HomeMy WebLinkAboutStaff Report 12 03/19/2001 " CITY eV,PE,TALUM , CALIFORNIA
AGENDA BILL'
Agenda Title: Resolution Authorizing City Manager To Execute Meeting Date: March 19, 2001 .
Mr Professional Services Agreement With Black & Veatch For
Preparation,of the Water Resources Element of the General:Plan: , . _
Department: Director:: _Contar Person.- •Phone.Numbert - • ..
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City Manager,Water ' Pamela+Tu ,�ft, Pamela Tu t,D- : 778-4514
Resources & T1-oplas Har Michael B 778-4487 ,
• Conservation. _
Cost of Proposal: `$1,549,180 with a ;project contingency of Account Ntiintief '
• $180;006 . p •• 601-500-6170-61'06
' 602-400-621;0;6106
Amount Budgeted: $202,500 for FY 00=01 '(balance' of Name of Fund: .
anticipated'expenditures to be budgeted"for FY 01-02 and•02-03) ' Water Enterprise
. Wastewater;Enterprise ,
' Attachments`to Agenda Packet-Item:
Attachment,A- Scope of Work ,
Summary Statement:
. The objective Of the Water Resources,Element of the General,;Plan is the development of�a plan to -
manage,Petaluma,s water resources in a manner"that+sustainably meet's the future needs of the '
community. The Water Resources;Element will be fullyaritegfated into the General Plan,and will - ,
be' suppor'ed by::the Water Master.Plan, Recycled >Water",Master Plan and the Surface Water' ~ ' -`•
••• Masteer Plan. These plans+;will be de'eloped'in-a coh-eessive manner'that recognizes and builds on
their interdependence y y� „R , ; ,
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On December 18, 2000 the City Council discussed the approach'for development of the Water Resoii c s
•„ • Element:of the General Plan selection' of Black &„Veatch for professironal services in suppot of the
water:resources element, and,the proposed`scope-,of work In'accordance with City Council direction, •
1. �... .. .... - v �.
CityxMaiiagement conducted;contract and budget negotiations:with Black aiid Veateh � -
' ' .COUIICil'PriorltV: THIS,ACENDA ITEM IS CONSIDERE_DzTO BE'.PART OF,..OR NECESSARY TO, ONE:OR
' MORE:'OF_THE 1999 2000aPRIORITIEs ESTA_BLISHED,BY THE .CITY,COUNCIL ON 'JANUARY 30; 1999 '
'.'"?:`AND MARCH 18;2000..1/4 -.-. •f K� '''
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Priority(s).`Implement and`-Revise General:Plan � . "
' " Recommended`City^:CouncilActi'on/Suggested Motio`n`. <'y .
City Management reconfinends the City Council,consider the project and the proposed scope•of work,
provide Odinifierit or direction on "changes'aiid/or clarifications;,and adopt,the resolution authorizing the
• ' City Manager to execute a professional services:agreement with Black 2& Veatch for,preparation of'the'
Water Resources'Element'ofthe;General'Plan ‘ _-t' ' . •:v
Reviewed by Finance-Director:- Reviewe s Attorne-: Approved by'Clty Manager m.>
:, '- Date a
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Today's Dale. Revision'# and Date Revised: File Code .` -.
February 21,`2001° #
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4 • AUTHORIZING THE CITY MANAGER TO EXECUTE PROFESSIONAL
5 SERVICES AGREEMENTWITH BLACK.'& VEATCH FOR PREPARATION OF
6 . . THE WATER RESOURCES;;ELEMENT OF THE GENERAL PLAN
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9 WHEREAS,on,September29,,2000, the City issued,a.Request,ForProposal for
10 professional services,in support;of preparation of the Water Resources Element of the
. 11 General Plan;.
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1.3 WHEREAS,•the City considered'proposals submitted'•byy Winiler & Kelly,:EDAW, .
. 14 Moffatt• &Nichol,Engineers, and Veatch;
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16 ' WHERE ,AS the.City's project interview team reviewed the proposals, conducted. _ ' - , •
17 t;reference checks, and conductedinterviews on October 27 -2000;
18 _ .
19 WHEREAS,the City's project interview team'rated the proposers and unanimously
20 L recommended-that the City Council select,Black& Veatch; '
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22 WHEREAS, the Water Resources Element of General Plan is programmed in the water
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AL 4 ` ,,23� ,sand wastewater enterprise funds, . •;,;: ; - f , t ; ` suu ;.
' ' 25 ri WHEREAS,the'Water Res ources:Element,of General Plan will identify a plan for ,> , ^ :,.
26•_ managing'the City's waterresources ima manner that sustainablygmeets the futurelneeds
27 of the community; E' "
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. 29 WHEREAS, the City Council discussed theselectionofBlack & Veatch:and the ' ,
'30 , ';cproposed scope of work at the December 18, 2000, Council meeting,
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32 WHEREAS, the,professionahservices in supportt of the'Water Resources-Element'of the
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f.' 33 • ' General Plan are estimated at=$1;549,1$0, witlitaproject contingency of-$180,000 fora 1
34 ...total authorized amount of$1',729,180;' + • t, - tr 7.
�.. 35
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36 .NOW, THEREFORE'IT BE"RESOUVED b 'the Petaluma City Council that:the City i
X37 `, Manager`,isauthorized to.ekecute a profession"a1 services agreement with Black Veatch i „1.• :.
, - 38 for professional services in'support of preparation of the Water Resources.Element of the . 1-=‘;,..: j .
39 • General Plan„subject to,the review,and approval of all con tract,documents and insurance rl r1,
40 certificates by the;City .Attorney. "
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., CITY:OF'PETALUMA,'CALIFQRNIA" b
MARCH 19, 2001 !
t
AGENDA REPORT
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'RESOLUTION AUTHORIZINGCTTY MANAGER TO EXECUTE A PROFESSIONAL` . `
SERVICES AGREEMENT WITH BLACK.& VEATCH'FOR'PREPARATION OF THE
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WATER,RESOURCES ELEMENT-OF THE GENERAL PLAN - •, .
•
1. EXECUTIVE SUMMARY:.
to
.the objective of the
Petaluma's waterRresou ces Element
ammanner that ustainably meets the future needs of th`e. i' 1
community. The'Water Resources Element will be fully integrated,'into the General Plan,'and -
will be supported by the Water Master Plan, Recycled Water IVlaster Plan and the.Surface Water ..`
Master'Plan. These plans will be developed in a cohesive hiahrief that recognizes and builds it ' ' '
. #heir interdependence, • • - •
0n December 18, 2000 the City, Council discussed the approac!h for development oLthe,Water „ ,
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Resources-Element of the"General,Plan,selection of Black &'Veatch for professional services in'', j' ,
' support,of the water resources element,,Yand the`propdsed,scople of^work In accordance with
City Council direction City Management conducted contract and budget negotiations with Black ,•.,
and Veatch. - r.• 44- u
• • City `Management recommends; the City°`Council;consider'the project and proposed'`scope of .
work, provide comment k or direction on changes„or clarifications; and a adopt the resolution ,,
authorizing the City=Manager tom execute.."mprofessional s rt vices agreement with Black &,Veatch b,
for preparation of the. Water Resources` Element''of the .General Plan , With an ;estimated ,) r „
, ` professional services fee of$1,549,180 arid:a contingency'of$J 80 000, the total,project budget'is ,,
S1,729,180. - The estimated fee ,of $1,549 180 .includes, 11,490 ,hours tof ;contract' service , P
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2. ,BACKGROUND: '''t fr
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`' rr The Petaluma City Council identified implementation and:revision of the General Planias,a City i. a
Council Priority on January 30, 1999, The City Council further determined`the General Plan
` • would include.an Economic Development Plan,n Regional and-LOOM' Plan, and a'
Surface Water Management Plan The City issued,the Request For Proposal.•:-.':or General Plan .
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' `2000-2020',to 102 professional contract services firms and' mdividualsi orrAugust,16, 1999.
�' : Proposals submitted `by 13 •firms 'were ireceivederon `October 15, 1'999 The General Plan . s
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Executive Team reviewed the proposals and interviewed prospective films. The Executive
Team's presented.itsdrecommendation to the City
" Council on April 10, 2000, The City-Council
directed City Management to begin scoping and contract negotiations with Dyettand'Bhatia, and •
initiate-a separate.process for selection,of a firm for'prep_aration of the Water Resources Element
of:the General:Plan Witha much broader scope of work-. - -
In June 2000 City Management_issued is request for letters of interest from professional firms
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interested:in .the Water Resources Element of the;;General,Plan,- The City received' letters.of
interest°from°twelve firms_ IT'Corporotion, HIS Hy'drologic;Systems, ESA,:Brown &•Caldwell, '
Black & Veatch, Moffatt & Nichol Engineers, Carollo Engineers;`Stetson.Engineers,: Questa
Engineering•Corp ;-Harris & Associates, Winzler&Kellyiand,EDAW; On August 3,1,2000 the
City issued each ical these firms a Request For:Proposal, In response to the REP, 'the City
received proposals from Winzler & Kelly; EDAW, Moffatt & Nichol Engineers, and Black,&
Veatch on Septeinbet29„2000. .
City Management•conducted .a rigorous review process 'designed'to ,identify the best-qualified
firm, The City's project ,team included Pamela Tuft, Frederick” Stouder Tom Hargis; Steve
Jim' Can, .Mike Ban and 'Gordon Culp (Principal, Smith.Culp). Our approach to
assess ng the'firms.focused on,three.areas; proposal;,refer`ence checks,and'interview. I' '
Proposal ? li + •
The City structuredrthe REP to facilitate review and comparison of'the proposals, including a '
• description of the rtypeµof information to be submitted, a description of"how the proposals were toy•be•;organized ,and for"iifatted, adescnption of the content,,and a`limit of;40 pages, xcluding
' � s submitted by Moffatt &Nichol Engineers, Black& Veatch, and Winzler
,appendices:, Proposal
&.Kelly met'the requirements of the REP, including the use of project managers and,personn& ,
experienced with water, recycled water;rand "surface water,manageernent systems .Th 'Project
p p u 3 i -°: ire
'Team determined that'the ro osal submitted b ,EDAW did not meet the REP s requ rements. .
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'In particular; 'the Project Team ;determined that the rexpenence and abilities Of the personnel
proposed by EDAW were not compatibleawith'theproject,s -e uirements, ` ' ' '
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, ,'ra*E"Al.le-i e •< f. • iau.,•� -7�- F` tern .s`f i s.._tFi'`S 3C--"-I s: _1s -Ii
Reference ChecksP '"
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The City's s;RFP specifically:requested infonnahon ion projects similar CO:they Water Resources , ' '
,Element of the General Plan completed,by the proposed personnel,;including the client name,,
phone number",,address,,dates when service wastp ovided, and description of work We were not
interested in heanng;about,a project if it:did not involve the proposed team-- 'We were'"able to"2.
• complete'tw'enty six,referenceiehecks including at least one reference;,fof each project;inanager. - ' ,
. 1 sThe;clients,we contacted"generallyregafded each offheTirms"and theirpersbmiel"very well. • • , , ' `
.,,,,t
Interviews .
The project'team interviewed` Winzler, & Kelly;'Moffatt & Nichol Engineers, and Black & •
p went tion bC the team followed b Oa Ober 27;Q.000., The interviews opened::with a 30 minute
ty��
r _ by` by - 0 minute dialoguesession'. The Project Team carefully_
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prepared,questions for the dialogue portion of the`interview.~in:advance of the interview. We
mixed proposer specific questions with questions we posed to `each of the proposers. Our
questions addressed a broad range.'of;issues, including 'expenence with similar projects, water
rights issues, identification of`poteritial recycled water use customers, groundwater production,
public .;education, sustainability, ;financial ,linkages between the plans, and use of hydraulic
' models. .
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Recommendation -,_ .
At the•conclusion of the.interviews, the-Project Team;discussed the relative merits of the firms.
We _then rated them. The Project Team unanimously rated,Black & Veatch 'first. We then -
decided to reconiinend that the. City Coliricil select Black & Veatch4for the-preparation.-df. the
''Water Resources Element of the General,Plan. The Project Team's review 'determined that . .
Black& Veatch offered`the'following benefits:'" !'
r ► Broad understanding of both technical and non-technical .issues related;to the - .
. project.
Qualified project;team with broad experience:in water;;recycled'water and surface
- watermanagement;systemsU. .e
► Demonstrated ability to,interact and communicate with public; - -
. ► . • ^ Demonstrated ability to manage and;complete,,complex water resources projects, : •
and._ r w
- / Clear recognition of need to'mteract with public?and•City{Council;
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•" .t City-Management presented itsLrecommendation that Black &`Veatch be selected for preparation -u
of the Water Resources Element of,the,:General Plan on:December 18 2000.- City Council,;,,
directed City Management begin contract negotiations with_ Black and Veatch and return with
:a:proposeds cope'and budget. ... a '", F , ,•,
Water Resources Element of the General Plan - t
'tl0M
ie, .The proposed Scope offWorki:istprovrdedI u ttachment A 'The Scope offWork dlescnbes thee%,,, e._
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tasks necessary to identify'how Petaluma s waters resources will 'be`imanaged ;in 'a way thatd
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sustainably meets the future needs of`the community. >The Scope of Work includes the
- development `of,a Water Master Plan, Recycled Water, Master Plan; and•Surface.Water Master
- Plan.. These plans will,becbme'part of the`technical appendix to the,General Plan,and will be the i
basis for development'of the Water Resources Element:,:, Information;on the water recycling
ty ated into the Wafer Resources Element ,
faeili will al'so beintegr
;:t.'1. -.` •WaterMastefPlan s' r :' , _ - 3�2 r -., i '#c .
, The Water Master Plan addresses current,and future,infrastructure needs, an&sourCeliand supply, : .
., Infrastructure<-needs,'are assessed through a detailed review of the condition''of the system. ":`•A I:,:.
-Detailed field.',inspectionsof the •system;'includingaqueductiturnouts; well sites,'storage.facilities .
r, and booster`pump:stations, will be conducted to, determine the overall,,,condition of the system;
,„Seismic evaluations of`the-storage reservoir sitesland facilities will be conducted. °To-evaluate �
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future infrastructure needs, an evaluation of water :needs, including fire :flow needs, will be
conducted and'Modeled. Capital improvementprojects ove_r•,a•20-year period will be.identified
and prioritized . . .
The evaluation of water sources and supply reviews the current and;future water demands and
potential. g:'' y Water Agency aqueduct supply,
evaluates otenrial sources, includin - the Sonoma Count
groundwater',supply; supplemental sources such as water'conservation and water fee-Sitting, and ,
q g p. gr' d. 1i;- .
aquifer storage; The: otenttal need for-treatment of� oundwater will be assesse
The Scope of Work includes;presentation„of theWater Master Plan at a public.workshopcand two •
City Council meetings:• The Water Master Plan will be a part'of the technical"appendix torthe
General Plan and' will form the basis for development ;of a portion of the Water Resources •
Element the General Plan.
' !6. •
Recycled Water Master Plan `; �
The City's NPDES,,permit prohibits-the discharge,of treated wastewater into•the Petaluma`River
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from May 1, through October 20: In order to meet this requirement, 'the City provides '
approximately 800 million,,gallons (2,607 acre feet) of`recycled water' annually. ,Since the, . '
existing wastewater,treatment facility produces Secondary Recycled Water;'',.its usesiartlnnited ,
to irrigation;of 800 acres of privately.owned•pasture,•where it is used-to grow fodder and silage, ,
. and:half of the Adobe creek rGolf Course that has restricted access 1 The City pays ',the, '-: ..
-pastureland.owners.an incentive of"approximately,$220/acre=foot to use the SecondaryRecycled .
Water. •
Tlfe new water'recycling facility will produce Tertiary Recycled Water'that,meets the California •"
Department of Health_Services' requirements for 7`unrestricted reuse." This "recycled'.water,can •
be?,used fora wide-range of•imgation'purposes;,including parks; golf*coufses(not liinited ,fo
restricted _access ;golf courses);food crops and ;landscaped;areas. •This•water can lie1;used to
,• irrigate areasthat are'currentlydependenton potablejwater, which Will:HOWoffset potable water •
• . demands. The Recycled Waterr_Master Plan will guide the City's future ,water'recyclin program •
' • arid integraternerise of Tertiary;Recycled-'Water:,,. ' .,
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The Recycled Water Master Plan comprises Y . .
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':',/ Development of water pncmg guidelines, i;
'E Developrrientof construction and• materials standards; ., • u••. . __.k_. id !N•.
-' Development of user agreement.guidehnes;j
• 4. ;Interface:with`the'Regional-Water,Quality•Control Board LL'
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- Market'aurve s,;of otentialucustomers; _ d11 b '
' ■ Development of potential water recycling•projectsland-associated financing:plans
• •/ Publicinvolvement•.and ' -4 ;',44 •, .
► Consideration pf a'preferred alternative:. , • • •
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The ro osed''Sco e of Work includes. resentation of the ;Plan at public workshops and City „
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Council meetings. This Plan will support development4of=the Water Resources Element of the
. General-Plan and serve,as a technical appendix to;iheGeneral<Plan. .
.Surface,Water Management Plan , " • - . . ''
mechanized e Management of surface ate: iii dra n's luma is
flachie the p through ,a network•of,'natui al creeks;.
aluma River In general, the City " ` '
- owns,and-maintains the public closed"pipe storm:drain system. Mostof the major natural creeks
and mechanized channels are maintained by the.Sonoma.County-Water Agency (Agency),. A
' few channel and creek sections remain in private' or, homeowner :association ownership with
private maintenance'responsibility: • ' , '
• .. .
The Agency has,the authority to provide for the control'and disposition ;of flood and storm
waters. I In 1958,. the.Agency created eight,flood control zones within its boundaries. Petaluma ' - '
falls within the Petaluma ,Basin Zone '2A. `Zone 2A is financed through two property t 1. -•
assessments. The first and original.?assessment funds maintenance of"the channels. Any'funds '
remaining Fat the end of the,fiscal,year, are transferred'to capital ;improvement projects. The '
second assessment funds capital;projects;'and,sunsets in;2006.' ' ` -
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The sco e ,_ e- i,.,
' ' 'of services addresses development of a`piograin to operate and maintain the City s .. '
surface water management infrastructure,:'ad development of a surface Water'Master plan that, i
addresses how•to sustainably manage the City's surface m water syste ,, ,. , „ r, '
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The operation anal maintenance'program will desenbe in detail a program for further maintaining .
the':City's existing :surface water management lnfrastructu're The program; will focus on + 'i;"-1,-- '
t •,proactive and preventative maintenance activities -Personnel.„and equipment.needs necessary td.,-, , 4'.
implement the operation and maintenance prograrn'will be identified_ Estimated costs'till be ''•
Prepared - m `h
The primary objective- of the Surface `Water Management Plan is 'to asses surface water ;•
n r ^57 .v-iq - .,u #r_w.:- , 4.. .Y. x "'” Y t.r�. ^2.w-_x�; -c.r ,7' ' 4,•
° • -:management issues,`develop:information.-resources necessary to°furtheriden,rfy=and•understand „ 't ,i
the?surface water management issues and their occurrence, and develop and:implement'the plan ' :, `"
to.address the sulfate'water management-issues:, „ - -. „' •-
• ' Rather than propose a host of`solutions; the, Surface Water Management Plan begins ',at lihe -.
beginning by'asking-the question; What are the lissUes.associated with•surface water management - 1 r -
in Petaluma? This step involves defining the •surface water management challenges' t-Thr`s• is_ •'i ,
accomplished:by reviewing available reports,ifloodplain maps, FEMA documents, and meeting ...
with the community w::,;.4 .
