HomeMy WebLinkAboutResolution 2009-123 N.C.S. 08/03/2009 Resolution No. 2009-123 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE POLICE DEPARTMENT TO APPLY FOR AND ACCEPT
EDWARD B~'RNE MEMORIAL JUSTICE ASSISTANCE GRANT (.TAG) PROGRAM:
2009 FISCAL PEAR LOCAL SOLICITATION
WHEREAS, the City of Petaluma Police Department desires to apply for and accept
Edward Byrne Memorial Justice Assistance Grant (JAG) Program: 2009 FY Local Solicitation.
NOW, THEREFORE, BE IT RESOLVED THAT:
1. The City Manager of the City of Petaluma is authorized on the City's behalf to submit
the attached grant to the Edward Byrne Memorial Justice Assistance Grant (JAG)
Program.
2. The City of Petaluma agrees to the funding requirements and terms and conditions of
the Edward Byrne Memorial Justice Assistance Grant (JAG) Program.
3. Grant funds received shall be used to stimulate the local and national economy
through the purchase of the vehicle identified in the grant report (Attachment A).
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Ap o e as o
Council of the City of Petaluma at a Regular meeting on the 3`d day of August, fo
2009, by the following vote:
City Attorn y
AYES: Vice Mayor Barrett, Glass, Rabbitt, Renee, Mayor Torliatt
NOES: None
ABSENT: Harris, Healy
ABSTAIN: None
ATTEST: ~ \ d'` t
City Clerk Mayor \
Resolution No. 2009-123 N.C.S. Page 1
ATTACHMENT A
APPLICA'T'ION FOR 2. DATE SUBMITTED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Non-Constt•uction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
S.APPLICANT INFORMATION
Legal Name Organizational Unit
City of Petaluma Petaluma Police Department
Address Name and telephone number of
the person to be contacted on
969 Petaluma Blvd North matters involving this
Petaluma, California application
94952-6320
Evans, Ralph
(707} 778-4368
6. EMPLOYER IDENTIFICATION NUMBER (EIN} 7. TYPE OF APPLICANT
94-6000392 Municipal
8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DF_,SCRIPTNE TITLE OF
APPLICANT'S PROJECT
NUMBER: 16.73 8
CFDA EDWARD BYRNE MEMORIAL JUSTICE Purchase of 2010 Ford Crown
TITLE: ASSISTANCE GRANT PROGRAM Victoria Police Interceptor
12. AREAS AFFECTED BY PROJECT'
The City of Petahima in Sonoma County, California
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: October O1, 2049 DISTRICTS OF
End Date: October O1, 2010
a. Applicant
b. Project CA06
15. ESTIMATED FUNDING 16. IS APPLICATION
Federal $25,138 SUBJECT TO REVIEW BY
STATE EXECUTIVE ORDER
Applicant $10,862 12372 PROCESS?
State $0
$0 Program has not been selected
Local by state for review
Resolution No. 2009-J 23 N.C.S. Page 2
Page 2 of 2
Other $0
Program Income $0 l7. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL, DEBT?
TOTAL $36,000
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA 1N THIS APPLICATION
PREAPPLICATION ARF, TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
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Resolution No. 2009-123 N.C.S. Page 3
Edward Byrne Memorial Justice Assistance Grant Program (JAG) Program FY2009 Local Solicitation
Petaluma Police Department
Program iVarrative:
Petaluma, CA is the second largest city in Sonoma County with a population nearing 60,000 people. The
City's Police Department consists of 100 sworn and civilian employees. The City of Petaluma, like many
Cities In California, is continuing to face a severe budget crisis as a result of our current economic times.
The police Department has reduced theft sworn staffing size from 77 allocated posittons in the
2007/2008 fiscal budget year to the current size of 67 with three un-funded, frozen positions. The
Police Department accounts for approximately 43% of the citywide budget (figure from fiscal year
08/09). As a result of the continuing decline in City revenue, the City was forced to trim 1.2 million
dollars from the 09/10 fiscal budget. Part of the reduction in the budget included all of the vehicle
replacement funds for new police cruisers. The Police Department annually requests to buys 6 new
Police Cruisers. The Police Department is requesting funding from the Edward Byrne Memorial Justice .
