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DATE: February 27,2012
TO: Honorable Mayorand•Members of the City'Council through City Manager
FROM: Bill Mushallo, Finance Director
SUBJECT: Ordinances Amending Ordinances 2410, 2411, 2412, 2413, 2414 N.C.S. to
Change Certain Appropriations for the Operations.for the City of Petaluma from
July 1, 2011 to June 30, 2012; City Council. Resolution Approving Adjustments
to the Former Petaluma Community Development Commission FY 2011-2012
Budget
RECOMMENDATION
It is recommended that the City Council Adopt the City Appropriations Ordinances, and, acting
as the Successor Agency to the former PCDC, the City Resolution to amend appropriations from
July 1, 2011 to June 30,2012.
BACKGROUND
The City reviews its budget on a continual basis. The proposed Mid-Year- (1st and 2nd
Quarters) Budget Adjustments are to the Adopted Budget for FY 2011-2012. The adjustments
would modify appropriations approved by Ordinances 2410, 2411, 2412, 2413, 2414 N.C.S. and
the PCDC budget approved by PCDC Resolution 2011-13.
DISCUSSION
The proposed budget adjustments are for the year ending June 30, 2012. The City adjustments
must.be made by ordinance, because they modify the appropriations ordinances adopted pursuant
to the budget. Thordinanbe will be introduced, adopted at a subsequent meeting and take
effect t30 days thereafter. The proposed changes are categorized as follows:
Adjustments — Increases or (decreases) in various funds to update the budget based on
current econontio,conditions, changes to city projects, or changes in work activity.
Transfers—Transfers from one fund to another to facilitate reporting requirements.
Grants — New grant revenues and expenditures received after the FY 2012 budget was
:adopted.
Provided below is a summary of the mid-year budget adjustments by.fund type.
Agenda Review:
City Attorney Finance Direc s /' City Manager
•
General Fund:
Household hazardous waste charges and payments are posting-to the same revenue account as a
pass through transaction; net result is zero.
Increase revenue forecast for property and sales taxes by $364,040.
Decrease revenue forecast for all other categories by$945,560.
Increase budget for CAD/RMS to be covered by a transfer from SLESF, $15,900.
Transfer from TOT to the General Fund, $75,000.
Decrease salary and benefit budget due to delay in filling Fire Department vacancies, $143,360.
Increase Police Patrol supplies budget, $25,000, to be covered by a transfer from the Asset
Seizures fund.
Special Revenue Funds:
Transfer $20,600 to Traffic Mitigation fund. Pedestrian Crossing Sunrise/McDowell project
completed under budget
Transfer$74,850 to Gas Tax fund. Safe Routes to School project completed under budget.
Transfer $55,850 to Street Maintenance fund. Pavement Sealcoat project completed under
budget.
Transfer$50 to Storm Drainage,Impact Fees fund. Storm Drainage Improvements project
completed under budget.
Grant revenues and expenditures are recognized for the following grants in the amounts stated:
• Cycle 3 Federal Safe Routes to School grant
Revenue:- $129,600 received from grant and moved to Capital Project Fund
Expense: $129,600
• San Francisco Bay Area Conservancy grant
Revenue: $240,000 received from grant and moved to Capital Project Fund
Expense: $240,000
• SCTA•grant for Traffic Signal Coordination project
Expense: $100,000
•
Increase Landscape Assessment District expenses by$81,300 to cover unanticipated repairs,
maintenance, improvements and higher water use.
Increase TOT funding for the Downtown Association, $58,000
2
Given the reduced availability of redevelopment funds,,a-transfer of$200,000 will be made from
the Commercial Linkage fund instead of the Low/Mod Income Housing fund for Logan Place.
PGE is fast-tracking the Rule 20A Bodega Phase 11 project. Survey and design to be covered by
a $30,000 transfer from the Gas Tax fund.
Transfer(loan) Parkland Acquisition and Development Impact Fees in the amount of$233,000
for the Swim Center Energy Efficiency project until the corresponding PGE loan is received.
