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Home My WebLink AboutAgenda Bill 3E-ShollDredgeMat 08/03/2009~ ~ CITY OF PETALUMA, CALIFORNIA ~' ~ ~~ ~ ~ August 3, 2009 ,Agenda Title: 1Vleetin~ Date: August 3, 2009 Discussion and Possible Adoption of Resolution Authorizing Award of Contract. for the Shollenberger Park Dredge Materials Removal and Disposal 1Vleeting Time: 7:00 P1VI for 2005/2006.Disaster Project Nos. F00334806 and F003.8'0306 to Evans Brothers Inc. Cate~or_y: ^ Presentation ^ Appointments (~ Consent ^ Public Hearing ^ Unfinished Business ^ New Business IDenartment: Direct Contact Person:- Plione Number: Public Works Vince M engo Susan Lackie 778-4478 Total Cost of Proposalor,Project: Name ®ff Fund: F00334806 and F003`80306: $1;016;497 3850 Amount budgeted: AccountNenmber: FEMA=OES (75%-25%) has approved funding :for the F00334806 actual total "project cost;(desgn, construction F00380306 management/inspection, and construction) Current Fund Balanee• FElV1AI0ES reimburse all project costs. Itecom~iendation: It is recommended` tbat`tlie City Council take .the following action: Adopt resolution .authorizing, award of contract for the Shollenberger Park Dredge Materials Removal and Disposal for 2005/2006 Disaster Project Nos. F00334.806 and F00380306 to the low bidder, Evans Brothers, Inc. 1. ^ First reading of Ordinance approved unanimously, or with unanimous vote. to allow posting prior to second reading 2, ^ First reading of Ordinance; approved without unanimous vote: Ordinance.has been published/posted prior to second reading; see Attachment 3. ^ Other action requiring speciatnotice: Notice:'has been given, see Attachment Summary Statement: . On July 9, 2009; the City received 8 bids for- the Shollenberger Park Dredge Materials Removal and Disposal for 2005/2006 Disaster Project; ranging from $706;497 to $1,437,812.;70. The project involves the removal and disposal, of 65,000 cubic yards' of Petaluma River dredge. material from Shollenberger Park. The work is anticipated to begin ri Gate August and is expected to be completed by the end of October 2009. Attacbnients `to Agenda Packet Item; 1. Resolution 2. L- ovation Map Reyi ed `by )H'inance Director: Reviewed b C' ttorne A rov b ana er: 0 '~ Dates ~ G " ~f Date: .Date: ~~- ~~'~~ Rev.# ~ IDate Last Revised: File:' t =~~ } ~~ ~t .: c C ~~~~ ®~ PETAI~iT1Vl1A9 CE~I.~®~~ AucusT 3, 2009 AGENDA 1Z:EFORT FOR DISCUSSION AND POSSIBLE ADOPTION°OF 1$ESOLUTI®N AUTII®RIZING AWARD OT CONTRACT FOR:THE SHOLI;ENBERGEI2 PARK.DREIDGE' l~ATERIAI.S ISEMOVAI. AND DISPOSAL, FOR,2005/2006 DISASTER PROTECT 1~Tos:,:F00334806 AND F003~0306 To EVANS ~ROTIIERS INCe I. RECOMMENDATION: Adopt resolution authorizing award of the contract .for Bid Alternate "A" of the Shollenberger Park Dredge Materials Removal and Disposal for 20.05/2006 Disaster Project Nos. F00334806 and F003.80306 to the low bidder, Evans Brothers.Inc: 2. , BACKGROUND' During the storm. events. of December 17, 2005 to. January 3, 2006, record-setting heavy rains resulted in prolonged surface runoff, flooding, and high river levels, causing material to be deposited in the Petaluma River. This material was dredged and placed at Shollenberger Park in 2007. This project entails .removing said dredge material from Shollenberger Park and delivering it to an approved. landfill facility. The engineer's estimate is $1;;473,211.00. The following is .the summary of bids: ., Company , , - ~ ~ - a ° ~ .. ~ ~i3ase 'did ~-1t °A' Bbd Evans Brothers Inc. Livermore; CA _ 06,497.00 $7 $706,497.00 Pacific States Envirorimenfal Contractors, Inc. . Dublin,'CA $'774;588.20 $777,851.60 .North Bay Construction; Inc. Petaluma, CA $881,690.75 $898,872:30 Maggiora:and Ghilotti, Inc. Sari Rafael, C'A $944;449:00 $1"02,220.00 Glilotti Brothers, Inc. S:dn Rafael, CA__ $1,,032,374.36 $1,189,574.68 Team G'hilot,ti, Inc: Petaluma, CA $1,192,102.25 $1.,591,31 1.50 Sonoma County Builders Santa Rosa, CA $1,309,798.65 $1,309,798.65 Argonaut Constructors. Santa Rosa, CA $1,437,81:2.70 $1,583,780.9.0 2 .. .... ~ ,. `I:i~I'i'1, (t~.