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HomeMy WebLinkAboutAgenda Bill Item 11 CITY OF PETALUMA, CALIFORNIA AGENDA BILL Agenda Titre: Meeting Date: • Mid-year Budget Review February 5, 2001 Department: Director: Contact Person: Phone Number: Finance • William J. Thomas William J. Thomas 778-4352 . Cost of.Proposal: Account Number: None N/A Amount Budgeted: Name of Fund: • N/A Attachments to Agenda-Packet.Item: 1. Revenue Projections— General Fund,(Schedule) • 2. Mid-Year Budget Review of Expenditures —General Fund (Schedule) 3. Non-General Fund Revenue Projections (Schedule) 4. Mid-Year Review of Expenditures--Enterprise and-lntemal Service Funds 5. EMS Study Staff Report of December 4, 2000 Summary Statement:. A review of the revenues and expenditures for all operating funds took place for the period ending December 31, 2000. These funds were analyzed based on actual results through that period and then projections were made for the remainder of the-fiscal year that will end on June 30, 2001. Overall revenue received to date and those that are projected to be received throughout the remainder of the current fiscal year appear to be on track with estimates. Overall, expenditures are within anticipated limits. Based on this review it is projected that the General Fund will end the fiscal year with a small surplus based on existing trends. Revenues are;projected to be $27,545,048, which represents an increase over budget of $70,648. Expenditurre s are projected to equal appropriations. Based on these projections, no additional measures are necessary at mid-year to reduce spending below appropriated amounts. Audited figures for the fiscal year that ended on June 30, 2000 provided a surplus of funds in the general fund totaling $1,804,551. This report will recommend using a portion of these funds to increase reserves in various funds. Additionally, several mid-year changes 'in appropriations are recommended. It is recommended that Council provide•staff'with direction on the use of these funds. Because of public hearing noticing requirements, the actual budget ordinance amendment cannot occur until the February 20th meeting. Council Priority: THIS,AGENDk ITEM IS CONSIDERED TO BE PART OF,-OR NECESSARY TO, ONE OR MORE OF THE 1999-2000.PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 18, 2000 - Priority(s): . - Recommended•City Council Action/Suggested Motion: Council Direction • -R,4=iewed by Finance:Director: Reviewed b'y'Gity Attorney: Ai I -oves ,•City Manager: ll� te: s� Date: 0 oday'sDat•: Revision'l and Date Revised: File Code: Slagenda/mid-year budget review 1 CITY OF PETALUMA, CALIFORNIA February 5, 2001 AGENDA REPORT •, FOR MID-YEAR BUDGET REVIEW 1. EXECUTIVE SUMMARY: A review of the revenues and expenditures for all operating funds took place.:for the period ending December 31, 2000. These funds were,analyzed_ based on•actual results through that period and then projections were made for The remainder of the fiscal year that will end on June 30, 2001. Overall revenue received to date^and those that are projected to be received throughout the remainder of the current fiscal year appear.to be on track with estimates. Overall, expenditures are•within anticipated limits. Based on this review it is projected that the.General Fund will end the fiscal year with a-small surplus. Revenues are projected to be $27,545,048, which represents an increase over original • estimates of $70,648. Expenditures are projected to equal appropriations. Based on these • projections, no additional measures are necessary at mid-year to reduce spending below appropriated amounts. • Audited.figuresfor the fiscal year that ended on June 30, 2000 provided a surplus of funds in the General Fund totaling $1,804,551. This report will recommend using:a portion:of these funds to increase reserves in various funds.. Additionally, several mid-year changes in appropriations•are recommended. It is.recommended that Council provide staff with direction on the use of these funds. • 2. BACKGROUND:, Actual revenue and Jexpenditures (or expenses) were analyzed as of December=31;•2000,the first six months of the fiscal year and estimates were made for the total amounts that will be received or spent by June 30, 2001, the entire 1'2-month period. Attached to this report are several schedules that are described as follows: • - 1.. Revenue Projections General Fund — Fiscal Year 2001: This report lists the budget,appropriations in!column l (FY 00-01 Revised Budget). The'second column lists the actual receipts through December 31, 2000 (FY 00-01 12/31/00 Actuals). The third column provides a projection of total revenues that are expected to be received through the end of the current fiscal.year (FY 00-01 Projected Revenues). The fourth column provides variance of actual against budget. 2. Mid-Year Budget Review of Expenditures — General Fund: This report details two comparisons between BUDGET and ACTUALS. The first comparison is that of SALARIES and BENEFITS while the second comparison is for the TOTAL by division. 