HomeMy WebLinkAboutStaff Report 3.G 03/19/2012 Ag-end c./It€ #3 .Q
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X858
DATE: March 19, 2012
TO: Honorable Mayor and Members of the ityCouncil through City Manager
FROM: Dan Fish, Chief of Police t
SUBJECT: Resolution:Approving;the Purchase.of Four°New 2012,Dodge Charger Police
Patrol Vehicles in the:Amount of$119,257.24 from-McPeek':s.Dodge.of
Anaheim,Approving the Purchase of Two New 2012 Harley-Davidson FLHTP
Police Electra Glide Motorcycles in the;Amount,ofi$46,492.30 from Harley-
Davidson of Ukiah, Approving the Purchase of One Used 2011 GMC Yukon in
the Amount of$34,029:60,from McConnell;Chevrolet of Healdsburg, and
Authorizing the^City Manager to Include these Purchases in the 3`d Quarter
Budget Adjustments
RECOMMENDATION:
It is recommended.the.City Council approve the'attached.Resolution Approving the,Purchase of
Four New 2012•Dodge Charger Police Patrol Vehicles in the>Amount of$119257.24 from
McPeek's Dodge of Anaheim, Approving the Purchase of Two New 2012 Harley-Davidson
FLHTP Police Electra Glide Motorcycles in the.Amount,of$46,492.30 from Harley-Davidson of
Ukiah, Approving the Purchase of One.Used 2011. ,G■ C Yukon in the Amount of$34,029.60
from McConnell Chevrolet,of Healdsburg, and Authorizing,the City Manager to Include these
Purchases in the 3rd Quarter Budget Adjustments.
BACKGROUND: .
All of the vehicles to be purchased under this-resolution are=replacement vehicles,as outlined
below:
Patrol Vehicles. Prior to the economic downturn, the.Police Depart'mentainpleniented a
consistent vehicle replacement.program„changingout an average of five police patrol vehicles
annually. In the past year only one patrol'vehicle„was replaced under a:grant.program. The
patrol fleet is aging and thirteen patrol vehicles are-now out of wananty. The purchase of four
Ford Crown Victoria.policepatrol vehicles was authorized by the Petaluma'City Council on
February 9,2012,,andrthose�replacementswill be in the fleet by the end of March, 2012.
Following the purchase of the four vehicles that are recommended in this action, the Police
Agenda Review:
City Attorney vi Finance-Director City Man ag r
e
Department will still have four patrol vehicles remaining;in^service that have in excess of 70,000
miles. All of the vehicles being replaced have expired warranties.
A consistent program-of vehicle replacement helps,reduce the safety risks associated with high-
mileage police vehicles, and the unbudgeted repair coststhat,occur akvehiclesdage and
warranties expire. As'a-result of higher-mileage-there areimore vehicles'routinely out of service
while awaiting:or undergoing costly repairs. By replacing these:vehicles, future repair costs will
be reduced as will the risks to police from operating vehicles during
emergency situations.
The vehicles purchased under this resolution will replace;four_Dodge;patrol vehicles,being
removed from:service. They range:in_mileage from 72,137 to 119;849. The new vehicles will
have 5-year, 100,000 mile:warranties-covering,not only the drive trains butother vehicle systems
as well.
Police Motorcycles. Three of the police.motorcycles in the fleet exceed 30,000 miles, which is
traditionally considered high mileage for police motorcycles. One:motorcycle is scheduled for
replacement separate from'this action and und'enan Office}of Traffic:Safety (OTS)grant
program, The,other two, purchased in 2006, have current-mileage-of.-371955 and 38,917. Both
are out of warranty and have been incurring repairs since`2010, where-the•combined';maintenance
costwas nearly $11,000. These two motorcycles will be replaced with,new motorcycles under.
this Resolution.