Assistance Grant (JAG) Program FY 2009 Local Solicitation to purchase a needed police vehicle to help
preserve the current size of the Police Department vehicle fleet.
The police cruiser that will be purchased with these grant funds is for the Police Department's patrol
division. We intend to buy a 2010 Ford Crown Victoria Police Interceptor with the grant funds. The cost
of a police cruiser is approximately $31,650. The Police Department's allocated grant amount this year
is $25,138. The Police Department intends to add $10,862 to cover the difference in the purchase of the
police cruiser and for the installation of equipment. The vehicle will be outfitted with all the necessary
emergency equipment and markings to identify it as a police cruiser. The vehicle will be utilized in the
patrol division as a black and white police cruiser. The purchase of a police cruiser will allow the Police
Department to remove from service ahigh-mileage police cruiser that is no longer safe to operate in a
patrol capacity.
Proiect Objectives. Design and Implementation:
Objective 1: Upon receipt of the grant award, order black and white police cruiser from State vendor.
Objective 2: De-service high-mileage police cruiser and remove all code three and safety equipment.
Attachment 1-Narrative
Resolution No. 2009-123 N.C.S. Page 4
Edward Byrne Memorial Justice Assistance Grant Program (JAG) Program FY2009 Local Solicitation .
Petaluma Police Department
Objective 3: Install code three and safety equipment into new police cruiser and rotate vehicle into
the patrol fleet.
The purchase of the new police,cruiser will allow for the Pollee Department to remove an older, high-
mileage police cruiser and replace it with a brand new one. The implementation of the rotation of the
new police cruiser Into the police fleet will begin immediately upon award of the grant fund. We
anticipate it will take approximately 40 days to accomplish these objectives from the date of purchase.
Capabilities/Competencies:
The Petaluma Police Department has successfully developed, implemented, and administered numerous
specialized programs and grants from the National Highway and Transportation Safety Administration,
the United States Department of Justice and many State of California grant projects. The Police
Department is committed to accurately and efficiently capturing all relevant data and sharing that data
with. appropriate agencies. The Petaluma Police Department and Petaluma Clty Finance Department
currently have staff assigned to the writing and monitoring of grants. This will allow for the tracking and
monitoring of all grant expenditures separately from other Federal funding. The Finance Department
routinely assigns grant funds separately to a special revenue fund. Each project within that fund is
individually tracked with its own project number to prevent comingling. It is the intent to spend ail
grant funds immediately and no later than then October of 2010. These funds will have a positive effect
on the local economy which is still suffering in these troubled economic times.
Administrative Sergeant Ralph Evans is a veteran police officer with 24 years of experience. He has
been an administrative sergeant for three years. His duties include the writing and monitoring of grants.
He is responsible for the ,purchasing and outfitting of all new equipment and vehicles purchased for the
police department. He will be the project administrator.
Senior Accountant Kate Lloyd will track the awarded funds.
Project Timeline:
Project Start Date: October 1, 2009 (or upon award date)
Attachment 1-Narrative
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Resolution No. 2009-123 N.C.S. Page 5
Edward Byrne Memorial Justice Assistance Grant Program (JAG) Program FY2009 Local Solicitation
Petaluma Police Department
1. Ordering of new police cruiser state vendor.
2. Jan 1, 2010 arrival of new police cruiser.
3. Jan 1, 2010 de-service high-mileage older cruiser.
4. tan 14, 2010 rotate new police cruiser into patrol fleet.