Transfer $10,790 from the Street Maintenance fund for the Cycle 3 Federal Safer Routes to
School project.
Transfer $15,900 from SLESF to the General Fund to cover additional CAD/RMS costs.
Transfer $20,000 from various impact fees for staff work to develop infrastructure and public
facility constructions costs for mitigation fee update.
Transfer $240,000 from Public Works grant fund for Trestle.Rehabilitation project,
Record grants awarded for the Cycle 3 Fed Safe Routes to School and Traffic Signal
Coordination projects, $ 229,600.
Transfer FY 2011 TOT in the amount of$75,000 to the General Fund.
Transfer from the Asset Seizures fund for additional Police Patrol supplies, $25,000.
Transfer from the Public Art fund to the Community Development CIP fund for the purchase of
the Cherry`Soda sculpture, $25,000.
Increase expenses in the Asset,Seizure fund for the purchase of four 2011 Ford Crown Victoria
Police Vehicles, $132,200.
Increase.expenses in the Animal?Services Donations fund for the purchase of one 2012 Ford F-
250 Animal Control vehicle.
Capital Projects:
Increased capital project,revenues include:
• $43;250 for the Rule 20A Bodega Phase II project;
• $233,000 loan for the Swim Center Energy Efficiency project;
• $140,390 for the Cycle 3 Federal Safe Routes to School program;
• $100,000 for the Traffic Signal Coordination on Sonoma Mountain Parkway and
McDowell project;
• $83,900 for the Urban Water Management Plamproject;
• $20,000 for theImpact Fee Estimates;
• $240,000 for the Trestle Rehabilitation project;
3
Reduce capital project revenues and expenses in the amount of.$300,000 as,a result of the
decision to return the Automatic.Meter Read Replacement project to the Water Operating fund
given that the project does not meet the criteria for a capital project.
Increased expenses for various projects:
• $30,000 for the Rule 20A Bodega Phase II;
• $140,390 for the Cycle 3 Federal Safe Routes to School Program;
• $100,000 for the Traffic.Signal Coordination project; $20,000 for the Impact Fee
Estimates project.
Reduce expenses for projects completed under budget in the amount of$151,350. Funds to be
transferred back to their originating special revenue funds.
Transfer $13,250 of Gas Tax funds from the.Underground Utility.District project to the Rule
20A Bodega Phase II project.
Increase audit expense for project c62101001, Lynch Creek Trail McDowell-Sonoma Mountain,
$5,200.
Transfer from the Public Art fund for the purchase of the Cherry Soda sculpture in the Theatre
District, $25,000.
Increase expenses for the Ellis•Creek Water Recycle Facility by for final payment to
Kiewit, per settlement agreement.
Transfer of developer contribution for First St. bridge from PCDC CIP to Public Works CIP,
$23,280.
Redevelopment.Funds:
The,River Trail Enhancement phases 1 and 2 completed under budget. Expenses reduced
$153,050. Measure M funds, $390;400, to be transferred to phase 3, River Trail— Washington to
Lakeville—project.
Given the reduced:availability of redevelopment funds, Low/Mod Housing expenses,to be
reduced by$200,000. Logan Place to receive a like transfer from Commercial Linkage instead.
Increased audit fees, $8,640 for PCDC Administration, rda100100.
Transfer of developer contribution for First St. bridge from PCDC CIP to Public Works CIP,
$23,280..
Successor Agency Funds:
Per AB26x1, new funds have been created for the Successor Agency as of 2/1/12. The balances
from the redevelopment funds must be transferred to the Successor Agency's new accounts.
4
Also, all expenditures that were previously budgeted in theredevelopment funds must be
transferred.
The new funds are as follows:
Fund 8195: Health and Safety Code Section 34170.5 requires the City, acting as Successor
Agency, to create within its treasury the Redevelopment Obligation Retirement Fund, for the
property tax revenues for administration by the County Auditor-Controller. This fund is
dedicated for the receipt of property taxes received from the County Auditor-Controller to pay
enforceable obligations listed on an approved Enforceable Obligation Payment Schedule or
approved Recognized Obligation_Payment Schedule.