BMW and Kawasaki:both manufacture a police motorcycle. 'The:continued use of the Harley-
Davidsonwas determined by the Police;Departmentto,be the_'most cost-effective. The purchase
price of the BMW exceeds,the-Harley-Davidson. The-purchase:price of the,.Kawasaki is less
than the Harley Davidson, but the overall purchase would be higher because existing Harley-
Davidson accessory equipment could not be transferred tdthe new:motorcycles.
Investigations Sport Utility Vehicle: The purchase of the,GMC Yukon will replace the sport
utility vehicle,assigned to our Investigator participating in the DEA Narcotics Task Force. The
vehicleto be replaced has 124,950 miles and has been out of servicefor extended periods for
repairs. This investigator'often travels throughout;the State and needs to:have a dependable
vehicle. This is the only used vehicle being purchased under this Resolution. A used vehicle is
compatible with the investigator''sassignment and some cost savings.can be achieved compared
with the purchase ofa,new Vehicle.
Competitive Bidding. Chapter`4:04,of the:Petaluma Municipal Code,requires the City to conduct
its own-competitive bid process:for certain°purchases. The.Petaluma.City Clerk,advertised
Invitationsto Bid on all of the,above vehicles. The advertisement was published in the Petaluma.
Argus Courier on February-16,2012, with sealed bids due to the City Clerk's office on February
22,2012. The vendors selected this Resolution reflect the lowest bids received in each of
the vehicle.categories_
DISCUSSION:
.Fuiiding4is1not available in the'Vehicle Replacement Fund'or in,the General Fund for purchase of
thesevehicles. The balance in;the,Asset Forfeiture:fund is sufficient-for the purchase of all of
the vehicles.
EINANCIAF IMPACTS:
TheaAssekForfeiture Fundtwill he,used to supporhthese;purchases; `Thecurrent:fund°balance is
,$709, 161.53. 'The,cost of transferring and installing equipment in:theifouripatrol vehicles and
the two police motorcycle`s will be apprdkirnately $6 000;per vehicle. These.costs will be paid
from the Asset Forfeiture fund as well 'Total cost for.all vehicles, including equipment and
installation, is expected to be $235;779114.
The City will be able to auction the.de-serviced•vehicles'for'approximately $15`;000. These
Y
proceeds will be deposited into the Vehicle ReplacementFund:
The Police Department:wiltbegin saving unbu repair`'costs`.of the replaced vehicles
:immediately. This savings will very likely be in excess;of$10,000 in this-fis"cal year alone.
ATTACHMENTS
1. Resolution
;2. Vehicle specificationsrprovided to interested.vendors
3. Bid result-forms cd iipletedby'the City Clerk
•
R' O&rvl'eny-
Resolution Approving the,Purchase of Four New`2012.Dodge Charger Police,Patrol
Vehicles in the.Amount.of$119,257:24,from,.MePeek's Dodge of.Anaheim, Approving,'the
Purchase of Two New 2012 Harley-Davidson FLHTP P,olice`Electra Glide Motorcycles in
the Amount,of$46,49130,fromHarley-Davidson of Ukiah, Approving the Purchase of One
Used 2011' GMC Yukon firthe'amount of$34,029.60 from McConnell Chevrolet of
Healdsburg, and Authorizing the City Manager to Includeithese,Purchases;in the 3td
Quarter Budget Adjustments
WHEREAS, the City of Petaluma Police Department requests to purchase four (4) new 2012
Dodge Charger police patrol vehicles in the amount of$119;257.24 from McPeek's Dodge of
Anaheim; and
WHEREAS,the City of PetalumaPolicg'Department requests to:purchase two (2) new 2012
Harley-Davidson,FLHTP Police;Electra Glide-motorcycles in the,amount of$'46,492.30 from
Harley-Davidson.of Ukiah; and,
•
WHEREAS, the City of Petaluma`Police Department requests to purchase one (1) used 2011
GMC Yukon'in'the amount of$34029.60Afrom:McConnellChevrolei of Healdsburg; and
WHEREAS, Invitations to Bid were published;by the Petaluma City Clerk in accordance with
Chapter 4,04 of the Petaluma Municipal`Code requiring the City to conduct its own competitive
bid process for certain purchases;.and.