Once the challenges 'are ifully identified,. the Plan then•asks the:.question: What ainformatroni ,,, •
resources do.,we need to fully understand the surface` water management:challenges?; What ,--„
q
t. -information is necessary to d`etermme why the challenges ooccur;uwhat factorrs lead. to,their'
occurrence, and thewfr'equeney at which they occur9_-=The s Dope of work includes.development of
the following:inforrnation"r sources , 'a s ',r "-.`-t1 v"" "'P' ' " -`
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9- Determination of stage/dischargers``lationships°based,Kon measurements;at each of
the City's•gaging•stations,
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/ Prepare topographic,maps to identify floodplain elevati"ons, and „
► Update the City's'HEC:1 model of the River and,perform;model runs to
- analyze current and future hydrologic/hydraulic conditions•in the river.
As the•information is obtainediethe City,,can dhennbegin theprocess' of•identifying "a range;;of . _
• potential mitigation'projects,that are appropnatefor"the surface water management challenges.
This approach allows'the City to holistieally, efficiently arid effectively 'address surface?.water
management challenges'. -No solutions are proposed;until the challenges and,assocratedcosts are
fully understood. . ' • ' , "
Water ResourcesElement
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Preparation of the Water Resources Element of the ;General 'Plan substantially comprises. ' .
integrating:the essential.element`s of the three;pla •s',d'escribed..pieviously. This approach ensures, ,
that benefits•and impacts of one,,plan are carefully considered-with respect to'developmenti of the ,
other plans. .. For ;example, 'the Recycled Water; Master _Plan \will evaluate recycled ;water`
alternatives; including the use of recycled water ,fo;irrigate City parks and fields The use°,of
recycled water for:irrigation of City packs;and fields will offset defnands inn tliei City's potable '
water system.. The Water Resources E1'enient will;ensure that the,linkage between the•fecycled 1•
,water system and the potable•water system are accounted`for as • ,
• Environmental documentation,will be prepared to "evaluate,the potential impacts of,the;Waten
Resources. Element of the General Plant f The.Water. Resou'rc`es ER will support. wand' be .`-
.integ"rated Witt];the Gen,eralLPlan;EIR ;, ., . - Y..
•. To-ensure that the Water Resources Element istintegrated:into the overall General Plan effort,
ke rotect'team members will•�participatini Ge erral Plan,pr le-et: eam meetings and.•review °
irt�aL _ y.P// L p..&�.'.L J7-91KK`kvs --:,.°7----.. .: f F'#.W.AiY` -E,–ryw l' 2 'Y �LaY:a a,,zcw.'Y_C,I:•• -draft versionstof theGeneral Plan Mirroring ttescommunity onentation.of the:General Plan;theme ;: •=a -,-
;scope:of work',ineludeSTparticipation if ulp-to 4'w-elVe(d2jl'communrtyvisioning meetings'focused
on the water resources'element. ,_ .. • -
' I-I
p al' fees for`theproposed scope of work' are estimated at $1,549,180 As.;SI Tlie''tot. . rofession '
. shown m Table 1, this'fee comprises $504,668'for-preparation of theiWater Resources Element
. .
(includmg;'environmental documentation); $301"786:for preparation of the Water Master Plan;l. i•
• $291'604 for the Recycled Water Master:Plan, $434,425 for the Surface Water Master:Plan,•and, ;�•
$_1'6;607 for the Wastewater Utility. To \efficiently address• any unanticipated needs, •tasks or_ ••
activities thatmay arise during preparation of this,plan,d contingency'of$1 8 0,000 is requested.
..
G\Genera1Plan Data\Cty Council Meetings\Year 2001\March,l9\b&v agenda bill doc , 1
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Table.l
• ees Water' Professional F „for er Resources Elementtof General Plan
_ _- 'DeSe`riptiori- . .Cost
Wa ter ResourcesElement . , .
Task 1 Project,Management' w. - ;$56,594
- ` Task 2°-°Coordinatte With General Elan - ,` .. •,$1•15';255 •- -
- • - Task 3-Prepare Waters Resources'+Element 4,p ,.. ,- :$164;704•
Task 4-Integrated Financial Analysis $43,024'
Task S''-:WateraResources Element='EIR: . , - .$125,091 -
. • Subtotal , , - - 1$504,668
Water Master Plan
• Task 6 Project Initiation. "' ' . _ $3;621.
Task 7'-:Review Existing Facilities& nt
Documes • - $21,849 . '
' Task 8 Seismic Evaluation • - "' • • $24;003; •• -•
_ Task 9;--Determine-Water Demands: t:..,_ 1$,16,534 -
- - Task 10-.Evaluate Fire Needs' s - . ,$3,450 . •
Task 1 I -,Prepare&'Run4Water System Model `,' $83,121 •
' � Task 12-.Evaluate Water Supply • .• $49,035; .
• Task.13_Ca iprovement Plan ., $28,6
P tal Im05 • I'P
Task 14 Water System Master Plan 111,'-"' - - - $63,439 -
r - Task 15 `Project Management .- ' 7 p.'.:, - ` ;` $8,129 •' , •
Subtotal ,., - $301 786 ,
s.. Recycled Water Master Plan °e _ N t 1 ;
�1_• n , .r - ,Task 16 Project Initiation r.>, ,: a e,°, r , 'r `-,$4 409 � r
Task 17..Review Exist ng Documents&Facilities - :$21 316
,r, - Task 18,2-Develop•Water Recyc ngGuidelines'"•:, ,' ,, $62 430
. +
' Task 19 Develop'&-Evaluate3WateryRecychrif ProjecbAlternativess• . $98,327
Task 20 ,Prepare Financing Plan $- ,', $22 198
..-
Task 21 . Prepare Recycled WaterrMaster Plan.1 - - • 1$71,631 -_ • „ „
_ .. Task 22 4Project Management t` ;274.7.4%' ."' -- - , r" "$t 1 383 -
`Subtotal " ! - `-$291694: -
• - _ '�-; •Surface%.ater Master Plan- , r-Nrait,r,_,3.c':. C 274.1'user .. - { .'4` �`
• -•Task'23 Project+lnmation a ' e aW 's.'- . - - $2,938 ,. -•
Task 24'Review Existing Facilities&Documents ,; , ;$15,622 i 1
, Task 25 'Develop Surface Wafer:Opera' nons&'�Maintenance'Program $41 284 - +
w _
- - „' 1. Task 26 -Problem Identification.and Analii l : 1 - i$50,937 .
Task•27"_,Prepare Surface Water,Master Ptah ..47.1,, : - = +' :� $236 765 " -
Task 28 Capital Improvement Plap , t t" - t$38,584
n ,r Task 29 4Prepare Final-Draft and Final Mister Plan t'gs
- . 'rTask 30',Project iblanagement $ mM -4a r - . 1$15 858
Subtotal • - ' 8 1 •
. . .t$434425-s-
-wW Wastewater Utility, �.Y. • n • -.
Task 31 - Review Current Documents&Facilities • $9,5 17 " - ^ . "
' :w 3
' Task 2_. ,Prepare Wastewater TMI
1 A •• $7;090
-1' e ;-4 ,Subtotal'fr' ,fib - - N i .. A x.-.":,i, .. 1;$16;607
'$1;549.180
•
,G:\GeneralPtan_Data\City Council Meetings\Year 2001'\March:19\b&v:agenda bill:doc' •
i ' - In Aa
Key ProjectTeam'Members
Te
Black and Veatch;s key project•team°rnembers include:
Ron':Hendersori,<Principal-in-Charge
,,
Lynne Putnam, Project Manager '
Perri;Standish-Lee•Deputy Project Manager;-Water,Resources Element'
James:Lorenz;:Deputy"Project Manager:-Water;Master Plan
• LarryMagura,Deputy.Project Manager Surface Water Master Plan
. George Hairisl,Deputy Project Manager=,Recycled Water Master,Plan.
and rding echno al1ovato,,Canforvia supplements Black & Veatch's project team for•groundwater
Harding
d Public Affairs Management of TSan F.rancrsco, California for
community outreach,e"fforts. -
3. ALTERNATIVES: .
Alternatives to be considered at the March 1.01'2001 City Council meeting include;' ' '��
•
1 Take no action, T _
2 Select another firm
t- e f r- - =l^A,sn • • ,�,..�n.. - ' :�< ..Ti. I1 ' , ',
3 ReJect.proposals and stat?over. `ii" T. - �•t` =•
4 Revise amendoria end`; ro osedfsco eof-.workandbud et,
`5• Approve resolutions authonzrng City Manage;to execute a professional:services; ,
lagre'ernent"with Black and'Veatch=for preparation of,ffie watefr esources element of the i•T
Gener_akPlan: . ;
.,
• 4. 'FINANGIALIMPACTS: 10
a .Jei, . ji...i w “<tJ=.r,1° 'n3..ias 71:- ..r ir z 1. v . .
`With an estimated"professional services-fee of $1,549,180 and a;contingency of $180;000, ,the ,1-: '.;
total.project budget is $"1;729,180. The estimated;fee of$1;549,180;includes 11,430 liours 'of` . ,
t is p ject w 1 l e"fundedjointy bythe'wastewater enterpnse
"^
hind and t e waer en erili e find The budgets fof l Y 2666.-2b61 :aid-$67,500 and.$135,000, - .. ,
respectively; for asitotal of$202,500. The•Water Resources'Element cif of the•General Plan'land'',the-, • ,
• Geiieral Plan are estimated to be complete"d in three years. The estimated annual expenditures; c•.; "---
over, the next three fiscal 'years forprofessionallsservices iri "support of the''Water Resources,
Element areshown in Table-2. , ? --, " r A"::(,...t '.'
•la
I.
--
`'';George;Hairis is with HydroScienee,Inc All other project Hangers•and deputy project managerslare withBlaek
8&..Veatch.
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'G:\GeneralPlan Data\City Council'MeMings\Year-20011Marcfi l9\b&v agenda bill
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Table 2 '
• Estimated Annual^Expenditures For Preparation of Water •. .
Resources•Element of General Plan •
,.
Estimated
• Fiscal Year :
,Expenditure • II - , ...
• - 20002001 " $185,902'• ' k..'•
200.1-2002 • 5741,606 - •
2002-2003 $6191672 _ '
Total $1,549,180 ::
. � ,
The hours for CityManagement personnelPfor this work are estimated'•as follows:
• . •
City Manager 60 hours " -
Director of General',Plan 300`hours ; . .
Director of Water Resources,&Conservation 300 hours . •
Utility Manager, • ' " 300 hours
• Engineering Manages 1,000 lious
• •
- ' ' ',4
4-..
.
' Associate Civil;Engier, . '''• 1-800 hours
. • . J :h
• „ , .Secretary • ; , 40 hours•Total - .-4.-. ,: 3;800'hours
• fi
' N• - n k • r r .3 '
5•• CONCLUSION: r,.
City Management recommends the City contract with Black & Veatch for preparation,of the
' Water Resources'Elemeiit of>the General Plan fCity,Management feglrests that the�City Councih'y-.",
discuss this recommendation and the proposed scope of work at the.March l9`h City Council '; .4
meeting
r ."..._c.'a v ,. ;rY:£r :-<4rt-.`�C.._a-. - - .., m '- _i �...t.. .� r+..rrc<,;�`:_�"¢. �: rucs� War:
a
6. - OUTCOMESfOR PERFORMANCE NIEASUREMENTS_THAT WILL TDENTIFY SUCCESS OR' k-
• e
•,e
. • COMPLETION:- ' . -� - ?'k c. tm' '- • 4' •.M t "
a
,, 1:: j, .
A
Execution of the professional services agreement ar d!preparation of the,Water Resources , r
' Element of the General Plan. .. ' c , a-_
• 4.^ s ;
1 u ,
7 ',RECOMMENDATION} , - �r +' '
City Management.recommends'-the City:Council consider the project and the•proposed scope of ,•• 14.-..'.. ,.
• work, provide comment or direction on'Changes.and/or clarifications, and adopt the resolii ion',
authorizing the City''Manager,to execute a professionalservices rnentWith Black:Si,Keatch,: ' y,
{t a
• ;for;Preparation of the Water.Resources Element of the General Plan ; '' ry- _ SFr .
c f 9V .• 1
t
4
G:\GeneralPlan,.Data\City Council!Meetings\Year-2001\March19\b&v agendaibtlldoc - - -7J'{ �;w• "w;, L. r -
Following City Council approval, the professional services agreement will be executed, and
, work on the Water Resources:.Element of,the General Plan will commence immediately.
ATTACHMENTS. - - •
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AttachmentA Scope.ofWork
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•G:\GeneralPlan Data\Ctty Council;Mee4ngs\Yeac2001\Marcb 119\b&v agrnda 6il1."doc
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• . Attachment A Scope of Work ••
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• CITY'AF PETALUMA, :CALIFORNIA.
GENERAL PLAN 2000 =.`2020
•WATER RESOURCES ELEMENT .
SCOPE OFSERVICES
JANUARY-2001. n .
P
PURPOSE
The purpose of this scope of'services is to authorize Black & Vatch to'provide professional
contract services;to prepare the'City s Water Resources Element of-the City's General Plan, and
the associated portion of the Environmental Impact Report. ._:. . - .
WATER RESOURCES°,ELEMENT .GENERAL PLAN2000 - 2020,
Black and Veatch:: Ron Henderson Principal-in-Charge .
• Lune;Putnam'Project Manager
.
Perri Stan_dtsh lee DeputyProject'Manager aterResources Element) '
James Lorenz,'.D"euty Project Manager;(Water System Master Plan)` - 1
Larry•Magura Deputy Project Mgr (Surface Water Master Plan) ,
•.HydroScience Inc:., GeorgeHams,yDeputy Project Mgr (Recycled Water MastefPlan) •. Y, r ,,
•., ' to , _�, - • ';'' ri. .;:- .^.)V ".`�"Ix., - ..
The goal of the Water Resources Element is to develop an integrated approach to managmgihe
City's water reso$ees.•The',Element:and;oompanion Technical,AppendixPlans;will considerrhe.,
. City''s water demands for the next•20 yearsand the sustainable use of existing resources including;
groundwater , •"surface water,secy`cled water, and Wale},eonservationl measures The E cement and • ,
Plans shall also incorporate wafeer'quality copsiderahonsland the impact+of future'regulations
For a community to sustamablyomanage all its watertresources itmeeds to incorporate Elements •
i . i, I' ,
_4♦ of conservation„reuse, efficieriY;use,of:ezishngaocai',iesources aDa;careful consideratio"n'ofother
' ;existing resources. The Water Resources ElementwilPtakeidata developed in the vanous water c :
utility master plans and forthillate'lliej preferred'long=term altemati .for_the City fofjtotal water -• -
.management The Element will be developed with community involvement and will integrate the ' .
principals of sustainable development The ElementwiIl be integrated,into the General Plani2000 h.
st . ...Eom`.._ . ., o.. ... •.: d.. t I.
2020 document as%a cohesive,"internally consistentcomponent
- The-devele ment of the Water Resources'Elemerit illibeinitiated,by establishing a set of goals -"• - i,. - ;
•
P _
, The goals will.be developedtthroughbrainstorming with interested community members. The• p ., -•
goals will include a"Vision for;the future' state ent"that will provide a focus,for'the Element.
The goals can be developed.:durin the communi visionin meetings .inp conjunction with, or
g � tS;l .g - 3g
`separate from, the remaining Elements of;the gtieral Plan.-Black & Veatch will;also'develop;a •
set of evaluation.criteria that will be used'to r evaluate•alternatives for each component of the
Element. . .� ;f 3
lack&Veatcillthedevelop the "'' .
..
IN, _
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♦ : .
•
Water,ResourcesElement February 2001 '
Scope of Services witli Black& Veatch page 2
Water Resources Element and related sections of the Environmental Impact Report for
the General Plan 2000-2020, and
Technical Appendix documents; as=follows:
• Water-Master°'Plan, • '
•
Recycled Water Maater:Plan;,and„ '
,• Surface'WaterMaster Plan. - -
The data.generated in Shose'plans in be included in^.the Technical;Appendix of the General Plan -.
will be`use •to develop a rang •,of alternatives=for the City's long-term water resources that`,„will
be presented in.the Water Resources'Element of the General Plan: Alternatives, will include
different elements•from the resources,available,to,the community for<example ”
Alternative;1-reuse;conservation; additional wells and groundwater recharge .
Alternative2-increased entitlement to:Russian River water supply,;conservation' )!
.
The alternatives willbe d_eveloped through community;meetings organized and facilitated to help ..
develop this Element. .
n .
A brief'description'of,each alternative Will he prepared including adv'antages.and:disadvantages, . , .
costs, impacts, etc. They will be presentedto the public and sorted using;decision,tools to select
' the preferred alternative:
The following Tasks 1 zthrVitth 5 are detailed descriptions of the tasks.required for
4=� m, the completion of the Water Resources Ele e t to be`'completed ID+concert withuthe '
r - µms, r • .,r
preparation of th'e.Water•System Master Plan;•Surface Water Mastea Plan and the
Recycled:Water Master Plan Tasks 1 through 5 will,be undertaken,and,completed. , : '•
following preparation of the Masroter.'Plans"outlined in Task band following: ii
Task I. —=`Project Maraagement3 _
Black"& Veatchis Project Manager and four Deputy.Project Managers will makekup,the Black&
Veatch project management team ThretProject'Manager will provideoverall direction for the ''
•
_ _-•,.. _ ,;:.:de+cldpr rt o,the Water9Resource5 Element The Project NlanageL-Will4be-respunsible,forces r e n a-
maintaining conunur icationcwith the City;of Petaluma.and.Dye`tt and;Bhat a.t o insure continuity _
'of effort-and consistency of:analysis and approach: - "LL '
rTheoDeputy Project, Managers (DPM) ]will participate m planning meetings and will Tor: .
insurin the inclusion.of their a ro rate rela ed e e enoject he Ge eral P and for
ble for the,preparation and fulfillment of their_.in
sustainabili natural_environment ublic facilities,etc Eac itd*wilfalso General Plan(i.e
g PP P
n, p ). cfi DPM will also be-responsible`''for,
. budget and'schedule for theirielementvof the projecti The DPM'i-for the Water Resources Element- '
'- . will playa key role in coordinating reports and r corinfieridations froin`the other'Deputy Project
,Managers.,The Project Manager andtDPMs will,`meet with City staff and will coordinate the •
. following,tasks "'
Task 1 1 Prepare Detailed Project Wo?RProcedures Man gal 9, •
J P will
The ro pct manes b p p o pct work kcidedures manual which
^ p ji gement team will- re are a detaile'd,pr
include theifollowino It
•
" '5\Wastewater\general plan\agreements\b&v\bv scope,of 213;00(final).doc, ' . 2/21/01
c �,
WaterResources-.Element February 2001 •
•
• Scope of Services wiih Black& Veatcfi page 3 •
S • Plan organization and content,scope of'workkwith-production schedule and
budget; • . ,
• communication protocols;;
• schedule of providing status;repor'ts to the'City`and Dyett and Bhatia;
. - •• ,contact lists;
• documenthandling'instructions;
''' ' : • outlines ofmajordeliverables; and',`,
'rproject4schediile. . ,
This detailed•work,procedures manual+willbe submitted;tofCity'management for review-prior to ,
the kick-off meeting: -
Task 1.2 —.Conduct Project Kickoff Meeting - .
