such holiday;biir aregular meeting may bkhela At the same:hour on the followinghusimess day. B .Adjograed Meetings Any regular or adjourned regular meeting maybe adjourned to a time,place,and date',specified in the order of adjouinmenthut notbeyond-tienext:regular meeting. If no time isistatedin the order of adjournment, it shall he-the:sametime:at.for aregular meeting. An adjOtiriied,regular Meeting is a regular nietting for all pwposes. C Special Meetings Spetialcmietings may be called at any time by the Mayor,or by three members of the City Council. The call and notice shall:Specify:the:time:endplate of the special meeting.arid•the . business tci-,be transacted:.No other business;shalthetonaidered,arsuchmeetings. 'No ordinances,Other than urgency ordinances,may be adopted,nor May resolutions or orders for payment orinoneybe made. 0.—IVIeetittgi to be-Public All regular, adjOinfied;and special meetings of the City council shall be open and provided,however,the City Council may holdclosectsessiOnS,frOm which the public Maybe as alb:rivedbylaw. E Attendance expected to attend all tneetings cif the City Council, -If a Councilmentber is absent without Council permission from all regular CityCatincilmeetings for thirty(30) days consecutively frormthe last regular meeting he attends,his office becomes-vacant and shall be filled as any other vacancY. F-Quorum The Council consists of Seyenimernbers one of whom is the Mayo; Four members of the Couneil'shallconstitute'tdtiortra and shall hi:sufficient to transact business. If less than four (4),Couneilinetabers:appear at a regular meeting,the attending mayacljoum:from time to time and compel the attendance of absent members an such manner and under such penalties as may be prescribed by ordinance. In the altematim the City may adjourn the meeting to a stated day and how. Page l 2i AGENDA A-'Agenda, Preparation of An agenda shall be prepared for each regular meeting containing the time of commencement of the meeting, the specific items of business to be transacted and the order thereof The Mayor shall meet with the City Manager to establish-those items appearing on the agenda. Whenever feasible, each item on the agenda shall contain a staffrecommendation and the specific action requested to be taken by the Council. B-Order of Business At the time set for each regular meeting,.the Mayor shall call the meeting to order and the business of the Council,shall be taken up for consideration and disposition in the order set forth in Section C below except that with consent of a majority of the Councilmembers present, items may be taken up out of order. C-Agenda, Contents The agenda shall contain the title headings and shall be conducted in the order and manner as set forth below: Call to Order and Roll Call The City Clerk or his/her designee shall call the roll of the Councihnembers and the names of those present shall be entered in the minutes, Study Sessions Items for in-depth discussion and direction to staff(if public comment is allowed.) Proclamations Citizen Public Appearances Any person desiring to speak maydo so under Citizen Public Appearances. Each speaker may address the,Council for three(3)minutes per Council meeting. As a matter of policy, the Council does not take immediate action onaterns presented under Citizen Public Appearances, Approval of Minutes Statement of Abstentions Consent Items Items that are routine in nature or,have been previously reviewed by the Council and require little or no further discussion by the Council,public, or applicant, are considered as"Consent Items." The Council may act on items in one motion. Scheduled Items Page 2 Report Items The Council?shall consider items of City business and the introduction and adoption of ordinances and+the adoption of resolutions,as appropriate. Other Matters • The Council shall consider such other-matters as may be brought to it by theCity Manager, City Attorney, or staff members. Public Hearings The Cotutcil shall conduct all public hearings in accordance withthe provisions of Sections IOA through 10F. Mayor's%Couacilmembers1 Repores T e May and to the a=be 1 Council tune a to time, give a report regarding mantis g coon as appropriate. Written Coiamunicatious-Public The;Council shall consider-all written communications;from the public: The agenda shall. list all written.commtinications requiring^Cotinail action. Adjournment' The.Mayor shall adjourn the meeting. 3 PRESIDING•;OFFICER • Ai-Mayotte Preside The Mayonshalt be the Presiding Officer at all!meetings of.the City Councils., In the absence'of the Mayor,the Vice Mayor shall preside: In the absence of both the Mayor and Vice Mayor the City Manager-shall;call the Council to order,whereupon a temporary Presiding Officer shall`be elected'byahe Councilmembeispresent:to serve trail:the arrival of the Mayor or until adjournment. B.Powers and.Duties of,Presiding Officer a) Participation The Presiding Officer may,upon passing,the:gavel,move or second,from the,Chair. Re/she'shall not be deprived of any of the rights and privileges of a Councilmember by reason of his/her acting.as Presiding Officer. • b)'Questions:to,be Stated The Presiding Officer, or such member of cute City.staff as he/she may designate,may verbally each question immediately prior;to.calling for the vote Followingtthe, vote,the Presiding Ofl4cer,in his/her discretion,may publicly explain the'effect of a,vote for the audience,or-he/she may direct a Member of the'Citystaff to-do so,before Page 3 • • proceeding tothe next item of business. e)Maintaining Order and Decorum, The Presiding Officer shall be responsible for the maintenance of order and decorum at all meetings, Any decision or ruling,of the Mayor may appealed by request of any Councilmember, The Mayor shall call°for roll call to see if the Chair shall be upheld. If • the roll call loses, the Mayor is reversed. • d)Signing of Documents The Presiding Officer shall sign all ordinances,resolutions, contracts, and other documents necessitating his/her signature,which were adoptedin his/her presence, unless he/she is unavailable, in which case an alternate Presiding Officer may sign such documents. e)Appointment+of Committees The Mayor may,subject to the approval of the Council.,appoint such committees of Councilmembers, City staff,andprivate citizens,or a combination thereof, as he/she deems necessary and expedient to assist and advise the Council in its work. 4 ADDRESSING THE COUNCIL A.-Written Correspondence The City Manager or his/her designee,is authorized to receive and open all mail addressed to the City Council. He/she shall give it immediate attention to the end that all administrative business referred to in said'eommunications and not necessarily requiring Council action may be disposed of between Council meetings. Any communication requiring Council action shall be placed upon the agenda. All correspondence requiring a response shall be answered or acknowledged as soon as practicable. B -Right to Address Council Subject to the provisions of Sections 4C, 4D,and 4E, and;4F,members of the public shall have the right toiaddress the Council as provided`by state law. C-Public,learings Interested persons or their authorized representatives may address the Council,while a matter is open to public hearing, in regard to remarks or questions relevant to the matter under consideration. D—Manner of Addressing:Council Any person desiring to address the Council shall stand and wait to be recognized.by the Presiding Officer. After being recognized,he/she shall approach the podium,state-his/her name and address for the record,and proceed to address the Council. All remarks and questions shall be addressed to the Council as a whole and not to any member thereof No question shall be Page 4 asked a Couneilmember or a member of the City staff without first obtaining permission of the Presiding Officer. E-Time Limitation Every person addressing the Council=shall limit his/her address to such reasonable time as is granted by the Presiding Officer. When;any group of•persons wishes to address the•Council on, the same subject matter, it'shall be proper for the Presiding Officer to•request that a spokesman be chosen to represent the group, as to,avoidwinecessary repetition. F- Improper Remarks • Any person making impertinent,slanderoai or,profane remarks, or who becomes boisterous while addressing the Council,shall be called to order by the:Presiding Officer and,if such conduct continues;the Presiding,Offscershai]order,him/her barred from further audience before the Council during that meeting. • 5 DEBATE AND DECORUM A- Getting the Floor Every Councilmember desiring to speak shall fast address the Chair, gain recognition by the Presiding Officer,and shall confine himself/herself to the question under debate. B-Questions,to Staff Every Councihneniber-desiring to question the;City staff shall,after recognition bythePresiding Officer, address his/her questionsrto the City Manager or to the City Attorney, Ingle case of the City Manager,he/she shall be entitled either to answer the inquiry himself/herself, onto designate a member of his/her staff for that purpose, C-.Interruptions A Councilmeriiber,•once recognized,shah not be interrupted when speaking';unless,called to order by the Presiding Officer, unless a point;of order or personal::privilege-is raisedthy:another Councilmember, or unless the speaker.chooses to yield'to a question by another Councilmember: If a Councilmember, while speaking„is called ta order,he/she shall:cease speaking until the question oforder is determined; if determinedto be in order,he/she`may proceed. Members of the City staff after recognition.by the Presiding Officer,shalLhold'the:floor until completion of their rernarks, or until recogaition•is withdrawn by the•Presiiiing Officer. • D-Pointsof Order The Presiding Officer shall determine all points of order subject;,to the right of any Councilmember to appeal to the Council. He/she may request an opinion of the City:Attorneyin making such"determination. Council decision shall conclusively determine'such question of order. • Page 5 .E:-Point of Personal.Privilege Therighfof a Council/saltier to address the:Council of a question of personal privilege shall be limited to cases in which his/her integrity,character, or motives are questioned,or when the welfare of the Council is concerned. A Councilmember raising a point ofpersonal privilege may interrupt another Councilmember who has!the floorsubject only to the