HomeMy WebLinkAboutStaff Report 03/26/2001 (19) City OF:PETALUMA, CALIFORNIA;
AGENDA BILL 4
Agenda Title; FY 2001-2002 Community Development Block Meeting Date:
Grant Action Plan April 232001
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Department: .Director:: ,Contact Person: Phone Number'
Comm..Development:: - Michael C. Bonne,Gaebler 778-4301 X 484
Block Grant Division Moore `ol
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Cost of Proposal: ' Amount Budgeted; $338,000
2001-02 Annual.Action Plan$338,000 Entitlement'from"HUD Account-NUmiSer: Fund 202
(Increase.of$1'-7,000`oyer 2000-200.1'-allocation.)
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Attachments to Agenda,PacketItem:
Exhibit#1. FY 2001-2002 CDBG Requests.and Recommendations:
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Table Format
Exhibit'#2. Requests and Recommendations= Narrative Summary
Exhibit#3. Resolution Approving Action Plan and CDBG Projects
Summary Statement: The City"of,Petaluma is an "entitlement jurisdiction" under the Community
Development Block:GrantProgram. Under that designation, the City,is entitled to an annual allocation
•C of funds Troni HUD to be-utilized,on activities which,bene`fit low and moderate income persons. Within'
that broad definition, HUD defines eligible activities and the.City Council allocates funds to community
based organizations who implement projects and programs which fit_the Council priorities. Those
priorities are outlined in the 2000-2005 Consolidated Plan,the document:required by HUD to serve as
• our five-year strategic plan and application for federal funding:,
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Council.Priority: THIS,AGENDA.ITEMIS'CONSIDERED To BE.PART OF, OR NECESSARY To, ONE OR
MORE:OF THE 1999-2000 PRIORITIES ESTABLISHED.BY THE CITY COUNCIL ON JANUARY 30, 1999.
Priority(s):'N/A
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• ,Reconimeniled City Council Action:;
1. Conduct a public,hearing to receive comments on the;=2001-2002 proposed Action Plan..
2. Adopt a resolution app rovin g the Community DevelopmentBlock Grant projects;and authorizing the
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City Manager to-sign all documents required by HUD.
Reviewed'by Finance,Di?rectdi Re vie " 616"...t_,,_ _' orne Approved by City Manager
Date:' �i Date:Di 14
Today's Date°; Revi`sio u# •: 1 a Rev"iced. '<Pi Code:
lir 3/3/01 ° #` Cdbg3.00_
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1 CITY OF PETALUMA, CALIFORNIA
2 APRIL 2,:2001
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4 AGENDA.REPORT •
5 FOR
6 COMMUNITY DEVELOPMENT BLOCK GRANT.PROGRAM
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8 .
9 1. EldetrrwE SiMiv'ARY: The primary;objectivelof the;Comriiunity'DevelopmentBlock
10 Grant(CDBG);program is the development,of"viable urban communities, by providing
1.1, decent:,housing and a,suitable,living environment and expanding?economicoppol'tunities
12 principally forpersons:of low and moderate income.7: As an entitlement jurisdiction under
13 the Community Development Block Grant;;program,_the City ofPetalu"maisentitled`to an .
14 annual:allocation of funds from the Depariment of abusing:and Urban Development
15 HUD) to be utilized on activities which°fulfill that national objective.
16'
17 Requests;for funding forprojects and programs,must address not only the national
18 ,objective, but alsolhe Council's local priorities asoutlined inthe 2000-2005'Consolidated .
19 Plan, the document:required by HUD to°serveiasia'five-year planning:tool and as,our:
20 application for federal funding: Those'priotitiesj are
21
22 1. Serving Petaluma's homelesspopulation.
23` 2. Provision of rental units; particularly those with,supportive services
24 3: Access'.'iinprovements•for-,persons with a disability
25; 4. Promotion'of housing choices and opportunities ..
26 5' Provision of child care programs which atdinwelfare-to-work '
27 • 1. Provision.of work:assistance programs which aid in welfare-to-work '
`28 2:, Provision of projects and programs which encourage principles of sustainability.
29.