•
The prOjeetiinanageineMftearn.will meet with City management and Dyett& Bhatia for a project .
• . .- - kick-off 'meeting The work' scope 'and; schedule wily be discussed, coordination and
communication methods will be confirmed, and the meeting/workshop°schedule will be finaled. i .
Some of the key 'issues to be determined at this meeting will..be integration of schedules, '
. :deliverable formats4and distribution,d and,public;participation coordination.,
4 .
• Task`1.3,— Finalize Project?:Work Procedures Manual - , .
` - `TheProject'work procedures;manual will..be finalized based comments received from;the.City •°
and:results bf discussions at the lack-off meeting. .The FinaVWork'Procedures'Manual will be
M-Gdistributed to Project.tea
m members, C ty S "sta
ff a0.r nd Dyett& haha � '
', :C rc ` 31 r'2:22:: • i S a e.-
s•a^ .
Task 1 4_ Protect AdmmistraUon M' _
' 'This task'_includes .work to.;be performed
by the Project Manager to coordinate activities,
' schedules;and budgets of the Deputy ProtectManagers producing agendas andpreparing minutes
•
. ' for all team`ineetings`; assigning,and directing resources, preparing and'reviewing communication -
matenals,between Consultant-and theiCity; assuring that QALQC steps have.been"followed, and • '
''
' . ';preparing monthly status reports on the overall project.
? -
Task 2.,.+ ,Coordinate*with General'Pan
-L g _r- '" trT. S4^`r-I aytl r ,-s..—ax -v
'` r rc.- _ 42=-"I
`Task 2.1 - Part cipatehn General Planioommunity`.Meetings c
Black'&Areatcht will 600rdinate7alrwork-task"stand,deliverablees withihe.,prme:General Plan team .`m'
'firm Dyett `"and Bhatia to prepare agendas and ;topics for discussion at the ;General :Plan! - '
. - . `Co'm'munity meetings. B&V will prepar=e«materials and participate in thecominuiiity-visioning
meetings related to-`.the: Water Resources Element of the "Generar'Plai B&V shall provide
°tabulation' and summaries-'of meehng/workshopse`sults pertaining to water:resources and shall;
cooperate and participate with:the City and Dyett and Bhatia in the preparation of summary . - • '
• " • {reports. This scope includes participahoncm up to Twelve (12);community meerings over the life "v „ t y;
of the General Planpreparationprocess. fr,rtru s r. . .,
' Task 2.2 — Participate.:in General Plan<Projecf Team;Meetings . •
. Key project management team membersi'will participate in4up to twenty General Plan Project , ,
Team meetings;�overthe:life of the professional services'contract These'meetings will ensure • - -
coordination among-'team members and will help integrate and focus'the varous'tasks'.-These
"•. meetings focus on the overall;.preparation,of the'General Plan and are supplemental to meetings .,t- ,.,•
a ..
S:\Wastewater\general.plan\agreements\b&v\bv,scope of.2-1300(final).doc,- - . , , •2/21/O1
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Water Resources Element February 2001
Scope of Services with Black& Veatch 'page 4
.directed towards preparation of the technical'appendices An;option toprovidetteleconferencing
meetings; with equipment provided by :B&V,"imay :be considered an& discussed with City *,
management. . . .
Task 2:3 - Review. General"Plart
B&V shall:review'and.comment upon related;andppertinent'Elements ofmthe General Plan,'and '
Draft and`Final versions of the:General'Plan Environmentallimpact Report: This review„by the .
. Project'Manager aand"DeputyfProject Managers, will msure:integration,,of water]related.text and
,policies. 'Comments will be provided as appropriate and;shall'be incorporated into•the draft,and
-final reports'. •
`Task 3'.0 Prepare Water Resources Element
Task'3:1:— Develop Water Resource;Alternatives Issues and;Constraint's !
.
`Black and Veatch'will develop the Water ',resources. element alternatives
evaluated in the three Master Plans and-the Wastewater Utility review called for within this scope - ' '
of work. :Black&Veatch will develop'the;alte`matives in sufficient,detail to,permit sideby-side '
comparison. The descriptions;.will show the linkagesto the other Elements in the General Plan, ' '
discuss benefits and listeonstraints^;associate& with each' alternative ,Project des""captions,
;proposed' layouts, and planning 'level life cycle' and ■capital costs for ,the water resource f '
P
alternatives will be prepared ;
s Key alternatives mayinclude„but not,be.limtted to,'the•following:
Re usealternatives ”
Y•- - ..r•: Groundwateruseand'groundWaterieCharge :>. :e .b:..", se4•" n" ;. 'u�
.; Possible^ 'interaction with groundwater recharge and surface water
- 'management conjunctve re use alternatives .' • • '
. at supply alternatives (waterbasir) • • '�l
:Wer'
. • Identification'of;surface water conveyance needsand alternatives to•comdo-r,
treatments. ••
,
a Black & Veatch will prepare ;descriptors of integrated water resourcealterr arivesi not rig;the '
.issues and constraints developed through theme:master plans andMthe„previous community■
workshops. • - i1 ,a ii.r' c,,
•
p-
Task.3:2- Present Findings To'City.
Findings an&recommendations from Task 3 I will bez.presented to the City +CornFnentsiby City, •
. .Management Willie ineorpofated.into+the alternatives analysis' Task.-.A, outline&'below;'shalhbe ,a.
;inttiatedand integrated into;the completion of Task 3'activities:
Task 3 a— Develop;Evaluation Criteria ' _. z•
`In'coordination-with the City,.Black.and Veatch willYprepare:a-detailed.list and descriptor of - _
. - iirecotnmended evaluation criteria 'The 'cnteria-may._ be refined based'on,the outcome-'of the .' ; .; ' -
]GeneralPlan;comtnuhity meetings o€Task 2.1.,
A•
. ' Task 3':4.— Evaluate.Alternatives r
Black'and Veatch will evaluate!the alternatives with;respect to:theicriteriaf developedbm,Task6;43
ar
:5:\Wastewatter\general"plad\agreements\b&v\bv se'ope of,2 l3 00(final))'do -- - - . , • _ _2/2VOl •
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.Water-Resources-Element • ' . `Eebruary 2001
Scope ofSenvices!with Black& Veatch • ' page 5'
Task.3.5 — Present Findings To City
.
Findings and recommendations-from Task will be presented to the City: ,
.Task 3.6 - Conduct Alternatives„Workshops • - , • • '
Black&Veatch reet the indis'ad coenatins at up;to•three wkshops'with"te ,re h
• community, and appointed: and elected';officials-"The `first workshop, will be 'to present the '
• ecriteria ation criteria and the proposed alternatives. Community input will.be received regarding"the
'completeness and relative importance,of each'of the critena.iThe following workshops will be _ .
conducted.to present anddis'cuss'ahe WateraRes``ources'Elemenfaltematives. The objectives df the-
workshops;are:- .
! - Evaluate.the.alternatives:list. to iarnve. at-a> recommended preferred,alternative (s), or
combinations?,thereof for finallconsideration: ' - .
• Discuss issues'associated'with,the sele'cted:altediative(s)• -
Draft reports documenting andt;,summanzing the workraccomplished in the Workshops
•
will be prepared and'distributed-to all Workshop participants,and others for.revieW and
comment u '
.
Task 3.7— Pre are WaterlResources Element
p t ;
,. , . . Task 3 71 — Prepare Administrative'Dra'Rr/ater•Resources Element ., ,•
.
Following;approval of the reconunended altematiVes°by the City, Black""&•Veatch;Will prepare an
. administrative draft report. Black and Veatch wil]'"meet with the city'tot present the report, ,;.1' '; 1 . ,-
yThe first draft may include more than•one altemative£mi`order to include a wider'audience in,the y F•s_•-�0 - .- •*.-
selection Fof the”preferred.altemative plan;.These alternativedesonptionsywill,include - .
•: Description of-the alternative.; = •
Engineenng`considerations 4
• Regulatory issues ' -
, . • Capital cost analysi's''' p
Constnactabihtyanalysis = ,
Permitting issues
-- :zs: :.,, Envirunarental issues R -z -4= £'—, fix ^� qy, _a..-
- • Schedule for implementation,includmg,the review andiapproval process "'
. Task 3.7..2— Prepare Draft Water Resources Element '
Black and Veatch Will incorporate City com`ment's;a d prepare the draft report Black and'Veatch
will meet with City Managementtto.presentithe draft report:, t 2.
I. ,
Task 3.7.3- Prepare Final Draft N/ater:Resources Element , • e :i• t . .-- .:
,'Black and Veatch will incorporate City comments and preparegtlie final;draft report. , :,,` ° . ' '
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Task 3.74 -Present•Draft,Element`to,',CommissionsandCommittees • • _ •
The key members of--the project team wilbpartimpate,in up to•three,public;hearings and meetings
to,present the General Plan to City coinniissions`and r committeesiduring the ladoptiOn process.
• This work will be completed and outreachi conducted in cooperationiwith the•Dyett & Bhatia
work on the remainder of the Gener4Plann~, Ther,team will p;epare'exhibits and handouts for . ..
these meetings, in;cooperation.with Cifyimanageme F,and Dyett&Bhatia. =
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Water ReiourcesElemeni February,2001
,Scope of Services.with Black.& Veatch page 6 •
Task 3.7.5- Presen£'Drafi.Element,to City Council •
•
Key members.of the proj'ectmanagementteam will:participate in„tip to three meetings to present
the Water Resources Element as part;of<the General Plan to the City Council. The'team will
provide Water;Resource exhibits ascrequested by,City.management, , ,
•Task-3.7•9 Prepare,Final Water_Resource,sElement . . ' • • " n.: .
Black &,Veatch will mcorporate^City comments and,prepare the final Water',Resources.Element
to'be'incorporated:in therCity's,G ne
eral'_P,lan tdoc_uments
Task 3.7,7 ' City Council Meeting Tot Approver General Plan;
•
Black and,Veatch_will participate in City Counidil`i eeting to.approve:General Plan.
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Ii • •
. Task 4— Integrated Financial Analysis •• '. „
Task 4;activitiesiare?interwoven into'Task 3 cablivities relating to completion„evaluatioiTby'City
management and:inclusion m public outreach:information. • -
Task`4.t Initial Data<Collection &Analysis. .
•
Task'4 1.1 Collection & Review ofFinancial'Data I
A review of revenues and expenses related(tli?the City's,water resources Will be conducted.
tRevenues based oii Ciii en`trates and':charges;for`water isewer,.recycled-water+a_r d,surfaceLwater ,„•• ;
will be'collected.'Current water resource ex enses includin i
p g O&M'costs, water supply costs; . , `
capital costs,and delk financing will also be collected and reviewed
^,Task 41.2 Financial Data'!Analysisr •, .-
A modetwill be developed to'documentthe current;financial situation of the City with regards to
:water'resourees. This model:will then;benisedi ttoievaluateaaltematives:usmg the"inputs,e.from the • -
water,wastewater;recycled waterand surfac& titer studies. .
Task A2 2 - Develop Database on Water°Program Alternatives and Costs. ' •
' `Black&Veatchwill develop a:database that includes the capital toperatr n and;maintenance;debt
,s T , poentia mingat ion "and an ys .of ,as ocia ted Colts for ihe;al ternat. -- or t heWafer,
,,
ti.�Y
,.,.�_._- 1 tewter,'4recycld e wae - d r a rufacwate9programs, . Te model will be •developed-to �-it -�ky ' _
integrate andcalculate all of the costs £o'rthe ;cog ` ,alten tivencldin nfture debt: le . '
. The-, °o d g ,in s : w y e s„e mate future • • ,M
based on current rates andPcharge a_well auture°O&M expenses t •
. Task 43 -Analyze Financial Linkages , . „ P -
Black&tVeatch'will identi `and assess ess the financial linkages among the water; wastewater'and
• • :surface water;program alternatives Linkages niay�include water recycling'with ,water• water ,
' :' "conse`rvation`with wa"stewateritreatment and?water;.etc.• 'Based on''the�assessments;•the'financial' .; '
. _ alternative and its direct or indirect financial impact,on other.programs will be_
impacts of each a
calculated. Black,& Veatch"will identify:tl e:amount of capital and operatiorvand«maintenance` •
' ±costs thai'can be!shared+between programs and thevalue:of avoided costs,benefiting aprogram:P •
Task 4 4:M1 Prepare Technical MemoDescribin 9 Model^and.Alternatives• II
A Technical`Memorandum will be prepared detailing the basis and operations of the financial . '
•
• model and,will°include assumptions,for 'future growth and'revenue tprolectrona-:The;technical .
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Water Resources Element February. 2001
,Scope ofServices with Black&.Veatch page 7 „
WMemorandum will'also describe>the analysisiperformed to date and'the relationship to the General .
Plan.'This:Technical Memorandum;will,be incorporated.in the>final Water'Resouces Element.
. Task 4.5 - Develop Water'ResourcesCapital;Iinprovement:,Program (CIP)
Black•& Veatch will incorporate the proposed`CIPs of the water, surface water, recycledawater
' and wastewater programsanto'a comprehensive draftrWater,Resources CIF. This CFP will'thenhe '
' screened'using the results;of Tasks 3 3 and 4 3 to eliminate duplicative_or unnecessaryt;projects.
The financial model will he updated to include,the future project's and an analysis will be
performed On the impacts of:the, CIP,on fees and debt funding. This'will assist the City in
scheduling and pnontizing projects in the future. The iCIP prepared for the :first 5-year
• implementation period be detailed.with need and cost prioritized: CWP lists•prepared_,for the
remainder of the General Plantlife(20'years)shall be tentatively;linked-in-5-year increments. .
Task"5 - General PIanrWater Resources Element - EIR
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The Black and Veatch team will ?prepare dhe sections of the General Plan 2000 - 2020 . _,
- Environmental Impact Report applicable to the Water -Resources- Element. "Depth of
environmental analysis will be determined`by the,selected alternative`s'for the Water Resources
Element, but it has been assumed that the,ElR•will'be done at aprogram level: The tasks for the ;
Water Resource Element EIRWilPinclude'.'
Task 5,1 Kickoff:Meeting; • -'d • , -
The Water Resources Elemélif EIR Section will be initiated with a. kick off meeting designed to
,, confirm study•scope and schedule restablish,hnes^of communication, initiate the data'collection ,, , ,J,
'phase 'and,discussissuesand objectives'ofthe study, including the integration of the'Section into . ,;
. 'the General Plan EIR. r i . , .i f n '•
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Task 5 2 - Conduct;Research cndAnalysis •. H. ,
B&V will conduct research and analyze reports'to determine environmental impacts`for preferred • . .
altematives`within the°:Water Resouce
rstElement ,. -'a � "
'Tas 5 3T- Prepare;an Inl ltta Study for the EIR;Se_ction
l}_ k _Yt
The researchvconducted under Task 5:2 will culminate in an Initial Stndy.:for the°WaterResou;ces :
-Element: One communityscoping session4i11 be held toadentify areas"of environmental+concern
with,,the.Water Resourc s Element It is,anticipate`d:thaat'atice of Preparation will be"issued:by , "
` _•a.':separateconsulting"firmresponsible;for:theldeneralPlan-ElR: ' = •
• Task 5 4—Public Scoping Meetings,. •
• The Black&Veatch;team will conductone community scoping;sessioresubsequentto the a - 3:: -
issuance of the Initial Study,m preparation.of an Admmistrative Draft"EIR,section.'Theteam will ,
also attend'one General Plan FIR scopmgmeeting in order to assist integrating the issues.into the
EIR r. -,�, ? w.
Significant
z Task•5,5 Preare Adinisrative.Draft EIR• ~^mt
B&V vill.prepare,an Administrative DrafER section for the WaterResou
rces•Element which
will address the f act identifiedin-the
Initial Studyarid scoping sessions. If
• " necessary, a draft"Statement of Overriding' Considerations will be prepared• 'The Administrative
0▪ -;Draft will be'presented,to the City staff`and Dyitt'& Bhatia for their review and comments. •
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Water Resources Elemeni February 2001 '
Scope ofServices with Black& Veatch page 8'
Topics that maybe+covered in•the EIR section,depending on the outcome of'the Initial Study,
could include:,land use and planning, water, biological resources;,energy, public health,public'
services„utilities;andaservice•systems, aesthetics; cultural resources, recreation, and mandatory
findings of significance. These topics may be addressed within the.Water Resources section, or
.
could be addressed:within separate'sections of the General Plan EIR, with input from Black'.& '
Veatch. ,
II .
Task 5• Pre raft 6pare:D EIR Section
• . B&V will?prepare a.Draft EIR.Section based on'comments;received on:the Administrative Draft:,
ThistSection4will be,incorporated within,tlievGeneral Plan Draft EIR and circulated for public
review:and comment.
Task 5:7 Present'Draft" i,
B&V Will provide:staff to attend foubpbMeeeetin '
clings during;the circulation period of tfie Draft
EIR to note uestions,and!:concerns.of'the public‘.and to answer questions regarding the Water
resources,section., P - ,
II
Task 5.8'Prepare'Final DR Section
B&V Will prepare,the-Final. EIR section irelated to the Water;Resources Element Thisu will' ° • _ '
include notin g P ublic Commentsi Comments received rand preparing a response to water, resource related ,
comments sectiefiliA draft'Responseito;Comments-will be;prepared for`the City':s;re prior'to
view . .
being•finalized;The'final EW section willlcomply with°CEQA"requirements:
Task 5,9 -Attend jPublic Hearings:
_.. =3&V will,attend up to three hearings at the` City,Council.to,present the Final ETRand fOnEIR .
certification. • ' . 711,
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. ;Water Resources;Element,Deliverables„
All deliverables-indicated,assume five copies, once digital (CD) copy'and two'camera_ 'ready .•
onginals!unless otherwise indicated All':diaft deliverables indicated assume five copies �� -
{
A: Draft Project Work Procedures Manual(20 copies) -
-- ul =i' '.-.-t—J Final�Erolect Work Procedure s Marul (20•ca pe
1-_:??_c °rsue i T :k i - . `'
. . ' C: Materials;for community'Visionmg meetings _ I
'D. Materialsifor•Project Team•Meetings; : '
E: MemosiRel'ated,to General'Plan Reviews t,
.. '
F; Technical Memorandum,-1 -Draft,WaterRe'sources Alternative Descriptions ;
;G: Technical Memorandum�2=Draft,Evaluation Criteria: ..