Fund 5415 — Successor Agency AdminiProgram Fund -$14,000,000 will be transferred and
expenditures will be spentlaccording to the Recognized Obligation Payment Schedule when
approved by the Oversight Board. The Administrative Cost Allowance received from the
County will be transferred into this fund to cover approved payroll and administrative costs.
The Administrative Cost Allowance, subject to Oversight.Board approval, is payable from
property tax revenues of up^to 5% of the property tax allocated to the Successor Agency for FY
2011-2012, but not less than $250,000 annually unless the Successor Agency agrees to a lesser
amount.
Fund 5315 — Successor Agency CIP Fund—This fund will include all the former PCDC CIP
projects. Expenditures are appropriated through 6/30/2012 and listed on Exhibit B.
Fund 5215 — Successor Agency Debt/Bond Fund—$24,151,367 will be transferred from Fund
5300. Included in thattotal for Bond.Proceeds is a reserve of$1,137,194 which is restricted
according to the bond documents. The total of bond proceeds to pay for CIP projects is
approximately $23,014;173 which is listed on Exhibit B in Fund 5215.
Fund 5115 Housing Successor Fund - $ 686,296 will be transferred from Fund 5110 (former
PCDC Low and.Moderate Income Housing Fund). At present, the unencumbered fund balance
is subject to eventual transfer to•the County Auditor-Controller for distribution to taxing entities,
but if either SB 654 or AB 1585 passes, the unencumbered balance may remain with the City as
housing successor to the former PCDC. This fund will also receive housing loan payments, lease
payments,'and-other Tfunds related to PCDC's housing activities.
Enterprise Funds:
Adjust(increase) expenses by $164,330 for equipment and software originally budgeted in FY
2011 but received in 2012: John Deere 27D excavator, crane truck and UB voice extension
software.
Adjust (increase) maintenance expenses for Acella software, $10,000.
Adjust (increase) expense for purchase of Eden Permit software for Community Development,
$103,300.
5
Transfer$83,900 from Water Admin to the Urban Water Management Plan, project C67501008.
Eliminate transfer from Water Admin to Water CIP and increase Water Operating expenses by
$300,000 for the Automatic Meter Read project. Changes are the result of the decision to move
the Automatic Meter Read Replacement project to the Water Operating fund given that the
project does not meet the criteria for a capital project.
Internal Service Funds:
Additional funds needed, $10,000, for the purchase of the Eden Budget module.
FINANCIAL IMPACTS
The beginning General Fund balance as of July 1, 2011; is$461,418. This amount is $42,406
greater than originally budgeted. This increase was mainly due to higher than anticipated Sales
Taxes during FY 10-11. FY 11-12 budget adjustments include an increase to Sales Tax revenue
of$180,040, increase to Property Tax revenue of$184,000, and an increase in transfers in of
$90,900. These increases are offset by projected decreases of$75,000 in Business License and
Real Property Transfer Tax revenue; $325,000 in Franchise Fees, $30,000 in Licenses and
Permits; $207,600 in Fines and Forfeitures; $20,000 in Investment Earnings and Rent, $387,611
in Intergovernmental Revenue, $33,350 in Charges for Services, and $17,000 in other revenues.
Transfers In are increasing by $115,900. Total revenues are decreasing $615,620 from budgeted
amounts.
General Fund expenditures in all departments are expected to meet or be under budgeted
amounts. Total General Fund expenditures are projected to be $268,360 under budget.
When the year-end fund balance,adjustment was included with the 2011-12 budgeted amounts it
was projected that the General Fund would end the fiscal year with a fund balance of$751,388.
Based on the above mentioned updated information, the projected fund balance for the General
Fund is estimated to be $404,127 at June 30, 2012.