power of the Presiding Officer to call him/her out of order. F- Remarks:of Councilmetnbersand Synopsis of Debate Any Councilniember shall have the right of having an abstract of his/her statement and/or a synopsis of the debate on anysnbjectunder consideration by the Council entered in the minutes. Such right shall be'exercised by specific to the City Clerk at the Council meeting. G-Decorum and Order, Council and City Staff While the Council is in session,the and City staff shall preserve order and decorum. A member shall neither,by conversation or otherwise, delay or,interrupt the proceedings or the peace of the Council,nor disturb any member while speaking or refuse to obey the directives of the Presiding Officer. H-Decorum and Order,Audience • Public members attending Council meetings shall observe the same rules of order and decorum applicable to the Council and staff. Any person making impertinent and slanderous remarks,or who becomes boisterous while addressing.the Council or while attending the Council meeting, shall be removed from the room if the Sergeant-at-Arias is so directed by the Presiding Officer. Such person may be barred from further audience before the Council during that meeting. Unauthorized remarks from the audience, stamping of feet,whistles,yells, and similar demonstrations shall not be permitted by;thePresiding Officer, who shall direct the Sergeant-at- Arms to remove such offenders from the room. I-Enforcement of Decorum The Chief of Police, or such member of the Police Department as he/she may designate, shall be Sergeant-at-Arms at the City Council meetings and he/she shall attend meetings when requested by the Presiding Officer, City Manager, or City Council. He/she shall;be available to respond to - all meetings immediately upon call. He/she shall carry out all orders given by the Presiding Officer of Council for the purpose of rnaintaining order and`decor m at the'Council meetings. Any Councilmember may move to require the Presiding Officer to enforce the rules, and the affirmative vote of a majority of the Councilmembets.present shall'require him/her to do so. J-Failure to Observeltules of Order Rules adopted to expedite the transaction of the business of the Council in an orderly fashion are deemed to be procedural only ad the failure to strictly observe such rules shall not affect the jurisdiction of the Council or invalidate any action taken at a meeting that is otherwise held in conformity with law. • Page 6 • 6 MOTIONS • A-Presentation of Motions A motion is the fornal statement of a proposal,or question to the Council;for consideration and action. The Mayor,and each'Councilmeinber,has the right to present.a motion. B!-Second Required Ai motion.by any Councilmember shall not be considered by the Council and voted''on'Unless it receives a"second. C- Precedence of Motions When a main motion is'.before,theCouncil,no motion'shall.be entertained except the following which shall have precedence, one over the;other, in following order: 1). Adjourn 2) Recess 3) Postpone temporarily or definitely(table) 4) Previous question 5) Limit or extend debate 6) Refer to committee or staff 7) Amend 8) Postpone indefinitely The-above order of preference is subject:to'.the following restrictions: • a) A motion shall not be repeated without intervening business or discussion. b) A motion shall not be in order when the previous question has been ordered. c) A motion shall not be in order while a vote is being taken. D- Particular Motions,Purpose and'Criteria The purpose and salient"criteria•of the above-listed motions are as follows: Motion to Adjourn • Purpose: To tenntnate a meeting., Debatable or Amendable: No, except a motion to adjournto another time to which the meeting is to be adjourned. Motion to Recess Purpose: To permit an interlude in the meeting and to-seta definite time'for continuing the meeting Debatable or Amendable: tea, but restricted as to time or duration of recess. • Page;7 Motion;to Postpone Temporarily Purpose: To set aside,;art a:temporary basis, a pending main motion provided that it may be•;taken'up`again for considerationduting,the • current meeting,or.at the next regular meeting. It is also referred to as'a motion to lay<on the table. Debatable or Amendable: It is debatable but not amendable. Motion for Previous Question Purpose: To prevent or stop discussion on the pending question or questions and to bring such question or questions to Note immediately. If the motion fails, discussion shall continue., If the motion passes,a vote shall betaken on the pending motion-or motions. Debatable or Amendabler No: Motion to Limit or Extend Debate Purpose: To limit or determine the time that will be devoted,to discussion of a pending motion or to extend or remove limitations already imposed on its discussion., Debatable or Amendable: Not debatable; amendments are restricted to the period of time of the proposed limit or extension. Motion to Refer to Committee or Staff Purpose: To refer the question before the'Council to a committee or to the City staff for the purpose of investigating Or studying the proposal and to trake a report back to the Council. If the motion fails, discussion or vote on the question resumes. Debatable or Amendable: Yes. Motion to Amend Purpose: To modify or change a motion that is being considered by the Council so that it will express more satisfactorily the will of the members. If the motion fails,discussion or vote on the main motion resumes: If the motion passes,then the main motion should be voted on as amended. Debatable or Amendable: It is debatable unless applied to an undebatable mainmotion. It is amendable. Motion to Postpone Indefinitely Purpose: To prevent further discussion and voting on the main motion, If the motion fails,,discussion end voting on the main Motion resumes. If it passes, the subject of main motion shall not be brought up again for the remainder of the meeting or the next regular meeting; Debatable or Amendable: It is debatablebut not amendable. • Page 8 Main Motion Purpose: The primary proposal or question'beforethe-Council for discussion atidAecision. • Debatable or Amendable: Yes: • 7 VOTLYG A Votingiprocedure WhemanitiotionisMerder for the questioniza yote.thereorfahall.be taken by use ofthe,electric voting board and entered in full upon the record. 'Modems may be passed by a simple majority of the members present at e properly quoruniedmeetiog 3 votes required if only+members present) except that the:following matters shell always require four affirmative votes: a) Adoption of ordinances; • • b) Resolutions canting franchises, c) Resolutions, and d) Orden for payment of meney. Eminent domain'actions require a Two-thirds Vote of the Council. B-,Change of Vote member may change his/her vote only if he/she makes a timely request to do so immediately following the,mmouncertient of the vciteby:Presiding Officer and prior to the time the next item in the order of bushiest iitaken up. C- ailure.to:Vote Every member should vote unless disqualified for legal pause. Self-disqualification,without legal cause;which results in a tic vote,shall be avoided as thwarting Council action,but no Couricierribers shall be forced to vote. A Councilmember,-who abstains shall in effectooment , that a Majority of thelqutinini,may,act for him/her. Tie votes shall be lost motions and the question remains before the Cdtincil. 13-Conflict-of-Interest Any Counoilmember Who has 4,,financial interest in any, Matter coining before the City Council shall state the nature,of the disqualificatiOrt and disqualify,bimeelfilfertelf from discussing or voting on that matter. E —Reconsideration and'Rescission of a Prior Action A motion to set aside a vote(in essence to reconsider)or thiononto rescind(repeal,cancel, nullify)shall'be permitteil-ohly as follows: Any memberwho voted with,themajoritY may move to reconsider of rescind any action • at thesarne or next following meeting,providing no legalrights have intervened to'create Page,9 . . • ,an°.estopel If the motion is made at the next ineetipgrthe item shall be listed on the agenda, or placed on the agenda at the meeting as required by law. After a motion to reconsider or to rescind any action has once been acted on,no other motion to reconsider or to rescind the same action shall,be:made without unanimous consent of the Council. This paragraph shall not affect any procedures presently provided for by ordinance. • F- Lost Motions A lost motion is one that fails to receive the necessary number of votes to carry. Tie votes result in a lost motion. Any item resulting in a lost motion may be acted'on atany subsequent Council meeting unless the action is otherwise prohibited by law. S MINUTES A-Preparation of Minutes The City Clerk shall have exclusive responsibility for preparation of the minutes. Any directions for alterations in the minutes shalltbe made only by action of the City Council. Corrections or typographical or clerical errors are not considered alterations. 