WHEREAS, the vendors selected under•this Resolution reflect the lowest bids received in each
of the vehicle categories,
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL HEREBY
(1) Approves the purchase 6f four(4);20.12 Dodge Charger`police"vehicles in amount of
$119;257.24 from McPeek's Dodge Of Anaheim ,subject'to'the conditions',and
specifications contained in`the proposal ofMcP,eek;s Dodge of:Anaheim in response to
the police departments;request, and authorizes the City'Manager, or his'designee, to
execute any necessary, documents to'eomplete,the'purchase;,and
(2) Approves the purchase of two (2) 2012 Harley-Davidson FLHTP Police Electra Glide.
Motorcycles in the amount of$46;492.30 from Harley-Davidson of.Ukiah, subject'to the
conditions and;specifications`containedin-the proposal;of Harley-Davidson•of Ukiah'in
response to the police departments:request,'and authorizes the City Manager, or"his'
designee, to execute-any-necessary. documents to cornpl'eteAhe,pUtbhase;aand
(3) Approves the purchase of (1);201 1 GMC'Yukon in the amount of$34;029.60 from
McConnell Chevrolet of.Healdsburg, subject'to the coriditions•and•specifcations
contained-in;the'proposal Of McConnell Chevrolet of Healdsburg'in`response;to'the
police department's request, and authorizes the City Manager, or his designee; to execute
any necessary documents tocomplete'the purchase; and
(4) Authorizes the;inclusion of the:necessary budget adjustment in the 3rd Quarter Budget
Amendment Ordinanc •to FY 11:-12 which.is as follows:
Account Number Description Amount
,2320=23200-56320 Asset,Forfeiture $235,7479;14*
*Thissamount reflects the purchase pricc in addition to theianticipated equipment
=installation cost of$6;000 per.vehicle
S
Wr\ c'tv.mov't
City,of Petaluma
INVITATION TO WD
FOUR NEW 2012.D0DGE,cHARGER pOLICEVEHICLE5
SCOPE OFSPECIFICATIONS
This.Invitation to Bid, isifor the purchasOoffour (4): 2012:Qodie Charger police vehicles to be
used bythe Petaluma Police Department patrol divigibri.
ColorScherne:, Blatle/VVhite Col&St'herde asFollOWC
BlatkAtehicle
- All Four Doors'Whife
White Roof
SPECIFIcATIONS
- .29A Dodge ChargerPolitei'Paekage
- 51.7 Liter Vii8 Engine
- ND Cloth Bucket Seats with Cloth'Rear Seat
- FillISlze Spare
- 4 Keys and 4 Remotes.
- ,Black,LeftSpotlight (LNO
- `Matching;Right Spbtlighti(LNA)
- 'Black Viifyl:Flobr1iCovering (CKJ)
- Deactivate Rear Doors/Windowsi(CWB)
• Key-Alike (Freq4)
- PowerSeats (JPR).
Power Heated FolckAwey Mirrors.
• MakCareServlsei1COntraetion51Vears/100;000 Miles withi$01j0 Deductible
- Delete Convenience Group,1,(Pwr Passenger Sreat P,ower'Pedals)
Additional Iiikie,rnatioli
• All bids shall include any applicable peymenttermiriiscountsi
-
All bids shall include 8%salestak1
- All bids shall inClude California tire tax
- All bid's 4iall'inelirde delnieryte Petalum a, Califernia
City,o1Petaluma
RE—QUEST FOR.PURCHASE
1012,flarley4Davidson ELHTV,Police[Electra 'Glide
Quote Spycificationsmnd Description
SCOPE:OE SPECIFICATIONS
This RFQ is for the 2012 Harley-Davidson FLEITP°Eleetra Glidd Solo Certified Traffic Law Enforcement
Motorcycle. These, specifications describe the mechanical, safety and comfort requirements': for .solo,
certified traffic law enforcement motorcycles which will be used by the Petaluma Police Department;
Traffic Teantto-conduattrafficisafetrenforcement.