ATTACHMENTS
1. Preliminary Unaudited General Fund Budget Review
2. FY 2011-12 Mid-Year Budget.Adjustment Summary
3. Appropriations Ordinance Amendment, General Fund
4. Appropriations Ordinance Amendment, Special Revenue Funds
5. Appropriations Ordinance Amendment, Enterprise Funds
6. Appropriations Ordinance Amendment, Internal Service Funds
7. Appropriations Ordinance Amendment, CIP and Debt Service Funds
8. Resolution Amending FY 2011-2012 PCDC Budget
9. Exhibit A— Detailed FY 2011-12 Mid-Year Budget Adjustments
10. Exhibit B — Successor Agency to the former Petaluma Community Development
Commission
6
ATTACHMENT 1
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ATTACHMENT 3
AN ORDINANCE AMENDING ORDINANCE NO. 2410 N.C.S.
TO CHANGE CERTAIN APPROPRIATIONS FOR THE GENERAL FUND FOR THE
OPERATION OF THE CITY OF PETALUMA FROM JULY 1, 2011 TO JUNE 30, 2012
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2410 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2011 and ending on June 30, 2012 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2012.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
10
ATTACHMENT 4
AN ORDINANCE AMENDING ORDINANCE.NO. 2411 N.C.S.
TO CHANGE SPECIAL REVENUE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2011 TO JUNE 30, 2012
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2411 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2011 and ending on June 30, 2012 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in.accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2012.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
11
ATTACHMENTS
AN ORDNANCE AMENDING ORDINANCE NO. 2412 N.C.S.
TO CHANGE APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
ENTERPRISE FUNDS FROM JULY 1, 2011 TO JUNE 30, 2012
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2412 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2011 and ending on June 30, 2012 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2012.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
12
ATTACHMENT 6
AN ORDINANCE AMENDING ORDINANCE NO. 2413 N.C.S.
TO CHANGE APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
INTERNAL SERVICE FUNDS FROM JULY 1, 2011 TO JUNE 30, 2012
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1_. Ordinance No. 2413 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2011 and ending on June 30, 2012 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other; sources and available fund
balances for the fiscal year ending,June 30, 2012.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
13
ATTACHMENT 7
AN ORDINANCE AMENDING ORDINANCE NO. 2414 N.C.S.
TO CHANGE APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
CIP AND DEBT SERVICE FUNDS FROM JULY 1, 2011 TO JUNE 30,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2414 N.C.S. is hereby amended for the fiscal year beginning on July
1, 2011 and ending on June 30, 2012 in the amounts as set in the attached Exhibit A,
incorporated herein by reference, and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund
balances for the fiscal year ending June 30, 2012.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
14
ATTACHMENT 8
City of Petaluma
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PETALUMA, ACTING AS
SUCCESSOR AGENCY TO THE FORMER PETALUMA COMMUNITY
DEVELOPMENT COMMISSION'PURSUANT TO HEALTH AND SAFETY CODE
SECTION 34171(j), APPROVING ADJUSTMENTS TO THE FORMER
PETALUMA COMMUNITY DEVELOPMENT COMMISSION FY 2011-12 BUDGET
AND THE ESTABLISHMENT OF NEW SUCCESSOR AGENCY FUNDS
WHEREAS, on September 6, 2011, the Petaluma Community Development Commission
("PCDC")Board adopted Resolution No. 2011-13, which revised the PCDC's original adopted
budget for FY 2011-12; and
WHEREAS, pursuant to Health and Safety Code Section 34171(j) and Resolution No. 2012-007
N.C.S. adopted on January 9, 2012, the City Council of the City of Petaluma ("City") is the
successor agency ("Successor Agency") to the former PCDC, which was dissolved as of
February I, 2012; and
WHEREAS the liability of the City acting as Successor Agency is limited pursuant to Health
and Safety Code Section 34173(e) and other applicable law; and
WHEREAS, the City acting as Successor Agency has considered various adjustments to the
former PCDC budget and requested that certain changes be reflected in certain line-items. and
that certain funds be established, as more fully described in the Staff Report accompanying this
Resolution, with the intention of having the City's budget accurately reflect current financial
conditions, and good cause appears therefor;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PETALUMA, ACTING AS 'SUCCESSOR AGENCY TO THE FORMER PETALUMA
COMMUNITY DEVELOPMENT COMMISSION PURSUANT TO HEALTH AND
SAFETY CODE Section '34171(j), that the City Council hereby approves and 'adopts the
adjustments to the FY 2011-12 former PCDC Budget, attached hereto.as Exhibit B, and approves
the establishment of the new Funds identified in the accompanying Staff Report.
