HomeMy WebLinkAboutRESOLUTION 2025-028 N.C.S. 03/17/2025
Resolution No. 2025-028 N.C.S. Page 1
Resolution No. 2025-028 N.C.S.
of the City of Petaluma, California
RESOLUTION RATIFYING AWARD OF CONTRACT, ACCEPTING COMPLETION OF, AND
AUTHORIZING RELEASE OF THE 10% RETENTION FOR THE EMERGENCY REPAIR FOR
THE FAIRGROUNDS SEWER PUMP STATION (C66505452) FOR BARTLEY PUMP
WHEREAS, in accordance with Section 4.04.050 of the Petaluma municipal Code, the City of Petaluma
issued an emergency purchase order to address emergency repairs for the Fairgrounds Sewer Pump Station
(C66505452) project; and
WHEREAS, Public Contract Code Section 1102 defines an emergency as a “sudden, unexpected occurrence
that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment
of life, health, property, or essential public services”; and
WHEREAS, upon obtaining access to the Fairgrounds property in January 2024, the City observed significant
safety hazards and the deteriorated state of essential mechanical equipment, which constituted a sudden and
unexpected threat requiring immediate action; and
WHEREAS, failure to urgently address these safety hazards would have placed City staff at an increased risk
of injury, thereby impairing life and health; and
WHEREAS, the replacement of failing mechanical equipment and associated components substantially
reduced the risk of a Sanitary Sewer Overflow, which could have resulted in an impairment of public health,
damage to property, and disruption of essential public services, including the proper functioning of the sewer
system; and
WHEREAS, the urgent nature of these conditions necessitated immediate action to prevent harm and ensure
the continued provision of essential public services; and
WHEREAS, the City of Petaluma executed an emergency construction contract with Bartley Pump on March
13, 2024, in the amount of $37,061.00; and
WHEREAS, the following change orders affecting the Project amount have been approved: Total Change
Orders: $6205.10; and
WHEREAS, the final contract amount as amended including all change orders is $43,266.10; and
WHEREAS, City staff have inspected the Project and determined that it has been completed in accordance
with the contract requirements subject to the Contractor’s continuing warranty and other obligations pursuant to
the contract; and
WHEREAS, the reconstruction of an existing facility is statutorily exempt from the California Environmental
Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Existing Facilities, Replacement, or
Reconstruction); and
WHEREAS, the reconstruction of an existing facility is statutorily exempt from the California Environmental
Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement, or Reconstruction); and
Docusign Envelope ID: 34A00F81-A0E4-445E-848B-4D5BC3A1F5AC
Resolution No. 2025-028 N.C.S. Page 2
WHEREAS, the emergency repair work is statutorily exempt from the California Environmental Quality Act
(CEQA) pursuant to CEQA Guidelines Section 15303 (New Construction or Conservation of Small
Structure); and
WHEREAS, therefore is also exempt pursuant to CEQA Guidelines Section 15269 (Emergency Projects);
and
WHEREAS, based on the foregoing, staff recommend acceptance of the Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Petaluma as follows:
1. Finds that the above recitals are true and correct and are incorporated herein as findings of this Resolution.
2. Ratifies the award of contract for the Fairgrounds Sewer Pump Station to Bartley Pump
3. Finds that the Fairgrounds Sewer Pump Station project constituted an emergency and that the City satisfied
its Charter and Municipal Code purchasing requirements.
4. The contract entitled Emergency Repair for the Fairgrounds Sewer Pump Station (C66505452) with a final
contract amount of $43,266.10 is accepted as complete subject to the Contractor’s continuing warranty and
other obligations pursuant to the contract.
5. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of Completion
concerning the Project with the Sonoma County Clerk’s Office within ten (10) days of the date of this
Resolution.
6. Staff is hereby authorized and directed to release all undisputed retention not subject to pending change orders
within (60) days of the date of this Resolution and in accordance with the terms of the Project contract, the
Petaluma City Charter, California Public Contract Code Section 7107, and applicable laws.
7. Finds that the project was exempt from CEQA pursuant to CEQA Guidelines Sections 15301, 15302, 15303,
and 15269.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 17th day of March
2025, by the following vote:
Approved as to
form:
__________________________
City Attorney
AYES: McDonnell, Barnacle, Cader Thompson, DeCarli, Nau, Quint, Shribbs
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
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