H Draft Alternative Evaluations Report q
P e ( P ,- ) -I. Presentation Matenals ubhc worksho s ,
J.' Adriiini'strative Draft 1 Water Resources Element 20 co ies
_ K. Administrative Draft 2 Water Resources'Element 20 co ies =' fl".. `
L: Draft 1.-Water Resources.Elemen:for ublic review and comment 40 co ies)g..
•M. Presentation Matenals P.ublicWorksho s - '. I',
N. Administration Draft-3 Water Resources Element(20kcopies) , 1N;',,' -
- O? Draft 2 c_Water'Resources Elementa,(40 copies, 1 C)) ± ' Uo; s
P.- , Community Open House-'informat limmatenals e : - 1
QPresentation.Materials ..Commissions ' F e-` • „ v :
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:Water.Resources-Element' February-ZOOI
Scope ofServicesswith`Black'&Veatch: pdge 9
• R. PresentationtMaterials-City:Council.: •
S. Final Water,Resour'ce&Eleinent(20 copies,;2 camera ready'reproducible, 1:CD)
T. Technical'Memorandum 3'-Financial Model and.Analysis
U. WaterResources?20=year CIP (20 copies, 2 dainera readyceproducible, 1 CD)
V. Initial;Study of Environmental Impacts.for the Water R es_ources Element
':W.. PresentatiOnlinateiials 'Scopin,Session .
• -X:- Administrative Draft EIR'section ;(20 copies) 'r . ■ — ••• -
'Y. Draft'EER section.(100)copies, 2 camera ready reproducible, 1 CD)
• Z. Presentation Materials EIR�Workshops '„ '•
AA, Draft Response to Comments;: - ,
• • ! BB. Final EIR Section:for WaterResources Element -
•
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l
WATER MASTER'PLAN
• B&Vi James Lorenz,.Deputy Project Manager .
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On goals of the water Y s`y m ste master plan is to analyze the City's demands for water for •
.. 4the:next-twenty years, review and report=the'condition of the..existing water:distribution„system, -
, and examine current and potential future water supplies'' _ `
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•,. . The Water'Master Plan will,be initiated'-with a kickoff meeting designed to confirm study scope
rand schedule, establish"hnes'of eommunication,finitiate the data collection phase, and discuss ,
issues and objectives X. the "study including the integration of.the Master Plan into t he Water'
Resources'•Element.. •' • - •,,�.
• - -a -
"Task 7 - Review"Existing Documents '&CFacflities, - -
• „
tpsa ` zi ` ` <'� rte_'._ c ;Task 7 1 - ReviewReort - �- 't E •
Black '&"Veatch .will review all necessary documents related to the design,:construction,and
operation,of the water system for the,City: These documents will include but not be limited to,
tthesfollowing water"system capacity studies;fmaster- plans water use,data water;'quality-,data
SCADA data, reports''related to "the';City's water conservation and water recycling programs, , .
"water supply.agreements with SCWA maps and GIS'data related to the'City's water system, and '• ,• .„
. ,other documents and exhibits-that are pe}tinent4to analyzing are pertinent to.analyzing the water. supply and.distribution
system ry>
.-:;,,,-,,,.4e, - ` tr,: 6 ,-- 4. ”' .4. ie'r o 6_.' _ , _ .fe.,.
-.jask 7.2 Conduct Facilities Review,and Prepare Recommendations' • ' ,I
r'Black&,V,eatch will perfoimfieldvisispand co ndition,sureysat all major facilities, including
SCWA;•connections pump stations reservoirs and_pressure reducing stations. There are'10 .
Reservoirs at 8 Locations, TBooster Pumpin Stations, and several SCWA Aqueduct turnouts•
and PRV stations`The following tasks willensure that a complete review is performed and d that ' '
aimeaningful information,isobtained from,the surveys. .
• 1 _
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Water Resources Element February 2001
Scope of Services with Black& Veatch page 10, .
Task 7.2:9 - con duct Facility Inspections
. Black&Veatch will inspect each facility and record findings of significance on inspection forms .'
and with digital cameras The'inspections will be'perforrned for the purposyof confirrning;or
completing facility datatables, observing hydraulic characteristics, and observing structural and • ,
electrical/mechanical condition. • Lists iorneeded maintenance or replacement items will be
`prepared;which will note,aging or equipment as well':as>location, type,;size,iand identifier. '.
Task 7.'2:2— Review Maintenance Records.on Major Pieces of Egwpment •
;Black & Veatch. will interview staff;_regarding maintenance concerns, and 'review recent
. :maintenance records for major pieces of equipment""to.detenriine replacement.or rehabilitation
;needs., .
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Task 7 2;3 Determine Eguipment,Reliability,Needs II
Based onfinspections and interviews,With staff,'Black&Veatch will evaluate the reliability needs
• for each major,-:facility in the water system System configuration;operating parameters, and , .
•critical'water?users will all be considered in evaluating the needsiand,,pnonties for reliability." _
'Black & Veatch will also check facilities for lcoMplianee with the' National' Electrical Code ,
'Standards, which can improve both safety and equiprnent.reliability.:';B&V will.review the need
. for standby generators; backup pumps, bypass;piping, and other features to improve system `
Taski724— Prep are Niter Technical Memora
•1
p � ndum 1= Water System. 'Descnption' � , !i. ,
-Black &`Veatch will prepare draft Technical Meinorandurri,1 which vilhmcliide a summary of. -
the inspection,reports:and•findings from the maintenance review This technical`memorandum'
' . • '.will provide'complete descriptions of lthe existing-water system with photos of h-ajor>facilities.. '
ll . ,1 -.-The,,results of;the field condition survey',as well j'as preliminary re"conunendations;. Will be ' 'l. '
t..
• iribludedT;B&V Will complete internal!qualitypontrol and s ibiTht five copies of th daft TMl to: + ,P1
,ithe Crty.for review:. B&V Will;incorporate.City commentsarid prepare the final TM1 . 1 . - "
w'
Task •8,-`SeismicsEval'uation
',;Black & Veatcfi will approach this 'task iii two;phases Phase 1' will involve a preliminary
' . assessrned.of the facilities and structures Phase 2;investigationwill2(or will not `dependingon'
r ! 1 .-a•,RI-
PhaseU)be performed to collect the'necessary data: prroaide don lesions and ie{ommendations
This;
Water,Resources.Element, Rebruary:'.'200(
•
Scope ofServices;with:Black•& Vedtch_ , page 11'
part of the effort. -The:structural engineer will inspect the structural condition of,the reservoirs,
'and storage tanks.
Da?sic 8.1,3'- Consultation and Technical.Memorandum`2;
At the conclusion ofithe Phased B&V will summarize the results of their.Phase 1 investigation as
'Technical Memorandum 2 for City' review. and;:c•omment. If•B&V deterriunes rthat'the"
'information obtained during Phase '1 is inadequate to complete the seismic evaluation :fora ` "`
particular facility, B&V will•prepare.a,recomthended plan for further'seismic evaluation"of'the
reservoirs and storage tanks. This-plan •may include .subsurface-,investigations, "test pit
investigations, dynamic seismic"evaluations using maximum credibleearthquake information,
and non-destructive structural testing of the facilities This plan will be included.in TM2. B&V
., _
will meet;with the,City to discuss„TM2. Upon receipt of City'cominents,'B&V will prepare final,
TM2. ' , ,
Task 8.2 - Phase 2;= Subsurfacedhvestigation .
The,scope for Phase'2 will be'deFme$.upon completion of Task?&l. . _ '
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Scope of Services with Black& Veatch page'12,
Task.8.3 - Results of Investigation-
(Please note the scope for Task 8.3 is :dependent;on the level of investigation conducted.in
support of Task 8':2)1 The resultsiof,the.Pha`se 2 investigation.willibe presented in draft Technical
Memorandum.3. The report'will provide conclusions and recommendations for corrections (if
needed)to.the facilities. B&V will meet Witt-Mid City-to review draftTM3'. Upon receipt of City
comments, B&V;will piepare-final'TM3 • . f
Task 9.0,-'Determine Water Demands
Task•9:1`-Analyze Current,Water Demands "'"
Black&'Veatch.wilhreview-Em-rent population, land`use, and housing data for the area served by
the City's water system: Black &•Veatch Will review 1999 and 2000 water usage billings':to .
deternune current..demands:'Historical,SCWA,water.deliveries=will be reviewed_ "Operating logs, „
recording;charts, and SCADA reportswill be reviewed to deternnnelaverage,day;niaxunum;day, •
and maximum hour^water uses, by:pre`ssure zone.,if possible. '.Black.&-Veatch will'determine
averageresidential, er capita water usa es:and'ave ra e water usage,percre for all user classes. '
Demands, land use,rand population'will bze reviewed and analyzed ii> pressure zone:to develop
demand-factors by zone 'This,information will be'used to correlate'current water`demands'with '
' ,
population and land`use, and will be used',to predict.future demands. ,
•
' Task 9 2;- Develop Future'Water.Demandsl' ' ' `
Population and landTise;projections will be used to`distnbuteFthe ultimate demands expected by . I.,
pressure tzone These protections will,bey coordinated with Dyett & 'Bhaha the';General,Plan .
•,profesional contiact;services firm TAlthough partsgof the City+ace nearyb ld o ii there aresome �; a i `,
areas of future densification that will exert higher water demandstthanrcurrent;land.uses'. 'Thin •
information.will,be:captured in an Arclnfo database;for;use with the,hydraulic model': ' 1'. ' • •
Il. -
Task 9:3— Prepare Technical Memoran titi4 Current and`Future Water ,'
. Demands. -' ..•
B&V will sumi ianze the'results of Task'.9.i and 9'r2'in. draft TM4 and submit for City review and, .• '
comment B&V will.,incorporate,City comments ndprepare-final TM4 - i,
.- . .. ..-.a.,exv-,- .-,.-ati�c -�}. -. s.-S- e•y F'sisirr.ra.rJ.'r-=;4ecv� Ec.a:;.
. Task;1;0 -Evaluate FireiFlow , Needs, ``, . •
.. Black & Veatch will review the FirerMaster Plan then meet:wiih'the"Fire Chi'e'f and re`viewlrfire.
flow requirements, ''deficiencies,Tand concerns +Typicat concerns will focus on high nsk,areas. .
_ v.m _.ii .i
such asthose susceptible to brash'fires,industnaltfies, or culturaliesouices,that are�particula'rly
. it—risk. Additional storage capacityeforr•fire fighting,will,be assessed in the modeling phase,ofttie -
' - Project- '
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r=' - - Task^11- Prepare and','R_ un •Water System Model ` `-- t'" -'
Task 11 Recommend ModeIung Software- .
Black& Veatch,recommends the H2ONET'ofiCyb met modeling software to analyze the current
• .and future cipacities of the water&systein: These models arerwidelyuse`d ancrindlucte linkag`estto • . .•
' • GIS packages, suchas ArcView. They botrVmclnde an EPS'mode'wh_ich is required for water -. '
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5:\ ate [e\ eneral plagmens\b&v\bv scope of2`13 O h(final)dob - ,2/21/01 W
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WatefResources Element February.2001
:Scope ofServites with.Black&iVeatch page•13
• quality-modeling. Water quality modeling is not proposed afthis time, but may be°desired-by the
City in the future: The following tasks:will produce,an accurate"model and meaningful results.
:Black& Veatch,Will prepare a brief memo°'describing alternative,modeling,software costs and
;relative abilities for theTcity.l,sconsideration:
'Task i1..2 `Develop+WaterSystem Model,
The computer,model network will include all maj;or'water-mains in;the City's system excluding
'p`� lines. They water system,GIS;data•will be extracted,toran_ArcV.IEW shapefile: Black &
'private
,:lines.
GENERALIZE,software,:wlicch operates in ArcVIEW will be used to simplify the full
mapping data by'eliminating excess nodes and dead-ends.; the City's digital topographic'data •
wilt be:used to define ground•elevationsainthe system:
Other information which will be;input:to the model=include pump c'uives, valves (pressure
,regulating,sustaining, flow controls check, and altitude valves), tanks and reservoirs, pump and
•valve controls based;on pressure settings, hydraulic gradient, and/or'Simulation time.,Pressure
zones.will also be includedin the model-:Pipe fnetion coefficients (C-values) will be established •
' based on available data,.includmg,piPei age 'arid material, hydrant,flow tests, and the previous
. 'hydraulic model B&V will;also'catalogue current;and potential sources*of water,supplied to the
City and analyze the reliability=of each source. ,The build-dflm
t; odel:Will include,:the additional
water sources'currently being investigated: ,• 1'
f
Task 11 2.1 Provide Llnkage)to City G,S '
,; ,Black'& Veatch will provide software1linka�ges between l water mode and City GIS.
Task 11.3 Modeltemand Conditions and_:Fire Flows'
' Task '11.3.1 Allocate Water Demands - arc ?•
Black`& Veatch ili utilize GIS t echniq s to spatially asslgn.water deinanrIsi to model nodes:
Assign annual water use for,ea h parcel to the nearest model node Assign unaccounted for`Water
use iuniforrnl y. a 'Assign increased Ydemands for ultimate development' considering population
growth and zoning^and the future.water userate sSummanze:the total demand by pressure done
` .z IUt�,m,f or use in determmin SPimp, storage;andppelrne eapacity needs . ._ _ . ' 't ; rL- -
'Task 11 3.2 Calibrate Year 2000 Model
The;model will be:calibrated a and adjusted torsiinulate qunerit'niaximiim demands as indicatedby ` "
,available operational,records and hydrant flow test',records. AIt is anticipated that theiCity will .
,provide a file"showing the tested capacities and;fifehflow'requi er ments for-each h Brant... B&V_ .
. • will not conduct any requir additio
ed' nal flow measurements: Ifadditional:flowmeasurements are . 4.
"required, B&V. ,will. prepare laaplan;'descnbingt'the needed 'information: ,Additional .flow. '--.•f
measurements to;calibrate the+riodelwill be'eonducted b ith'e;City. , ,- ii ,, .• - e .
n f.
Task;11.3 3 Conduct 20 Year hydraulic Ana/ys/s
Black & Veatch will conduct computer hydraulic,analyses to evaluate :the distribution, system '.
, .performance at ultimate build'out under maximum day and maximum hour"demands. Analyses ,
will,be performed^to detemmrie%the effectiveness of the curreni'pumping and storage facilities and
toi establish a recommendeth improvement program •,A maximum of three optional design
scenarios,will be conducted as•,'established;by the ICity �These°scenanos may include fire flows
losslof supply;:alternative operations, or•natural disaster.,
a .. .
S:\Wastewater\general plan\agreements\b&v\bv scope-oft-13 00(final).doc - -.2/21/01.
Water Resources Element February 2001
Scope'of ServiceS with Black& Veatch page 14
•
•
Task 1:1.3.4—Identify Deficiencies--and R,ecomtnehdations I
The:model results will indicate where system deficiencies exist:and,where impro"vements Will be
required- Black.& Veatch will meet with City staff todiscus_s:preliminary model results:and to
develop the design scenario. ' Black & Veatch will then select and evaluate preliminary
• improvements Based on;the selected'design scenario. •
•Additional impfovenientswilltbe:definedto correct'significant fire:flow deficiencies asindicated '
' •by the model-
Task ..'17:3,5 -- Prepare .Technical' Memorandum 5- Water Modeling Result`s' & •
,Recommendations' ,
Black,°& Veatch will.prepare draft:T1y15 describing the construction of the hydraulic model,
assumptions made, and sources ofinformatibn, the design scenarios and the,modeling•results..
B&V'wilhcomplete internal quality control and submit ten copies of the draft TM°to the,City for, '
review: 'B&V will meet with.the City-gto:review:TM5. B&V'will incorporate City,comments and •
prepare friar TMS`; .
Task 11.4 Install Modeling Software and Provide'City-with License II ., ,
B&V will purchase:one copy`of modeling software•for,u"se on this,project-- 'Vendorsoftware '
support over—the=—first year i's-included ln;the license. At project completion deliver the°software
' ' , and documentation'tol the City_Assist'City personnel in installing the software:, A`desbription:of • - • "<
the modeling-methodology,will besinclnded withithe software: . p -
__ . Tas- ,- k 11.`5; Deliver m
iElectroc Files; . ; ,,- ; '.
B&V Willconiptle final model'.electroriiff files,deliverable:undef the study onto CD ROM:format s `
and deliver two copies toxthe City These'file' s will-include final reports and final analyses data'.,
• B&V wilTprovtde;,two copies'of model docuine`ntation and computercfiles±for the final hydraulic,
.analyses. •
t
• , Task 1,1:-.0 , Provide'City with Modelirraming . - u
B&V will?arrange.for vendor:to conduct a two day'tramtng-workshoplat the City s officesaat 1I .•
„• English Street sPetaluma, Caltforni ,tosdemonstrate to Citytstaff the opef lion of die City model •: ; x
`” Thus workshop ession-will=be'attended by B&V's;modeling,staffain ordertto answerquestions- "--" —
specific to the•City's model: rw_ ,.1
• TASK'32 %EVAL U ATE?WATER SUPPLY •
3„
Task 12:1 `Review Sonoma County Water;AgencyAqueduct Supply .•>
t
^• ° •� -Black Rt;Veafch will review,Agencyreports and,EIR documentation'to determine Tong=terms;
capacity and expansion plans;for the Agency's aqueduct Black& Veatch'will analyze aqueduct .
capacity,asptt relates toiotherwater sources:and•build outadEmands. The.proposed trarisimssion."
pipeline:route wtlhbe considered in locating future-City transmission and storage;facilities. -Black -,
- & Veatch will perform cost/benefit analysis ,for potential. City-•participation` in the futurei - • • ''r• '
• expansion:of the Agency's aqueduct: ' r,: -` • .• '
F•°•
n •• - S\Wastewater\general plan\agreements\fi&v bv scop of 2 13 00 final) oe - ' ,: ' '2 21/01 ' -
'1 ., L ,, 'I ..a;
Water.Resources Element- February 2001 .
Scope of Senaee4withBlack&"Veatch • page 15 •: '•
•' Task 12"2- Review Groundwater Supply
Black,& Veatch will 'evaluate local _aquifer basin characteristics and long-term-production well '
capacity. The goal for this task will?:be evaluation of the long-term„ sustainablewater supply •
potential of the City's groundwater resources. • . .
' Past studies and existing latowledgeiof;the basins will be tfiebasis'for this evaluation- Important '' -
aquifer�^'charaeteristics to f-be: evaluated include `basin storage 'volume, depth of Twater; ` - •° '.-
transniissivity,, firm-yield, and a description of the natural -recharge :mechanism of the basin.