3. Non-General Fund Revenue Projections: This report provides information similar to that provided in the General Fund Revenue Projection report. This report lists all of the Special Revenue, Enterprise and Internal Service funds that have budgets. 4. Mid-Year Review of Expenditures — Enterprise and Internal Service. Funds: This report is similar to that for the General Fund. Budget and Actuals comparisons • are provided for Salaries and Benefits and Total-expenditures. 2 • REVENUE PROJECTIONS — GENERAL FUND Overall General Fund revenues are expected to meet expectations. A total of$27,420,400 was estimated for the fiscal year Through December 31, 2000;;$11,463,630 has been received which • represents 41.8% of the total estimated. Due to timing of the receipts, the actual amount received is less than the 50%Differences are primarily from the following revenue sources: ➢ Property Taxes • ➢ Sales Taxes • ➢ Development Related Fees Property taxes which included,Secured, Unsecured and Supplemental are projected to be $32,650 less than what was estimated. Although this deficit could change at year-end based on actual Supplemental taxes received, it is largelydue to a one-time charge against the City by the County in Secured Property Takes. A charge of$63;536 Was made against our December property tax payment for the 92/93 through 97/98-disaster relief that was .given to all communities within Sonoma County by the County. This is:the last year that this adjustment will be made. Sales taxes continue to remain strong and are projected to be approximately. $480;000 above estimates at year-end. Sales taxes received through December ($4,319,454) represent only four monthly payments. Sales taxes are paid to'the City by the State based.on estimates for two of the three months and then a "catchup'-month is received that provides for the difference between the actual and the estimates received.. The City has received:two estimates and two "catch-up" payments through December 31; 2000. The second catch-up payment' was approximately $300,000 less than the first one. In addition, the estimated payment received in January (not • included in the actuals being reported) was less than the two previous payments. Based on what could be a downward trend, staff°has conservatively estimated the remaining-sales tax payments. Development related fees include the following: • Building Permits • Plan Check fees • Building Permit Incremental • Eriergy Fee • Electrical • Plumbing/Mechanical All of these fees are being projected to be less than what was estimated. These are included in the Revenue Projection schedule and are suminarized as follows: Budget Actual Projected Variance Building Permits $ 824;650 $ 382;116, $ 742,185 $ (82,465) Plan Check Fees 536;050 154,328 375,235 (160;815) Building Permit Incremental 91 3;150 208,807 639,205 (273,945) Energy Fee 164,950 37,529 1 15,465 • (49,485) 'Electrical 163,850 48;132 114,695 (49,155) • Plumbing/Mechanical 266,500 82,425 186,550 (79.950) . $ 248_61,150 $ 913,337 $ 2 173 335 X (695.815) 3 • As can be seen from above, these six categories are projected to generate in revenues approximately $700,000 less than what was estimated. In discussions with Community Development, itwas learned that.a significant amount of projects are in the pipeline but have not pulled their permits. -If they do, the budget estimates will be met. However, dues to the uncertainty surrounding that possibility estimates were lowered in case the permits are not issued before the end of the fiscal year. Therefore, the following assumptions as to these revenues were used for projections: Building Permits 90% of estimated revenues Plan Check Fees 70%of estimated revenues Building-Permit Incremental 70% of estimated revenues' Energy"Fee 70%of estimated revenues Electrical 70% of estimated revenues Plumbing/Mechanical 70%of estimated revenues In addition to the above, Investment Income is exceeding expectations due to the City's high cash reserves. Interest rates, have decreased in the past few months and that trend is expected to continue. All other general fund revenues are either projected.to be at-Or near-the estimates that are contained in the adopted budget. Although there are slight variations among the.individual revenue line items, it is not-anticipated'that there will significant variations. Expenditures for General Fund departments are provided in the attached schedules: The schedules provide a breakout of Salaries and •Benefits (Personnel Costs)' as they represent approximately 80% of the total general fund budget. Analyses of these expenditures show that, except for -small variations, all personnel -related expenditures are in line With -normal expenditures. Through the end of December 2600, one-half of the pay periods for the fiscal year have been made. All departments are at or near the 50% expenditure ratio for;these expenditures. Overall:expenditures are also provided which show that most expenditures are in line.