Attachment 1-Narrative
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Resolution No. 2009-123 N.C.S. Page 6
Edward Byrne Memorial Justice Assistance Grant Program (JAG) i~Y 2009 Loca! Solicitation Petaluma Police
Department
Budget Detail Worksheet:
Vehicle #1: Cost
1. 2010 Ford Crown Victoria Police Interceptor, Black and White $27,650
2. Tax, license, warranty, tire fee, freight $ 4,000
3. Emergency equipment installation
{radio, siren, light bar, strobe kit, gun rack, console) $ 3,500
A. De-installation of equipment from older police cruiser $ 500
5. Installation of decals $ 350
Total for Vehicle #1 $36,000
Total Program Costs: $36,000
Attachment 2 -Budget Detail/Narrative
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Resolution No. 2009-123 N.C.S. Page 7
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2009 local Solicitation Petaluma Police
Department
Budget Narrative:
The Petaluma Police Department requests grant funding to purchase one police cruiser from a state vendor. The Police
Department intends to supplement the grant funds to purchase the police cruiser and install ail emergency related
equipment necessary to outfit this police cruiser: Installation of this equipment will be handled by a local radio installer.
This equipment will include the items listed in the budget detail worksheet on page 1.
Without funding from this grant, the Pollee Department could not afford to purchase this vehic?e. The Police
Department will be forced to continue allowing police officers to perform their daily duties while driving high-mileage,
older police cruisers. This type of police cruiser routinely breaks down with high repair costs. The repairs generally
require the police cruiser to be out of the fleet for weeks at a time for repairs.
Attachment 2 -Budget Detail/Narrative
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Resolution No. 2009-123 N.C.S. Page 8
Edward Byrne Memorial Justice Assistance Grant Program (JAG) FY 2009 local Solicitation
Petaluma Police Department
Local Government/Public Notice:
This grant application is being submitted for review by the Petaluma City Council at the Aug 3 2009
council meeting. A notice will be posted on the City Web Site and posted in City Hall in regards to this
meeting date and the agenda items on the council agenda. The public will have an opportunity at this
council meeting, per estab?ished procedures, to make comments in regards to this grant application to .
the City Councii at this meeting.
Attachment 3 -Review Narrative
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Resolution No. ?009-123 N.C,S. Page 9
Edward Byrne Memorial Justice Assistance Grant Program (JAGj FY 2009 Local Solicitation
Petaluma Police Department
Pro>;ram Abstract
Applicant Name:
City of Petaluma, California
Project Title:
Purchase of 2010 Ford Crown Victoria Police Interceptor.
Project Goal:
Goal #1: Purchase new police cruiser to rotate older, high-mileage police cruiser from patrol fleet.
Goal #2: Stimulate local and national economy through the purchase of American made police cruiser
from state vendor.
Summary:
Petaluma, CA is the second largest city in Sonoma County with a population nearing 60,000 people. The
City's Police Department consists of 100 sworn and civilian employees. The City of Petaluma, like many
Cities fn California, is continuing to face a severe budget crisis as a result of our current economic times.
The Police Department has reduced their sworn staffing size from 77 allocated positions in the
2007/2008 fiscal budget year to the current size of 67 with three un-funded, frozen positions. The
Police Department accounts for approximately 43% of the citywide budget (figure from fiscal year
08/09). As a result of the continuing decline in City revenue, the City was forced to trim 1.2 million
dollars from the 09/10 fiscal budget. Part of the reduction in the budget included all of the replacement
funds for new police cruisers for the 09/10 fiscal year. It should be noted, the Police Department
annually requests to buys 6 new Police Cruisers with funds from the vehicle replacement portion of the
budget.
The City of Petaluma is requesting grant funds from the Edward Byrne Memorial Justice Assistance
Grant (JAG) Program FY 2009 Local Solicitation to purchase a 2010 police cruiser to replace an older,
high-mileage police cruiser in the patrol division fleet. The Police Department will utilize grant funds
and patrol budget funds to purchase the police cruiser and pay for all installation costs of police
equipment.
Attachment 4-Abstract
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Resolution No. 2009-123 N.C.S.. Page 10