Existing supply well system characteristics, current,performance, and-,maximum•.yields will be
evaluated, and potential additional'prod ietion capacity'will beestiniated. Based on our previous • •
local aquifer basin work and knowledge of City,groundwater conditions, B&V belieyes there may
- be opportunities for additional groundwater production'capacity in several City areas. Additional •
capacity may be available in;the alluvial aquifer,zones, as,well as•from:the.Merced Fm/Wilson '
Grove,Formation,and poteritially from the`Volcanres, Potential'locations, anticipated flows,;`and
. water quality characteristics ofnew productiontwells in potential groundwater development-zones _ .
r , _
1 across the=Study' A7ea wilhb_e identified,EGaluation shall butnot'be limited to:
' • Need for Wellhead treatment and
. . _ .
• Potential impactsionhgroundwater wells in adjacent County areas: . • _ ,
• Task 12:3 - Review Supplemental Sources :.,': ` .. 7 '
Black & Veatch will review the City's'water oonservation'program, and water waste ordinances, • • '
to determine whether additional conservation measures are necessary" or beneficial: In addition
a• water recycling (to be developed under the RecycledWater:Master Plan) will be consideredas a .` _ 4
a wi._.'Y .� z- - -t- ,', {- M j c` m�F� 'n. .
component'of thetotal,water,supply picture ' '^ ,:'..:,;c , ii,'t;
Task.12'4 Evaluate Aquifer Storage c
Numerous.cntena,are;relevant'to'evaluation of aquifef'repharge opportunities, including„(but not
. -, limited to) aqueduct water :source location(s), airibient ,groundwater recharge'and pumping ; • • •'c:."4
conditions; ambient.,groundwatei quality”, ;and overall basin hydrogeologic charactenshcs`.-`The - ,
City groundwater aquifers hale locally permeable,zones andr appear to have'some capacity,;for. •`
- additionalaqu ferrecharge and storage :Anumportant cnterion`fo%evaluating totabbasm recfiarge ' -
A- ca act rs•de th to water 'Locations with natural or_mducedtxater table de ressions'a ear well '
suited for-recharge`projects. A:potentialzfecharge i piolect will be•developed and integrated with'. '- ,,t
the existing .and potential,groundwater supply;facilities: The recharge ::evaluation -will -'• .
5
preliminarily, identify and size_recharge;facilities siichnas'injection ,wells;,spreading basin;and ..
• other appurtenant features to support groundwater:recharge. Regulatory requirements including , „
DHS and Regional:Water Quality Control Board (RWQCB) guidelines :for rechargeprolectswill; "
be identified - ' '
i- :• : ,Task 125 Present Findings to:City(Techn`ical Memorandum 6 Water Supply)'. • - 1.,ra;
., Black.8z,Veatch will prepare e-draft Teclu -cal Memorandum 6 Water Supply?summanzmg the ;i
analyses and findings of Taskl'2 TM6,=wi11'.mclude a discussion of;the current and.futiire=water ,6. °.•
supply resources including capaciTy delivery andquallty issues, the need for.wellhead treatment ""
and review of \any pertinent regulations, review arid( 'assessment of aquifer ,storage •
Recommendations and strate ies will be: rovided to theF.City f or addressing an shortfalls The '•
• findings and recomrriendations'from the workshop will be presented at a meeting with the Citys a `*';'°
A final Technical chnical Memorandum 6,will lbe prepared based on comments received from the City; ,,�, w. .pt ,'
. • 4 p.
.S:\Wastewater\general plan\agreements\b&v\bv scope of 2 tIi 00t(6nal)yd5c , . . _ ,! , ;2/21/01 = -
Water Resources Element February 2001
Scope of Services with Black& Veatch - • page 16 •
Task 13 - CepitaI Improvement Plan
Task 13:1 - pevelop'Draft'Capital improvement Plan •'
Black & Veatch will. develop a database of recommended improvements through,build=out.
-.
Planning level cost estimates will be 'de veloped+'for projectsrwithin the 20-year,win`dow of'the
Cm. Projects outside the ten years Twill,be listed and prioritized I,
', .
Task 13.2 Present Findings to City . . lu
A draft20-year.CIP'will be`prepared spmmanzinglthe•analyses, cntena and assumptions used in •
, developing the project'database. The findings and;recommendations•willbeipresented to'theiCity-
fondrscusssion. A final CIP'wil � _ r �r
I be prepared based on City comments.
. ' Task;°14`- Water Master Plan • • i`
Task 1'4:,1`— Prepare,Administrative Draft WatersMaster Plan jl
Final Technical'Memoranda,tmodeling.,,results, and the 20-year tIP^Will be compiled into they "
' administrative draft'Water'Master Plan:fo`r City review and commenf., •
' Task 14.2 Prepare Revised AdministratrvQDraft Wb_ier'Master Plan ' r
B&V'.will incorporate City comments=and,prepare;the;revised `draft Water Master Plan. '
Task=14.3 Prepare,DraftaWater'Master1Pian
B&V wll `incorporate City commentarand`prepaTe the•daft,Wate3 r Master[Plan: - ta n
` .. ll [ - ~ ev ` -x-1 _ . .:.4. 9h
"--1, 4
Task 144 Prepare1ExecutiveSummary IM
'B&V'will:prepare a stand-alone exe`cuti e sunmiary`reporr up°to 20,:pages m lefigtli''for the draft
Master-Plan.
a iii s _
. Task 1'4'.5 Public Workshop ' - '„
'B&V s `;management team will •present the; -draft. Water. Master *Plan'.,;findmgs?!;and. '
;recommendations it a public>workshop ".B&V�will prepare;gaplucs ar d`handoutsFfor the public
s Y..'workshop:B&V will conduct presentation:at B&4s=office•fofCity staff prior to"p`ublicworkshop si -•
Task 1461—City"Council Meeting . •
.B&V's ;management teanf *ill present 1 the ;.draft, Watef •Master Plan 'findings'!'and, •'r
• t .
s.recommendations to the City"Council:iB&V will prepare jgraphics and handouts for€the City, , • ,
Council':meeting; B&V will conductp"resentatron''at B&Vskoffice for Citystaff;pnor to ity' ; _ ..
. Council Meeting:
n .,
`Task 1`_4.7 Prepare,FinallMaster Plan" , "' - ;t� -
"B&V'wih incorporate City°comments agd prepafe'final"Master'Plan. The°final Master Plan'pwill ,
-ttw.N. tra
bersubmitted•forCity-review: A• • - • f•.• • ••• , •
-
M,
• .
•
Task-14.8 —City":Council Meeting ' -
'B&V s:management team-will present?the findings iand,,recommendations of the final Water .
Master Plan to the CityCouncil B&V willkprepare graphics and'handouts for-the presentation
B&V will conduct presentationat B&V s onffiniffor;City staff prior to City Council meeting
W.
. t
• S\Wastewater\general plan\agreements\b&vibvscopepf213.00(final):doc ":_-. • , ;2/21701 .
k Water Resources Element` .. Febr'uaiy,2001.
Scope;ofServices..with Black&',Veatch page 17
•J .n ..
. Task'15 'Pro1ect Management .
The Project Manager. assisted'by the Deputy .Project Manager will ensure that project
management services;are provided for the Water Master Nan,'as detailed in the Management,
Approach section This task will include. convening progress meetings and'producmg,agenda`s - -
and minutes; assigning and directing iesources reviewing w ork products, assuring that QA/QC
steps have been followed-, and mm
coordinating counications with the City '
Water System Deliverables •
•
All final TM deliverables indicated assume five copies; and one digital (CD) copy. unless
otherwise indicated.,A11 draft deliveiablescindieated!assunie:five copies:.
A. Draft Inspection'Reports -
. B. Draft and Final;Technical Memorandum 1 Water System Description
C. Draft and Final:TechnicalyMemoranduin 2 Phase 1 Seismic Investigation
. , D: ,1 Draft,and Final Technical Memorandum 3 Seismic Investigation, . .
E. Draft and Final Technical Memoiandulh 4—,Cufrent and Future Water Demands
1 F. • Draft and Final Technical:Memoranduin 5 Water System Modeling Results _
G. One copy modeling software and documentation ''
., H: Two copies electronic :files; including cOIS files and dm
ocuentation for final . • '
hydraulic analysis;_ ,
I. Draft and Final Technical Memorandum 6 Water Supply
.ed..... , , . Draft and Final 20 year,CIPrffoorAWa r . , 1.,i,+ Y t.••e '▪ q ' .. 4i,;. +' • i
K ' Administrative Draft Water-Master Plan'(20 copiees) `° - -
L Revised Administrative Draf )AAater Master Plan,(20;copies); - _
M. ' ' Draft Water Master Plan (20Tcopies)Executiv&Summary, (40 copies). , _
• N, Task 14.5 Public Workshop Preseritation Materials e ;
O. Task 14.6 City Council Presentation_:Materials,`=: .▪ .
P. 71 Final Water Master Plan(40-eppies 41CD 2 camera ready copies) .' -
Q. . Task 14:8 City`;Council-Presentation?Matenals; } •
� ~ R y� Summarylsection for clusiori in the Water Resoufces Element of thtetGenery al Plane r t rte_ yr
- °-=S^-- -Meeting-minutes,-agendas;•progress reports,.QAIQC reportsion Water Master Plan, - -'—
RECYCLED WATER'MASTERSPLAN .4a " f -•
. .
'HydroScience Engineers: ' ' George Hams ,Deputy Project"'Manager •
Task 16. Project Initiation
The Recycled Water=•Master'Plan will"be.initiated�with a kick-offineeti'ng,designed toeconfirm
'
study scopeand schedule, establish l ines of
communiaion"inihatethe data,collection`phase,and. �` °`
discuss isstiieseand.objectives of the pstudy,_includin_g the integration Of the•Master Plan into'the
Water Resources,Element '' . wr,- •
r •
,}t J. it
Task 17 Review Existing Documents & Facilities • 4
. ti ;t'K '' . •
I
. ll .
- _ •
:•- 5:\Wastewater\general plinkagreements\b&v\bv scolie of 2=13 00(final).doc ,, ' 2/21/01 - -,-c .
Water Resources Element February:200i
Scope of Services with Black& Veatch ,. page 18 •
. Task 17:1 Review Reports • s
Black&Veatch will review all necessary-documents related to the design; construction,operation
and maintenance of the recycled water system for,the City. These documents will include but
not be limited to, the=following: system capacity,studies,and plans,,recycled;water use data,water
,quality data, SCADA data,,treatment plant operating'records, maps: and other documents, and •
' exhibitsTthat are pertinent'to analyzing,the recy`cled!watei system. t;,
.. -i1
Task'17i2 Conduct Facilities Reviewl'aiiii Prepare Recommendations
. Black & Veatch will perform'fiel'd visits and condition surveyswat all recycled,,water facilities, ,
' including pump stations, hydrants and irrigated. reas.a The following tasks will' ensure that a
complete_review islperformed'and that meaningful information is obtained from the surveys;, '
.
17'2;1'- Conduct Facility Inspections,• ' Nei
• :Black;&Veatch will uispect;each facility" and,record findings'of significance,on inspection forms'•
land with/digital cameras The inspections will be performed for the purpose of`confirming or .
aconipleting facility data tables, observing hy'd'raulic characteristics, and,observing;."structural and
electrical/mechanicacondition..
"17.2:7 :,:f Rellievi Maintenance .Records on,Major Pieces of m
;;Equipent & Determine
Reliability Needs 11 • .
£Black & Veatch,'will''interview.-,staff regarding maintenance concerns, and:review;recent
;fn intenance records for major pieces of equipment to determine replacement of rehabilitation
needs Based on inspections and interviews with staff, Black & Veatch will, evaluate'the
- ;reliability needs`for'ceach major facility in the recycled water system: System'configuration, _
" ci eratm aramete s an&critical rec eled�watei users will all be considered n,evaluating the
P $ P Y x g
. 'needs''and'priorities for reliability Black& Veatch.will also check facilities for,comphance with • a
the National EleciricaPCode Standards,,which oandmproye.both safetyand equipment fie iability.
B&V will review ihe.meed for standby generators back-up pumps,__bypass piping and.other
^features to improveisystem reliability.. '
J Task 1,73 w
Ne ,Water Recycling Facility ii
. '2 .
• 'Black&Veatch will meet w hth the City's prolectsmanagement team and.review current planning . -
and design 'doocuments' for :the City s new water recycling facility; Black & Veatch'(will
` ca sg csw ....z x.. c _+•cs..ar[a1-•c.w _...,_ JSrat��
1thoroughly familiarize themselves withjall aspects of the planning and design assumptions•fonthe --
g
' facility:
:_new - - .
vF,,
l7 4 P
2 repare"Recycled Water Technical Memorandum 1 Recycled Water'Systein
• Description .. ; • ..
'Black&Veatehiawill,prepare draft Technical Memoianduin 1 which will includefia sunirnarysof
'the inspection reports and findings from the maintenance!review. .This technical memorandum
will provide complete descriptions of the existing--recycled'water system with photos of major,
'- l es e?,results.of the field condition sury y as 'ell aspreliminaty recommendations'will ' - " -
r <,: be il d. . _ �� ,
Task-17s3 Po elation and Land•�Use
)i„
,
P . d
Black &;Veatch will utilize,,-GIS and General Plan data-to'confirm existing and future land use
and growth projections°for the,City: Bl'ack'& Veatch will also corisultt,withIher water sy stem`_
plan group p ed water uses and de iraands.These'projections will be incorporated- -
master 1'an ou on`ex ect .
•"into the.pl'annm critena for the Recycled WateciMa-Ster Plan. - • . a
'
' 5\Wastewater general plan\a eements\b&v bv'sco scope of21300 fin l):doe . 2/21/01 _
. -.■, P
_ Water Resources Element February 2001
&ope:ofServices with Black&:keatch , , • ', ,page•19 '
�"
Task 17:4 = Market_Assessment
A,recycled water market assessment will be conducted.to:evaluate+the current and future potential
demand for recycled water:in the City of,Petaluma with•emphasis on the market for Title 22 •
tertiary recycled water. 'B&V will review:any customer lists,previouslyassembled by the City or • • - .
other consultants This assumed that the;City will make available,previous work conductedin'this r
area This`review will allow Black&Veatch to gain an understand of;project,planning decisions -- :.
already and avoid'reinventing`.the wheel." ,Since markets are continually changing,theteam will
. 'search for additional potential customers within".the City's study-area. Common sources for •
developing potential;customer lists include water utility account databases, green spaces in aerial
photographs, maps, phone�book=listings; chamber of commerce literature, previous reuse studies, , .
park and ;school district listings- and aCalTrans :records. All, identified;customers will be ,•
catalogued iM a database,and located omamarea,map„•• .
B&V will`contact;each•of the.potential customers by telephone to obtain`basic,information useful • ..
'for determining the;.feasibility of usingtrecycledwater,at the site:. dn;the course;of conducting r
other..recycled,water feasibility studies,B&V°has developed a standard market assessment;form •
to betused when contacting potential recycled water customers; lnformahon to.be collected_and - .
e. • logged on the farm's` -include,.arnonggother things, technical,ability and interest to use recycled
water; the type of use, such aali'mgation;industnal cooling, p ocess water or fire'flow technical
• requirements including flow,,pressure, and water' guahty; and.fealistie estimates,of'average and ;.*.S 21:- '.
' peak potential recycled water usage;• .
ial To supplement the information collected directly fro n the cussttomers' Black&Veateh'will work ` M•' •
with-the`City to obtain water[nfeter'data{where;available)for customers identified,under this:task n•_f
_The water:meter. data will be used during'the 'Market Evaluation (See Task.191 below) to t
' estimate;annual recycled water'demands.,
•
M -t
. Task 1'8 — Develop`Water Recycling Gtildelines t ' '
•
.4
Task 18.i Develop Recycled Water:Pncmj:Guidelines ,:` '
"4-,4, 3 L^• k.=C•rk ie x +aaaa "' l.CV+1y�Y•,. x 1 <4tw~'»-" r&.te.• s- :eh 'S "•V/^,
-•— --'Black & Veatch will developea standard ping structure for recycled-water A rate model has - —
j - • been developed and.used previously toi,analyze;.the impact of,vanous rate-and.costlfrnan`cing .. *�
alternatives for recycled water programs. ,wA woiks�hop will,. be conducted with City staff to
develop;pricing"criteria,and:to1discuss the vanous rate stiiictures possible(and`thei Ifiipacts.„'Draft •
. • ' guidelines will be developed andsubmitted,to the?City for-;revieWiand"comment: City-coinments '';
will tie ;incorporated into the final guidelines ,where appropriate, . .Key consideratioirsr in
developing recycled,water;pricing guidelineswill include
t' • •i :.Intended end=use of water K s, ..g..$,+ ce ,, ^.
• 'Production cost of water 4d^Y , ' 1." _ (
: _ Delivery cos£-water ° `� F '. �•�•-% c'Ta ` ,-
' M
• . • a . .Quantityof,water demand . . `-,� '. a „
t• Task 3- .6.2'— Develop.Mainline Guidelines' v1,t s!u� t '
Black &'�Veatch willr�worlewith the City'to develop”guidelines for the-use of on-'site irrigation
! i elines in the City: Draft uidelines wilrbedevel`o edandsubmitted"to the Ci 'for review and '
r PP , tS g P ty '
R is
s`.\Waste■ater\general plan\agreements\b&y\bv scopeof-2113 00(final):doc .. r .f' ;2/21/01 n
Water Resources Element - February 2001
Scope of Seivices with Black& Veatch page 20 .
•
• comment. City comments,will be inco"i'orated.into the final•:guidelines.where appropriate. Key
considerations in developing on site pipeline guidelines will include:
• Mainline vs. lateral lines
• Above-ground,vs.;below-groundpip"ing • .
• Corrosion. • , • . •
• Repair-and'maintenance w
- ., •. . Operationalrequirements. u:
•
' • Installationprocedures
Siting'constraints
• „
• 'Costs . '
• :Ownershipiliability ;, .
Task 18:3 - Develop Agreement Guidelines••^
Black &Veatch_will,reseaich'and compile successful recycled water User,Agre`ements used by '
other agencies, in California., Black r& Veatch will use:these agreements as the basis for the
development,and recommendation''of a;drafttl er:Agreement. It is anticipated that;the drafttUser .