30 2. BACKGROUNDS, Having a designation as an entitlement;community allows the City to not
3:1: only,receive•directfunding from-HUD•for the Block Grant Program, but also to apply
32 directly for statewide.and other federal housing funds; Since weigained entitlement status
33; • in 1994, the City has allocated,approximately $2,500,000 in Block Grant funds,and:over
34. $7,000,000 via three HOME program grants, a250,000 BEGIN grant<for first-time
35 homebuyers,three,HUD;grants for seniors:,and persons with,a,disability'''and a,Continuum
36. of Care homeless project:
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38 The PetalumaBlock'Grant applicationiprocess:;consists of"a;public notice,;application
39 , packets to community'agencies and other city departments, a technical,assistance.
40 • workshop, and one-on:-One application assistance;to any group'which requests'it Ten
41 'applications amounting,to $410,987 were received from 8 nonprofit agencies and the ,
42 Sonoma County Community Development,Commission. A synopsis.of each:application'.is'
43 included in Exhibit#2: .(If you wish to see:one or more complete applications, please'feel
44 free'to'call Bonne Gaebler at 778-4301,)
45:
46 The•City s entitlement of$348,000 is based on a complex formula calculated by HUD and
47 the Officeof Management and Budget. The;formula includes data on population, poverty. - •
48 ;statistics„,employment information, housingconditions, andthe:like..Thereare two
49 statutory restrictions,on;the funds: (1)therefis a cap of 20%-onvexpenditures for,progtam
50 administration;; and (2) a captof 15%0 on expenditures for"public service'f,activities, i.e.
51 program br"soft .costs.
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2 Program administration expenses include Block Grant staff and support services, and
• 3 -consultant services. Public services are defined as those'which"improve the
i4' comnmunity's:facilities, such-as child care, health-services, drug abuse programs,etc."
® 5' This federally imposed 15%o cap precludes.-funding ofMany applicants; the nonprofit
F6 'applicants;are familiar with this ilimitation. Most-of the Santa Rosa based nonprofit
7 agencies who apply under this category submit an application to fulfill 'a County •
it 8 requirement totdo's°. -
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I 10 20012002 Entitlement $348;000
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12 Administrative'Cap 69;600
113 Public Service:Cap 52;200
. 114
115 Available for non-publiceservice,projects $226,200
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17 Exhibit.#1 outlines, in table form,agencyrequeststaff recommendations and totals.
18 Each applicant has been notified of the public hearing:and representatices:from each
19 agency have been invited`to attend, presentiinformation if'they wish and be available for
20 cquestions:from Council.
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�22 Some of the applicants'who cannot be funded due to the limitations of.Block Grant i
23 willapplyfor fundingifromrthe.:Petaluma Community Development Commission Low-'
;24 m
Mod Housing Fund., The Housing progra :and-Budget will be presented during May
25 budget workshops.
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t27 -3. ALTERNATIVES:
28 1. Approval of project and program-allocations^.as presented.
29 2. Modify allocations within program guidelines:
30 '
131
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132 4. FINANCIAL IMPACTS: The Block Grant,Program is-fiscally self-sustaining.. All
33 administrative, project, anchprogram expenditures are covered by the entitlement o
1 34 revenues.
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I37 5.. . Co veiusION: In accordance With CDBG,fegulations, the City of Petaluma will ,
38 publish-its 2001 2002 Action Plan. Staff will-respond to any,,'community questions and
p 39 comments. The Action Plan:will be submitted14o HUD byMay, 15, 2001;.funds are
40 available asrof.`July 1, 2041. ,
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141
142 6. RECOMMENDATION: ,
143 i
145 of Actin, which outl nesIthe City's intentions for1expending Commu 0 yDevelo d Plan ,
O g
ty p g Community Development
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46 Block'Grant,funds. d
�.48 Ado t'o resolution a PP rovin the FY2
001-2002 CDBG'projects;for the City of
49 Petalurria. (SeeiExhibit #3.) „150
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1, EXHIBIT'#2 '
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3, SUMMARY'OF REQUESTS,AND;RECOMMENDATIONS' '
4 (Correspond in Numbering to Table,in Exhibit##1).
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6 1. The:City of Petaluma is requesting $69,600 to administer;the CDBG program. '
7 Block Grant regulations allow up to 20% of the-total entitlement to be used for-
8 administration. Petaluma,'s CDBG,program and Housing Diyision share the:same staff,..
