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HomeMy WebLinkAboutStaff Report 03/12/2001 (6) • CITY OF PETALUMA, CALIFORNIA 5 MEMORANDUM • Public Facilities&'Seivices,22 Bassett St., Petaluma-CA 94952 (707) 778,-4304 Fax(707) 778=4437 E-mail: engineeriagci.petaluma.ca.us DATE: February 21, 2001 TO: Richard Skladzien,Director of Public Facilities,and+Services FROM Mike Evert, Engineering.Manager " )7 ccf- SUBJECT: Pavement ManagementiSystem Status Report. • The City of Petaluma street system iscomposed,of approximately.140 miles of streets. This system is divided into 35 miles ofarterials 25 miles.of collectors;.and 80 miles of local streets. From 1994 to 1997, City personnel surveyed the.condition=of the arterial and collector streets, and entered the data into a pavementt management system (PMS)provided by the Metropolitan Transportation Commission (MTC). MTC provides support'for.'the software and training for the field survey activity to insure consistency in the data entry. The program is'widely used by many communities in the Bay Area(see'Exhibit A)., A pavement management system, approved by MTC, is also required'in order to qualify for Federal and Statefunds. •a The purpose ofthe PMS is=to maintain,an ongoing databaseofthe condition of the street . network, followed byrecommended repairs and/or maintenance, cost of repairs, and a priority list based on various levels of funding; This systemis a very useful resource. However, it is,a computer model That provides the best results whenranalyzing-large.resurfacingprograms. Because"of lack of resources, both-personnel and financial,.th&City of Petaluma to date-has surveyed and entered data for the City's arterial and collector•"streets only The City's local. streets have never been surveyed. The results of the arterial/collector street system survey indicate that the,average pavement condition index (PCI) for the City's arterial and collector streets is currently'41, a PCI rating of 100 would be pavement-in the best condition, and 0 would be in the worst condition. MTC lists the City ofPetaluma's P,CI"and PMS certification on page:5 of Exhibit A. The last:street survey work performed by City'personnel was•on 6/27/2000. The City's PMS is cei-tifieduntil 6/27/2002. In the last twelve months, MTC has added the requirement that all local.streets-be included in the pavement managementtsystem survey, and that the local streets:be resurveyed every five years: , The surveying of Petaluma's arterials, collectors,,and local streets, is a major undertaking for the City. The Engineering Division has spoken'to MTC about ideas on how the accomplish this task with the City's limited:personnel resources, MTC;recommended using a consulting firm, and indicated that funds may be availablefrom MTC in 2001 tohire a consultant. Engineering staff • will be submitting an application to MTC for the funds to survey the.entire street system. MTC said that they would let applicants know,i'nAprihor May 2001, which agencies will receive grants. The timeline for aconsulting firm to start the survey, assuming that the City receives a said that they would let applicants know in April or May 2001, which agencies will receive grants. The timeline for a consulting firm to start the survey, assuming that the City receives a grant, may be three to five months. The time required for a consultant to complete the survey of \ the City's entire street system, enter and analyze the data, is assumed to be an additional two to four months. An alternative to waiting:.for,_funds from MTC is forthe City to pay the cost of hiring a consulting firm; The estimated cost for this service is $40,000 to$50,000. The timeline to complete the task using=City-funds could be twoto three months shorter than using.MTC's , approach. The City's PMS recommends;spending $3,500,000'annually on the City's collector and arterial streets in order to keep the average pavement condition of these streets from deteriorating further. This does not include the cost to rehabilitate and maintain the City's local streets. Because of lack of funding, only;$250,000_is currently available annually to:resurface;the City's streets. The lack,of funds and.associated maintenance is causing,the•City's streets'to deteriorate rapidly; and the resulting costs of deferring the maintenance will become a major financial. burden to the City. To:understand`how little work can be done for $250,000(a,year's,budget), let us consider.the recent costs to resurface,No. McDowell Blvd. $250,000 would resurface approximately 700 feet of this street, or'from.Lauren Drive to,East Madison Street. For discussion purposes,•sources of funds coul:be additional State gas taxes or special City tax. Either would:require a voter approval.