8-Minutes of Hearings Whenever the Council acts in a quasi-judicial proceeding,such as hearings defined in Section 10A, the minutes shall contain a summary of the evidence. C-Reading of Minutes Unless the reading of the minutes of a Council meeting is ordered by'amajority vote of the Council,such minutes may be approved'without reading if the City Clerk has previously furnished each Councilmeinber with a copy. 9 ORDINANCES,RESOLUTIONS, AND CONTRACTS A-Preparation of Ordinances, Resolutions,and Contracts Ordinances All Ordinances shall,be framed and"approved+by the City Attorney and shall be presented to the Council only when ordered by the Council or City Manager, or prepared by the City Attorney on his/her own initiative. Resolutions It shall;be considered best practice to have all resolutions framed and approved by the City Attorney, however,resolutions may be prepared for submission by any individual, group,or organization. In,matters of urgency,a resolution may be presented verbally in motion form-together with instructions:for written preparation for later execution. Page 10 Contracts All contacts shallte,approved asto kip by the City Attorney and.shallbe presented to Council dnly when ordered by the CoUnoil,City•Minager, or City Attorney. B-Prior Approval by Administrative Staff All ordinances, resolutions, and contract documents shall,before presentation to the Council, have been approved as to form by the City Attorney and shall have been examirted.and•approved for adminiatiation!by the City Manager or hiather authorized representative,Wherethere.are substantve matters of administration'involved. C-Enactment of Ordinances Introduction Ordinances shall be introduced:for:firstreading by motion. When ordinances, other than urgency ordinances, are alterettafter,intoduction,they shall be passed only at a regular or adjourned regular meeting held at least five(5)days alteration. Corrections or typographical or clerical errors are notecinsideredialterations. Passage, Ordinances shall considered for adoption on second reading Ordinances may be passed by Met:ion:and a majority vote of the Council, except,for those ordinances which require a larger number of the Council for their approval Ordinances shall not be passed ViiithiMfiVe(S)days of their introduction. Reading. • Aftetleacling.the title;farther reading is waived. Urgency Ordinance Amurgency ordinance as an ordinance for the immediate_:.preservatiot of the public peace, health or safety of the City. It may,beipassed immediately upon•introchictiOn;either)at a regular or special meeting It must declare the facts coristimting•the urgency and at shall be passed bytouniffirmative•votes. Publication The City Clerk shall cause each-ordinanceto:be publishedas required by law. Effective nate Ordinances.take effect thirty(30)days after fitalpassaget,providedthey•artpublished at least once after passage. An ordinance takes effect immediately if it iflR ordinance relating to an eleCtion, of an urgency nature, relating to thepublic.peacchealth and safety,relating to street Improvement proceedings,,relating to taxes for the usual and currentexpensta.of the'City, or by particular provisient of law prescribing,the maxi-net of its passage andadoptiOn. .Page 11 D-Adoptions of Resolutions Resoludonsmay be adopted by motion,on the date they are first presented to the Council. It is notrequired'that resolutions be tead,<either infull or by title only. ;10 HEARINGS A-Application and Definition The following procedural rules shall apply to all hearings before the City Council. As used herein, the word"hearing"shall include all public hearings required by State law or City ordinance, and proceedingsTor the revocation, suspension or reinstatement of permits, licenses, and franchises. B-Rights of Interested Persons On the date and at the time and place designated in the notice, the Council shall afford any interested person or his/her authorized representative, or both,the opportunity to,present documentary evidence, and/or to present;statements, arguments, or contentions orally and/or in writing, subject to the rules on Addressing the Council and rules hereinafter stated. C- Presentation of Evidence I) Oral Evidence All oral statements which are relevant to the subject matter of the hearing may be considered by the Council. Oral,evidence may be taken on oath or affirmation at the request of any int!resied..party.or his/her authorized representative. 2) Exhibits;and Documents Exhibits and documents used by the.City staff and any persons participating in the hearing may be considered as evidence. 3) Communications and Petitions All communications and petitions may be considered as evidence by the Council. 4) Staff Reports Whenever practicable, a written staff report shall be prepared and summarized aloud as part of the staff presentation. Said report shall be considered as evidence. 5) Large Maps and Displays Large size maps and displays presented for use at the bearing shall, whenever practicable, be displayed in full view of the participants and the audience. Said maps or displays, or authentic reductions`thereof,may be considered as evidence. Page 12 6) Admissible Evidence The hearing need-not be conducted according to technical rules relatingto•evidence and witnesses: Any televant.evidence shall be admittedif it is the sort of evidence on which responsible poisons are accustomed to rely in the conduct of serious affairs,,tegardless of the existence of any common law or statutory,rule Which might make improper the •admission of such evidence in civil actions. D Evidence Outside'the Hearing Any evidence taken outside the Council Chamber such as field imps,views of the premises and discusSions.Withindisiditals,may be consideredby the Connell in reaching.its:dedision. E Continnancei Any hearing heldinoticech.or ordered'to heheld;by the Council may,bytninuteactibri;be Continued toy sUbsequent regular or adjourned meeting of the Council provided that if the hearing is continued to thine less than 24 hours after the time specified in the order on notice of hearing, a copy of the order or notice of continuance shall be posted outside the Chamber forthWith-following the rneeting.at which theotiiii of continuance.wasmade. -Decision The Council shall consider all evidenceproperly presented in accordance with thc.rulesatated herein and, unless otherwise provided by la*:said decision or determination shalkbemade'by motion,resolution, or ordinance,as appropriate AttiOn may betaken thereon at a subsequent meeting of thetoiincil. Any Councilinember who failed portions of thehearing and who chi:knot familiarize withtheminutestreondizet thereof so as lobe able to publiclist40-thetlie/SheWaS familiar with',theisSues and evidencepresented at the hearing shall disqualifiliithself/hersellftern diacussintor voting on such matter. C.--Record ollietiting ANCititiminechanitaftecording shall be made of oral evidence presentedatthetearing: Said recording,together with all documents,maps,.exhibgs,and displays admitted into evidence, shall be retained by the City Clerk for tpitied.of one year from the date of the close ofthe hearing. In liaiLof retaining said tecording,,thetity Clerk may atypewiittentranactipt thereof wliiClicshallhe retained for the sarneperiod of time esuivuomsounta.rninuaLansiwpd • • Pagel3 • • 707k. P.17 i CITY OF"PETALUMA,,CALIFORNIA COUNCIL PLANNING AND GOAL SETTING RETREAT SATURDAY, JANUARY 27, 2001 PETALUMA COMMUNITY CENTER AGENDA 8:15 AM Refreshments Welcome Mayor's Welcome City Manager Overview Agenda Review Workshop Standards CouncifPolicies and Procedures 10:30 AM Break Review and Progress Update of 2000 Goals Review of Council Interviews 12:00 PM Working Lunch Presentation of..Current-City Council Goals Questions'Regarding Goal Setting Prioritize Goals Action Planning 2:30 PM Next Steps 13AL qat. City of Petaluma 11:English Street — tItC. Post Office. Box 61 —Petaluma; California•94953 • rests City CouncilPriorities january:30, 1999 1. COMPlete ThiclUtt.,12.eveinie,diiiiSerV-ioeileVelaeVfeW 2. ' Complete Redevelopment Aaency Rerew' 3. Cbtriplete Wastewater Facility,Plari,ProCeSS 4. Establish Revenuegecapturmnd(RegeilefatiOn.PrOgram, 5.• IrnplethentandReviseleeneral•Plan , . General Plan Implementation. 1: The River Nan: The Central Petalinna,Specific Plan :3', The Bid-37dIeTia:n New General, Plan items iEconorniC.DeVeleprrient Plan ,2. Surface Watet&anagenierit (f)rditiage) Plan. 3. Regionaliaridloeal tfanspertatiOn,Plan • • • • r , CITY OF,PETAL'UMA CALIFORLYIA, ' CITY.COUNCIL WORITIES , MARca 18;:2000 . 1. Complete.Budget,Revenue and Service;Level'Review I' • Hire a FinancelDirector; • 'Timely Budget', • • Complete•a Five"Year-Forecast _ . •• Establish Interfim4 Borrowing ' ' 2: Complete;Redeyelopment Agency Review . • ,Issue Bond';Activity • .Nlax mize,`Income ,- • :Ekpenditure:'Priority ' , 'I Complete Wastewater Facility Plan Process ' • 'Water Cams vation:andSupply - • XenscapeQrdinances tSonomaCounty Water Amendment Policy I • Rate Design - • • TOilet Refrdfit , . • REP Rate Study • •' . _ •_ •. - ,m • . • Implementation of Recreational=Facilities, 4. Establish_Revenue:Recapture &Regeneration Program • Park and Recreaon Private Fundraising • . • . Uset,:FeesI •, RevenueIGeneration • Grants ' • ,AdditionatPersonnei, • Impact Fee•- Housing; . . . 5; Organizational Change &;Growth' - •. Support-Reorganization ▪ Build,Build,Councill Trust With=Organization -4, IntegrateaChanges ' •, Hear From City P,ersonnei Employee Recogriitioh,Ptograms . . ' , • _ 1MP•LEMENTATION OF PLANS! 1. Establish a Park.&`.Recreation MasterPlati a Park andRecfeatiort,Fields; ,. 2. 'Open•Up_Watetways(B'.1ist) 3.; '°The,Bicycle Plan; . . • 4.,'TheRiver:.Plan . ' . • Acquisitibnof Properties • Implement?River'Plan Segments• - .. 'Purchase,..OpenhSpace ;Establish Clear Capital Improvement Plan ' 5. The Central Petaluma.Specific Plan„ _ - NEW'GENERAL PLAN ITEMS' - 1. 'Economic`Development Plaz+, • IQuanttfy-'S ustainability, What Are Goals -Value, dded . • 'Focusion°What Needs to be:Done; _ • iki Further'Directiomto Look at:Statistics _ 2. 'Surface Water Management(Drainage) Plan. •. `Revisiting and Expanding.Zero Net Fill'Policq- •. Set;Difection _ • Interiin;Flood Policy' a Get.a Recomrfiendation;Fromi,Staff'to,-Generate Fund , . 3'. Regional arid Local Transportanon Plan .. ' ., Council Should'Take LeadershiprRole iri Setting;Tone;for 'Countywide Strategy • <•; Implement`Marketing Plan . • RideTFolley . . ... •; , 'd:/manager/CounciMMazchk18'Workihop CCi Prioritie$kc: CITY OF PETALUMA, CALIFORNIA YEAR 2000 TENTATIVE PROPOSED ANNUAL CITY COUNCIL AGENDA REVISED: FRIDAY, JANUARY 26 - 1 :00 PM • Please note the date by which the agenda item must be approved for printing. This is not the date for submittal to the City Manager, but is the date by which the City Manager, Finance Director, City Attorney, and Department Director must have all agreed on final.approval. All materials are to be complete. . SATURDAY, JANUARY 27 - 8:30 AM - 2:30 PM Community Center—Activity Room COUNCIL GOAL SETTING WORKSHOP MONDAY, FEBRUARY 5 AFTERNOON Start Routing Items for Review January 9th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by January 23. 