15
EXHIBIT A
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19
EXHIBIT B
s
Fund 5215
City of Petaluma;California __ _ _ ____ _. _ _ _ FY 11-12�Budget
Fund 5215
SUCCESSOR'AGENCY'TO THE'FORMER PETALUMA'.COMMUN ITY DEVELOPMENT COMMISSION
FUNDSUMMARY-
FY 2012 FY,2012 FY'2012
Baseline Total
Requests Adjustments Budget
Beginning Balance 0' -0 a
Revenues:
Taxes - -
Licenses, Permits and,Fees - -
Investment Earnings -
Charges'for Services - -
Other - -
-
Total Revenues - - -
Transfers.ln from Fund 5300. 23,014,173 - 23;014,173'
Transfers'In from Fund 5415 .5,745;788 5 745788
Total Resources Available 28,759,961 - 28,759;961
Expenditures:
General and Administrative -
Salaries -
Benefits -
Services and Supplies -
Services and Supplies-EOPS
P rojecf Expen ditures -
Debt Service 5,745,788 - 5,745,788
Interest and.Fees - -
ERAF/Pass-through.Payments -
IntragovernmentalCharges r -
Total Expenditures- - 5,745,788 - 5,745,788
Transfers-Out-To-CIP Fund 5315 1,553;108 1,553,108
Increase/Decrease:in Reserves - -
Ending Balance $ '21461:065 -$ - -$ 21.461.065
20
5
fund 5415
Cityof.Petaluma„California FY 11-12 Budget
Fund;5415-
SUCCESSOR AGENCY TO THEiFORMER'PETALUMA COMMUNITY DEVELOPMENT COMMISSION
FUND.SUMMARY
FY 2012 FY 2012 FY 2012
Baseline Total
Requests Adjustments Budget
Beginning Balance $0 $0 $0
Revenue :
Taxes - -
Licenses, Permits and Fees - -
Investment Earnings - -
Charges for Services - -
Other _ _ - -
`TotatRevenues - - -.
'Transfers In from:Fund.5400 14;000,000 - 14,000,000
Transfers In-CountyAdmin. Payment 771,434 771,434
'Total Resources:Available 14,771,434 - 14,771,434
Expenditures:.
General and Administrative -
Salaries 210;436 210,436.
Benefits 64,785 64,785-
Services and Supplies-.FOPS 120;686 120,686
Program Expenditures 3,513,585 3,513,585.
Program Loans .- - -
Interest andlFees .- - -
ERAF/Pass-through Payments .2;395;026 - 7395,026'
Intragovernmental Charges 238 080 - '238.080
'Total Expenditures 6,542,598 - 6,542,598.
Transfers Out to FUND 5215 5:745'788 - 5;745,788
Increase/Decrease in'Reserves - - -
Ending.Balance S `2.483:048 $ - ;__Z.483-Q41
PROGRAM i EXPENDITURES
Downtown.Business Assoc. rda100220 $ 50,000
Fire Sprinkler Sub rda100310 21,031
Browntields/EPA rda100265 25;000.
SMART rail stations rda1c0360 25,000,
Unreinforced.Masonry Prg(L rda100240 97554.
*Housing.Set-Aside 20% 1,400,000
RiverTrail Match to'SCTA 1;400,000
Econ. Dev/Site Dev: 500,000..
3,513;585
TRANSFERS.OUT
Debt Service Fund 5215 5745,788
Housing Set-Aside Funds!for the".following programs/projects:
Petaluma People-Servicestenter-Rental AsSistance 204;000
Salvation'Army-Trans:Hsg 75;900
COTS Transitional Housing 332,400
Rebuilding Together 250,000
COTS Transitional Housing-Match 7;500
1 COTS-MIC Homeless 300,000
1,168,900
1801917.1
21