- Of the two, additional State gas'taxes, of the magnitude needed, is unlikely since a statewide vote would beneeded. i Upon completing the streets system survey, City staff will assemble a program and present a , • report to the City Council, including coat for overlays, continued maintenance, and funding options. We intend to submit a budget paper as;part of the fiscal year 2001-2002 budget, consideration:process for Council feedback and direction. Pavement,Management Program/me-s • "s 1 V1 J MS tern [canon Listi ng ■ ti LMTC 'S )_I ST t J Co Pavement Management System Certification Listing .,l in accordance with.section 2018.1 of the Streets and Highway Code; MTC requires cities and'counties submitting.pavement maintenance and rehabilitation projects for funding to utilize a Pavement Management System (PMS). Section 2108.1 of the Streets and Highway Codes says: By July 1, 1990. the City, County, State Cooperation Commrnee`in the department shall develop and adopt a pavement management program to be utilized on local sweets or highways that receive funding under-the state.transportation'improvement:program. The pavement managementprogani shall be transmitted to every county or city for possible adoption or incorporation into'an existingpavementmanagemen[program.. The City, County, State Cooperation Committee;shalPsolicit recommendations from transportation planning agencies and any other entity the-committee deems appropriate Based on the recommendation of the joint City, County, State Cooperation Committee, MTC • certifies a jurisdiction as an `active PMS user" when all of the following.applies: 1. The pavement management system used by the jurisdiction is capable of completing all the following: • Storing inventory data for all arterial and collector routes in the jurisdiction • Assessing the pavement condition based on distress information. • Identifying all pavement sections that need rehabilitation or replacement. • ) • Calculatingbudget needs for rehabilitating orreplacing deficient pavement sections. 2. The jurisdiction completes,all the following: • Reviews and updates,the inventory information,for all arterials and collectors every two years. • • Completes inspection of pavement sections for arterial and collector routes in the system every two years..and,residential routes every 5 years.. • Calculates budget needs for rehabilitating or replacing deficient pavement sections for the current year and the next three years. MTC will post certification status of Bay Area jurisdictions on the MTC PMS web site The certification will have an expiration date two years;from,the;aast date of completing • inspections of arterials and collectors in your network. • If you are currently'using,.MTC PMS. please provide MTC with •copy of your pavement management database whenever it is updated. If you al'e not using MTCPMS. MTC will need information from your jurisdiction pertaining to part l and2 of the certification requirements. This can include brochures about the software used and reports documenting completion of inspections and determination:of pavement repair budget needs. The information should be forwarded to'your,PMS Contact. Click liere for your PMS Contact. 