-with the normal 50%,expenditure rate. Exceptions are noted in the City Manager's office and Finance. The City Manager's office was charged for the-settlement costs associated With the:Rooster Run Golf Course: Without this charge, their overall expenditure percentage would be 40.4%. The Finance department-absorbed the total interest charge for Interfund loans without a matching appropriation. Without this charge, the overall expenditure percentage would be 4.0.9%. Both of these expenditures will be addressed later in this report. SPECIAL REVENUES: Revenue information, including actual and projected, are provided for each of the special revenue funds. Overall, projections are in line with budget estimates. Variations exist,in the Transient Occupancy Tax, Park Development Fees,Flood Mitigation Fees, Housing In-Lieu,and Traffic Impact Fees. Special revenue funds, by their very nature, do not generally .expend funds unless a source of funds has been identified. Actual receipt of those revenues may not be consistent, with the ,. beginning and ending of the City's fiscal year. At year-end, all of the special revenue funds except for the Community Development Block Grant had positive fund balances. The latter negative fund balance was due to a timing issue.. • Expenditure information was not provided for these funds but a review of those funds: did,not find any significant-variation. • • ENTERPRISE FUNDS: Revenue and expenditure information is provided for each of these • funds. All of these funds are expected to.exceed.their revenue estimates. A summary of Budget to Actual is-presented below: Budget Actual • Projected Variance Water Utility $ 7,424,900 '5' 4,397,609 ,$, 7,751,178 $ 326,278 Water Pollution Control 8,520;000 4;256,140 .9,381,435 861,435 Public Transportation 11;253;000 . 856;076 - 1,267,000 14,000 Airport Operations 866,900 483,542 887,498 20,598 Ambulance Services 1,473,000 918,779 1,734,356 261,356` Marina 207;500 110,903 209,465 1,965 Expenditures are presented on the attached<schedules. As With:General Fund, the expenditures are split between Salaries and Benefits (Personnel Costs) and total costs. All of the expenditures are in line with mid-year expectations.. They Airport has experienced higher than normal expenditures for fueling and hangefoperations. This is due in,large part to the annual payments on debt service, which were made'in the first half of the fiscal year. 'Marina'operations continue to not generate sufficient funds to pay tlie'i`r°debt service. The City failed to make the scheduled annual debt service payment in August. In accordance'with our agreement with the state agency, unpaid interest will be added to our loan balance. INTERNAL SERVICE FUNDS: Revenue for these funds is generated by charges against other operating departments of the City. The charge is based on the use of the activity by the individual departments.' These amounts will be revised as part of the approved Cost Allocation Study that will be conducted. Expenditures for these•funds are presented on the attached schedules. The Council, by resolution;.did increase the Information,Services appropriation by $170,000 in November. These funds were appropriated from the retained earnings (fund balance) of this fund. All expenditures are within acceptable levels. RECOMMENDATIONS` As previous reported. the City ended fiscal year 2000 with a surplus of$1,804,551 in the General Fund. This=was the result of higher than anticipated revenues while overall expenditures were less. than The total appropriated. As a result, the unreserved fund balance in the general fund has risen to $3;030;886. Staff recommends the following distribution of that surplus: Amount,Available $ 1,804,551 Vehicle/Equipment Replacement Reserve 400,000 1,000,000 Cumulative Community Reserve 200,000 - 1,600,000 Liability/Workers' Compensation Reserve 400,000 900,000 Road,Improvement Reserve (New Account) 25.0;000 . 250,000 Sub-total 1,250,000 (1;250,000) Mandated Costs. 554,551 • Rooster Run Golf Course Invoice 238;098 Cost Allocation/Revenue Study , 48;500 Sub-total 286,598. (286.598) Available for Additional Funding X267 953 • c With the above, the reserves for the various categories would;be increased as they are shown in the right-hand column. The Vehicle/Equipment Replacement Reserve would increase to • $1,000,000. The Cumulative Community Reserve would increase to $1,600,000. The Liability/Workers' Compensation contribution would reduce the deficit-retained earnings in the Risk fund to $1,177,783. Overall, this deficit has been decreased by"$900,000 during the past two years. Additional contributions from the Enterprise and Internal Service funds that will be proposed in the FY 2002 budget will reduce that deficit further. Finally, the City will establish a Road Improvement;Reserve fund with an initialcontribution of$250;000. In addition to the contribution to the various funds, appropriations from