HomeMy WebLinkAboutAgenda Bill 3A-Claims&Bills1 08/03/2009CITY OF'FETALUIVIA, CALIFORNIA m,
AGEl~A ILL ~ August 3, 20(
A;enda Title: Meeting Date:
Resolution accepting the Claims and Bills from June, 2009 August 3, 2009
Meeting ~'ime: 7:00 PM
Category: ^ Presentation ^;Appontments ®Consent ^ Eublic:Hearing ^ Unfinished Business ^ New Business
1)enartment: Director: Contact Person: Phone Number:
Finance Tamera Haas Tamera.Haas 707-778-4323
`I'otal'Cost of Proposal or Proiect: Name of`Fund:
:None None-
Amount>Budgeted: Account Number:
None None
Current`Fund Balance:
Recommendation: It is recommended that the City Council take the "following action:
Accept-the City of Petaluma: Claims and Bills for June, 2009
• 1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement: ~ .
The City of Petalumapays claims and bills on a biweekly (ormore frequent) basis, by means of checks or
electronic funds transfers. The City's monthly check register lists disbursements in check order, with electronic
funds transfer number'(4 digit number) .first, followed by check• number (S digit number). Each payment shows a
vendor name, the City's vendor:number, the fund, the cost center number, an expenditure account number, a
.project number (if applicable), a brief description of the expenditure .and the disbursement amount. Original
check register has been reviewed and approved. by the City_Auditor and the City Manager. It is on file in the Gity
Clerk's office. -This. is the. link to the website version of the checkregister:
http://petaluma.granicus.com/ViewPublsher.php?view id=3
Information on the expenditure account numbers is included.in the City's chart of account, which is available in
the Finance department.
Attachments to:Agenda-Packetltem:
Resolution to Accept the Claims and Bills
tteviewe 1 b Finance Director: Reviewed. by City Attorney: ~ A roved b Ci Mana er:
9
r7 ~D Date: Date:
Rev: # ~ _ /1/, Date Last Revised: File:'
19
CITY OF PE'I'AI,UlVIA, CAI..IFORNIA
AgJGUS`T 3, 2009
AGENDA I~POR'I'
FOR
CI.AIlVIS AND BILLS FOI2_JiJNE, 2009
RECOMMENDATION:
Accept the City of Petaluma~claims and.bills for June, 200.9
2. BACKGROUND:
The City Charter requires that-.all .Claims and Bills are examined by the City Auditor and approved by
the City Manager. Section 64 (Office .and Duties of the City Clerk and Auditor) of the Petaluma
Charter states:
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other claims
and demands against the City, and shall issue no warrant or check for payment unless he finds. the
claim is in proper form, correctly computed and duly certified; that it is justly and legally due and
payable; that a budget appropriation has been made therefore which has not been exhausted, or that
the payment :has been otherwise legally authorized; and that there is money in the City Treasury to
make payment. (Reso. No. 1'01, ch.204, 6-23-51; Reso. No. 1, 6-.13-6I).
3. DlscussloN:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's
check register lists payments made by electronic fund transfers first, and afour-digit number
identifies them. The payments made by check are listed next, and afive-digit number identifies them.
4. FINANCIAL.IIVIPACT5:
Claims for June 200.9, for all funds, total $5,138,640.39. Of that amount $414,667.08 are claims in
the General Fund. The balance'of the claims in all otherfunds is $4,723,973.31.
CITY OF PETAI.IJMA_, CALIFORNIA
RESOLUTION TO ACCEPT CLAIlVIS ANI2 BILLS
WHEREAS, the City Charter requires that the .City Auditor shall examine all claims and bills and the City
Manager shall approve them for payment; anti
WHEREAS, the following claims and bills have been examined. by the City Auditor and ,have been approved
for payment by the City Manager:
Check Numbers: 92956-93'469•
Electronic Fund Transfer Numbers: 5653-5693.
.NOW, THEREFOR, BE IT RESOLVEH)'that the City Council accepts-said claims and bills as paid.