1111) If you are interested in.more.infomlation about the.PMS software, or if you would like to know more about MTC's certification process'pursuant to Section 201 S.1, please contact EYH I bIT A http://www.mtcpms.org/cert.html 2/9/01 PMS Certification Listing Page 2 of 5 • your pavement management coordinator. • ') Steve Heminger • Deputy Executive,Director Last-Updated: February 9,:2001 Alameda County Contra.Costa County Mann County .N pa County San Francisco County San Mateo County Santa Clara County Solano County Sonoma County • Alameda County Jurisdiction Y2K Last Major Inspection Certified Certification PCI Expiration Date County of Alameda 76 11725/1.998 Yes 11/25/2000 Alameda 75 03/12/2000 Yes 03/12/2002 . Albany -- Not Active No Berkeley 64 08/01/2000 Yes 08/01/2002 ' Dublin 74 02/01/2000 Yes 02/0172002. Emeryville 74 01/19/2000 Yes 01/19/2002 Fremont 76 05/25/1999 Yes .05/25/2001 Hayward 67 06/11/1998 PrTAP 2 Yes 06/01/2002 2 Livermore 76 06%01/1999 Yes 06/01/2001 • Newark 77 01/15/1998 Pending Oakland n/a Non-MTC PMS User Yes* TBD Piedmont 76 02/01/2000 Yes 02/01/2002 Pleasanton 73 01/01/2001 Yes 01/01/2003. San Leandro• 70 01/01/1999 P-TAP 2 Yes 06/01/2002 Union City 64 01/25/2000 Yes 01725/2002 Conditionally Certified back to top® • • Contra Costa • County Jurisdiction Y2K Last Major Inspection Certified Certification' PCI Expiration Date Contra Costa. 75 10/13/1999 Yes 10/13/2001 County P-TAP.2 Yes 06/01/2002 Antioch 82 10/22/1998 Yes 10/22/2000 Brentwood -- Pending } Clayton 78 02/26/2000 Yes 02/26/2002 • Concord 79 07/01/2000 Yes 07/01/2002 Danville 51 08/01/1999 Yes 08/01/2001 http://wwv.mtcpms.org/cert.html 2/9/01 PMS,Certification Listing Page 3 of 5 ,s • Li uernto DV ud/UU2000 Yes - ud/U1iZUuz Hercules 63 12/01/1999 Yes 12/01/2001 •1 Lafayette 43 02/01/1995 P-TAP 2 Yes 06/01/2002 Martiriez 68 10/13/2000 Yes 10/13/2002 Moraga -- P-TAP 2 Yes 06/01/2002 Oakley 53 11%25/1997.P-TAP 2 Yes 06/01/2002 Orinda -- Non-MTC.PMS User Pending Pinole 72 07/30/2000 Yes 07/30/2002 Pittsburg 66 10/01/1997 P-TAP 2 Yes 06/01/2002 Pleasant Hill 69 07/01/1993 P-TAP 2 Yes 06/01/2002 Richmond 64 03/01/2000 Yes 03/01/2002 San Pablo 76 01/22/1999 Yes 01/22/2001 San Ramon -- Non-MTC PMS User Pending Walnut Creek back to tope Mahn County Y2K Certification Jurisdiction PCI Last.Major Inspection Certified Expiration Date Marin County 61 06/28/1998 Yes 06/28/2000 Belvedere 87 03/01/2000 Yes 03/01/2002 Corte Madera -- P-TAP 2 Yes 06/01/2002 5) Fairfax 45 02/04/2000 Yes 02/04/2002 Larkspur -- 12/21/2000 P-TAP 2 Yes 12/21/2002 • Mill Valley 67 04/20/2000 Yes 04/20/2002 Novato 69 Non-MTC PMS User Yes 09/05/2002 Ross 65 01/18/2000 Yes 01/18/2002 San Anselmo -- P-TAP 2 Yes 06/01/2002 San Rafael -- Non-MTC'PMS U ser Yes 07/01/2002 Sausalito 58 04/15/1999 Yes 04/15/2001 Tiburon -- P-TAP 2 • Yes 06/01/2002 back to top® Napa County Jurisdiction Y2K Last Major Inspection Certified Certification. PCI Expiration Date Napa County -- 03/10/2000 Yes 03/10/2002 American Canyon. 72 02/12/1998. Pending Calistoga 55 02/04/2000 ' Yes 02/04/2002 Napa 54 01/01/2001 Yes 01/01/2003 St. Helena 69 04/01/1998 Pending Yountville 75 11/31/2000 Yes 01/31/2002 •)• back to tope - http://www.mtcpms.org/cerfhtml 2/9/01 PMS Certification Listing Page 4 of 5 pan rrancisco County • Jurisdiction Y2K Last Major Inspection Certified Certification PCI Expiration Date San Francisco Ma Non-MTC PMS User Yes* TBD * Conditionally Certified back to tope • San Mateo County Y2K Certification, Jurisdiction Last Major Inspection Certified PCI Expiration Date San Mateo County 36 03/02/2000 Yes 03/02/2002 Atherton 69 06/15/2000 Yes 06/15/2002 Belmont 70 03/0112000 P-TAP 2 Yes 06/01/2002 Brisbane -- P-TAP 2 Yes 06/01/2002 Burlingame 66 09/01/2000 Yes 09/01/2002 Colma 56 09/08/2000 P-TAP 2 Yes 09/08/2002 Daly City 76 05/12/2000 Yes 05/12/2002 ) East Palo Alto 57 03/15/2000 Yes 03/15/2002 • Foster City 82 07/15/1999 P-TAP 2 - Yes 06/01/2002 Half Moon Bay 49 10/15/1998 Yes 10/15/2000 Hillsborough 70 01/30/2000 Yes 01/30/2002. Menlo Park 70 10/02/2000 Yes 10/02/2002. Millbrae -- 07/23/2000 Yes 07/25/2002 Pacifica -- P-TAP 2 Yes 06/01/2002; Portola Valley 72 P-TAP 2 Yes 06/01/2002 Redwood City 68 06/01/1996 P-TAP 2 Yes 06/01/2002 San Brno 54 01/09/2001 Yes 01109/2003- San Carlos 70 01/25/2000 Yes 01/25/2002 . San.Mateo 58 12/01/2000 Yes 12/01/2002 South San Francisco 75 01/28/2000 Yes 01/23/2002 Woodside 62 02/15/2000 Yes 02/15/2002'. back to tope Santa Clara County Y2K Certification Jurisdiction Last Major Inspection Certified PCI Expiration Date Santa Clara County 68 1.1/10/2000 Yes 11/10/2002 Campbell 57 04/01/1997 P-TAP 2 Yes 06/01/2002 http://www.mtcpms.org/cert.html 2/9/01 PMS Certification:Listing Page-5 of 5 Ciirpertino 76 07/03/2000 P-TAP 2 Yes 07/06/2002 Gilroy 76. 