Agreement will serve as the basis for a.contractual agreement between future recycled water
. customers and the•City of Petaluma. Black &-Veatch will identify key considerations,`in the
preparation.-of la final User Agreement by the`City. It is anticipated that the:agreement!will
• tnclude: it - -
e II' ,
• ' . • Intender-it-Se, I -
• Water1Quality N
-_r • .Water-Quantity, t t r ,
�.• ost. . �a�, ,
. . ,• Supply Reliability' . _ ' , ." iI•• Supply Availability' •.• ' . `
Maintenance of equipment and;pipehnes� II
•
It , -,
Check d - anteane
u a — •. -., ' • Vectd&contol •
.• • Eiosion coritrol • "r - , - .. lr,,
:,¢-=n'• Entitlements:—r �. t-m •zrs r 11 -
(r;.
a t
S
Regulatory' equiremns • -
I
g
TasIv18:41= Develop Recycled Water Design and£onstruction,Standards «r"'
Design critena`will b•recommended includmgpeak factors for,sming•of pipelines, piimp,station
I i requirements, storage requirements,,' and cnterla for selection of` piping 'materials Rand
� �..- gib- ,. �•
appurtenances such' as valves, it line meters '+and/services. Minimum and maximum system " " • .c
• . - ;pressures and velocities are'set as guidelines for modeling:`Economic;;factors 1ueh asinterest
, ;rates and €nods for•amortization oficapital costs are also.defined .The recommended criteria
p
will befreViewe&with the City and compared to cntena presented m "Guidelines forpistnbution -
- of Nonpotable Water (AWWA):,Our'expenence in projecfs`hasT""resulted•-m some of''.
•• the following conclusions demand peaks_may be reduced-by water management, recycledywater • `- •
._. _.__ ,
pum"p!stations may-not need;re`dundancy`,or an emergency power supply;;recycled'w`ater"instoiage
- ;reservoirs and/or golf course=,ponds requires cycling"of the water to avoid stagnant water,and • '
, , _ aeutrophication;cechlonnation,within the system;itay-be necessary, yde`sign standards fof p pe
y.;' selection; valves, meters services, etc. canisayetfheit ity•bothstimerand money Well developed. "' `
-
u
s " - .5\wastewater\general plan\agreements\b&v\bv:scope of 2 13 50(final).doc. -2/21/01 "
i
ii
Water Resources Element Fefiruary2001
Scope of Services with Black&_Veatch page!21
design criteria promotesroptinniation of,the delivery,system. Black &Veatch will:develop draft
• construction and-materials staridards:•for+the use of recycled water-incthe.City'of:Pet'aluma. It is
anticipatedthat these standards will include detailed materials and construction specifications for
implementation of recycled"water projects in the.City of Petaluma: Standard details.will be
,prepared for piping, valuing„meters,blow-offs, signage, etc; 'Specifications and standards will be
. `prepared in electronic and hard.aopy format. Construction.and materials+standards will be for off- ' '
' site facilities only:, Standards for on-site'custoine ' facilities will be included as part ;of the
Customer User Manual.in Task 17i5•below. .
Task 18:5— Prepare Recycled Water User'Manual ••
The following procedures will be usedfor preparing Recycled Water'User Manuals:
18.5.1-Prepare Outline of Qser Manual
Black&Veatch will.preparean,outline ofsthe User Manual„including the Rules and Regulations, .
for submission and review bythe City;State�DHS and,the RW,QCB:
18.5.2-_Coordinate with DHS and WQCB” ”
•
•
Black &.Veatch will coordinate with.,DHS and;RWQCB-Ito,-obtain conceptual approval of the
• contentof the'User Manual This will help'erisure.that the Rules:and Regulations-incorporate all
.required items ' ' „_
18.5.3—Prepare Drat User.,Manual. ,.. "' -
The'User Manual will identify-and communicate to,the,customer construction;;use, inspection, - .
• y and reporting requirements,"wwhhi h comply,with Citystandards„Order Vo 96 011,;Title 22 and .- _1 _ •,
.` _ pepaifluentof.Health Services (DHS)guidelines. ,The'document will also serve:aas the basiszfor
training of the On site Supervisor This document will accomplish,the following. ., _ •
• ' Sununarize �'--all use,.=,operration; 'and maintenance •requirements and :prohibitions in .
.for the Ci s•rec cledwater system ., ,^ p r
conformance,withthe Order andTitle 22 This will com nseTthe Rules and Regulations
ty y ' -' '
Define procedures frequency and responsibility for On site Observation Reporting in
order to comply with"the periodic;iVnspectiorfrequirements specified in the Order
c, -,r..aw{e' ..:.:.- '�_._p:r�.. s¢_n� 1 ,^. lrrr rr�^_r iris :t r:.
----1•" t • Define procedure and;schedule for'penodic`cross:connection testing•andreportmg --- '
Define authorities and`requirements that are referenced n recycled water custornerUser x
Agreements:
- i • Include forms °for implementation of the 'va`nous ''reporting and testing requirements .
identified above Figures will he• included to show' approved 'notification signs and
identificationtags
5
! .
' '18 5 4-Prepare'Final Recycled Water User Manual ' • "j.
__ ,. . „ ",After City.revie of4he Draft;User Manual B&V'will prepare a final Re"c"ycled Water :User. f_
Manual. .
_ r Task 18:6_— Prepare Recycled Water ProgramPManual " . ' .•
Black & Veatch will prepare a.Recycled Water Program that meets the requirements .
i , under the San''Francisco Bay' Regional'Water'QualityControl Board-'s General Water Reuse
• Order 96-031. Black & Veatch will meet with'the Regional'Water Quality Control Board to _ •= - ,
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review manual requirements; Black.& Veatch Will prepare', a+draff Recycled Water Program .
Manual incorporating the findings`'.and:conclusions:=froin the previousftasks. The draft.Program
Manual will be firsttbe reviewed with Guy staff,;;and then reviewed'with•staff''att the,RWQCB.to
:determine if there are.items;that`,need more,explanation. The final.:Recycled,'Water,Program
Manual will incorporateiall review comments and will address administration, design, permitting,
• :construction, and customerr,mterface•for-the City stRecycled water Program It,is anticipated that
the+manual will include the following -
. !
. __ • - ,
• Overview of the City's Recycled Water Program. . . .
• Pricing Guidelines-,(Task•118.1) .
• Mainline.Guidelines,(Task 18:2) ..
• Sample User Agreement(Task.18:3) - •
■ Recycled,Water,Standards!(Task'18•.4)
• • Recycled Water User'Manual, ,
`Task 19 - Develop;and Evaluate Water Recycling Projects
:
v u „
`-Task 19:1 - Conduct:Market Evaluation •
';In the Market.Evaluation task the•preliminaryzinformation collected in:the:Market'As`sessment ' .
• 'task is evaluated_and augmented to•develop realistic recycled water usage expectations Related
prolect;ex enence=has shown"thaba-ealistie accountm Of potential 4ec tied wafei oustomers'is _
crucial ao developmeent of successful;projects: The Market Evaluation rs°accomplished through ; _ '
1 •
-r the subta ss outlmedbelow . _�
.,.•1911 Cum
stoer'Classthcatton j; U
;,B&V will classify the potential recycled water customers identified during the Market `'
,Assessment based, on feasibility or likelihood to,connect to the recycled water system. 'All ' ' '
'customers identified' in the Market Assessment will be screened`against these s requirements to
'determine applicability Ii iaddition, mformatiorrcollecte"d,fr in the;customersTwil1 bekutilized to'
classify the customers as likely to connect or not likely to'connect For•instance,:aEcustomer',thai " , ,
;has"ari on-site well would generally be less„hkely°to connect for economic reasons, unless the ,
�:_-�C. _ rsaYT^City nfcc a:Tna_ndatory use ordinance., as-, y. ^"�sr ? $x-;,3< .eit srw• .�,irr_s�rE
19 1,2 - Demand Estimates Recycled'water average day`d'emand estimates will be;calculated 1'
for each;customer. When available, water meter data collected from-the City will"be'used'' It is, - i
•
___ r
important to note that not all water'nsage measured by non=iriigation-water meters necessarily*.
•translates'iinto,potential recycled water use Some;allowances must.be maderfor domestic and/or .'
' industrial uses not_suitable•;for'recycle•d:Water. Information collected from the(customers during `
the Market.Assessment.task can be used to a timate.the domestic/industnal'•;allowances'.that. 1, ,, _
• •• should be subtracted from;the total`wate usage measured.by water metersw: ,:
, . .
i
Where ' ater meter data is not;available=average day demands will be;calculated'by other:means'. ., - ,
For irrigation customers, B&V will sti
emate irrigated area using`aerial photographs or
landscaping plans. Then B&V..will apply tabulated`evapotranspiration and7pr&dipitatidi data a:, r
estimate irrigation;requirements )For non=imgation om
;custers, additional data.Mat Tiefobtalifed,.
• , ' from"the customerszto complete the estimates r ,, f. g • ,
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• Average.,day demands are'useful for estimating overall water usage requirements. However,
transmission, pumping arid. storage facilities must be sized to handle :peak- demands. Two
.,separate peak demands are used for facility sizmg,depending on the:type of system Peak-day
demand represents,the daily-flow rate,requirement on'the peak,day-of the:year.For recycled,water
•
distribution,systemslthat'peak'off of,reservoirs, peak day demandsyare,typ'ically used for'sizing of
pump stations and transmission:facilities that feed the peaking reservoirs.iPeak delivery,demand
represents the hourly'flow%rate requirement on the peak•dayof the year:.`Peakdelivery demands : '
areitypically used-for sizing-of pump stations and°transmission,facilitiess that supply water directly
to customers. .
B&V generally uses tabulated evapotrapspiratioft ata for,'warm weather grasses :and local , .
eakin factors, 1.1&V enerall use ical diurnal fluctuarions in ctors.patterns hourly
historical recs itation data to estimate rrionthl andidail eak flows£
' peaking g y typ irrigation patterns observed in
other recycled watefprojects. These patterns vary dependingion-the.ty ee of customers connected
to the system and the imgation managementprdetices,enfo rced`by the recycled water agency. -
Once peak hourly.factdr are determined that match:the City:s conditions,the peak hourly factors ,
• ■ - are applied to peak?day'demandsto;calculate peakdelivery demands: � .
Task 19.2 Develop Water`Recycling Project Alternatives!
Black & Veatch will develop,a range of project'alternatives then-screen them to produce',a.
recommended project;as detailed in the fallowingtasks
192 1 Conduct Projec it/ork sh1op , o
WB&V will conduct oday w orkshop wth the City
and B&V project team Te sworshop y s t 1 -;,,,� • ry will begin'with areview of the Cty swateraecyclingprogram andrthe esults offTak 18 and ` s - i -
19 1 The project team Wilt review and.discuss scfeenifiW critena arid.'will develop a range of .'�
aternatives, including prelimiv nary pipelne routes,rcuustomers and demands The workshop will
_include a review of te evala ton cnten a:.B&V and t he'City'sill, identify up to five alternativs : 'h
to be evaluated.
• .�1.9.2.2 -Alternative''Reflnemenf '`mot S-� 4 °L E +
B&V will revise and:evaluate;the alternatives once'the locations of customers recycled-water '''..1,
' • +demands;'_'and dessgnireritena:?'are'defined The; findingstof the Market assessment, market °.
. ;evaluation, andadesign cntena may lead;;to1modifications of;these alignments or development of - ' '1
alternative alignments. r g" •
•
t* r
The location of large usable [customers generally foitms.'lthe prim - a ,•
ary basis for aaltemative
;develo ment B&V. ;generally start b ou in customers (into demand clusters, The use of ° ; '; :
demand clusters also simplifies�hydraulimmodeling"and liiniiiimisithe.engineering cost at this
.planning level. Alignments are-developed`to provide distributiommams to each of the demand t •=
-'clusters: The"general;goal is to develop''alignmentgaireach the greatest';potential'demand•,while - '. - '
minimizing pipeline lengths and construction,.difficulties:+•'Pipeline:alignments should also:be "r
located where public iittility easements are already,u,existence preferably out`ssde`of Traveled ^ -
ti ' s Ca ,,
waysin public right-of ways.> d;
. P .. . .j
In addition, economic and' technical requirements; foriindividualiicustomers planned utility, • .
''construction in the .reuse area, moratdnumsL on, construction in recently resurfaced streets
• physical.:barriers such as creek crossings, trail-toad ,tracks, highways, and freeways are all r
considered in ,the development of alignments .Traffse control-and,location of existing utilities , '
eo -. -
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must also be considered, especially items such as.telecommunications duct banks •and large •.
drainage 'structures, which can be difficult to cross. Conditions, for horizontal rand, vertical
separation between recycled•water,,potable water, and sewer-pipelines must also'be considered"in
relation to'pipeline, alignments Many' major',streets have numerous underground conduits-in'
addition to heavy:vehicleatraffic and should'"be'avoided-unless+construction can occur outside the
' and businesses should be;
traveled way Acc"essibility and inconvenience factors to local.residents
considered. Alternative alignments will only+bed developed iic,thiS,significantly increases the , .
potential recycled•water useor:ease ofconstruchon:these altematives willbe definedtand shown
onthe same maps used to shoal eilStomerilocations.. .. . I . •
19 2.a; .Conduct Sensitivity Analysis : - •
B&V will conduct sensitivity analysis'to identify the vulnerability of the system!if onel or two ,
tmajorcustomerstdo'inot connect to'the system.F61 example along pipeline extension might be •
economically justifiednif there is enougt demand along the alignmenk However, if one or two
large,customers'along the`,align"ment eforiOt dbnneet,lespecially if those:'custoiners are near theend -
- of the 'alignment, =the'pipeline diameter Ior even',the econoriiie,justification for the pipeline -
altogether.may no longer`bed valid. Sometimes[alignments:can be developed to minimize the '
:exposure'of the system:to this type of sensitivity Sincercost:estimating:is automated through the
use of"software, the "system can usually be reevaluated if necessary as d°etermmed by the
.sensitivity�analysis.',In addition,;key customersare identified:dunng thisstep 'The',:City mayTwish
'to p'iirsuelagreements or'contracts for recycled water use and_supply with these customers.. II
. .,s
Optimization of the alignment:helps to determine exactly how`far each'pipeline;extension should , '
'extend Optimization is also facilitated by`thetu`"se of computer spreadsheets A's segments of '
-- ,+ .. i'pipelme are added increment lly the effeT ctston cos ,and recycled water demand will,bee revealed
tin the�umt delivery costs. If the unit+delivery cost goessdowwir;lthen the segment may be;justified. '-
.=.
• . . If unit delivery cost:goes up, the segmen�may notbe justified unless continumgithe,pipeline
,Jeven further to.reach=additional customers results;in arlower-uf it delivery cost. .
19 2 4-,ReportiAindmgsgtoQCity ' . '
Sindings,Land recommendations;from theproleet wo`rkshoptand Tasks 19 2 2,and;19.2.3 will be
summarized m Technical L=Memorandum 2 Project Wo kshop. ^
AtzWo sh•.t p ,s e4 _,s- as -�.i m-liti ar�rsz, vT,r
. 19 2 5 ;Conduct Public Workshop No1 .: ; -- a: .
B&V willsconduct
Publie Wo kshop'N(1, 1 ,to'review.the proposed'"alternatives:-with the Tpigiblic. -
' - `
The purpose of the workshop is to ,receive input}afrom,the public:•a'regarding. the proposed ,
' -alternatives., B&V will prepare presentation matenal"s? '''
Task 19;3 Develop and E
. valuate>Alternatives .
;Black&Veatch willldevelop up to five alternative water recychngtprolects in sufficient detail to
permit side by side comparison Alternatives will j e evaluated with respect to entena developed , ,
durine-;the workshop with'the City: In+'suppofCSfedevelopinent"of,the alterriatifes, B&U will ' ` --°' -
•conduct the followin for each alternative
X
.. • /,
- ..
-4'.' "•?it• t 7 .F ;.t°• ,. n•
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Water Resoltrces Element. ' - February 2001-
Scope ofSeryices with'Black&•Veatch - page 25
I" e - Prepare project:deiptions�
. Prepare-detailed water',balances " . .
•
• Conduct computerized engineering (hydraulic) analyses (Cybeinet or other,modeling.
• software as determine'din'consuiltation with the City and the project team)'
• ' :Develop facility requirements `' <, •
`• Identify specific pipeline alignments '
•
•
Conduct Economic analysis and prepare detailed cost'estimates(Capital,O&M, and life-
cycle) .'
•
• • Conduct sensitivity,analysis ofcost as'snmptions
•- 'Identify and evaluate non economic considerations '
Recommend projects for implementation -
. • Identify regulatory requirements'.' ,. . .
• Develop phased imp lementationjplan . ' .
• :Develop implementation scheduled _ ,
• Storage requirements and opportunities. " : -
,a
' .The'first istep in developing and evaluating alternative recycled water projects is developing
,design criteria,and assumptions.These�eiitena'and assumptions define the requirements of the
• engineering and economic revaluations that (follow During the engineering evaluation,
-=tcomputenzed ,hydraulic modeling is conducted to'determine Tfeciiined;pipeline ,diameters and c
• ';pumping;requirements By developing a hydraulic model alternative alignments can,be evaluated
quickly and easily as,the project develops.:This capability makes possiblethe sensitivity analysis
i.el
a and optimization steps Other••factdrs' such as construct ability, environmental constraints 'and ,-- zs A,-r„
X i.„. .`...^_ 'K..... ..s,-,,des13 .f4`F'w.°' � t1 ....t_: .'.."La£`4 -'.'�•... _...b a. .._. _.,. Vii.. ,a c.
iutilitycongestion'are;considered during thefengineenng,evaluation Next,,an economic evaluation u5 ,;4' '
is conducted. Unit delivery•costs,are'developed 'foi each alteinative.V provide_;a convenient
method for comparison of alternatives. Through the use of binputenzed hydraulic'modeling and E
spreadsheets ai,sehIitivityanalysis and<optimization•of=thei pipeline alignments°is.conducted to
'complete the evaluation and select a preferred alternative - fk•.i_ a em _�rA r''i 27y , qi 'p.
' Task"194 PresentiFlndings To Clty' ,, 3 aa„ j r - N ! c r s
B&V williprepare draft Technical Memorandum 3 Project Alternatives;which will describe the
• -C:e findings'and recommendations from Task;l9 3 2 EB&U will meet wrtH',the City to'Fdiscussthe r ri
m draft techiiical memofapdum>and'a4,final rtechiiielhniemorandUmivirillf be preparednincorporating ,
City,comments. •z
Task 20 r Prepare Financing Plan Y:. ,
A capital.ii i royemerit plan will be deter'ped for the projects recommended and'accepted by the `
• ' ' ' City';A funding-plan-will be developed:which will identify funding'.and frnancing'sources such as 'z _ `4' •
-,r, • ,- • State water;Resources control Board and:DWR loans and grants.,,Therfma icial,modeldiscussed i i.-
in Task 3 1;,rabove, will be'finalized using'the capitaL_andanticipated O&M costs associated with '
the recycled'.water m
progra . _
[ r
al, • -'
. p .
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Scope of Seryices with Black& Veatch page 26
Task 21 —RecycledWater:Master Plan -
Task 21.1 — Prepare Administrative Draft Recycled Water MasterPlan
Following approval;of the alternatives'by the City, B&V will prepare the administrative draft •
Recycled Water,Master Plan.°The:Master Plan•will include a description of the exi_stmglrecycled
.
water program and'facilities,;a.review ofregulatory requirements, development;and screening of
alternatives, a description of selected- alternatives,, •alternatives analysis; conclustons',and _ .
recommendations; and relevant appendices Meet.with Cityto review;plan.