* i Ci,ly 3_-ii -r ~~ ~.,s. <. _ a.. ~,I ,i}.., „7, ~ c The cost of ,bid Alternate `A' is the same as the cost of the base bid. Utilizing Bid Alternate `A' allows for -work to be performed six. days per week, 10-12 hours per .day in lieu of the base bid. that would be performed 5 days per .week, 8 hours per day. Using Bid Alternate `A' makes this project :completion date prior to the winter rains more likely. The costs for the various work areas are to be tracked separately for the Federal Emergency Management Agency/Office of Emergency Services (FEMA/OES) cost recovery. All work associated with this contract will be 75% funded by FEMA, and 25% by OES. 3. Diseussbiv~ Staff verified that Evans Brothers Inc. possesses a valid Class A California contractor"s license which qualifies them to perform the work. 4. FYNANCIAL IMPACTS: ~- The following is a breakd"owri of,the estimated costs: Construction Contract'(low-:bid Alternative `A') $706,497.00 Engineering Design $100;000.00 Admnistration/Inspeetion $60,000.00 Construction Contingency :$150,0.00.00 Estimated Total Cost. $1:0.16,497.00 FEMA/OES will reimburse the City for the actual costs for design, construction management/inspection, and construction. 3 e;.. ts„E:~~'.ti ..... ~ (,~,., E it:• ;a ~ U ;~.7 _ ~t ;33 ~~a~llic t~.t'~+a.i ~ ~l'.1=~:.1;'~ cr:`t ,~ r. .. A'PTACH9V~EiVT 1 RESOLUTION AUTIIORIZING AWARD OF .CON'TRACT FOR TI=IE SI-IOLLEEBERGER PARK DREDGE MATERIALS REMOVAL AND DISPOSAL FOR 2005/2006 DISASTER PRO.IEC'T NOS. F00334806 ~AND:.F00380306 T.O EVANS BROTHERS INC'. WHEREAS, City staff, through a design consultant, has. prepared construction bid documents and advertised for construction ofthis Project; acid WHEREAS,. in accordance. with the City :of Petaluma :Charter and. Municipal Code; California Public Contract Code Section 20162 ;and other applicable law, City staff solicited bids for the Project; and WHEREAS, the. project was bid on July 9, 2009; and' eight bids were received and opened in accordance with applicable law;.and. WHEREAS,, the lowest bid for ,the Project was from. Evans Brothers Inc. for $706,497.00; and WI-IEREAS, staff -has determined that Evans Brothers Inc.'s bid satisfies the bidding requirements for the Project; and W>FIEREAS, staff has'verified that Evans Brothers Inc. possesses a valid California Contractor's. License, Class A, number 443'018', that..qualifies Evans Brothers, Inc. to perform the Project; and WHEREAS, the Project is ~categorcally exempt from the California Environmental Quality Act "CE'QA")~ pursuant to 14 California Code of Regulations, Chapter 3 ("CEQA Guidelines"), Section 15304(g) because it consists of permanent disposal of maintenance: dredging spoils where those spoils are to be deposited in a spoils area authorized by applicable state and. federal regulations. NOW, TIIEREFORE, BE.IT RESO><.VED that he Petaluma City Council hereby: 1. In accordance with the :City of .Petaluma Charter and Municipal Code, California Public Contact Code Section 20162 and. other`applicable law, waives any and ;all non-conformance in the bid of Evans .Brothers, Iric. for. the .Shollenberger Park Dredge .Materials Removal and Disposal. for 2005/2006, Disaster Project, finds the bid. of $706,497:00 to be the lowest responsive bid and further.find's thaf Evans Brothers. Irc. is the lowesf responsible bidder. 2. Awards the contract for the .Shollenberger Park Dredge Materials Removal and Disposal. for 2005/2006 Disaster Project to Evans Brothers Inc.. under Bid Alternate .°A'; in the amount of $706;4;97.00, the_ amount of ,the lowest responsive bid, conditioned on Evans Brothers Inc. timely ~: executing the' project contract and submitting all required documents, including, but not limited to,.'executed° bonds; certificates of insurance, and endorsements, in accordance with the project bid docuineritS. 3.: Directs staffto issue a notice of award to Evans Brothers, Inc. 4. Authorizes and directs the City Manager to execute the project contract on behalf of the City of Petaluma upon timely submission by Evans Brothers Inc. of the signed project contract and a_Il .other requireddocuments~, includirig.but riot limited to, executed bonds, certificates of insurance, and endorsements, in accordance with the project bid documents... 4 C',~hx:uine~ts a~lci ;;ctticts`•,keru~np\Lt~cal Jettin~s leii~pcrtu} <~~ferE3et ~ !l~s',Ctlntct<<.tiu,.ooE;~i.~~ :.~:bt.,.i L~+.~\ ~t!~c~s Shc4llu~ba~ger :award (a;~.r1;~c AACHB~~~~ 2 - _ f - - i . _ - ~- y 11 - f - _ ~ - , ~} ' I S _ - Y ~ y ~ x ' _ ~. ~ ~J ~ 1 1+ - .- r. ~ f - ~ ~ - 11 ~ ~ ,•- ~ ~ ~ is "y ~ ~. ~ ~ti ati` r~ - t t. !' . r . ._ ~<• •. ~~~ 3 i ~. ~ ~ ~T- ~ 1 _ -,~ _ ; ~ ~ `^f ~ I ~e I 4 . f ~ a ~ _ f - ~ ~ 1' ' ` j ~ L h ~~ ! 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