06/15/1999 Yes 06/15/2001 L'os`Altos 82? 08/01/1999P-TAP2 Yes 06/01/2002, ~) Los Altos Hills 62 03/15/2000 Yes 03/15/2002 Los".Gatos 65 06/15/2000• Yes 06/15/2002 Milpitas - 08/1.5/1,999,P-TAP 2 'Yes 06/01/2002 Monte Sereno -- 05/15/2000 Yes 05/15/2002 Morgan Hill 75 03/15/2000 P-TAP 2 Yes 06/01/2002 Mountain View 77 06/07/1999 Yes 06/07/2001 Palo Alto -- Non-MTC PMS User Pending San Jose 76 04/22/1999 Yes 04/22/2001 Santa Clara 78 04/01/94 Pending Saratoga -- Non=MTCPMS,User Pending Sunnyvale 72 04/01/1995 Pending back to top() • Solano County Y2K Certification Jurisdiction Last.Major Inspection Certified PCI Expiration Date Solano County 75' 12/09/1999 Yes 12/09/2001 Benicia 74 11/01/1999 Yes 11/01/2001 Dixon 83 12/20/1999 Yes 12/20/2001 •,? Fairfield 66' ' 05/25/2000. Yes 05/25/2002 Rio Vista -- Not Active No Suisun City 72 01/27/2000 Yes 1/27/2002 Vacaville -- P-TAP 2 Yes 06/01/2002 Vallejo 58 _01/10/2000 Yes 01/10/2002 back to tope Sonoma County Y2K Certification Jurisdiction Last Major Inspection Certified PCI Expiration Date Sonoma County 49 05/01/1999, • Yes 05/01/2001 Cloverdale 48 01701/1.996 Pending • - Cotati -- P-TAP 2 Yes 06/01/2002 Healdsburg 68 07/21/1999` Yes 07/21/2001 'Petaluma " 41 06/27/2000 ".,- ''Yes 06/27/2002"` C Rohner[ Park 75 01/08/2000 ° ' • Yes 01/08/2002 ' Santa Rosa 72 10/26/1'999 Yes 10/26/2001 Sebastopol - P-TAP 2 Yes 06/01/2002 Sonoma 74 12/09/1999 Yesi 12/09/2001 Windsor P-TAP2 Yes 06/01/2002 . '.I http://www.mtcpmsi org/cert.htinl 2/9/01 NAP. 2.2001 2:26R1 P 2 FROM : LAW OFFICES PHONE ID. : 707 778 7573 LAIN. OFF10ES OF IRV PIOTRKOWSKI • J5 FIFTH S'TREET P . O . BOX 4624 PEtALL1MA, C'ALIPOR.N1A •9 .511a IELF.. PiL014L ( "707 ) 778 - 1651 FACSIMILE : (707 ) 776 - 7 ,473 March 2,2001 i• VIA FACSIMILE: (707)7784419 • City Mana,gerla Office • City of Petaluma 11 English Street Petaluma,Ck DA:a:MK:a:Ca:3i At the request of Janice Cader-Thompsom I am forWarding;to you a dopy of a 'letter signed by Mrs, Maxwell agreeing to.grant to the City the additienil,ten foot easement described in the letter. Thank-you for your consideration, • Very truly yours, ulumick.)pK IRV PIOTRKOWSKI IP:Mc/encl. cc: Mr Mike Moore, Planning Dept. (via,facaitnile 7784498)' NPR. 2. 2001 23V FROM : LIU OFFICES PHONE PC. : 707 778 7573 As ) Faculty. 2001 €i of Mahan* Zjiaystiatt kind Ineritineneparreitett my emit,Steve B:ucia Ya hesidarased:zaa that tha r a Dierfie Committee is eequndrg ar atonal scu da rediantishads of Maxwell adjacent to the Pim:stole lidIllis Szbdivisial int F1..h nsi nn eiceovoii in the pas,ist*Su to schicvean extension-I agreed te gteetW the Cit a 20 fool mem=alai the airy at4 emery tingt`lineagedng up to thePreaso proper%which the City requested. City SSW tlItth tante back and requested that O IS vaseoscal be extkuged begastathe aesepnase eif the stripe rearla the 20 that easement basically tamable which vats elated avtheanwicikTadietingby a apt We agreed to widen etc easement to approximateni feet so switchbatits eOtdd be Sailed to,rtake the flan path usable. This rode. tippro:drestety L$ setts otwhind. Laterite City requessed Otat weeedend tbe taimeren to the Midge of the Pomo property su dputitineew would zee lemSe les see hig.o2Sestsafat We egreedio deco to azzorteloodds Mr.Saito= uridensiend this additioaillisquesbed esseneatt may raker ft possible to boss a trait ftem D Stzeet gil lbe Yaw toNveseliiite Subdinwta . . . . atu fit earesisbent *art the city gofihsralurneendrikdocal easestrasi of 10 feet in width Seim ten the zeixkiti&offitellitertia property so ateSo 30 fret .houg the bads aflame after,tut&sty if the fheA now is spProveebY the CU)'Cosa hdy ousituter wererathe easement tad ben it approved by your deparirnints before signing ifyeu have sesy crpresaileus plain contact Ersysterat Steve itueletey ar(707) 9744609. $incerely, 264t,e_71704cm€1..._ hutS Maxwell •