the surplus need to be made:to pay for.the Rooster Run Golf Course invoice payment and the Cost Allocation/Revenue study. The latter has been reduced from $56,000 as CDBG will pay for the federal requirement portion of the study. An,appropriation_for interest that was incurred in the payback of Interfund loans will also be required. This payback was authorized in the FY 2001 adopted budget but was never appropriated. If the above reservations of the General Fund fund balance are approved, staff will bring back appropriate resolutions at the February, 20; 2000 meeting. At the same time "staff would recommend:that the Vehicle/Equipment Replacement Reserve would be transferred to an Internal Service fund so that We could account for it properly. In order to appropriate funds for the Rooster Run Golf Course invoice, Cost Allocation/Revenue Study and the Interfund loan interest, an amendment to the Appropriating Ordinance (No. 2101 N.C.S:) will be required. Staff will bring that back to Council at the February 20, 2000 meeting. . After review by the department directors, the following recommendations for mid-year adjustment are as follows: Community Developinent & Water Resources &.Conservation Community Rating Plan $ 60;000 Police Training.Budget 30,000 • Human Resources Administrative Secretary 28;000 Police Motorcycle Conversion 6;500 Police Lease Vehicles 3.600 Total $. 128,100 Funding these programs at the recommended level would decrease the amount available to $139,853: In addition to the above, staff recommends that electricity and natural gas that are paid out of the general fund should be increased by $25,000. Increasing the training budget, • (Police) would be offset by an additional $20,000 in revenue from .POST reimbursements. Overall, with the recommended increases and the offsetting revenue;,the total cost is.$133,1 00. The cost of the Administrative Secretary in the Human Resources department would be that.of a• temporary employee. The decision as to whether this position would be made permanent-would be made during the FY 2000 hudget deliberations. • • • 6 In addition to the above expanded programs from the General. Fund, staff recommends that the following be funded from non-general fund sources: • Department Description . Amount Fire Ambulance $ 150,000 Police Tasers.(20) 16,120 Police Backup Server 9,000 City Clerk Printer/Fax/Copier 15,000 The ambulance proposed would replace one of the, existing three ambulances. The source of funds would be the Ambulance Enterprise fund. The purchase of the Tasers would be made out of Asset Seizure/Forfeiture funds:; Enough would be purchased to equip each patrol vehicle. The backup server and the printer would.be paid out of InformatiomService funds. The Copier would be paid out of General Service's funds. The.latter two are 'internal service funds that have adequate retained earnings-to support these purposes. Additional information, including revenue trend information, will be presented at the Council meeting during discussion of this item.. 3. ALTERNATIVES: a. Receive and file report b Provide with direction tpo st (Ordinance ll be broug ht back o Counc l o that the exisng A pp rpriat on Ordinance No . 2101 N.C.S.). 4. • FINANCIAL IMPACTS: This report does not result in 'a financial impact. Subsequent changes in the adopted budget would have a financial impact depending on,.theirscope. 5. CONCLUSION: _. This review is for information,and the numbers are based on analytic estimates. A more detailed review will be.cornpleted when the budget for fiscal year 2002 is developed. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL INDENTIFY SUCCESS OR COMPLETION: Council to provide direction to staff regarding the use of funds available as the result of operations.from FY 2000 7. RECOMMENDATION:- . Approve the requests for additional or different expenditures that are included in this review. s:/agenda/agendaap t • _ 7 CITY OF PETALUMA, CA REVENUE PROJECTIONS GENERAL FUND FY 2001 • FY00-01 FY.00-01 FY 00-01 PROs REVISED 12/31/00 PROJECTED VARIANCE BUDGET ACTUALS REVENUES 'FM BUDG rm u_ PROPERTY TAXES -i=s. �: wgik tt,. r w;' -saS..,:r. ..30 ,Lh 4 �' a Jig -M- iii+, }7"t ✓t s,,,a, ; ,u m 2 't xg . 'k t �*P",.x�kt.,sr r.��. �7.'V,U .�e!41.. iS a. ..xk-- r. �,.A4.7 -.x' • 3111 Secured . 3,904300 1,662326 3,904,700' - 31 I2 Unsecured- - 35,000 (60;180) (45,000) (80,000) 3121 Supplement-Sec/Unsecured 52,650 39,022 100,000 47,350 3130 Prior Year-Sec/Unsecured - - - 3140 Prior Year-Suppl:Sec/Unsecured - _ -- TOTAL PROPERTY TAXES. .3,992350 1,641,168 3,959;700 (32.650) 14,LE STAX 1'� 9;.. .:.,Z 3�T "'`e 4"i4� ?•it ,"a£li i '44- IF �o- U' k,. -: w v rep, p 2n'?"_u� 3210 TOTAL SALES&USE TAX 9.116,950 4,319,454 9,600,000 483,050 OTHER'TYPES OF TAXES 44 k"1-- "'..r ' n`8 3 <eei-g'o ;a,4. „r'4'4 xa`1v k --sort. 6 1iW'+i t ."rt�'1�.T.�. n±:. u��� ° ' _,fi,�.