2001 Packet Delivered January 26, 2001. CONSENT CALENDAR Resolution Approving Claims and Bills. (Thomas) Resolution Accepting the Completion of the Re-Roofing of Fire Stations 2 and 3 by Henris Roofing Company for $126,326.32. (Carr) UNFINISHED BUSINESS Introduction of Ordinance Approving Ground Lease for Private Hangar at Petaluma Airport. (Beatty) (Continued from January 16, 2001 Council Meeting) Report Regarding Status of Payran Project and Discussion and Possible Direction Regarding Payran Flood Management Project Financing and Budget. (Hargis/Stouder/Marangella) Status Report, Discussion, and Possible Action Authorizing the City Manager to Enter Into an Agreement.With Mandell LLC Regarding the Adobe Creek Weir and Diversion Channel and Directing City Management to Send a Letter to FEMA Withdrawing the City's Appeal of the Letter of Map Revision Upon Execution of Said Agreement. (Moore) 4:00 PM —6:00 PM - CLOSED SESSION CONFERENCE WITH LEGAL COUNSEL—Anticipated Litigation, Significant Exposure to Litigation Pursuant to Subdivision (b), Government Code Section 54956.9. (One Potential Case) CONFERENCE WITH LEGAL.COUNSEL— Existing Litigation, Subdivision (a) of Government Code.Section 54956.9, City of Petaluma v. Holmberg, Sonoma County Superior Court Case No. 222739. CONFERENCE WITH LEGAL COUNSEL— Existing Litigation, Subdivision (a) of Government Code Section 54956.9; Thompson, et al v. City of Petalunia, Sonoma County Superior Court, Case#225677. MONDAY, FEBRUARY 5 - EVENING Start,Routing•Items for Review January 9th.or Earlier to Finance Director and City Attorney All Materials Approi/ed:for Printing by January 23. 2001 Packet Delivered January 26, 2001 P.UBLIC HEARINGS • ResolutionAuthorizing the Issuance of a Certificate of Public Convenience=and Necessity to Gary and Paul Brown Authorizing the Operation of'HometownTaxi of Rohnert Park, a Six-Cab Taxi Service Inside Petaluma City Limits. (Edwards/Parks) Resolution Authorizing the Issuance of a Certificate of Public Convenience and Necessity to Malcolm D. Jacobson Authorizing the Operation of Rohnert Park Taxi of Rohnert Park, a Five-Cab Taxi Service Inside Petaluma City Limits. (Edwards/Parks) Resolution Authorizing the Issuance of a Certificate•of Public Convenience and.Necessity to Kevin T. Kroh Authorizing the Operation of A-C Taxi Service Of Santa Rosa, a Six-Cab Taxi Service Inside Petaluma City Limits, (Edwards/Parks) NEW BUSINESS Presentation of the Sonoma County Agricultural Preservation & Open.Space District Acquisition Plan 2000 and Discussion of Funding Possibilities by Executive Director Andrea Mackenzie. (Tuft) McNear Peninsula: • A. Resolution Authorizing the City Manager to Submit a Formal Application for a $2 Million Matching.Funds Grant From the Sonoma County Agricultural Preservation and Open Space District(SCAPOSD) to Fund Acquisition of the Central Portion of the McNear Peninsula. Consisting of Approximately 21 Acres. B. Authorization to Execute Agreement with SCAPOSD if Grant Application.is;Successful. C. Authorization to Pursue Additional Grant.Funds From Various Funding,Agencies for Costs Associated With the.Land_Purchase, Park Improvements, and Environmental Site Enhancements of.McNear Peninsula Park. D. Authorization to Set Aside Remaining $200,000 Proposition 12 Per-Capita Funds To This Project. Review, Discussion and Possible Direction R'egarding.Mid-Year Budget Results for FY 2000/2001 . (Thomas) • PETALUMA COMMUNITY DEVELOPMENT COMMISSION Review, Discussion and Possible Direction of PCDC Mid=Year Financial Forecast and Budget Adjustments. (Marangella) • CITY COUNCIL • Approval of Proposed Agenda for Council's Regular Meeting of February 20, 2001. 2 • MONDAY, FEBRUARY 12 - EVENING - 7:00 PM Brown Act Seminar Presented by Santa Rosa Attorney Rene Chouteau,Terry Francke of the California First Amendment Coalition, Moderated by Petaluma City Attorney Richard Rudnansky NOTE: Monday, February 19th is Presidents' Day Holiday—Regular meeting will be held on Tuesday; February 20, both 3:00 PM and 7:00 PM sessions. TUESDAY, FEBRUARY 20 - AFTERNOON - 2:30 PM Start Routing Items for Review January 23rd or Earlier to Finance Director and City Attorney All Materials Approved for Printing by February 6, 2001 Packet Delivered February 9,2001 PETALUMA COMMUNITY DEVELOPMENT COMMISSION Public Hearing: Discussion and Possible Action of PCDC Mid-Year Financial Forecast and Budget Adjustments. (Marangella) New Business: Award of Bid and Authorization for City Manager to Sign Professional Services Agreement for the Engineering and Final Design of Improvements for the River Enhancement Plan. (Marangella) CONSENT CALENDAR 1 Resolution Approving Claims and Bills. (Thomas) Resolution Accepting Quarterly Treasurer's Report. (Thomas) Resolution of Intention to Approve an Amendment to the Contract Between the Board of Administration, California Public Employees' Retirement System (PERS), and the City of Petaluma to Provide Section 21362.2 (3% at 50 Full Formula) for Local Public Safety Members (Units 6, 7, and 10). (Thomas) Resolution Approving a,Submittal by the Committee On The Shelterless (COTS) to the California State Department of Housing and Community Development for Emergency Housing Assistance Program Funds in the Amount of$500,000 to be Utilized for the Proposed Multi-Services Facility to be Located on City Property. (Gaebler) Resolution Accepting Completion of the."D" Street Bridge Rehabilitation Project No. 9861. Final Total Project Cost: $2,223,976. Contractor: Parnum Paving, Inc. Funding Sources: HBRR - $926,977 and Community Facilities Fund - $1,296,999. (Skladzien) Resolution Accepting Completion of the Petaluma River and Creek Trails Project No. 9876. Final Total Project Cost: $1,119,000. Contractor: Frontier Contracting, Inc. Funding Sources: PCDC - $156,000; TDA - $161,000; ISTEA - $522,000; Coastal Conservancy - $27,000; and TEA- 21 - $250,000. (Skladzien) 3 Resolution Authorizing,the City Manager to Sign Agreement-with Caltrans Administering Agency- State Master Agreement No. 04=5022 to Receive State-Administered Federal Funding for Transportation Projects. (Skladzien) Resolution Adopting=the Disadvantaged Business Enterprise Program (DBE),for Year 2001 for Federally Funded Projects. Federally Funded.Projects Require That all Recipients of These Funds Have a DBE Program. The City's Goal for DBE Participation is 7%. This Goal Requires a Good Faith Effort by Contractors to Contract 7%of Their Work to DBE Minority Contractors. (Skladzien) Resolution Declaring Weeds Growing Upon Parcels of Public and Private Property a Public Nuisance. (Ginn/Krout) Adoption (Second Reading) of Ordinance Approving Ground Lease for Private Hangar at Petaluma Airport. (Beatty) Resolution Authorizing the City of Petaluma to Invest Surplus Funds in Shares of the California Asset Management Trust and in Individual Portfolios. (Thomas) PUBLIC HEARING McDowell Boulevard/E. Washington Street Intersection Transportation.Improvement-Project Assessment District#2000-01 (Project No 9863, Phase 3). (Skladzien/Evert) A. Continued Public Hearing and.Receiving Ballots (Continued From December 18, 2000 • Council Meeting). B. Adopt Resolution Adopting Engineer's Report; Confirming the Assessment, Ordering the Work and Acquisitions, and Directing Actions with Respect Thereto. UNFINISHED BUSINESS McDowell Boulevard/E. Washington Street Intersection Transportation Improvement Project (Project No...9863,,Phase 3). (Skladzien/Evert) A. Consideration of Adoption of the Resolution of Necessity to Acquire.Property by Eminent Domain; Properties' Assessor's:Parcel Numbers/Addresses Are: 007-325-013- 94 North.McDowell'Boulevard (William and Ines Stark) 007-280-038 - 201 South McDowell Boulevard (Ann Morrissey) 007-280-070 -203`South McDowell Boulevard (Washington Square Associates) 007-213-030-200 South McDowell Boulevard (Petaluma Properties, Inc.) 007=325-012-98 North McDowell Boulevard (Constance Lechmanski) 007-340=006-101 North McDowell Boulevard (Maria Novak and Martha Thorup) 007-340-007-North McDowell Boulevard (Maria Novak and Martha Thorup) 007-213-002 -228 South McDowell Boulevard (Petaluma Properties, Inc.) Adoption of Ordinance Approving..Antenna"SiteLease,Agreement with XM Satellite Radio Inc., at Hayes Lane Site. (Introduced November 20, 2000) (Beatty) Resolution Authorizing the Re-Allocation of up to$50,000.of Park Development Funds From Existing.Projects to be Used for the Lawn Bowls Project at'Kenilworth Park, on-a Matching Basis. (Carr) 4 • Report:Regarding Status of Payran Project and Discussion and Possible Direction Regarding Payran Flood Management Project Financing and Budget. (Hargis/Stouder/Marangella) Presentation.ofAnnual Report by Empire Waste Management and Resolution to Adopt 2001 Refuse Rates. (Beatty) NEW BUSINESS Resolution Renaming Hill Plaza Park After Congressional Medal of Honor Bearer Richard Penry, and Authorizing the Placement of a Memorial Plaque in the Park. (Carr CLOSED SESSION CONFERENCE WITH LABOR NEGOTIATOR— Agency Negotiator: City Manager. Unrepresented Employee: City Attorney. TUESDAY, FEBRUARY 20 - EVENING Start Routing Items for'Review January 23rd or Earlier to Finance Director and City Attorney All Materials Approved for Printing by February 6, 2001 Packet Delivered February 9, 2001 PRESENTATION/APP.OINTMENT Presentation from the Sonoma County Tourism Council on Accomplishments, Future Goals and Programs; and Appointment of One Representative to the Sonoma County Tourism Council's Investors Committee. (15 Minutes) PUBLIC HEARING Ridgeview Heights Subdivision: Reconsideration and Possible Action on a Resolution Adopting a MitigatedtNegative Declaration for the Ridgeview Heights Subdivision and a Resolution Approving the Tentative Map and PUD Development Standards for the Ridgeview Heights Subdivision. (Moore) Public Hearing to Review Mid-Year Budget Results for FY 2000/2001 and Possible Action to Amend Ordinance No. 3001 N.C.S. (Thomas) UNFINISHED BUSINESS Discussion of Scope of Work, Scheduleand Budget for the General Plan 2000-2020 Chapters (Housing; Water Resources; Recreation, Music and Parks; Community and Public Facilities; Public Safety; Traffic and Circulation; Family and Children; Economic Health, Redevelopment, Fiscal Sustainability; Natural Environment and Land Use; Sustainability) and Possible Action Regarding Potential Amendment to Dyett& Bhatia Contract for the Completion of the General Plan. NEW BUSINESS Approval of Proposed Agenda for Council's Regular Meeting of March 5, 2001. 