Task 21"2 — Project Delivery`Analysis -
B&V will prepare a project delivery analysis"to'include'a project schedule throughjconstruction: '
•
Task 21.3-7 Prepare ReVised,Adniinistrative"Draft;Recycled,Water Master':Plan,: -
B&V will.incorporate City;comments'on'the administrative draft Recycled Water-Master'Plan ,
and prepare the revised administrative:draft Recycl
ed`Water Master Plan:
I
Task 21.4—Conduct Public'Workshop No:2' ,
.B&V will, conduct Public `Workshop eNo. '2 to .discuss and ,review the findings and •
recommendations:that will be 'included in the draft Recycled Watei Master Plan ,B&V will .-
prepare presentation.materials: ,,
Task 211=Prepare Draft Recycled`Water'Master.Plan {
B&V will..tnc"orpornte City'comments,ontthe revised administrative draft,Recyd cle Water Ma_s_ter •
Plan and prepare the draft Recycled Water `Master Plait y
..,. •.r-- •. .T.- .F' s m�.5 m ,
Task 21:6 — Prepare Executive Summary '
. 'B&V•wih,:prepare a!stand alone executive summary up,to 20 pages in length'for the draft plan. -
Task 21;7 City Council Meeting ' .
_
. ' B&Vsfhanagement'team will pre enithe drra
ft plan'findings and recommendations to4the city ., .
- Council: B&V vnll,'prepare graphics and handoutsforr.the;presentation. B&V will conduct,the •
I
presentation andB&V's office'for City Management prior to lCou cilp esentation:
p,.:r l..ran _r'c:=s=cn}cuo>,-.rc-s4vr ...aa �3--x.r-•sr_Sexa�-i-..,�, .. ,s ,, av�:'4, -kr.�-ar. 1,..a 't_c
Task 2,1 8r Prepare Final-Recycled'Water Master Plan : r••'•--- ---
'B&V will,incoiporate City comments"and prepare the final'Recycled Water Maste?s,Plan .
=
Task 21:9 City'Council Meeting ,
B&V will present=the final.Recycled'Water Master Plan to.the,City'Council.. B&V-willlpiepare
' presentation materials, graphics and handouts ,, -
„ E
_ Task 22 -Project,'Management '-': ;It • _
The ;Project ,Manager assisted by the Deputy 'Project -Manager:'wrll• ,ensure?hat;pr"olect ., ,a .
management services are provided for the Recycled Water Master-,jPlan,-.'as;sdetailed;:;in the `
Management Approach section. This task will include:_ convening progrs` ineetings :and,
producing agendas, and "minutes;. assigning and directing,resources, renewing:,Woik products,,.
assuring that QALQC steps have been followed and coordinating communrcatiMs'withthe City r ; .
• •
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Scope of Se vices with Black&?Veatch' •page27
-Recycled Water Deliverables:
. , -.
• • All-_final deliverables`indicated assume five copies,onedigital (CD) copy'and two camera-ready
originals unless btherwiseindicated. All.draft deliverables indicated assume five,copies.
A. Draft'and Final Technical'Metnoraiidum 1:-Recycled Water System Description •
:B. • Draft-and Final Pricing Guidelines • t
C. • Draft and Final Mainline Guidelines[.
b. Draft:and Final User Agreement Guidelines' , '
E. Draft and Final Constrtiction and Materials Standards
', Final.--10 copies &electronic (DWG) copies of:stand'ard,details ^
F. . Draft and'Final Recycled Water Prograrii Manual
Final' ':10 bound copies & 1 photo reproducible copy '
G. DraTt and Final Technical Metorandum 2 Project Workshop
H. ; - Task 19.2.5 Public Workshop No 1 Presentation Materials
I. Draft,and Final Technical Memorandum 3 , Project'Altematives "•
J. Draft and Fina •Financmg^Plan(20 copies) '
, .K. Administrative Draft Recycled Water Master'Plan:(20 copies)
L. Project Delivery.'Analysis ancr,Schedule)
-a ..
. - M. Revised Admmisttauve Draft'Recycicd Water Master Plan:(20 copies)
N. Task'21A Public Workshop;■o 2 Presentation Materials i Y f
O. ' " Draft Recycled Water Master Plan(20'copies)',
P Executive Su 40 co ies y
mmarY( P ) o
Q — Task 217 City Council Meeting Presentation Materials it ,...:,:t�' R " Final Recycled Wa"ter Master Plan (40 copies 1 CD,r2 photo-reproducible copies) ,
S Task 21:9 City Council Meeting Presentation Materials ':
, T. Meeting`rmnutes,;agendas,progress reports QAtQC reports
s
.Jet
SURFACE WATER MASTER:PLAN :>' '. a _ , .. : ,,r( .,C
B&V• Larry.Magura; Deputy,Project Manager d
et:rr� cw:aL ^. - 4�X-tiV�.n—r .> u+ - 1?•• e—�,ysy44
'OBJECTIVES- ;
'The objectives of the;Surface'Water Mastet Plantmcludei _• a,
. - . >' Review and assessdisting surface water system; '.-4
> Develo ,,o erations and'-maintenance`ro m for existing surface,water s stem ",
P P P l .F g Y_ ,
> Establish foundation for`development of surfacetwater;utilitY -
. " - > .De-
Develop Work plan.for preparationof Surface Water Master Plan;'y .r
• `Develop plan„for,capital_
➢' improvements to surface water system mcludirig restoration
y .-a ... a ..a�_
opportunities, .
• > -Develop work plan,to address.flood mitigation” ' " ',;,. x i -i
> Pollution Pre vention;(cooperative communication:and recommendations for Petaluma
Watershed);,and .,
- n .
Identification.of opportunities for inulti use'of waterrelated facilities "" ' ' .
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. Scope of Services with Black& Veatch page 28
The recent listing of;coastal-steelhead-as threatened" under the federal,Endangered Species Act
(ESA) will createa;new Series,of challenges-for future flood'controltand drainage improvement
projects on the Petaluma River and its tnbutanes,,Which has steelhead, salmon and Sacramento
split-tailminnow runs. 'hi'the:future,,new,flood:control;projects on the,river and another sd-earn
• that'is host to a listed threatened=or endangered species must include.°in their design•measures
specifically, aimed at preserving and enhancing fish habitat. This means that structural flood
• controlsprojects, such as the ongoing Corps of Engineers Payran Neighborhood flood wall project••will notbe permitted'to be"built in thefutur--_-;91h.;1>nle s`they,incorporate bioengineernig"techniques
and'other.:habitat enhancement and preservationmeasures. -The Cityshould also:anticipatein the
surface watercma'ster plan the need to develop new,design standards.fen surface drainage'systems '
that include water'quali<ty'treatment measures,as;Wel1,4,wben regulations for Municipal Separate •
Storm Sewer Systems (MS4)for communities subject to Part f of the Clear Water Acts National
Pollutant Discharge•Elimination System!(NPDES) come on-line. These regulatory changes create .
a new mandate and:new opportunities;to design future flood controliand,drainage•improvement
projects-in a manner that makes•them-more `3sustamable7;,nin terms of accomplishing;multiple .
watershed management objectives which udE
inclflood:control,but which are also"fish friendly";
• Opportunities for-retrofitting and/or restoratronrofexisting engineeredifacilities will be identified
and'eyalu_ated - •
. s ��' •
Surface Water,Qualit`y'1VIanagement Plan - „ I
'.' BSiV runderstaiik.that the City Depaiuiientiof`Water Resources and Conservation will be '
preparing-the)Storrn Water.Quality Management Plan (SWQMP) to meet the requirementsµof the.
• Federal Environmental Protection Agency's Final--Storm Water Phase:2 Rule,and the Black & • .•
- -. -L.. ,team'will not b-. responsrbl-Argr th Cn----How„gev ' many t--„,t4IP facihhes�tha will '^ .w
be included in the 20 year ClP progranfwill enhancetbothtwater qualityandcarryiii capacity
ill
_ functions,, B&V will thefeforercloselyeoordiirate plannmg'efferts With theADepa`rtment staff'sP
. that qualityand capacity issues,are thoroughly integrated into the Surface Water Master+Plan. „. 4
x. ,
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• • . Tak"-23ky.Pilifedt Initiation ,b .# ..I�'
r•'r .,The Surface Water:Master Plan will beinittiialed�:°w��a lack offf Meeting designed to�confirrmn w- _
''objectives, ,scope, and."schedule, establish lines,of.co munication .mitia erthe-data collectrorr
phase, and discuss local,arid regional'issues that;may impact the Master Plan andthe mtegration
' "of the Master Plan into the Water Resources Elerneri r i -h'_ : . . • ,
Taska4 h Review Existing Facilities and Documents.
Task 24:1 Review Existing Documents 5 ' o
Review all necessary documents to:become familiar,With t entaluina;Rrvei.Watershedand''the `.
•:.. . ,City stsurfade'water management system.;
. > City&Citrof Petalum&Storm Drain Sewer System Map -
" ➢ Master Dirdmage'Plan Petaluma 'Rn erigWatershed,,(Sonoma County: Water,Agency •
• March%1986) < " Y _ it .
➢ ,Draft Interim Detention BeakSalty:Study(NavtgantConsulting Inc August 1999)'1 _ .•
> Petaluma River Access-andEnh'ancement Plan•
. - It. -
91S\Wastewater\generatplan\agreements\b&v\bv`scope of 2-13 6b fmal):doc• 2/21/01
_ ,.
' S{ateri&sources.Element Febnrary:2001 .
Scope ofServices'with:Black&iVeatch' page;29
• ➢ EEMA flood insurance maps'(note. communication shall be initiated between the City
and FEMA;for faeilitatiomand expediting of maprupdates);iand. •
➢ The CRSGoordinator's Mam/al(Janitary1999) '
➢ City of Petaluma Flood Plain Management Profile
• Existing HEC-1 Model for Petaluma River .
➢ Channel maintenance responsibility inventory ::
➢ Stream Gauge Data,I998 ;2000' ' ' '
Flood Alert Data. .
. ,
➢ Repetitive LossPlan (EE ) - .
M'A 4 .
➢ Other documents'and information as necessary to'become•familiar with the City's surface '
. water.system .
. - Task 24.2; Facilities Review and,Report: I' - . -
i Conduct a thorough,field inspeetiori-to become familiar,with.-the watershed, the surface water ,
. management systemand problem areas.t ` " . - - ' .
➢ Rey1ew maintenance records 'of ffa'cilihe .
➢ -Meet with City and Sonoma County Water,Agency (SCWA) operations and maintenance
staff to:review condition of;systetn and;issues,to beconsidered dunng the study •
. -➢ Conduct an on site inspection and documentation'of critical surface water'management '' -
' y ,structures, which mayinclude:the surface dfainage,system, detention basins, mechanized .
"a t channels,and:..-natural rivers andicreeks _- ')..7'i - - I',„ " , s,, , •': 't- '
. ➢ Identify,and list problem areas Summanze;-findings from documents and facilities review
:
in Technical Memorandum 1 Include a,descnption of the division ofrresponsibilities '
b .._
% `. etween City,and County PresentTechnical Memorandum 1 to,City for review ,3 1 :::c,',1',--.1:;. :1
r• Aa T fir. ""..... r_ w-' 6 ^1 iii W - . �,4' aO•v T
e_..
➢ Meet-with City to review report
Y F
n e
•
' Task 25 Develop ,Surface Water Operations „and Maintenance ''
Program ,
'This task involves the±development of a con prehen'sive surface;water operations and'maintenance j
program;that includes a conuriitmentimfaabor and;equipmenti, and balances the:needs of the ' '
l y
. surface water system,wrthbudget requirements ,Thesurfaee waters stem mclud'es�stonn drains '. ,t,t'''
,natural and marl-made-Channels and conveyance ,facilities- and the Petaluma'River within the '
r
.City's boundaries. v
Task 251`— Identify 0 &:MnActivities .P a• 11 ,
°�• Identify and list surface water operations;andtmaintenance activities for the City. IDescnhe.when 9I
'P where and;how. often the activities need to be conducted Activities shall be proactive.and 1 4-.
. , 'onented towards-.preventative maintenance "Activities shall'addfessrboth field=activities? and 'r _'
system surveys. ;f .
*k "'•t= ,➢ Working with the City•prepare acealendar,of>inamtenance activities 7-'•¶1..., ,. " ,3 ,, ,
Develop plan for conducting emergency:maintenance,activities.. '
. ., . .
Task 25:2 - Personnel and Equipment t '
Identify personnel and equipment needs kneashry to:implement O',& M activities=descnbed:in
Task 2511. 'Develop plan for,adding staff and equipment(for example should the plan be phased ; w
in over time, or be"developed immediately?)
�
. `y «
4
1
S:\Wastewatei\general plan\agreements\ti&v\bv scope of t=13 00(final):doc.■ _
. . . 1 .a.` q
Water Resources Element February 2001
Scope of Services with Black& Veatch • page M
Task 25:3 —,Maintenance•Scheduling and•T'racking •'
Review computerized systems available::forhscheduling and tracking.maintenance activities. „ I
> Identify-other municipalities currently using tracking,systems. ,
➢ :Make recommendation for system•thatis suitable forPetaluma. • .
Task 25.4 Pro m o
gra Csts 4 _r
Estimate capital and•annual O & M costs for;r`eoommended program.for current=system (Tasks
24.1 and24:2j',:
Make recommendations for annual contributions to capflal'and maintenance smldng
funds:, II. •
> Make recommendations for funding of program•for maintenance,ofesisting,system. 11
'Task 25:5— Prepare a/Surface Water Operations and Maintenance Program Report
u
B&V will-prepare:Technical'Memorandum 2 incorporating the findings and recommendations -
developed in the preceding tasks. A;draft report" will be Prepared for the ""City's review; A
workshop Will be field With key City"staff to disauss�the,draft Technical,Memorandum, and to
solicit input. A'final Technical Memorandum 2..'Surface Water Operations and`'Maintenance • .
Rr
-'ProgramReport will inediporate City,.comments and'will be presented vs the City; I
I i
Task 26 -,Problem Identification and Analysis
Task 26".1 Con"duct Assessment of,Flood Management Probm
les II
` Conduct'a comprehensive watershed based searchto identify the real;and1percerved•problems
-
with respect;t0 flood management dii Petaluma'. Review•relevant,documentation and reports • •'
,Conduct four two-hour neigh_borhood;meetings'to'present the=results'of Technical Memos'Land ;
2 and.receive•lnput.on•theifrequenoy andlnature ofal`ocahzed'flooding problems„-
. _ ; . IL,
Task126:2 Identify Information Needs, '
• Identify information necessary fo furtherrreview andunderstand problems;descnbed in Task'26:I '
Review previous report and recomme d tions,coneernmg surface water'data needs 11 - ..
4::i gi.Hy:'yd. :: ' I V6 •n amain• sacs 7=7u_a at
Taskn263 Assess Constraints
Describe constraints;`to 'Possible solutions to,the roblems described iii Task 26:i. Constrraints •
. P iP
may include paucity ofmformahon financlal`constramts, environmental.issues andIunsdichonal
constraints. a
Task a6.4 Report Findings TolCity , b;
Describe. prioritize list' of issues: 'Sununanze information.needs,,and °develop kapp`roach;
schedule,,,and budget'to obtain required inforinatiori- Summarize constraints Developffinal'Iwork'
plan to address specific flooding and surface Wate issueand develop,altematrve'solutions;twrth • •
schedule;and budget_adlustmentstas,necessary
e
➢ 'Summarize,above in:a,Draft Technical Memorandum 3 and"submit to City,; ' '
➢: Meet with,City to;discuss report.° ;1 • `
;➢ :Incorporate:City comments andipfepare Pmal Technical Memorandum'3:.
Elm � l.•
. - -, .'• .ar .,-?4-• 9cvw "' . , r, 11 .
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S:\Wastewater\general"plan\agreements\Ii&v\bv scope'of 2 13 00(fin_al)doc • - - 2/21/01, ”
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_. . . .
•
. •
• ' ,
. . .
: . Waterfiesources.tlement . Febraakj),2001 ,
.Scope:ol.Beciaces,wah Black iriVeateli . , /page 31
• ,
i Ill- . .. • .
Task 27'—'Prepareatir'fathiNaler 'A4steriOlaii -
. ... . .
. ,
Develop a draft Surface Water Master Plan:'to further evaluate :and address.;specifie ;flood
management'issues described in Task 261', identify specific alternatiye solutions, and suppoft
development of The Surface-Water:Managernent: Capital„Improvement Plan. The work,shall
, - - ‘'include the:folloWing:subtaskS: '-' . .
,
TaS1(27.1 - Develop ideniifiedInfOrrhatkifi. - ' . .. . . .
. . .
....
B&V and the City will identify critical data needs based recominepdations, contained in
Technical Memorandum. 3. :B&NT will then fill in field andh'thchfileal information gaps. 'ThiS` •
, .subtask will include some activities previously identified by R_Ivitiriiheir 1999 .Sform V,Jater
'Detention Studyfof the City. , : „ ,,
. , 't .
.. . . -
• i .
Task 27.1,1 4 Verify Stage/Discharge Relatiiih.,ShS
Collect representative disdhargei, measurementslat each of the City's gaging:stations. Prepare
"stage-discharge curves for each gage Obtain„-and revieW-Mformation froMUSGS.to confirm the
stage-discharge relationship,of thefusos,g4:gc, .- . - .
- -Task 27.1.2= Identify Flood PlaittEreVatidfg, ,in• '
' .
Previous reports indicate thatlexisting channel sury_eys may,no longer be valid for the Petaluma
-
River FloVdPlai B&V:Will pefforn,up:fefhregraiss-sedtions of the flOodplain to : • „ ; '
determine.actual tepography.
. _ _
'
•
r. / -• -,:-,4,Task 27.4,:ca.-.,)R,eview,,,and.A nalyzeT Surface)W_ate riQ uality,Data,s. .,. ,r, ,....;,I. ..-',.. i ,,;,......,
„ 1. - - J.--,,,,-$-4,--Tr----..=.-----;-...r---. :,- ..1-.----,:-.-,.7, .1--1-_---...K.. raci- L:°-:4'711- 7 ' 4 ". . ' '' .' " '
.
Black&Veateh.willSompile aiirdrevjeviegisting data,,omsurfacelivaterAuality in the watershed,
. . ,
. . . - including sediment loads 'B&W, wilTWork with City:(staff:prepaiiing(the Storm Water Quality
'
Management Plan to obtain data ahfr:idefitifrareaSHOfcThiegrii:. .,!-i ,-. . :.-3 ' - • - • -
. .
Tak 27.1.4;..:. .. 1ens.en t F-thliigStd iti ; Q-,.. -T.'4v t ,'• - n - ''n ,, -,n : - ' '
B&Y:Williprepareleelnical Memorandum 4 odOcineic ' - . ' inn,' ••,i'i -
' • '
the findings'of Tasks 17:1.I. through
.