£ �a c,r ^ ,�.?;a4t��' �rtz�r5nv.m 3231 Franchise Fee•Refuse 600,000 249,718 599,323 (677) 3232 Franchise.Fee-Cable 510.000 140,388 555;40 45,400 3233 Franchise Fee-PG&E 305,000 - 305,000 3240 Business License Tax 650.000 21,328 650.000 - .3250 Property Transfer Tax 1.002,000 519,726 1,040,000 38,000 3255 In-Lieu Tax - -25,772 `54,000 - TOTAL OTHER TAXES 3.067,000 956,932 3.203:723 82.723 • TOTAL'TAXES 16,176.300 6,917,554' 16763,423 533,123 tw trrrix.r aggife .H1'S�C=. tL.,, li X11 4'N' C;kik 6a 9 t' ,. -- Fs�[ C t,i.,;ur 1 s r ' y , h i ij kT-z `�" > CEN_Si &PERMITS° :( fii' "'`will,*- ' ;±1' � "Lilo ''''V�.'.' �,2 ,e��' .,w:t: � -at:x,. �?' ,_�. , aF^�ea. c �3¢>-,�#.' :.0 x ..x ,_ sr ... 3310 Aniinal Licenses 60,000 7,108 60,000 3311 Cat Registration 100 - '9,050 8,950 3312 Microfilming Fee 9,050, 5,410 10,82 1,770 3321 Building Permits 824,650. 382;1.16 _ 742.185 (82.465) 3322 . Plan Check 536,050 154.328 375335 (160,815) 3323 Bldg Prmt Incremental 913,150 208,807 639,205 (273,945) 3324 CSIF . 700 2,003 ' 700 - 3325 Energy Fee 164,950 37;529 115,465 (49,485) 3326 Electrical 163;850 48,132 114,695. (49,155) 3327 Plumbing/Mechanical 266,500 82;425 186,550 (79,950) 3329 CSIF-Mining • 350 865 350 ,- 3331 Excavation 101100 3;600 7.070' (3,030) 3332 Encroachment 500 390 780 280 3355 Alarm Monitor Fees 17,000 10.276 20,552 3,552 3361 Lot/Permit Fees 7,500 3,980 10,000 2,500 . 3366 Fire Sprinkler/Alarm/Exist 33;000 16,750 33,500 , 500 3370 Hazardous Msicrials : 88,750 1,681 15.000 (73,750)' 3371 Fire.PlanCheck 75;000 53,707 90,000 15,000 3372 Fire Permits 22,850 3,466 48,000 25,150 - 3373 Haz MatPermit Fees Range I 5;100 400 6,600 1,500 3374 Haz Mat Permit Fees 2-8 _ 46,500 3,844 60,000 13,500 • 3375 Underground Tank Fees '6,600 344 16,000 9,400 3391 Film, 10,000 4,220 8,440 (1,560) • 3393 Taxi Permits' 50 110 200 150 3399 Other Permits 1.000 235 500 (500) TOTAL LICENSES&PERMITS 3,263.300 1,031.726 2,570.897 (692,403) 8 . CITY OF PETALUMA, CA REVENUE PROJECTIONS: GENERAL,FUND FY 2001 • F'Y00-01 FY 00-01 FY 00-01 PROD REVISED 12131/00 PROJECTED VARIANCE BUDGET AGTUALS REVENUES FM-BUDG FINES/FORFEFTURES/PENALTIESe vTvb i 4( 'y�t' ' Tr ti ter s ,6+Nn p- ,.;vr �, r »"e 'F a, .Y .r .. 9 '�r �v ��.. ..k t tiaoe�kS �Wmo�.. r�"Fi� � I.,.-..aw _ S,�' .%,4 _ 3410 Vehicle Code Fines 210,000 108,612 24000 30,000 3411 Criminal Court Fines 5,000 1',401 5,000 - 3412- Parking Fines • 130,000 ' 51,{31 106,000 (24,000) 3413 Health&'Safety Fines 1,000 - 1,000 - 3430 Other Fines&Penalties '3;000 895 1,800 (1,200) 3435 Business License Penalties ..12,550 4,545 12,550 - 3495 DUE Emergency.Response Fee 2L000 4:817 9,634. (11,366) TOTAL FINES-FORFEITURES&PENALTIES 382,550 171,401 375,984. (6,566) tNVESTM ANT EARNINGS&RBrila"' E Irea'' "YF� .w' 7u+r �t'r a x jgF= Yi''tEr Sigi y'i li 3513 Investments 125,000 ,70,649 240,000 115:000 3521 Use of City Facilities .32,000 11,097 15,000 (17,000) 3530 Cavanagh Community Center .2,000 - 2,000 - - 35311 Other Rec Facilities 5,000 1,977 5,000 - 3532 Petalumam Community Center 125,000 75;367 125,000 - 3533 'Ads in Publications . 4,500 • 2,175 - 2,500 (2,000) 3550 1Swiin Pool .12,000 9,129' 12,000 - 'TOTAL INVESTMENT EARNINGS 305;500 170394' 401,500 96,000 • - 3 uYTRGOVVIE LAMENT L +u Sri - e -x y i 'C •it Motor Vehicle In Lieu 2,41 000 1,298,858 2.597,716 182,716 32 i01THavyiblotor Vehicle 1,000 650 • 1,000 - 3650 POST Reimbursement .77,000 3347 50,000 (27.000) 3660 Homeowners Pro Tax Exemption 85.700 - 85,700 - 3670 State Grants 850 120,107 120,107 119,257 3670 .State Mandated Costs Rein* 23,150 60,176 80,000 56,850 .3672 Aid to Local Agencies 245,000 337;877 400,000 155,000 3673 PublicSafery Augment(Prop 172) 415,200 185,505 371,010 (44,190) 3677 Abandoned Vehicle Abatement 40,000 10,868 20,000 (20,000) 3682 Federal Grants 273,000. 62;288 275,000 2,000 TOTAL INTERGOVERNMENTAL 3,575,900 2,079,676 4,000,533 424,633 • _ • • 9 CITY OF PETALUMA, CA REVENUE PROJECTIONS GENERAL FUND FY 2001 0 EY 00-01 • FY 00-01 FY 00,01. PROJ REVISED -12/31/00 PROJECTED VARIANCE _� BUDGET AGTUALS REVENUES. FM BUDG • CHARGES FOR'SERVAICES7Mtfr3r;,2s ,'3N v8,?4 AtEa�??k.`�h gatt ie'a. 'k.t4 . ,ealtie'#..ss>Nn-:.5 in,T ,`,^L4114 .'.,,1:'� .' �t x3 500,, 3701 -Zomng&Subdivision Fees 65,500 74,448 125.000 59,500 3702 dna,Zoning&Subdivision. - - - 3703'- CIPAdmipi'siratian 1'•000,000 - 1,000.000 - 3704 Engineering Fees 80,000 5,526 48,000'' (32,000) 3705 Weed Abatement 21,000 8,594 21,000:r - 3706 Mntc Chg,-Civic'Center 53,000 - 53.000 - 3707 NIntc.Clig-Library 2,800 - 2,800 - 3708 Charges.to Other Funds 1,245.600 521,925 1;219,050 ' (26,550) 3709 Aquatics Programs 148,000. 61,954 135,000' (13,000) 3710 Special Event Fees 14,000 12,524 14;000. - 3711 Sports/Athletics Programs 150,000 - 39,396 150,000 - 3712. Recreation/Contract-Programs 100,000 73,369 100.000 - Facility Cleanup r - - - 3714 Senior.ProgramsrLours 40,000 16,483 33,000 (73000) Concession Sales - 3715 Concession Sales-Taxable 'c 6;_00 2,983 6,000 (500) 3717 Senior Center Donations 1,200 275 550 (650) Non-Resident Fees - 3719 Animal Shelter Fees 20,000 14,042 25,000 5,000 ' 3720 Adopted Animals.