5 • SATURDAY, FEBRUARY 24- 8:30 AM - 5 PM Community Center—Activity Room . Council /Management Team Goal Setting Workshop MONDAY, FEBRUARY 26 - EVENING: Start Routine Items for Review January 30th'or Earlier to Finance Director and City Attorney Ali Materials Approved-for•Printing by February 13,2001 Packet,Delivered February 16,2001 JOINT CITY COUNCIL /PLANNING COMMISSION.MEETING PUBLIC HEARING Lafferty Ranch Park: A. Adopt:'Resolution Certifying the Final-ElR; B. Adopt Resolution Approving the.Project and Adopting the Findings,Management Plan, and Any Amendments Thereto, Amending the Genefal Plan Text and Adopting a.Mitigation Monitoring Plan. MONDAY, MARCH 5 - AFTERNOON Start Routing Items for Review-February 6th or Earlier to Finance birector and:City Attorney All Materials Approved!for Printingtby February 20, 2001 Packet Delivered:February 23,2001 PETALUMA COMMUNITY DEVELOPMENT COMMISSION Approval of Extension of Project Completion Date for Lok Marina Hotel. (Marangella/Stouder) EMERGENCY MANAGEMENT TRAINING Emergency Management Training for City Councilinembers Followed By Adoption of Emergency Operation Plan for City of Petaluma, CA. (Krout)— (30 minutes) CONSENT.CALENDAR Draft Language: Resolution Approving Deferred Compensation Change (Thomas) Resolution Supporting the Concepts and Efforts of the California Highway Patrol in-a"Traffic Stop Demographic Data Collection Grant:Program. (Dohn/Parks) Resolution Authorizing the City Manager to Execute,a,professional Services,Agreement With RMA Engineering and ManagerManagement Inc., for Development of the Capacity, Operation, Maintenance and Management Program to Maintain and.Improve the Condition of the Wastewater Collection System and Reduce Inflow/Infiltration. (Ban/Nguyen/Hargis) Resolution Accepting Completion,of Resurfacing of Petaluma Swim Center by in the Amount of$ . (Carr) 6 UNFINISHED BUSINESS Report Regarding Status of Payran Project:and Discussion and Possible Direction Regarding Payran Flood Management Project Financing and Budget. (Hargis/Stouder/Marangella) Discussion and Possible Direction Regarding AT&T Audit Report. (Beatty) • NEW BUSINESS Water Conservation Program: A. Resolution Approving a Professional Services Agreement for the "Residential Toilet Replacement Program: Recycling of Old Toilets" with Old Adobe Development Services, Inc. B. Resolution Approving.aProfessional Services Agreement forFurnishing Materials and Services for the Landscape Water Audit Project with Cagwin & Dorward. C. Resolution Approving a,Professional Services Agreement-for Furnishing Materials and Services for the GIS Mapping and Audit Project at Bond Park with Dendron Landscape Management Consultants. D. Resolution Approving a Professional Services Agreement for Furnishing Materials and Services for Promoting the Petaluma Water Conservation Program with The Walker Group. E. Resolution Approving a Professional Services Agreement for Furnishing Materials and Services for the Industrial Water Efficiency Program with Pacific Technology Associates. MONDAY, MARCH 5 - EVENING Start Routing Items.forReview February 6th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by February 20, 2001 Packet Delivered February 23,2001 PRESENTATION _ • • Introduction/Presentation of Youth Activities by the Petaluma Youth Commission and Teen Council (20 Minutes) PUBLIC HEARING Resolution Approving a New Fee Schedule for Fees Charged for Permit Inspections Conducted by the.Fire Marshal's Office. (Ginn) UNFINISHED BUSINESS Discussion and Authorization for City Manager to Execute Contract with Black & Veatch and Budget for Water Resources Element-of the General Plan 2000-2020. .(Tuft) Discussion and Authorization for City Manager to Execute Professional Services Contract with Black & Veatch and Approval of Budget for Preparation of the Water Resources Element of the General • Plan 2000-2020. (Tuft/Hargis/Ban/Simmons) NEW BUSINESS Approval of Proposed:Agenda for Council's Regular Meeting of March 19, 2001. 7 MONDAY, MARCH 12 - EVENING - 7:00 PM Fair Political Practices Commission (FPPC) Seminar Presented by Scott Toucher of the FPPC and Moderated by Petaluma•City Attorney Richard Rudnansky. MONDAY, MARCH 19 - AFTERNOON • Start Routing Items for Review February 20th.or Earlier.to Finance Director and City Attorney All Materials Approved,for.Printing by March 6, 2001 Packet Delivered'March-9, 2001 PRESENTATION • • DaveFinigan, of ABAG Power, on Electric and Gas Rate Projections for Next Year. CONSENT CALENDAR Resolution Authorizing the-Filing of an Application with the Metropolitan Transportation, Commission for Allocation of Transportation Development ACT/State Transit Assistance Funds for Fiscal Year 2001-2002. (Skladzien/Ryan) Resolution of Intention to Approve an Amendment to the Contract Between the Board of Administration, California Public Employees' Retirement System (PERS), and the City of Petaluma to Provide Section 21023.5 (Public Service Credit for Peace Corps or AmeriCorps) for Local Miscellaneous Members and Local Safety Members. '(Thomas) • Resolution Accepting Completion of the Pond Influent Pump Station Upgrade-Project. Contractor: Pacific Mechanical Corporation. Final Project Cost: To Be Determined. (Ban) UNFINISHED BUSINESS Report Regarding Status of Payran Projectand Discussion and Possible Direction Regarding Payran Flood Management Project Financing:and Budget. (Hargis/Stouder/Marangella) Resolution Instituting a Moratorium on Outside'.Water.and Sewer Service Areas Until New Sewer Plant Constructed and Until Wohler Collector #6 Operational. (Hargis) MONDAY; MARCH 19'- EVENING Start Routing Items for Review February 20th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by March 6, 2001 Packet Delivered'.March.9,2Q01 INTRODUCTION Introduction and Brief Presentation of Keylssues,by Newly Elected Assemblymember Joe Nation. UNFINISHED BUSINESS Report and Possible Action Regarding•Award of Bid for Animal Shelter Expansion. (Skladzien/Tavares) 8 TENTATIVE — DEPENDING ON RECEIPT OF DOCUMENTS FROM SONOMA COUNTY WATER AGENCY: Presentation and Status Report by Sonoma County Water Agency on Year 2000 Draft Urban Water Management Plan (UWMP). This:Report is Required by the State of California Department of Water Resources and Replaces the Existing 1995 UWMP. A Draft Report and Schedule Will Be Presented at the Meeting. Plan is Scheduled for Adoption at the April 2, 2001 • Council Meeting. (Hargis) . MONDAY APRIL 2 - AFTERNOON Start Routine Items for Review March 6th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by March 20, 2001 Packet Delivered March 23, 2001 CONSENT CALENDAR Resolution Awarding Contract to Widen Bodega Avenue From North Webster to•the City Limits Near Bantam Way. (Skladzien) PUBLIC HEARING Conduct a Public Hearing to Receive Comments on the 2001-2002 Proposed Community Development Block Grant Action Plan and Adopt a Resolution Approving the Block Grant Projects and Authorizing the City Manager to Sign All Documents Required by HUD. (Gaebler) Resolution Ordering Abatement of Nuisance Consisting of Weeds Growing Upon Public and Private Property in the City of Petaluma and Ordering the Fire Chief to Remove Said Weeds by Contract or His Own Forces. (Ginn/Krout) UNFINISHED BUSINESS Report Regarding Status of Payran.Project and Discussion and Possible Direction Regarding Payran Flood Management Project Financing and Budget. (Hargis/Stouder/Marangella) • McDowell Boulevard/E. Washington Street Intersection Transportation Improvement Project (Project No. 9863, Phase 3). (Skladzien/Evert) A. Adopt Resolution of Necessity for Right-of-Way Acquisition and Authorize the City Attorney to Take the Following Actions on Properties: 1. File a Complaint in Eminent Domain. 2. Make a Deposit of$654,880 for the Fee Titles (Real Property) and Easements (Interest in Real Property) on Eight (8) Properties. 3. Seek an Order of Immediate-Possession to Perform the Work. MONDAY, APRIL 2 - EVENING Start Routing Items for Review March 6th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by March 20, 2001 Packet Delivered March 23, 2001 • 9 - MONDAY, APRIL 16 - AFTERNOON Start Routing Items for Review March 20th or Earlier to Finance Directorand:City Attorney • All Materials Approved for Printing by April 3, 2001 Packet:Delivered April 6,2001 CONSENT CALENDAR Resolution Adopting the Disadvantage Business Program (DBE) for year 2001 for Federally Funded Projects. (Skladzien/Evert) - UNFINISHED BUSINESS Report Regarding;Status of Payran Project and Discussion and Possible Direction Regarding Payran Flood Management Project Financing and Budget. (Hargis/Stouder/Marangella) MONDAY, APRIL 16 - EVENING Start Routing Items for Review March 20th or Earlier to Finance Director andCity Attorney All Materials Approved for Printing by April 3,2001 Packet Delivered April 6,2001 MONDAY; MAY 7 - AFTERNOON Start Routing Items`for Review April 3rd or Earlier to Finance Director and City Attorney All Materials Approved for Printing by April 24th, 2001 Packet Delivered April 27th.2001 CONSENT CALENDAR Resolution Awarding Low Bid for Weed Abatement Contract. (Ginn/Krout) UNFINISHED BUSINESS • Resolution Requiring Water Conservation.Fixtures and Sewer Lateral Repair as Condition of Property Resale. This Will Accelerate Conversion of Existine.Building Stock to Water conserving Fixtures—Toilets, Shower Heads, Faucets, Landscape,Irrigation Controllers and Requiring Sewer Laterals to be Tested and Repaired to Reduce Inflow/Infiltration. Cost for Water'Facilities Approximately $ /Toilet. Cost for Test and Repair of Sewer Laterals'From $ /Lateral. (Hargis) McDowell Boulevard/E. Washington Street Intersection Transportation Improvement Project (Project No. 9863, Phase 3). (Skladzien/Evert) A. Resolution Awarding a Contract to to Construct Improvements. B. Resolution Authorizing the Issuance of Bonds and Directing Various Actions and Possibly a Resolution of Change and Modifications. With This Action, the Council Will Be Authorizing the Issuance ofBonds. Favorable Bids Will AIIow The Council to Reduce Assessments by Approving the Resolution of Change=and Modifications. MONDAY, MAY 7 - EVENING Start Routing Items for Review April 3rd or Earlier to Finance Director and City.Attomey All Materials Approved for Printing by April 24th,200.1 Packet Delivered April 27th,2001 . 