Color Scheme Vivid Black and Bitch'White (Houston Style Paint Scheme) to match last two police
motorcyclesq)rdered in 2008.
Quantity: 1
SPECIFTCATIONS
All proposed FLHTP motorcyclesto;bein fultcompliance asdolloWS:
A. Engine
Piston diSplacenient of not less than 1690ce, (1/1-1V Twin Cam 103® Vibration-Isolated V-Twin; air ,
'cooled; with two cylinderstquipged•With oyerhead`valVestaridteaturing an.EFIalkand.heatManagement
system, producing minimal vibration frequencies and magnitudes: Engine,and transmission isolated from
motorcycle frame.
1. Power train,deluxe chrome groupidesigned for:lowmaintenance; black wrinkle paint finish on
engine, chrome rocker timing cover, outer priinarrhousing and transmission covers
2., Compression Ratio:19:6:'1
3: Electronic Sequential:Part Fuel,Injection:System(ESPF1)
4 , .Drive'TWimeanis
5. Screaming Eagle Air Cleaner,Staged w/download-for Eli EID#29773-.02B
H-D Catalyst Muffler for`Touring;HD#80463-0S
7. Premium Oil Cooler Kit For Touring f Models HD#2082-05 (Standard in 2012).
Page lof 4
City of?Pefaldma
$I:QUE ST;FOR..PURCgiASE
2012;Uarley-Davidson MITT POlice.Electra Glide'
B: Clutch/Transmission
1, ;Clutch^shall be of the latest multiple nine'(9)plate,design,wet.
2. Ti=ausmission to-be of latest design, manual+type, with+not'lessthan six^(6) forwarrd speeds:
3. Requires Clutch",di'sengaged'for startedmotoi-operation: low effort hand levers
4. Prrmary:Drive, double=row chain,36:25.ratio.
5. Greaseless,shifter%shaffwithanti vibration'',rub ber spacers:
6. Chrome,cross-over dual ethau"st system.
7. 'Gear-Ratios '1s`' :9.312
2a' 61421
3d 4.774,
4th, 8_.926' •
5th 3:279'
6th 2:79
C. Brakes
Disc brakes for botlrfrontand rear wheels:. Front having dual 11.5 inch diameter.drilled-discs;rear
brakes'shall-:be"single disc Brakes shall be relatively freewof heat fade,;with fouri.(4)rpiston calipers and
flat expanding rotors:: Braking system will`include most current Antr_Lock Braking System=(ABS).
D. Suspension
1, System permitting'optimum l andling;'as required in traffic'enforceirient.
'2. 4413 mm teleseopic'front-forks with`cartridge style damping:
;3; .Rear,air-adjustable Shocks.
4 Rear.suspension;swing,arm,bearing'shall require no lubrication for life:ofthe•motorcycle.
'E., Wheels 1'Tires
1: :9 spoke Cast Aluminum wheels;.din.rnaterralto bedfnpermeable':to compressed.air.
2. Tubeless type to havesnon skid%tread, designed to"operate onspaved highways'and shall have:a.
full, four-ply fabric reinforcement Manufacturer, Dunlop: Front D408F'(h30x80x17) andrear
D407 (180x65x16),tires. Bead retention extended mobility'urea designed 1th to remain on the
wheel diningr.sikidoreioSS of air'pressure:
3a Sealed automotrve.style wheel bearings requiring no endplay°adjustment.cand_,service interval.
of100,000:miles: -
Page 2-of 4
City of Petaluma.
REQUEST FORrPURCHASE
2012 Harley-Davidson.FLHTP Police Electra Glide
F. Fuel Tank
I. Fuel.tank'to have acapacity of six (6) US gallons. Must provide a minimum of 1 gal of reserve
capacity when main supply is exhausted.