(T) 30,000- 17,933 30,000 3760 Reimbursed Polite Overtime 60.000 3.074 6,200 (53;800) • 3761 - Lot Permits/Fees • A,Street Lot, - Keller Garage Fees - - - 3765 Dog-Training - 880 880 `880 3766 Tow Service Admin.Fee - 8.096 48;000 48.000 3767 Towing Storage - 4,633 25,000 25,000 3768 Towing Lien Sale - 315 1,500 :'dS500- 3769 Towing Fee _ 945 10,000. 10,000 3787 Youth Programs 170.750 - 40,750 (130,000) 3788 Tiny Tots Programs 94,000 35,894 65,000 ' (29,000) 3789 Teens Programs 20,200 13,158 . 25.000 4.800 3764 Special,Safety Services - - 3791 Restitution/Booking-Fees 6,000 1,219 2,500 (3.500) 3792 AdmimReimb for Ser9icei 65;000 54.261 55,000 (10,000) 3793 Tow Fee-Admin 188,000 20.571 20,571 (167,429) 3794 Vehicle Impound Fee - 9.780 9.780 9,780 3795 DL'I Fees 3796 Developer Services 10,000 24,333 . 27,000 17.000 ' 3797 Domestic Partner Registration - 500 - 260 500 • - 3798 Civil Supoena Fees 1;800 450 900 (900) ' 3799 Other Charges for Services 1,000 3.478 7,000 6,000 TOTAL CHARGES.FOR SERVICES • 3,594.850 1,030799 3,307,981. (286,869) • . 10 - CITY OF PETALUMA, CA REVENUE PROJECTIONS GENERAL FUND • FY2001 FY 00-01 FY.00-01' FY 00-01 PROJ REVISED 12/31/00 PROJECTED - VARIANCE BUDGET ACTUALS. REVENUES FM BUDG OTHER REVENUE t rn u�t il� as. J x -b�°� z �<t t kF r 9 .td�` 4 x s wv - 3v vJ k C 9x /- vat >� �.#;>S, kx-:.".d1 n `-a ,8d*�e_ ���k. � vs= �4w ,t+9 'A.,.2 A*3� � a.� a ,mss ,� µ�.,q� ,a.�ar. �Si ..,k 3801 Sundry 17,000 21,810 23000 10,000 3804 Sale of Documents 20,000 3,420 6.840 (13,160) 3808. Cash Over/Short • ' - ' • (109) (110) (110) 3809 Sale of Property 6,000 10,751 12,000 6.000 3810 Sale art-Copies(Photocopying) 15,000 8,097 15.000 - 3811 Donations 64,000 18,111 64,000 - TOTAL OTHER REVENUE "122.000 62,080 - 124,730 2330 TOTAL GENERAL FUND REVENUES 27,420,400 I1'463,630 27.545.048 - 70;648 • • • - • 11 . u o ' o e o c o c o N c \ N tat M 7 O 00` - M ;�00 00 O C1 �0 N ly c ,.�. M M. M C 't to 7 7 It .-- in N u L ti N 00 • a en 00 00 e} 41 v1 N, .. 0; !n 7. 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I 7 I 'p -n ri 'p Vn I 7 N. N I r-- N. N. 'n v1 00 CT Vr h 'C N 7 �, 00 ' V' vl 0 cc 'n M N 0.: V 00 : O r p '4, 00 G1 tn.' CO 'O M M O r• vl N T . 07 J h M. 7 M N -- N crIN. C. rn CC C. W W w d c � R o >" .N. 0 ' 0 0 0 ' 0.10 0 0 O' O 0 0 0, ' 1 0. 0 F. -y Q vl ,vl .O vl O -'n 'n ny 0' 0 i0 0 0 O 'n ' U' Gz7 V) O l N 7 M v V'1 I--2 C` 0 M M- h N CO 'n .M' 'CT', ^ N T 'C 0 O 7 h F. • 4) O s. C N C U Z Ord ,i_. . . F - 2 �• •^ Z Gi+ . ✓U rn O co 7-: h" = a O ¢ '-' , O . , ': O N C) ' y s'" ' > am1, 0 A 00 cA >-, C V cc: _ O o O _y t O aH v' • Qp � 0A i U U O d G R C co P. O . • C d y ti F- n ' P �l u O vn n -2 U F- ›- [— on 4 z ¢ U c • U U a a P3 ..- v Q ,N_. r1 7 In V' h 00 ON N. `O h 00 0 -- O to 0 0 0 0 0 0; 0 C O ' a-- -- tntn ,� 7 7'-7 7 7 7 V 7 7' 7 7 7 7 7 7 '7 C.• • C • 15 CITY OF PETALUMA, CA NON-GENERAL FUND REVENUE PROJECTIONS FY 2001 FY 00-01 FY 00-01 FY 00-01 PROJ • REVISED 12/31/00 PROJECTED VARIANCE BUDGET ACTUALS REVENUES FM BUDG 202 CDBG 3682 Federal'Grants 540,350 .24,810 540°350 - 540,350 24,810 540,350 ' - 203 HOME/BEGIN. 3513 Inv..Earnings 6,500 1;712- 6,848 348 3682 Federal Grants 1,184,500 585,847 1;171,694 (12,806) 1,191,000 587,559 1.178;542 (12,458) 204 GAS TAX 3513 Inv.•Earnings .18,000 6,393 25,572 7,572 3640 Gas Tax 999;300 441.534 1,.000.000 700 3670 State Grants - - - 3672.Aid.to.Local.Ag. - 377,667 • 377,677 377,677 I 3682 Federal Grants 1.295,000 40.254 1;295;000 - 2.312,300 865,848 2,698;249 -385;949 205.LANDS ASST DIST' 3513'Inv.. Earnings 250 788 1,500. 1,250 3790;Landscape Assmts 272,500 141,684 272,500 272,750 142,472 274;000 1;250 206 SUPPLLE SERVICES 3513 Itiv. Earnings 26,000 7,628 25,000 (1,000) 0 3672 Aid to.Loc.Ag 808,600 114,993. 808.600 -. 834,600 122,621 833,600 (1,000) 207 ASSET SZRE FUND 3439 Asset Seizures 25,000 6.380 7.000 (18.000) 3513 Inv: Earnings 1,500 - 330 750 (750) 26,500 6,710 7,750 (18,750) 208 TRANSIENTOCCUP'TAX 3220 TOT Tax 808,750 3.90,782 765,000 (43,750) 3513 Inv. Earnings 6,200. 1,683 6:732 532 814,950 392,465 771,732 (43,218) .. 209 PARK DEV. FEES 3260 Dev. Impact Fees 738,000 321,995 643,990 (94,010) 3513 Inv: Earnings 89,700 43.765 125,000 35,300 3670 State Grants 716,000 - 716.000 - 3811 Donations 800 20;000. • 20;000 19,200. 1,544;500 385,760 1,504;990 (39,510) 16 CITY OF PETALUMA, CA • NON-GENERAL FUND REVENUE PROJECTIONS FY.2001 • FY 60-01 FY00-01 FY 00-01 PROJ REVISED 12/31/00 PROJECTED VARIANCE BUDGET • ACTUALS REVENUES FM BLDG 210 FLOOD MITIGATION FEE S 3260 Dev.,Impact Fees 150,000 F10,602 221,204 71,204 3513 Inv...Earnings 1,000 25,690 75;000 74,000 3670 Staie.Grants 500,000 1,293 1,300 (498,700) 3672 Aid to Loc Agencies 877,000 - - (877,000) 3682 Federal Grants 433,300 - 60,000 (373,300) 1;961,300 137,585 357,504 (1,603,796) 211 HOUSING IN-LIEU FEES 3260 Dev. Impact Fees 720,000 '424,800 849,600 129,600 3513 Inv. Earnings 135,000 38,411 13,000 (122,000) 3801 Other.Revenues • 18,000 .20.508 20,508 2.508 873,000 483,719 883,108 10,108 212 COMM. FAC. FEES 3260 Dev. Impact Fees 350,000 331,335 400,000 50,000 3513 Inv. Earnings 120,000 181,203 300,000 180,000 3682 Federal Grants 729,000 - 729,000 - - 3811 Donations -. 