10 MONDAY, MAY 21 - AFTERNOON Start Routing Items for Review April 17th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by.May 8th,2001 Packet Delivered May l Ith, 2001 MONDAY, MAY 21 - EVENING Start Routing Items for Review April 17th or Earlier to Finance Director and City Attorney All Materials Approved for Printing by May 8th, 2001 Packet Delivered May l 1th, 2001 MONDAY, JUNE 4 - AFTERNOON Start Routing Items for Review May 8th or Earlier.to Finance Director and City Attorney All Materials Approved for Printing by May 22, 2001 Packet Delivered May 25th,2001 MONDAY, JUNE 4 - EVENING Start Routing Items for Review May 8th or Earlier to Finance Directorand City Attorney - All Materials Approved for Printing by May22,2001 Packet Delivered May 25th,2001 • • MONDAY, JUNE 18- AFTERNOON Start Routing Items for Review May 22nd or Earlier to Finance Director and City Attorney All Materials Approved for Printing by June 5th,2001 Packet Delivered June 8th,2001 MONDAY, JUNE 18 - EVENING Start Routing Items forReview-May 22nd or Earlier to Finance.Director and City Attorney All Materials Approved for Printing by June 5th, 2001 Packet Delivered June 8th, 2001. DATES TO BE DECIDED IN 2000/2001 Resolution Approving the Final Map for the Pinnacle Heights (Formerly Maxwell) Subdivision. The Project Would Create Fourteen:Single-Family Residential Lots as Well as Three New Private Streets Designated as Pinnacle Drive, Tree Haven Lane, and Tilden Lane. The Project is Located on a Westerly Facing Hillside Near the Intersection of Windsor Drive and the "D" Street Extension. Kelly Creek Flows Through the Project Semi-Parallel to "D" Street Extension. Construction for the Project is Scheduled to Commence Immediately Upon Final Map Approval With an Unknown Cornpleti'otiDate. No Grading Will Be Allowed to Occur Between October 1511 and April I5°'. The Estimated Cost of Public Improvements for the Subdivision is $290,313. (Moore/Bates) • Resolution Establishing a Zero.Run-Off Policy to All Properties That Drain Into the Petaluma River Watershed Upstream of the Payran Street Bridge. (Hargis) Resolution Approving the Final Map for the Premo Subdivision. The Project Would Create Ten Single- Family Residential Lots as.Well as an Extension of Wallenberg Lane. The Project is Located on an Easterly Facing Hillside Adjacent to Suncrest Estates Subdivision to the South and Suncrest Hill Estates to the North. Three of Ten Lots Front on Sunnyslope.Road. Construction for the Project is Scheduled to Commence Immediately Upon.Final Map Approval with an Unknown Completion Date. No Grading Will be Allowed to • II Occur Between October 15'h and April 15th. The Estimated Cost of Public Improvements for the Subdivision • is $250,624. (Moore/Spaulding) Resolution Authorizing the City Manager to Execute a Lease with California Sta te.Lands Commission for the Replacement of the Sanitary Sewer Main Along the Wharf Between Western Avenue and B Street. (Hargis) Resolution Amending Resolution No 00-111 N.C.S. Which Adopted the FY 2000-2001 Budget, Appropriating Funds for the Resurfacing;of the Petaluma Swim Center Pool and Providing Appropriations • for Various Employee Reclassifications. (Thomas) Presentation, Discussion and Direction on Existing City Sidewalk Program with a Review of the Current Ordinances and Resolutions, a Proposed Program Update and Enhancements. (Skladzien/Ryan/Acorne) Presentation and Discussion on Alternative Fuel Technologies Including Cost to Payback and Emissions Per Fuel Type. A Fuel System,DeterminationWill Be Pivotal to the Establishment of a New Fleet Replacement Program for City Vehicles and Transit Buses. (Skladzien/Ryan) Resolution Authorizing-Mayor to Sign Memo of Agreement Between Corps of Engineers'.and City to-Provide for Construction Management and Inspection Services for the Mainline Railroad Bridge Construction as Part of the Total Payran Reach Project. Estimated Cost: $65,000. (Hargis) Joint Meetings With City Council and Various Boards, Commissions. Committees Throughout the Year. Adopt Ordinance Instituting Water Waste Prohibitions, The Purpose is to Promote'WaterConservation and the Efficient Use of Potable Water Furnished by the City of Petaluma by Eliminating Intentional or Unintentional Water-Waste When a Reasonable Alternative Solution is Available, and by Prohibiting Use of Equipment Which is Wasteful. • Report and Discussion on Status of Railroad Teestle,atTurning Basin. The Trestle, Which is Owned by the Railroad; Needs to be Repaired Before it Can Be Used a's a Pedestrian/Bicycle Pathway. The Trestle is Also a Component of the River Plan, the Bicycle Plan, and the Central Petaluma Specific Plan. (Evert) Report and Discussion on Status of Traffic'Mitigation Fund and Fees. (Skladzien/Evert) Report and Discussion on Review and Revision of City Development and Impact Fees. (Stouder) Resolution Authorizing City Manager to Sign Railroad Construction/Maintenance Agreement for Replacement of Northwestern Pacific Railroad. (Hargis) Discussion and Possible Action Regarding Alignment of a Parallel 42" or 48" Pipeline to the Existing, Russian,River Aqueducttata Cost of$ . Funded by Fees Charged to Water Customers. (Hargis/Simmons) • Ribbon Cutting Ceremony for U. S. Corps-of Engineers Payran Flood Project—date and time TBD. Joint Meetings.with School Boards, Chamber of Commerce, and Other Community Groups. Discussion and Possible Action Regarding Amendment I I to Sonoma County Water Agency Water Supply Agreement and Directing the Community Development Director to File a Notice of Determination. This Amendment Provides for Construction of a Parallel 42"or 48" Pipeline to the Existing;Russian River Aqueduct at a Cost of$ . Funded By Fees Charged to Water Customers. (Hargis/Simmons) 12 • • • State, Federal Legislative Meetings or Dinners. Resolution Awarding Contract for the Renovation of the Cavanagh Recreation Center. Estimated Cost: $100,000. Staff Time: 10 hours. (Carr) Resolution Approving the Intent to Enter into a Storm Drain Reimbursement Agreement with Lawrence Jonas for Suncrest Estates Subdivision on Sunnyslope Road. (Spaulding) • Report and Introduction of Ordinance No. Adopting,Street Standards Setting Geometric and Structural Requirements for New Construction (Evert) Development Impact Fees Adjustments: Community Facilities. Gost: Status Report on Serious Traffic Offender Project and Progress Report on Motorcycle Traffic Enforcement Project. Staff Time: on-going, 10 hours for report. Cost: N/A (Miller/Savano) Resolution Authorizing the Sonoma Mountain Naturehood Watch to Repair Fencing on the Lafferty Ranch's Southwest Corner. Cost: None. Staff Time: May Require Some Monitoring. (Carr) Resolution Awarding the Contract,to Construct Phase II Improvements•to Oakhill Park. Estimated Cost: $150,000. Staff Time: 20 hours. (Carr) Report, Discussion and Possible Action on Phase 2 Downtown Plaza Improvements. (Carr) Report, Discussion, and Possible Action on Multi-Agency Youth Service Center. (Carr) Discussion and Possible Action (Resolution) Adopting Rules, Regulations and Fees Associated with the Use of Public Right-of-Way for Uses Such as Outdoor Seating/Dining Areas. (Planning) Resolution Awarding the Contract to Replace the Irrigation System at the Lucchesi Park Athletic Fields. Staff Time: 30 hours. Estimated Cost: $100,000 (Carr) Redwood Crossroads - DEIR hearing. Staff time: 500 hours (Moore)' Resolutions Approving Change of Parking Citation Processing Vendors from JPS to Sonoma County: (Parks/Miller) 1. Resolution Terminating the Agreement with Judicial Data Systems Company for Processing Parking Citations Issued by the City.ofPetaluma. 2. Resolution Approving a Contract with the County of Sonoma-Central Collections to Administer Parking Citations Issued by the City of Petaluma. Report and Discussion of Request From Wilmar Union School District and Wilmar Volunteer Fire Department to Access the City's Municipal Water Supply Via The Existing Water Main in Bodega Avenue That,Serves the United States Coast Guard Training Center. (Smith) Infill Policies - Discussion and Direction to Staff Regarding Will Policy Strategy Workplan (Following Central Petaluma Specific.Plan Adoption) (Smith) Discussion and Possible Action Regarding an Appeal of the Federal.Emergency Management Agency (FEMA) Decision to Revise Base Flood Elevations Along a Portion of Adobe Creek as Part of an Approved Letter of Map Revision (LOMR) Issued for the Cross Creek Subdivision Based on the Design and Construction of the Adobe Creek Diversion Channel. • 13 Memorandum To: Fred Stouder, Rich Rudansky, Beverly Kline CC: Petaluma City Council Members From: Bryant Moynihan Date: 1/26/01 Re: Ideas and Proposals Regarding Council Policies and Procedures 1/19/01 Draft Thank you for getting us off to a good start with your draft proposal. It would be helpful if you would provide a copy of Santa Rosa's Council Policies so the council members could contrast the two versions. Per your request, I am providing my ideas and suggestions: I'. (I. Meetings.A. Regular Meetings)Change the day of Meeting from Monday(to Wednesday?)per direction of Council. 2. (L.Meetings. B. Special Meetings)Change the word"telegram" to"fax". Add the sentence, "All special meetings which are not noticed one week in advance of the meeting require a super majority of City.Council Members to vote to waive said noticing prior to taking any other action atthe Special Meeting. 3'. (L,Meetings.C. Adjourned Meetings)Change title from "Adjourned Meetings"to Adjournment . of Meetings". 4.,, „ (1,•Meetings. F. Quorum) Delete all text after the first sentence. It is redundant(see subparagraph C). Can you propose sonic textto'define the number of members and composition of the City Council? How about also defining majority and supermajority? 5. (II. Agenda..A..Agenda—Preparation of) Last sentence, place a period after the word "discussion"and delete the remainder of the sentence. IS it not the current policy to allow the Mayor or any three council members to add an:itertt to the agenda? Is this intentionally omitted? There doesn't seem to be.a system Of checks and balances in this new policy. 6. (II. Agenda. D. Agenda—Posting)Change 72 Hours to One Week. Add,"All written staff reports are to be made available at the City Clerks office to members of the public at the time the . agenda is posted or the agenda item is to be removed from the agenda." 7. (II. Agenda. G. Consent Calendar) Change"toto"to"total". Add the sentence,`All items removed from the consent calendar and discussed on the regular agenda are considered under New Business and Public Comment will be allowed on these items". 8. (III. Public Participation.at Council Meetings B. Permission Required/Speaker Card) Change subparagraph B. Permission Required/Speaker Card title to just B. Permission Required. Place a period after the word"Officer"and delete the end of the sentence. 9. (III. Public Participation at Council Meetings C. Time Limitations-Generally)change"five (5)"to"three(3)". 10. (Ill. Public Participation at Council Meetings E. Council.Comment)New subparagraph. Council Members are to limit their comments to three minutes and are not allowed to make political statements,to endorse or oppose candidates or initiatives which appear on local ballots. 'bAd l`.�z m2:: ,» "r ' .i'� 1F4 air, P' , } J ,' r .ti � s }; s`:',: `'e'.tt"u�n�N i ",e;" r�.i vc u.,an'�a«11.', -r .r!