27.1.3. The'TM'Wfil include'crossIkectione',tgtage-discharge,cutves, and Water gualitY,data. Draft - , . •-•
,Technical Memorandum,4 WilUbe7preparectitemizineaddition-aLdateneedS for.review m'a City: • _ . ::: .
-,,....-.,..._,,,.‘fs.,,r-f.......4:7-frioncr,4.7.,.....,,,r4,,,,,3,.?-,,t27..r4.-rli.-..4,,wza-pu flr.C .r..r:tzt.°''' -9"'''r.1"....r- — ":;'" -•> ef:.r.:1-ux.ITC-Fe;'Th-frisA*74-tr'"^"r-”.1 -9:
".----.----- '-'--—workshop:-A].final-T1Wwilltbe.preparedimcorporatifigtthe:City'.s confileritS., • ..1---------.-7,,z--.77,-IT--tr..c.:-;-- .-7:- -
• • 'Task:27.2 •-,..Update Durrenfiviodei.. :-. .. ,' - ,---1, . .. .. -,'..-i- . %..,, - . .-: ' :, 2::
i.,,
. :B84v.iiiii.l. tiftlategeliatifig",'HEC4 nioder, Aiehl,WaS.lagtupdaied inithie,„Spring.of 1998, 'NeW. .
,
.:,informatibh'detelqied4,in Task:27:1 above Which will Contributertci;Modeling accuracy will be
iineltded. All major tfbltaiel(inalidiidebetCfeek„WillOC.Bidolcand MalMCreek).andihe .. „.
.- • .Petaluma River'will'be inciudedt<ifiihe Model, k is aSsurnedtthaf the data needed to build the ff
updated model is in electronic format, Including" the Corpsifiol;Engincers.'.data for the Payran
, .
.-...,,....,
Task:27A =26-ilcirrn ModetRuns, . , .A„.,... • • - , 1. 1.; .. .. . . • • •,. ..
. .
gondueVnp-tpieight moael:tan§;:inaliiding talitiratiori;:currat:66ridition, and design storm events
for various alternative surface, water management scenarios,, including;previously identified
detention basin sites. laVlswitirepare lechnicaT:MeniOratiddiri:.4„detailing the results of the , . . •
,i y- __:..-- 7.-•--...",-;••••••• ...-t4,0 74.4-r4-., 'C4'414.'11 II- I ' ''.- •
` . ' r ' Odel anal Sesi - '0---, .!:- , - . -0. , , .
,?•ri, ' . . ,-, . . . .
. ,1,:. . LL 1..-.4e...._-:.-, .._._-,). :- '‘r.. "ttctifrg.4,1C-7.:- r'"%_".; -.1".f.e r", r : . .% • ...3.
.- -
- ,
'Task 27.4.-:Ai alyze1ConaditiOnstir the Petaluma RiVer, •
... ..'
, • . .
.. , . .
. - • •,S:\WasieWiier\teneral Olaria.grcerrients\15&;•thcsEope.,,,Of 2-13:400(final)do — 2/21/01
. .. ,
, ,•....,
. . = . .
Water Resources Element February.2001
Scope of Services with Black& Veatch page 32
B&V will analyze current and• future liydrologic/hydraulic conditions in the Petaluma River
within the City'sboundanes. The 100-year eventwill be modeled,and the•depth of water in the
flood plain will be mapped to provide the.City;information.on•current and future;development
scenarios. Particular':attention will be paid.to dredging requirements along;the developed portion
of the fiver, including the-Marina. '
Task 27:5 Biological ResourceszReview
;r- .
B&V will.:perform;at biological resources review for all .significantstorm channels including;
document and field'reviews..Resources'.to be.consulted will include Department of Fish &Game-.=
Department of•Fish&Wildlife,,and•county and regional agencies.Technical,Memorandum'6 will,
be prepare&summaiizing the;results and conclusions from this task, t,•
Task 27:6 Develop Alternatives
B&V will conductsa workshop with City Management to develop alternatives;which address; .
' ' 'flood mitigation and sustainabihty. These alternatives couldkinclude surface"water detention or
•retention, and's`tructural and non-structu al,Fdfiveyance,facilities Draft Technical'1Memorandum 7
, will be.prepared itemizing probable alternatives for review in a City workshop..A-final"TM`s ill
• be-prepared inc6rporating!the,City's,-comments. The final Technical.,Memorandum+7 will"be; -
presented'm a comm__unity workshop to explain_constraints and issues and to receive input on '
devaluation cnteiia. '
- `Task 277 Analyze Alternatives ""i Hl..
`B&V.,wi analyze and•evaluate alternatives using criteria•developed in;the workshop in Task 27:6 '
ttodeveloprasmrall (three to five)range of alternativeess for costing purposes if
T sk 27:8 `Present,Fmdings To C ty " '.'7
Findings and reconimendations'from Task'27 7 w"i114be presented to the,City.
r
• Tas1627:9 Prepare Prellmmary Draft Surface Water Master Plan.
' ,A preliniuiary draftSurface•Water Masterplan will btprepared mcorporatingithe`results of Tasks .
23. thro`ugh`27-'This plan will be presented as an Administrative Draft to the Cityf.for review: ".
.Review comments`received from the+City will"be'incorporated into a.preliminar 7draft Su face
°Water Mas Plan =
. .Y'r ."
1Task,27:10 Present Preliminary'Draft Master Plan .
'The prelimmary,draft Stuface Water Master Plan'will be presented at up,to two public workshops
fot review' and comments 'The public workshops Will be designed to provide guidance;on
'' na rowmg the alternative"s to one or two,+and ensuring that sustamability and environmentally ' " '
- ' . ' sensitive issuesxhave been-addressed. •
Task 28 Capital.Improvement Plan
Task 28;1 Develop Capital Improvement Plan
•
Develop `twenty-year ;capital improvement.plan; for improvements to the surface-=.water • '
managenentisystem basedion•the draft:Surface,W,ater Master,Plan Capital projects may include- .
!: ' but=are:not limited to„repair;of the existing surface drainagesystem 'relocation of storm drains , - ti`” „
';mstallation;:of' new .'storm drains, detentionretention basins upsizing of storm drains; 're ` .i
S.\Wastewater\general Olin\a'greements\b&v\by'scope'of.2 13, 00(final).doc - 2/21/01. , '^
WaterResources'Element 1 - ;February-2001
Scope'ofServices with Black`,& Veatch page 33
•' naturalization of channelizedgstreams,andjepair,or, replacement of inlet structures The plan will
constderopportunities for'use•of.less maintenance intensive rfaCilitiES, such as,open,.natural
channels. The CIP"will,provide planning level cost estimates for;projects, including design,
construction, constriletioii management,and administration. 'Otuier financial issues'that Will be •
addressed include: ; .
> Pollutionpfevention •
> Co-sponsorship for educationatopportunrties;
Identify any staffing-requifements for projects .
> Develop-a priority'list and schedule for implementmg projects. . _
> Identify grant opportunities forstpdy and/or implementation'of Plan '
Task 28.2 — Present:Draft CIP to City •
Prepare draft Capital Improvement Plan,summarizing analysis:and submit to City .
' > Present findings and recommendations'at,atMeeting with,Cit_y
_ > Revise:the draft:CIP based on City comments : , -
: Task 29 — Prepare Final Drafthand Final Master Plan •
. Task 29.1 Prepare Final Draft Surface Water MasterPlan • ..,•
'; The fin al draft,Surfac&Water'Master Plan'"shali include a7des`criptron,of the existing surface'water, - .
management system;, the recommended operations' and- maintenance ,program;,recornmended •
personnel and equipment the preferred altematrve(s) and the recommended twenty-year capital
t 14�. . 1 = r rcy _
0
••-'ac., ytmprOVSment plan .'-s _n c ;t y; zX»`i'..e. ` r.2"�k.: s, , a.r 'v.. ' r''=' 4r . ^e k , _: d
r 4' , . Task 29.2 . Present Final Draft Surface Water Master`Plan.to Council _ ; ,.
.r" The,final draft Si fade Water Master Plan,will be"presented to the City Council for their review
' and comments. -
` A
,r Task 29.3•. Prepare Final Surface�;Water Master Plarn.
..i.1-; A final Surface W a t e r MasteiPlan will be preparedincorporating City Council Comments. •.
_,.•. �+—Task 29:4:H Present Final'Surface Water,Master Plan to City Council t st s ''
The final Surface;water Master Plan will'be presented to the7Crty Council for their approval.
r' t ,,,;
/.i
W
Task 30;— Project Management' ,i, , `
Provide project management;:services inelndinkr management of project team;members and '-.'
- subconsultants. Assign manpower delegate Iresnonsibilities, ;review'work progress and work
. iproducts, and direct progress of work: ',Convene. project,team:meetings and take notes *
z 'Coordinate efforts-with City., ?`;, " :;~.;` • f' ; "'
.,Surface Water Master Plan Deliverab'le_s u
All final deliverables indicated assumei,five copies'one digital-(CD) copy and-two camera-ready e"` .
'originals unless otherwise indicated. All'tdr'aft dehverables:indicated assume five copies., - ;'•P.`
LA. Technical'Memorandum 1 Facilities and Document Review
B Technical Memorandum 2 Surface Water Operations and Maintenance Program Report c n .. v
fi
S\Wastewater\general plan\a'greements\b&v\bv scope of 2.,13 00(final)doc -J •.. ., . • it • , `.2/2i/01 - -e �-
a
{ � `"
I
Water Resources Element ' . . February 2001.
Scope of Services with Black& Veatch page 34 •
.
C. Technical`Menforandum 3 -Pfobleif Identification and Constraints, •
D. Technical Memorandum 4 ,Results of Field:Investigations
E. Updated Model-including software and.final run data files ' . ' '
F. Technical Memorandum 5 Model Results -
G. Technical:Meinorandum,6 Biological Resources Review _
H. Draft and Technical Memorandum`7=.Surface Water Alternatives
I. 'Presentation:Graphics;for Public'Workshop on Evaluation,Critena - , ,•, i .
J. Administrative Preliminary Draft Surface Water Master Plan without costs(20 copies)
K. Preliminary Draft Surface Water,_MasterPlaii(20 copies) I '
L. Presentation[GraphicstiforPublieWorkshopson Preliminary'DraftMaster"'-Plan • ' -
M.
Draft Surface Water,Master Plan(40 copies)-- • . .
N. 'Presentation;Graphics.,for Hearings on Final Draft Master:Plan '
O. Draft ndd'Final Capital Improvement Plan (29 copies)• ,
.
a
e Water>Master Plan(40 copies;,,"1 CD 2`camera-ready copies) ,
• Q. Meeting minutes,_agendas progress reports; QA/QCreports • i
'"'y. ti •
OPTIONAL TAsk A Black.& Veatch can assist;the City prepare the documentation required -
'to modify the Flood Insurance Rate Maps (FIRM)cissued by FEMA. This documentation, will
include hydraulic'analysis of the Petaluma<River and major•tributaries,iexpectedkwater:surface .
a d^, Jstir,.
" or the 100 year"storm event and existing ground elevations for areas affected bythe
• elevations f
flooding:Thecurrent FIRMsido not•account for recent improvementsmadedo"thepP,etalun iRivei;
or in theft butary,watersheds, : ••
' r . .r
L.•.. .. .y I. u - U
WASTEWATER UTILITY REVIEW =k
n t°
Task 311— ReViesir Cur,tent Documents Viand Facilities
The Consultant.will review current.documents and.reports`pertainrng tothe wastewater treatment .
gaand collection 'system. A, field review will �be'performed on all major_ facilrties,to'determine I • ;
visually:what the condition of the facilities ppearsito�be. I I:
- , ,
rw
Task 32 Prepare Wastewater Technical Memorandum 1
n'c.,t.Y n«="6" t a.r-:.'• ,ve t war..„x•�rt2 1,4;" 1 +., a,.:"' ;., +"W.'"1a'�-*mv —t-K'Y- '1?iv -x,..1>r - u
-----.----"-----"-The results of'Mel-document:and field•review ;will be,captured in.a TechnicallMemorandum;\-E--744“ —°'
-which will be incorporated in to the,Technical Appendix of;the Water•-Resources Element,The
current;Capital budget fof the"wastewater;system will be included in'tffe Water Resources CIP'r r
I at
Waste Water Utility Deliverable a, 4 - , ,. c= SI,
f.i
A. Technical:Memorandum 1 'Util tytReview Report:. i • I -r
.Q �. .
- CITY,PROVIDED SERVICES:. by_
•
A :C;any plans, specificationst!re ore&eitudies available fe ardin existii
, P g_ g ,g.
or;•planned;_projeat facilities',. t.--0.7 ,
, i 'x+te u
B . City shall provide wastewater mfluent,and`effluent characteristics and flow information
` 'a`s;requifed::City shall'proVide ow and load mforniationp`for the.malor industries: f1 v
.
�,
- S\Wastewater\ enerai'Ian\igreements\ti&v\bv scope Of 2 13-00(final).doc _ :2/21101 - ,
WdterJResourcesElement February'`2001
Scope of Services wuh Black& Veatch, page 35 '
•
•
C.. City shall provide accesstoall facilities for condition inspections given reasonable notice
by Black&Veatch•. .
,D. City shall provide complete GIS information for the water, recycled water, and
surface water systems;to facilitate.model construction'. Incomplete data-may cause'
increases in modeling costs, - .
s_
E. City will provide financial`information including revenue from loans and;other. ' '
sources-for the financial analysis.' , '
y .
F. City'will provide assessment of legal constraints with=regard to groundwater and .
W- rights and.uses. .
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ro . i
GENERAL PLAN - WATER
RESOURCES ELEMENT
Resolution For Professional Services In
Support of Water Resources Element
March 19,2001
Requested Action
• Consider,review and approve resolution
authorizing City Manager to execute a
professional services agreement with Black
& Veatch for professional engineering
services in support of preparation of the
Water Resources Element of the General
Plan
Water Resources Plan
• A plan to manage Petaluma's water
resources in a manner that sustainably
meets the future needs of the community
• A plan that recognizes and builds-upon the
interdependence of Petaluma's water
resources
1
Why An Integrated
Management Plan?
Full service City puts Petaluma in a unique
and beneficial position
• Water supply
• Recycled water
• Surface water
• Potable water demands:prudent to diversify
potable water sources
Opportunities To Address
Potable Water Demands
• Water Conservation
• Recycled Water
• Water Recycling Facility will produce tertiary recycled
water
• Maximize reuse of recycled water to offset potable
water demands
• LNF:800 acre-fees yr(600 aqueduct.200 well)
• Surface Water:Aquifer recharge
Petaluma's water resources are interdependent
General Plan
Water Resources
Element
Water Recycled Water Surface Itater
Vaster Plan Master Plan Master Plan
2
Water Master Plan
• Infrastructure
• Pump stations
o Seismic evaluation of storage facilities
• Model water system
• Water supply&demand
• Determine future demands
• Evaluate sources:SCWA aqueduct,groundwater.
aquifer storage
o Recycled water
• Capital Improvement Plan
Recycled Water Master
Plan
• Market assessment
• Parks,fields.landscaped areas
• Vineyards.food crops.orchards
• Develop program guidelines
• Pricing
• Equipment
• Agreements
• Develop&evaluate water recycling projects
Surface Water Master Plan
Operations&maintenance program
• Personnel&equipment
• Maintenance schedule and tracking
• Costs and funding
• Problem identification&analysis
• Identify problems
Community meetings
Historical records
Assess condition of infrastructure
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•
Surface Water Master Plan
cont'd
• Problem identification&analysis cont'd
• Identify information needed to:
further characterize problems
quantify problems
Identify solutions
• Collect needed information
Hydraulic&hydrologic motel
Develop alternatives to address problems
- Capital improvement plan
Water Resources Plan
• integrate essential elements of water,
recycled water and surface water master
plans
• Conduct integrated financial analysis
CEQA documentation
Professional Services: RFP
August 1999
• Issued General Plan RFP in August 1999
• Received proposals October 1999
• Navigant
• Philip Williams Associates
• Questa
• Proposals focused on surface water
• Firms interviewed in January 2000
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Professional Services:
Council Direction
• Recommendation to City Council April
2000
• Council concerned about limited focus of
proposals
• Council direction:
Negotiate with Dyett&Bhatia
•Conduct new solicitation for water resources
element with comprehensive scope of services
Professional Services:
Letters of Interest
• Issued request for letters of interest from
firms interested in proposing on water
resources element of General Plan in June
2000
• Received letters of interest from 12 firms:
• IT Corp..Hydrologic Systems,ESA,Brown&
Caldwell.Black&Veatch,Moffat&Nichol,
Carollo,Stetson,Questa,Harris,Winzler&
Kelly,EDAW
Water Resources RFP
Revised water resources RFP to recognize
interdependence of system
Water
• Surface water
• Recycled water
Requirements
• Demonstrated ability to produce quality work in timely
&cost-effective manner
• Experience&familiarity with water regulations
• Experience&capability of personnel compatible with
project requirements
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Water Resources
Proposals
• Issued to 12 firms on August 31,2000
• Conducted pre-proposal conference Sept.
12,2000
• Received proposals on Sept. 29, 2000 from:
• Winzler&Kelly
EDAW
• Moffatt&Nichol
• Black&Veatch
Assessment of Firms
• Review team:Pamela Tuft,Fred Stouder.Tom
Hargis,Steve Simmons,Jim Carr,Mike Ban,
Gordon Culp—Smith Culp Consulting
• Assessment of firms
• Proposal review
• Reference checks
• Interviews
• Proposal Review:Proposals submitted by Moffat
&Nichol,Black&Veatch,Winzler&Kelly met
RFP's requirements
Assessment of Firms
Reference checks:contacted 26 clients
Interviewed firms on October 27,2000
• 30-minute presentation by firm
• 90-minute dialogue session
• Unanimous recommendation: Black&
Veatch
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Why Black & Veatch?
• Qualified project team with broad
experience in water,recycled water,and
surface water management systems
• Demonstrated ability to interact and
communicate with public
Demonstrated ability to complete complex
water resources projects
Black & Veatch's Project
Team
Black&Veatch's team is supplemented by:
• Recycled Water:HydroScience,Inc.
(Sacramento)
• Groundwater&Geotechnical:Harding ESE
(Novato,CA)
•Community Outreach:Public Affairs
Management(San Francisco,CA)
Costs
Water Resources Plan $504,668
Water Master Plan $301,786
Recycled Water Master Plan $291,694
Surface Water Master Plan $434,425
Wastewater Utility $16,607
Total 51,549,180
Contingency 1$180,000
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Water Resources Plan
• Guide for managing Petaluma's water
resources for the next 20 years
• Recognizes and builds upon the
interdependence of Petaluma's water
resources
• Develop with community participation
Recommendation
• Review,consider and approve resolution
authorizing City Manager to execute
professional services agreement with Black
& Veatch for professional engineering
services in support of the Water Resources
Element of the General Plan
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