2. Electric fuel pump
3. Low fuel light indicating reserve fuel in use when main supply is exhausted.
G. Electrical System
I. Battery. Sealed, heavy=duty, maintenance-free, 12 volt, minimum rated-28 ampere hours with
270 cold cranking amps..
2. Ignition.Non-waste sparks alpha control.
3. Charging System. Three phase, 50 amp high-output alternator, solid state regulator.
4. Connectors.,Industrial grade throughout,provided with electrical accessory connection.
5. Hand Controls.Water-resistant, integrated'switches.
6. Starting System 12 volt started, solenoid engagement, relay required.
7. Horn. Sound level audible above the motorcycle and traffic-generated noise.
8. Lighting. The motorcycle shall be provided with the following:
a. Quartz Halogen headlight,.55-watt low beans and 60 watt high beam.
b. Pursuit lamps;front mounted;PAR.36 one red and one blue.
c. Tail Light with 3rd brake'light configuration.
d. Turn Signals;;self canceling system
e. Flashers, four-way integrated into turn signal switches.
f. License plate lighting,two'blue;indicatorlarnps.
9. Siren System.
II. Visual Displays.
1. Speedometer,Certified analog speedometer, range.0-120mph, re-settable trip meter
2. Odometer.Calibrated; cumulative
3. Tachometer, analog
4. Fuel level gauge
5. Pursuit-lamp indicator
6. Sight glass on'brake master cylinders
7. Low fuel indication lamp
8. Neutral
9. Turn signals
Page 3 of 4
City.of Petaluma
REQUEST FOR PURCHASE
2012 Harley-Davidson FLHTP Police Electra Glide
10. High beam
11. Oil Pressure
1.2. Engine diagnostic
I. Feature Requirements
1. Seat. Deluxe solo air saddle, special police type, breathable material covering, read back
support, quick release mechanism;single air bladder with reservoir and integral gauge.
2. Side Stand. Jiffy stand,rubber<design.
3. Engine Guards Front engine-guard and read saddlebag guards.
4. Saddlebags. Factory installed, law enforcement type injection molded GTX fiberglass
saddlebags with police style speed latches:
5. Foot Boards. Adjustable,:three,position design,
6, Drive, Final belt drive, Gates Aramid fiber,reinforced Poly Chain.
7. Windshield: Lexanwith'break away mounts
8. Key, Three:(3).keyed alike
9. Wheelbase. 63:5 in
10. Seat Laden Weight 7911bs.
11.Weight in Running Order8251bs.
12. 2 Year Factory Warranty twenty-four(24)month
3. Emergency and Special Equipment
L Harley-Davidson plug and play Tour Pac HD #54180-10
2. Harley-Davidson LED Split RED/BLUE Light Kit HD #69941-10
3. Tour Pac Mounting Plate HD#53196-09
4. Harley-DavidsonPAR 36 Front'LED'Pursuit lamp'Kit Red and Blue HD#69250-04.
5. Harley-Davidson 100 watt Siren with Amp HD #91453-00A
6. Harley-Davidson Multi-Pocket Windshield`Pouch HD #58904-03
7. Harley-Davidson Internal Battery for Tour PacHD`#65989-97A
8. Harley=Davidson Heated Grip Kit HD#56512-02C
9. ME Black SideBox Push Button Release Kit ME#450-2.
REQ Return.Information
P ed. corder invoice to:
Ke ano, is Sergeant
Petal • Department.
9,!, etaluma BlV.
'etaluma CA 94952
Page 4 of 4
•
City of Petaluma
INVITATION TO BID
ONE USED 2008-2011 CHEVROLEITAHOEOR GMC YUKON
SCOPE OF SPECIFICATIONS
This Invitation to Bid is for the purchase of ONE ,2008-2011 Chevrolet Tahoe or GMC Yukon
Sport Utility Vehicle for use,bythe Petaluma Police Department Investigations Unit.