+!. ,., January 26, 2001 I I. (V. Officers and Members. C. City Clerk/Duties) Change"seventy-two(72) hours"to"One(I) Week". Change"twenty-four(24)"to"seventy-two(72)". 12. (V. Officers and Members. D. Temporary Chairman) Delete this paragraph and add the following sentence to Subparagraph . (Presiding Officer, Designation); "At any meeting at which the Mayor and Vide Mayor are absent and a quorum is present,the City Clerk shall call the meeting to order and call the roll. The Council shall select, by majority vote of those present a temporary chairman, who will perform the duties of the Presiding Officer until either the Mayor or Vice-Mayor appears." 13. (VI. Procedures. D. Voting)Change the words"financial interest"to"conflict of interest". 14. (VII. Appointments. F. Annual Consideration)change"basis." To"basis or upon a vacancy by death, resignation,or removal." 15. (VII. Appointments. H. Council Appointee Shall Report to the Council) add paragraph from previous Council Policy. 16. (VII. Appointments. I. Council Direction To Their Representative)add paragraph from previous Council Policy. 17. (VII. Appointments. J. Attendance of City Representatives at County or Regional Agencies) add paragraph from previous Council Policy. I8. (VII. Appointments. K. Project or Topic Specific Appointments)add paragraph from previous Council Policy. 19. (Exhibit A,.All City Commissions) Add Investment Advisory Committee and Economic Development Committee subject to City Council approval. 20. (Exhibit A, Regional, State,and National)Add Sonoma Marin Narrows Policy Advisory Group, Northwestern Pacific Railway Authority, Golden Gate Bridge, Highway and Transportation District, and Marin-Sonoma Mosquito Vector Control. I am sure I will need to clarify this a bit. Please let me know what you think. It would be helpful if you would let me know which points you incorporate and which points are not incorporated in the revised draft. -Bryant 2 • The Roster City.of PetalurnayCalifornia GENERAL INFORMATION: Founded-1852,: Chartered-1858; Population -52,985(2000 Census); Housing Units-20,489(2000 Estimate); Square Miles- 13:3. City Council'Members E. Clark Thompson, Mayor • Janice CadeNThompson, Vice-Mayor Term Name . Address Telephone Expires 3K,p: r CADER-THOMPSON;Janice ' 732 Carlsbad Court 94954 '7627279 12/31/02 si HEALY, Michael *.110 G'' Street, 94952 762 5632 12/31/02 MAGUIRE, Matthew . 626 East's Street,.94952 769-1556. 12/31/02 MOYNIHAN, Bryant 102 Dawn;Plice; 94952 •• 769-5280. 12/31/04 O'RRtIEN• Michael 1528 Weaverly Drive 94954 765-6689 12/31/04 THOMPSON, E. Clark 1013 Palmetto, 94954 778-8558 12/31/02 TORLIATT, Pamela 27 Towhview bane, 94952 763-6825 12/31/04 Access Peteldma's home page at www ci Petaluma ca us The City council's'e-mail address is atycounc/l c petalurria:ca.as The ,Mayor's& mail address/5 mayor i pefaluma,ca.us. The term of lice Mayor is one year and exbires:at thefrrst meeting in January. The General Municipal Election IS held'vnl'the first Tuesday'after the first Monday in November, in odd-numbered years. Council terms are four years. ,The next Genera/Municipal Section.wilhbe held on Tuesday, November 5, 2002. fy 3 Regular meetings are heid,et 3.'00 p.m and 7 U0'm 3 do the frst�ard third Monday of each month. Meetings arecablecast live an'Government chthir&126 'See CounciIAgenda,afthe City's web,site www.cT.petaluma.ca.us, in the Petaluma Argus'hc'auner Wednesdaypreceding the meeting, or ca0'the City's Agenda Hotline, (707)7784554 wou/dliketobEEddeoto the,E ectronicAgendaMailingList, please e-mal.the.CityClerk at cityclerkeCi.pealumkaus ' . In compliance with the Americans with Disabilities Act(ADA)of 1990, this document may be provided in other accessible formats. For information, contact the City Manager's Office at(707)778-345. • January 2001 • Page 1 The Roster: City'of'Petaluma, California City Services For a listing of City services and departmental phone number, see,Petaluma,:City of on'page. 4 of the 2000-2001°.Pacific Bell Telephone Directory.. • For emergencies; dial 911. Council-Appointed Officers KLINE, Beverly City Clerk 7784360 RUDNANSKY,'Rkhard City Attorney 778-4362 STOUDER, Frederick City Manager 778-4345 Senior City.Management ACORNE, Michael Director Of Risk Management 778-4431 SEATTY; Gene Assistant City Manager 778-4345 CARR, James Director ofParks and Recreation 778-4380 • HARGIS, Thomas Director of Water Resources and 778.4584 Conservation KROUT;-Terry Fire Chief. 7784390 MARANGELLA,.Paul Director,of Economic•Development and 778-4581 Redevelopment . MOORED Michael Director of Community Development 778-4301.- PARKS,'Patrick- Police Chief 7784370 SKLADZIEN, Richard Director of Public Facilities and Services 778-4303 THOMAS, William Finance Director 778-4433 TUFT, Pamela .Director of°General Plan;Administration 778-4552 January 2001 Page:2 The Roster: City of Petaluma, California Airport Commission The Commission meets on the first Thursday-ofeach'month at 7.00 P.M. in the Council Chambers, City Hall. Terms are one and four years. Chair: Barry Lawrence City Management City Council Rep: Pamela Torliatt liaisons: Mike Glose .778A404 Rick Skladzien 778-4302 Term Name Address Telephone Expires BEENE,.Jerry 56 Oxford Court, 94952 778-8147 6/30/03 CADER, Art 513 Selmart Lane, 94954 762-5000 6/30/01 HANSEN, Dave 1436 Dandelion Way, 94954 769-1636 6/30/03 HUDSON, James 326 Walnut Street, 94952 778-8012 6/30/02 • LAWRENCE, Barry 2900 Sonoma.Mountain Road, 94954 795-2376 6/30/01 MC GAW, Tom 409 Yosemite Court, 94954 763-7228 6/30/01 Animal Services Advisory Board The Petaluma Anima/Advisory Committee meets each Wednesday at 7.00•P.M. in Crafts Room .1 at the Petaluma Community Center 320 North McDowell.Boulevard. Terms are two and three years. Chair: Susan Simons City Management Council Rep: None at'this'time. Liaisons: Rick Skladzien _ 778-4302 Nancee Tavares 778-4396 Term Name Address Telephone Expires BRILLHART, Dee 113 Upham Street, 94952 6/30/01 CARDO, Sheri 501 Bryce Canyon Court, 94954 769-1848 6/30/03 HANSON, Eric 242 Simon Drive, 94952 763-1674 6/30/03 HINRICHS, Myron 201 'P' Street, 94952 763-1222 6/30/01 OLVIDATI, Terri 505 Acadia Drive, 94954 765-6237 6/30/01 SIMONS, Susan 4600 Presley Road, Santa Rosa'95404 588-1997 6/30/03 TIMKO, Skyler 889 Chardonnay=Circle; 94954 763-6675 6/30/03 ZELDES, Mickey 1663 Nortn-Star Drive, 94954 763-3336 6/30/03 ZUMSTEG, Angela 161 Acorn Drive, 94952 765-9544 6/30/01 January 2001 • Page 3 The Roster: City of Petaluma, California • Bicycle:Advisory Committee • The Bicycle Advisory Committee meets on the second and fourth Wednesday of each month, 6:00 P.M.;in the,LawGibrary, City'Nall,,11 English.5treet. Terms are two and three years. Chair: • . Patricia Tuttle Brown Planning Commission Rep: Council Rep: Pamela'Torliatt Wayne'Vieler Recreation; Music:and Parks Commission Rep: Bruce Hagen • Term Name. Address Telephone Expires BROWN, Patricia Tuttle 513 Petaluma Boulevard'S., 94952 762-2240 6/30/01 HASSER, Gerald 2015 Weatherby Way;,.94954 778-1633 6/30/02 HENNING, Andy . 618 Prospect Street; 94952 773-8992 6/30/02 IRW N, Lisa 13091/ ID' Street, 94952 763-7010 6/30/03 MEALINS, Brian 406 'G' Street, 94952 765-2565 6/30/01 MORI, Elizabeth. 407 Melvin Street, 94952 , 789-0369 6/30/02' • RESNECK, Dusty 205 Marylyn Circle,94954 7634842 6/30/03 • • • • January 2001 Page 4 • The Roster: City of Petaluma, California bisaster Council, The Disaster Council meets on call of the Director of Emergency Services.. City Management Liaisons: Kevin Marks. 778-4390 Terry Knout 778-4390 Address Telephone Term Name/Organization Expires BECKER,Joe 387 Windmill Lane, 94954 778-6414 XX /x( BOLMAN, Steven 11 Fifth Street, 94952 778-4621 XX/XX/XX Petaluma School District CLARK, Barbara 1600.Albin Way, 94954 765-4303 XX/XX/XX Old Adobe School District • CONKLIN, Lynn 400 N. McDowell Blvd, 94954 XX/XX/�( Petaluma Valley Hospital COVALL, Sandy 2300 County Center Drive, 565-2052 XX/XX,xC Office of Emergency Services Santa Rosa, 95403 FERGUSON, Tobi 465 Tesconi Circle 778-8624 Xit/XX/XX Red Cross Santa Rosa, 95406 HAMILTON, JoAnn 6000 State Farm Drive XX/V/XX • Pacific Bell Rohnert Park, 94928 HOOVER, Brian P.O. Box 750684, 94975 769-0716 XX/XXM Salvation Army JEFFERSON-STOKES,:Willa 3900 Lakeville Highway, 94954 XX/XX/XX Kaiser Medical Center MILLER, Chuck 2072 Harrison Street,94954 262-1122 XX/XX/XX Red Cross ST. JOHN, Julia 474 Kenilworth Drive,,94952 778-4842 XX/XX/XX Petaluma•School District STODDARD,;Sandy 465 Tesconi Circle 577-7609 XXjX;(/X;t Red Cross Santa Rosa, 95406 • WESTRUP, Dale - P.O. Box 478, 94953 • 762-9414 XX/X;(f < " . • January 2001 Page 5 • The Roster: City of Petaluma, California Historical and Cultural Preservation Committee The committee meets not lessthan once everysikty"(60) days: Meets on call. SPARC Members, plus: Term Name Address • Telephone Expires • HOPKINS, Elbert 463 Gossage Avenue, 94952 762-4412 XX /XX (Petaluma'Historital•Museum/Library) • HURLEY, Marianne 15 Howard Street, 94952 510-622-1697 XX[XX/XX (Heritage;Homes) Housing Advisory and Appeals Board Meets at the pleasure of Council. Serves at pleasure of Council. City Management - Liaisons: Bob Berna 778-4302 Mike Moore • 778-4301 Term Name Address Telephone, Expires BROAD,:Gary 177 Grevillia Drive, 94952 762-9137 . XX/XX/X( CLARK, Robert 125 Petaluma Boulevard N.;94952 765-5770 XX/XX/XX FORMAN, Don P.O. Bo 689, 94953 778 77400 XX/XX/XX JOHNSON, Richard 501 East`Washington Street, 94952 763-1941. XX/XX/XX LIES, Richard 1 Highland Road;94952 763=6813• XX/XX/)OC Library Advisory Board Delegated 6y.Sonoma County Library Commission. Meets quarterly. Council Rep: Matt Maguire • - . .Terra .. • Name Address - Telephone Expires • • • BERTUCCI,:Dorothy '655 North Fair Street, 94952 762-7249 6/30/03 • • • January,200,1 Page 6 The Roster: City of Petaluma, California Personnel Board Meets on call of Human Resources Department Terms are four years. City Management Liaison: Human Resources Director Term Name Address Telephone Expires LAN DOFF, Vince. 