87,339 100.000 100,000 1,199,000 599,877 1.529,000 330,000 • 213 TRAFFIC IMP,)FEES 3260 Dev. Impact Fees 1.277,900 852,987 1,705.974 428,074 3513 Inv. Earnings 1,550,000 136.097 475,000 (1,075,000) 3670 State Grants 45,000 - 45,000 - 3676TDA/STA Capital 242,000 - 242,000 - 3682 Federal Grants 2.285;000 - 2,285,000 3796 Developers Svcs 349,000 .8,412 8,412 (340,588) 3801 Other Revenues i 169,000 - 1,469,000 1,300,000 5,917,900 997,496 6,230,386 312.486 214 CHILD CARE 3513 Inv. Earnings 8,200 2.548 8.200 - 8;200 2,548 8.200 - 215 TURNING BASIN 3570 Mooring Perrnits 6,000 2,368 4,736 (1,264) 3571 Transient Vehicles. 7,850 1,430 2,860 (4,990) • • 17 CITY OF PETALUMA, CA NON-GENERAL FUND REVENUE PROJECTIONS FY 2001 FY 00-01 FY 00-01 FY 00-01 PROJ • REVISED 12/31/00 PROJECTED VARIANCE BUDGET ACTUALS REVENUES FM BUDG. 601 WATER UTILITY 3513 Inv. Earnings 180,000 92,911. 330,000 150,000 3521 Use of City Prop. 20;000 6,160 12,320 (7,680) 3670 State Grants - 98 98 98 3704 Engineering Fees 20,000. 3.925 7,850 (12,150) 3721 Residential 4,384,650 2,117,835 4,235,670 (148,980) 3722 Multi Units 365;000 217,072. :365,000 - 3723 Commercial/Business 1,030,000 754,122 1,030;000 - 3724 Industrial 155,000 70,564 ;141,128 (13,872) 3725 Public 237,000 175,863 237,000 - 3726 City Hydrant - 5,600 - - (5,600) 3727 Private Hydrant 4,650 2,326 4,650 - 3728 Fire Sprinkler 47,000 25,144 47,000 - 3740 Zone-IY Connection 600,000 353,129 600,000 - 3741 Zone 1 Connection 208,000 143,559 208,000 - 3742 Sale of Meters • 25,000 10,386 21,000 (4,000) 3743 Connection Fees 50,000 41.100 50,000 - 3744 Reconnect/Penalties 75,000 43.099 85,000 10;000 3748 lob Order Fees 18;000 6,424 12,848 (5,152) 3749 Irrigation. - 30,669 6000 60,000 3792 Aid to Local,Agencies - 296.532 296,532 296;532 ale 3801 Other Revenues - 3,109 -3,500 3,500 3805 Recovery of Bad Debts - 132 132 132 3808 Cash'Sho`rUOver - - - - 3809 Sale of Property - 3.450 3':450 3,450 7;424,900 4,397,609 7351,178 326;278 602 WTR. POLLUTION CONTROL - 3513 Inv. Earnings 150,000 227,389 7 490,000 340;000 3670 State Grants 500,000 1.817 .500,000 - 3731 Residential 4.703,600 2,034,178 4.400,000 (303,600) 3732 Multi Units 800.000 533,619 0067,238 267,238 3733 Commercial/Business 1,048,000 740,798 1.481;596 433,596 3734 Industrial • 316,000 101,090 316,000 - 3735 Septic - - - - 3736 Outside City 9,500 10,613 21,000 11,500 3737 Penngrove 115,400 - 115,400 - 3738 Sp. Benefit Area Fee 2,500 1,469 2,500 - 3739 Surcharge/Penalties 150;000 ' 37,572 150,000 3743 Connection.Fees 700,000 ' 554,899 800;000 100,000 3749 Irrigation 25,000 - , 25,000 3801 Other Revenues _ 11,316 11,316 11,316 3808 Cash,Over/Short - (5) - - 3812 Damagesto'Prpp. 1,385 1.385 1,385 11,8,520,000 4,256,140 9,381,435 861,435 18 CITY OF PETALUMA, CA NON-GENERAL FUND,REVENUE PROJECTIONS FY 2001 • • FY 00-01 FY 00=01 FY 00-01 PROJ REVISED 12/31/00 PROJECTED VARIANCE BUDGET ACTUALS REVENUES FM BUDG • 603 PUBLIC TRANSPORTATION - 3513 Inv. Earnings 12,000 - 6,845 20,000 8,000 3533 Ads 6,000 5,000 12,000 6,000 3674 TDA/STA Fixed•Routes 827,850 598,372 . 827,850 - 3675 TDA/STA Paratransit 226,050 174,935. 226,050 - 3682 Federal Grants 40,000 - 40,000 - 3751 City Routes 111,550 57,690 111,550 - 3753 PPSC`Van 29.550 13,234 29,550 - 1,253,000 856,076 1,267,000 14,000 605 AIRPORT OPERATIONS - 3112 Unsecured 29,200 20,566 22,500 (6,700) 3435 Penalties - 2,110 2,110 2,110 3513 Inv. Earnings 14,500 7,937 . 19,000. 4,500 3521 Use of City Prop. - 34,576 . 68,500 68;500 3771 Tiedowns 50,000 17,079 34,158 (15,842) 3773 Hanger Rental 15,000 7,228 14,456 (544) 3774 T Hangers - City 407,500 178,744 357,488 (50.012) 3775 Oil/Additives 1,000 312 624 (376) 3776 Aviation Fuel 274,000 172,374 300,000 26,000 • . 3777 Transient Tiedowns 5,700 2,215 4.430 (1,270) 3779 Non-leaded fuel 15,000 1,442 3,000 (12,000) 3780 Jet Fuel 55,000 38.041 60,000 5,000 3799 Other Charges - 32 32 32 . 3801 Other Revenues -, 886 1,200 1.200 866,900 483,542 887,498 20,598 606 AMBULANCE SVCS: 3435 Penalties - 10 10 10 _ 3513 Inv.-Earnings 18,000 6,192 25,000 7,000 3670 State Giants - 34 34 34 3781 Ambulance Service 1,455,000 .907,887 1,700,000 245.000 3805 Rec. of Bad Debts 4,268 8,536 8,536 3810 Sale of Copies _ - 388 776 776 1,473,000, 918,779 1,734,356 261.356 607 MARINA 3435'Penalties - • 11,609 16,000 16,000 3521 Use of City Prop. 2,000 2,000 2,000 - 3533 Ads - 125 125 125 3779 Non-leaded'Fuel 20,500 11,565 20,500 - 3784.Berthing 165,000 73,802 148,000 (17,000) 3785 Transient Mooring 16,000 • 9;138 18,000 2,000 3786 Launch Fees 4,000 1,970 3,940 . (60) 3801 Other Revenues - 694 900 900 - 3808 Cash over/short - -- - - 207,500 110,903 209,465 1,965 • 19 0 0 c c o c o 0 0 c 0 o c o .