SPECIFICATIONS
- 2008 or Newer Model Year
- V-8 Engine
- Automatic Transmission
- Four Wheel Drive
- Mileage Not to Exceed,30,000
- Power Doors, Windows and:L'ocks
- Front Bucket Seats
• - Any Standard Color Scheme
Additional Information
- All bidsshall.include anyapplicable payment term discounts
- All bids;shall;include;8%'sales tax
- All bids-shall include,California tire tax
- All bids shall include'delivery=to Petaluma,,California
Wt7 . cc..AN tit(' tt 3
City of,Petaluma California
' 4.7
4 224i;• Office of the CityClerk.
c61417 11 English Street, Petaluma, CA 94952
Jas.
Tel: 707 778.4360 Fax E41aii pityplerk@ci.petaluma.ca.us
Bid Results: Four (4)New 2012 Dodge Charger Pelice Patrol Vehicles
Wednesdiy, February 22, 2012
3:00 p.m.
Reego5VNi1041/51. WSIMIFIlipili<ielheg
.7%4,6" 4171 ,*prig*,,-,:re,,,p,,h
ag0111131,11Yajbli 4E1A, 1/211:1, c1v j;:j'Joy.,;:;1442
irtfr 4,11; WiricAe.;;-fr,e'i? .E
- a, EM6411-0 Ohl
McPeek's Dodge of Andheien
$29,814.31 :eoch x 4 = $119,257.24
Anaheim, California
-)‘
� City of Petaluma, California
Q z Office ofthe City Clerk
11 English Street, Petaldma, CA 94952
Tel: 707.778:4360 Fax: 707.778.4554 E Mail. cityclerk @ci.petaluma.ca.us
Bid Results: Two 12), New2012 Harley-Davidson Police Motorcycles
Wednesday; February'22, 2012
3:00 p.m.
•
atn oo u,�paa! F S� „-.,,; SA IITf 2 V ��YCS.. y '-.�3 4!41=e...761614;i{iff 1 F F I 4i
Company f4 `' iFSf�. t I:
441144y-- �`� ''4 °`P R'x�' ���Ain, a x ry „9r -� a
,m fs�.t':f te,42i 4ifi till';' x,4-)6 3i al? ,.. ... . ,�"„ :r�.#k-'St x.�i' 1�+-izS wir.. .m`' "«;�::u.'�..'3.
Harley:Davidson of Ukiah $46;492.30 for 2
Ukiah, California
Michael's Harley Davidson
Cotati, California $50;053:36 for 2
•
0 City of Petaluma, California
Office of,the City Clerk
11 English Street, Petaluma, CA 94952
Tel: 707.778.4360 Fax: 707.778.4554 E-Mail: cityclerk @ci.petaluma.ca.us
Bid Results: One (1) Used,2008-2011 Chevrolet Tahoe or GMC Yukon
Wednesday, February 22, 2012
3:00 p.m'.
.7.- 'n'2tIo SC , ,17,-; F y St-tor"a r S `:,w , a tsvi ."-7 Jy aR4-(r,,�; , mt
;,:�€4'#t , 4i gt h S N 1 d .u3M,i '1I '! 9
C 2E any~-490,:.,..„. Fr, is ., +h $.. , fr.M�° 4-.ri. � ,i-- (( t?r
„CompanY.,4 41Sa ot4tr -. Cr , i7 p� ,Total ! 6Tatd S a=
�` ".e Y a riN t ar r� ', 41gg, .�? ,+ i } 4a .cam + tricfiittA�,-�.1,5SSy, ,-9 4,
tt,at 4 4:'' 1 rei-Art x, °,15, , „.^xtt,..a �,xl '74,„ , " , 'kit :: i I .,,, d ddm .i�"i .a,oi.-t.E�d ,.,
McConnell Chevrolet
Healdsburg, CA $34,029:60 (2011 GMC Yukon)
\y