12'Cordelia Drive, 94952 763-8048 6/30/03 LOPEZ, Ricardo 3 Persimmon Court, 94954 765-2784 6/30/03 VACANT • Planning Commission The Planning Commission, meets on the second and fourth Tuesdays of each month at 7:00 PM. in the City Council Chambers, City Halt. Terms are four years. Chair: Gary Broad Council Rep: Mike O'Brien, Term Name Address Telephone Expires BARRETT, Teresa 335 Bassett Street, 94952 762-2694 12/31/01 BROAD, Gary 177 Grevillia Drive, 94952 763-9137 6/30/02 GLASS, David 41 Oxford Court, 94952 763-7610 12/31/03 MONTESCHIO, Clare 1012 `F"Street, 94952 766-1708 6/30/04 VIELER; Wayne 256 Petaluma Boulevard N., 94952 765-5760 6/30/01 YOURI, Scott 1557 Mauro Pietro, 94954 782-1038 6/30/02 • • • • January 2001 page 7 The Roster: City of Petaluma, California • • Recreation, Music and Parks Commission • The Petaluma Recreation;,Music; and Parks Commission meets the third'Wednesday of every month at.7100.P.M. at the Petaluma Community Center, 320 North McDowel •Boulevard. Terms are four years. Chair; Bruce,Hagen • Council Rep: Janice.Cader-Thompson • Term Name Address Telephone Expires ARAGO, Steven 1140 Daniel:Drive; 94954 769-8451 6/30/01 HAGEN, Bruce 145 Grevillia Drive; 94952 763-4577 6/30/01 KATES, Robert 2101 Weatherby Way, 94954 778-9313 6/30/03 MC COY, Ken 617 Garfield Drive, 94954 77311614 6/30/04 MOSLEY, James,.Jr. 143 Acorn Drive, 94952 763-6668 6/30/03 MOUNT, Voorhees 900'F' Street, 94952 762-7931 6/30/01 • • Senior Citizen Center Committee The committee meets not less than once Every sixty(60)days. Term Name Address Telephone 'Expires • • • • • • • January.2001 Page 8 • The Roster: City of Petaluma; .California Site Plan and Architectural Review^Committee (S.P.A.R.C.) S.P.A.R.C. meets on the second and fourth Thursday of each month at 3;00 p.m. in the City Council Chambers, City Hall. Terms are two years. Chair: Ross Parkerson Planning Commission Rep: David Glass Term Name Address Telephone Expires KOSEWIC, Terry 826 'D' Street, 94952 762-0602 . 6/30/01 MATHIES, Linda 33 Steven Drive, 94952 585-1221 6/30/01 PARKERSON, Ross 414 Broadway Street, 94952 762-2706 6/30/02 • January 2001 Page 9 The'Roster: City of Petaluma, California Teen�Council . The Teen Council,meets with the Youth Commission on^the 40 Tuesday ofeach,month at the Petaluma Community Center, 370 North McDowell,Bou/eVa d. Terms.are`one yea? Co-Chairs: Leslie,Crebassa City Management Becca Purdue Liaisons: Donnie Frank 778.4432 Jim Carr' 778-4380 Term Name Address Telephone Expires COFFRINI, Julia c/o Donnie;Frank,TeenRecreation 778-4.432 6/1/01 Coordinator, Parks'&Recreation Dept. CREBASSA, Leslie c/o Donnie Frank,Teen Recreation 778-4432 6/1/01 Coordinator; Parks'&Recreation Dept DE LA MONTANYA, Ceci c/o Donnie Frank,Teen Recreation 778-4432 6/1/01 Coordinator, Parks:& Recreation Dept GIOVANNINI,.Domenica c/o Donnie Frank,Teen Recreation 778-4432 6/1/01 Coordinator,,Parks &,Recreation Dept • HEBERT,A.J. c/o Donnie.Frank,Teen Recreation • 778-4432, 6/1/01 . Coordinator, Parks &:Recreation•Dept • LARKINS,Beth c/o,Donnie Frank,Teen.Recreation 778-4432 6/1/01 Coordinator, Parks&Recreation Dept PERDUE, Becca c/o Donnie.Frank,Teen:Recreation 778-4432 6/1/01 Coordinator, Parks &Recreation Dept SWEENEY, Colleen c/o Donnie Frank,Teen Recreation - 778-4432 6/1/01 Coordinator, Parks &,Recreation Dept WOODS,Tim c/o Donnie Frank„Teen Recreation 778-4432 6/1/01. Coordinator, Parks'&Recreation Dept • • • January 2001. - • Page 10 • The Roster: City of Petaluma,•Calif rnia, Traffic Committer Meets the last Tuesday of each Month at 3:00 p.m: in the City Manager's Conference Room. • Council Rep: Bryant Moynihan • Name Department Phone MOORE, Michael Director of Community 778-4301 Development PARKS,Patrick Chief of Police 778-4370 SIMMONS, Steve Public Works Superintendent 778-4392 Tree Advisory Committee The Tree Advisory Committee meets the third Wednesday of every month at 3.30 p.m. in the Law Library located at 11 &olish Stree;.Petaluma, California. Terms are two years. Planning Commission Rep: Teresa Barrett City Management Recreation, Music and Liaisons: Ed Anchordoguy 778-4321 Parks Commission Rep: Steven Arago Jim Carr 778-4380 SPARC Rep: Ross Parkerson Term Name Address Telephone Expires KEARNEY, Gabe 1624 Jeffrey Drive, 95954 763-9433 6/30/02 NEAL, Mary 419-Broadway Street, 94952 762-5999 6/30/01 NORIEL, Joseph 1755 Stone Creek Drive, 94954 763-2766 6/30/02 WILSON, Frances 1570 Anna Way, 94954 762-5089 • 6/30/02 • • • January 2001 Paget • The Roster: City of Petaluma, California • Youth Commission . Regular meetings.are held the 4" Tuesday of each month;at the Petaluma Community Center, 320 North McDowell'Bou/evaro. Terms are one and two years. • Chair: David King City Management Liaisons: Donnie Frank 778-4432 • Jim Carr 77,8-4380 Term. Name Address Telephone Expires ANSPACH, Alan P.O. Box 751539;.94975 769-5310 6/30/02 GAFFEY, Tom 880 DicksonHill, 94952 763-0225 6/30/02 HARTMAN, Bill 301 Second Street, 94952 763-6319 6/30/02 • KING„David 835 Sixth Street, 94952 762-6385 6/30/01 PARKINSON, Jan 41 Raymond Heights, 94952 ' 762-9547 6/30/01• ROSS, Faith 500 Kuck'Lane,'94952 524=7383 6/30/02 • • • • • • • • • January 2001 .. Page 12 • The Roster: Cityof 'Petaluma, California Sonoma County Government Board of Supervisors County Administrator County Clerk 575 Administration Drive 575 Administration Drive 2300 County Center Drive • Room 100A . Room 104A `Room B177 Santa Rosa, 95403 Santa Rosa, 95403 • Santa Rosa, 95403 Phone: (707) 565-2241 Phone: (707) 565-2431 Phone: (707) 565-3800 FAX: (707) 565-3778 • FAX: (707) 565-3778 FAX: (707) 565-3957 Regular meetings of the Sonoma County Board of Supervisors are,held on Tuesdays at 8:30 a.m. in the Board of Supervisors Chambers, at 575 Administration Drive, Room 100A, Santa Rosa, California. Supervisorial Districts District Name Address Phone E-Mail 1st CALE, Michael J. 575 Administration Dr. (707) 935-0194 mcale @sonoma-county.org District Room.100A, Santa Rosa,:CA 95403 2nd KERNS, Mike 575 Administration Dr. (707) 778-7578 mkerns @sonoma-county.org District Room 100A. Santa Rosa, CA.95403` 3rd SMITH, Tim 575 Administration Dr. (707) 565-2241 tsmith @sonoma-county.org District Room 100A Santa Rosa, CA 95403 4th KELLEY, Paul L. 575 Administration Dr. (707) 565-2241 pkelley @sonoma-county.ora District Room 1004 Santa Rosa, CA 95403 5th REILLY, Mike 575 Administration Dr. (707) 565-2241 mreilly @sonoma-county.org District Room 100A Santa Rosa, CA 95403 • • • • January 2001 - Page 13 The Roster: City of Petaluma, California California`State Government Speaker President Pro'Tempore/ Governor' • of-the Assembly Senate . DAVIS, Gray HERTZBERG, Robert'N BURTON, John Office of the Governor Speaker of the Assembly State Senate _ State Capitol Building ' State Capitol Building State.Capitol Building; Sacramento,.95814 Room•219 Room 205' Phone: (916)445-2841 Sacramento, CA 95814 Sacramento; CA 95814 FAX: (916)445-4633 Phone:' (916) 319-2040 Phone: (916) 319-2140 • E-Mail: graydavis @governor..ca.gov FAX (916) 319-2140 FAX: •(916)-323-2234 E-Mail::Speaker@assembly.ca.gov „.E-Mail: None . State Assembly STROM-MARTIN, Virginia, 15' District WIGGINS,.Pat, 7th District ' • California State Assembly California State Assembly State'Capitol,;Room 3146' State Capitol,•Room 942849 Sacramento, CA'95814 Sacramento, CA,94249 PHONE: (916) 319-2001 PHONE: (916) 319-2007 . FAX: . (916):319-2101 . FAX: (916) 319-2107 • E-Mail. virginiaarom-martin,@assembly.ca:gov E-Mail: . patricia.Wiggins @assembly;ca,gov 50'D' Street, Suite 450 501D' Street, Suite 301 . Santa Rosa,CA-95404- Santa'Rosa, CA 95404 PHONE: (707) 576=2526 PHONE: (707) 546-4500 FAX: (767) 576-2297 FAX: (707)1546-9031 104.West Church Street Ukiah; CA;95482. PHONE: (707) 463-5770 FAX: (707) 463-5773 ' NATIONS Joe; 6th District California State.Astembly State Capitol, Room 3126_ Sacramento, CA 94249 PHONE: (916)3197.2006 . • FAX: (916) 319-2106. • • . . E=Mali: None • - - 3501 Civic Center Drive,'Room 412 - San Rafael, 04.94903 ' PHONE: (415) 4794920. FAX: (415) 47c-2-123 LO-CAL,PHONEs;:(707) 938-8157 .- E-Mail: joe@joenetion.com January 2001 Page 14 The Roster: City oftPeta uma, California State:Senate • BURTON, John, 3rd District CHESBRO, Wes, 2nd District California State Senate California State Senate State Capitol, Room 205 - State Capitol, Room 4081 Sacramento,CA 95814 Sacramento, CA.95814 PHONE: (916) 445-1412 PHONE: (916)445-3375 FAX: (916) 445-4722 FAX: (916) 323-6958 E-Mail: None E-Mail: wesley:chesbro @sen.ca.gov 3501 Civic Center Drive, Room 425 50 'D' Street, Suite 120-A San Rafael, CA 94903 Santa Rosa,.CA 95404 PHONE: (415) 557-1300 PHONE: (707) 576-2771 FAX: (415) 557-1252 FAX: (707) 576-2773 710'E' Street,Suite 150 Eureka; CA 95501 PHONE: (707) 445-6508 FAX: (707) 445-6511 United.States Government President BUSH, George W. The White House 1600 Pennsylvania Avenue Washington, DC 20500 PHONE: (202) 456-1111 FAX: (202) 456-2461 E-Mail: -president @whitehouse.gov - U.S. Senate BOXER, Barbara FEINSTEIN, Dianne 112.Hart Senate Office Building 331 Hart Senate Office Building Washington, DC 20510 Washington, DC 20510 PHONE: (202) 224-3553 PHONE: (202) 224-3841 FAX: Local office will forward FAX: (202) 228-3954 E-Mail: senator @boxer.senate.gov E-Mail: senator @feinstein:senate,gov 1700 Montgomery!Street, Suite 240- . 525 Market Street, Suite 3670 San Francisco, CA 94111 San Francisco, CA'94105 PHONE: (415) 403,-0100 PHONE: (415) 536-6868 FAX: (415) 956-6701 FAX (415) 536-6841 • January 2001 Page 15 • • The Roster: City of Petaluma, California U.S. House ofRepresentatives WOOLSEY, Lynn,6`"`District THOMPSON, Mike,-1st District U.S. House of Representatives U.S. House of Representatives, 2263 Rayburn House Office Building (RHOB) 119 Cannon House Office Building (CHOB) Washington, DC 20515-0506 Washington,DC 20515-0506 PHONE: (202)225-5161 PHONE: (202) 225-3311 FAX: (202).225-5163 FAX: (202)225-4335 E-Mail: lynnwoolsey @mail.housegov E-Mail: • 1101 College;Avenue, Room 200 1040 Main Street, Room 101 Santa Rosa,CA 95404 ' Napa, CA.94559 PHONE`. (707):542-7182 PHONE: (707) 226-9898 FAX: (707) 5422745 FAX: (707) 251-9800 1050 Northgate:Drive, Room 140 SaniRafael, CA 95403'' - PHONE: (415) 507=9554 LOCAL PHONE: (707)795-1462 Voter Information Petaluma registered voters as reported to the,Secretary'of State"from'the Registrar of Vote's,,at the last General MunitipaiElectionheld an November Z 2000, wag 29,021. Applications for Voter Registration by mail are available from: REGISTRAR OF VOTERS OFFICE OF THE CITE CLERK. 435Fiscal Drive City of Petaluma P.O. Box-11'485 11 Eriglish Street Santa;Rosa, CA 95406-9910 - Petaluma, CA:94952 PHONE:(707) 565-6800 PHONE: (707) 778-4360 ON THE INTERNET http://www•ss.ca.gov/elections/voteregl.html Please call(707)778-4575 to advise on-any changes.needed to this roster. • • • January 2001 Page 16 II 1..' - � . .0 C�'-- • - - - G O - J -0.� cG cz: •-o - - - - ate+ .G'� :. ' .,p �- v, c - v V O-G - _' 'V . 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