© 0 0 0 ' 0 y o c o c 7 o c o •0 o c o 0 0 0 0 0 0 0 o p C! r- N C. ri N N -- -- C, C N M en O C O en cc en N �C M G1 7 N M 'n co O M 0 7 00 C 0 0 V 'n 7 •. ' Cr; 'n: C 4 'C N (Ni c� O -- M oc N O C O O C' M rj C 7 'M 7 �t 7 M en N Cm M u u I. u 00 N N l0 MA QD C C1 N ' 00 Cm N In ' I ' C T' c0 '0 Cm en CM en d'. C N N C) In en In N, ,C) N i -- CT 'C --1 en O VD ,- V In 00• N 'D N V 00 00 ,- Q' -7 00 . N 00 N' O � in N N <Y ri. N 7 O �. 7 V1 - 00 .--: C F M C O O C 0 0 0 C O O O C O 0 O C O C C C. C o In vl C In In O C o. C O C C, C O O O C O C c ++' ,-, 'O tom. 7 7 '.0 \D 00 en C' C C 0 o O N C o' C. O. M' u C' 00 ' N CD N N M C' 00 O 7 -- M N. M C In C 'C'. CO C — 'n VJ 00 '0 N N N N N M' 00 7 N O n :C M ^J 7 N N N 7 N N -' N': N p en N c. 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N in In 00 W C. 0 0 0 0 0 . 0O Cl N ,..0 C C O C O p c-; -00 NN C � .. d 'C ; u Z H y X .; W • fit W 00 C. N N 00 O■ 7 d Z '. I 1 1 v i o a, 7 W. z O '0 v1 0.,X '7 W �. E, 04 y N M. 7 N .M CO Z - d C C Q U d zj Cn ,I'+N • —. co o © W i 7 :In "c0 M 7 N_:C. -C 7" :2 .. a N 4 W F' z W cep Ct w Ct o IC g w p W• i 2 . o °� F h- �� c. W .� ; E. • �. C N. . .ti ..y.+ c7• O '3 ��.• Q �. � � 3 , 4. 5 :. - o rn V 0,, \0 N 0..;O, N C, cn • A 000 00. 'co 0 , A o0 00 = m 0o co z z z • 23 � PETALUMA COMMUNITY DEVELOPMENT &A COMMISSION AGENDA �' Monday, February 5, 2001 - 7:00 P.M.* Petaluma City Hall - Council•Chambers n 11 11 English Street, Petaluma, California 94952 City Manager Telephone 707 778 4345 FAX 707 778 4419 E-Mail citymgr©ci.petaluma.ca.us City Clerk Telephone 707 778 4360 FAX-707 778 4420. E-Mail cityclerk @ci.petaluma.ca.us Website: http://www.oi.petaluma.ca:us Agenda posted according to Government-Code Section54954 2.,A binder containing supportingimaterlals:Is available in the City Council.Chambers on the Friday preceding the.meeting. Packet materials are also available f&public,viewing at the Petaluma,Regional Library; 100 Fairgrounds Drive, Petaluma; . Santa Rosa.Junior College Library,680.Sonoma Mountain Parkway, Petaluma;.Lucchesi Senior Center,211 Novak Drive,Petaluma;Cavanagh Center,426 Eighth Street;Petaluma;and the Petaluma Community Center;320 North McDowell Boulevard,.Petaluma. Regular Meeting Council Chambers Monday, February 5, 2001 Speaker cards are available for those wishing to speak during public comment or to a specific agenda item. Imm ROLL CALL - 7:00 P.M. (*The P.CD C. meeting will convene immediately following Council discussion and possible action on the. Mid-Year Budget Review, Item No 11 of the City •ouncilAgenda.) PUBLIC COMMENT The Petaluma Community Development Commission will hear public comments only on matters over which they have jurisdiction: There will be no Commission discussion. The Chairman will allot no more than five minutes to any individual. If more than three persons wish to speak; their-time will be,allotted so,that the total amount of time allocated to this agenda item will be 15 minutes. The Chairman will call on individuals who have subm ittod a speaker card to the Recording Secretary. The Speakers will be acknowledged by the Chairman or a Commission Member and may be asked questions for clarification. The Chairman or Commission Member may offer beef directives on whether or how follow-up to speakers' comments will occur, e:g., referral to a staff member. The Commission would also request.that you focus your comments to the issues only. No personal attacks or comments on any individual's integrity will tolerated. Thank you for your assistance in helping to create open and civil public discussion and•foryour participation in community issues. • COMMISSION COMMENTS - Commission Comments, Questions and Announcements AGENDA CHANGES, ADDITIONS, AND DELETIONS HEARINGS REQUIRED BY LAW Applicants and/or appellants may have,up to ten minutes at the outset of the public discussion to make their remarks.and up•to'five minutes for concluding remarks after other members of the public have • •poken. Page 1 - Petaluma Community Development Commission Agenda ;Monday,;February 5,2001- UNFINISHED BUSINESS • 1. Review, Discussion and Possible Action of PCDC Mid-Year Financial Forecast and • Budget Adjustments (Marangella) MOTION TO ADJOURN: Respectfully Submitted This 5th day of January, 2001 By: Fred Stouder, City Manager • By: `f'j,Q,, ) , Beverly°J. Kline, City Clerk NOTICE IS HEREBY GIVEN - If you challenge any item on this agenda in court, you may be limited to,raising only those issues you or someone else raised at the public hearing herein described, or in written correspondence delivered to the City Clerk at, or prior to the public hearing(Government Code Section 65009(b)(2) The City Clerk certifies that this 'agenda has been posted in accordance with the requirements of'the Government Code. • If you need special assistanc •to participate in this meeting,,please contact the City Manager's.Office (707) 778-4345. Notification 48 hours prior to the meeting will enable-the City of Petaluma to make needed arrangements. /s/ Beverly J. Kline, City Clerk • • Page 2 _Petaluma Community Commission Agenda Monday,February 5,2001 -7:OO P.M.