HomeMy WebLinkAboutResolution 2009-115 N.C.S. 07/20/2009Resolution No. 2009-115 N.C.S.
of the City of Petaluma, California
AiJ'I'HORIZING AWARD OF CONTRACT 'I'O iJNIVERSAL BUII.DING SEItVICES
FOR JANITOIZIAL SERVIC~S, CON'I'INGEN'I' UPON COIVIPLE'I'ION OF REQ~JIRED
BACKGROiJNT~ CI~ECKS, SUBMI'~'I'AL OF REQUIRED INSiJRANCE AND BONDS,
ANI) EXECUTION OF PROFESSIONAL SERVICES AGREEMEN'T
WHEREAS, City staff has prepared a Request for Proposal far Janitorial Maintenance
Services for the City Petaluma Facilities; and,
WI-~EREAS, in accordance with the City of Petaluma Charter and Municipal Code and
other applicable law, City staff solicited bids for the Services; and,
WHEREAS, the project was bid on May 26, 2009, and six bids were received and
opened in accordance with applicable law; and,
WI-IEREAS, the lowest bid for the Services was from Universal Building Services for
$82,560.00; and,
WI~EREAS, staff recommends that a 25% contingency be made available to be added to
the contract to cover emergency and additional services on an as-requested basis, for a total
maximum contract amount of $102,560; and,
W~IER~AS, staff has determined that Universal Building Services' bid satisfies the
bidding requirements; and,
NOW, THEREFORE, B~ IT RESOLVEID that the Petaluma City Council hereby:
In accordance with the City of Petaluma Charter and Municipal Code and other
applicable law, waives any and all non-conformance in the bid of Universal
Building Services for Janitorial Maintenance Services, finds the bid of $82,560 to
be the lowest responsive bid, and further finds that Universal Building Services is
the lowest responsible bidder.
2. Stipulates, as required by the contract, that employees of Universal Building
Services working at City facilities be finger printed and have a background check
performed by a City of Petaluma public safety official. These employees are also
required to be United States citizens or have a legal right to work in the United
States.
3. Awards the contract for Janitorial Maintenance Services, in the maximum amount
of $102,560, the amount of the lowest responsive bid of $82,560 plus $Z0,000
contingency for emergency and additional services approved in writing,
conditioned on Universal Building Services timely executing the professional
services agreement and submitting all required documents, including, but not
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limited to, executed bonds, certificates of insurance, and endorsements, in
accordance with the bid documents.
4. Directs staff to issue a notice of award to Universal Building Services.
Authorizes and directs the City Manager to execute the contract on behalf of the
City of Petaluma, contingent upon Universal Building Services timely satisfying
the above requirements.
6. Approves a 25% contingency for emergency and additional services to be added
to the contract price for a total maximum compensation of $102,560.00 subject to
written staff authorization in accordance with the contract.
Under the powcr and authoriry confen~ed upon this Council by the Charter of said City.
REFERENCE: 1 hereby certity the foregoing Resolution was introduced and adopted by the ppro ~ to
Council of the City of 1'etaluma at a Regular mceting on the 20`h day of July, 2009, f r
by the followi~g vote: ~
AYES: Vice Mayor Barrett, Glass, I-larris, Renee, Mayor Torliatt
NOES: Flealy
ABSENT: Rabbitt
ABSTAIN: None _
ATTEST: ~~w vv ~-~-~
City Clerk
C
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