. 9 who initiate.programs and projects to"address'Council goals, monitor those;programs;for
10 success.and outcomes, follow up on all;1-IUD-required activity;,and coordinate the Block -
11, Grant Program with the City's Housing Program- ' •
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13 Total Petalumans served: N/A.
14 • Staff recommendation: ' $69,600 '
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16 2 Buckelew, Programs+'(a Marin-based nonprofit_;providing residences for persons
17 withia mental illness) is requestingi$100,000 for predevelopment expenses'for a new
sp _ ry-
p have
19 illness. At-staff s:recomm ndatin Bucket wwill explore possib 1 ty'of
20 site adjacent to the!Petaluma Police s,Department with'the PPD and'°perhaps another
21 nonprofit,housing'developer:.`The site; which,was purchased'in 1998'with Low-Mod
22 Housing'f inds, must be utilized to some degree for housing, but Both police and housing- ' „ .
•40 23 staff have'had discussions;about the PPD's need for additional space and the possibility
24 ofdesigning a project th"at work for multiple uses ,
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26 If this site is"not available, Buckelew wouldl;use'the<CDBG grant;for predevelopment
27 expenses'for'another (asyetunidentified) site in Petaluma;
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29 Total served':, 10 residents
.30 Staff recommendation; $80;200 . •
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32 3. Community Resources for'Independence (CRI) is requesting $35,000 for its
•33 i program;of"housing accessibility modifications" which•helps'eliminate barriers in homes'. '
34 (rental or ownership) of persons•with disabilities To date this.year; CRI has completed
35, modifications for,fl individual's homes in'Petaliunaa3;are proceedingithroughfile
36 - application process: Most ofathese p'rojects4have involved the installation o8 grab bars in .
37 bathrooms, non skid surfaces mrtubs"?andishowers, installation ofia`roll=in shower, etc: ,
8 CRI is the only org'anizatioiir'in Sonoma,County with a,grant program for.housing
'39 modifications.
:40
I 41 Total.served: 15 households
42 Staff:recommendation: $35,000'
43 -
4.4 1
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:45 . ..
1 4. The Commrttee;On.The Shelterless (COTS),is requesting4$1.10,000 to refurbish
2 two of the.four bathrooms at the Family Shelter at 1500 S: Petaluma Blvd. The •
3 bathrooms-would bebrought:upto the standards ofthetAmericans=with Disabilities Act,
• 4 (ADA)., The work will include;a seat;in one shower stall serving each sex, extended han d_
5- railing, removal of'steps preventing access-tocshowers,;,lowering ofsome sinks, and,
6; ,installation of apptdpriate.pluinbing=fixtures.
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8' Total Served; 354 unduplicated individuals;
9' 'Staffrecommendation;• $.110,000
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T1 �'Repuests541 are all,subjecttotheJ'5%o*.public.services cap;.
12:
e - ° C y,s
1'3. 5. Petaluma Peo Ie�Services Center �PPSC �is re, ueshn $3;300ahe;Crt
P � ) 9 g
c dcar o
e mc Petprog fa, w s
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haallocates approximately $12 000;in vouchers annually
15 a
17 Total served: 15
18 'Staff recommendations $3,300.
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20 6. PPSC;is also requesting,$48 900 to administer.year 5 of.the,Work Assistance "°
21 'Program (W A P. ); This aprogramis one of the mosteffective,job placement,programs;,
22, finding;employment for'some of our hardest-to'-serve residents: WA.P. serves over200
23 persons;pery,yearsand is finding permanent job:placements for over 40;persons;per year
24 The services+are,closely linked with the Opportunity'Center's'clientele, over 40%o of the,
25 clients,;served,and.30%u of the clients+placed were"from the Opportunity Center: PPSC is
26 closely'linked to Sonoma Works, the Coun_ty's formal welfare-to-work program, and;the;
27' :GAIN Program_
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29 Total:served: 200.individuals,in counseling and job search°workshops.
30 40.job placements'
31 Staff recoinrnehdation: $48,900
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33 7. in p w - 9 g,
.Service Outreach.Motivation E owerment is;re uestin $20 000 for rts
34 program:entitled "Family Connection;" which'recruits and,trains`teams.,ofvolunteersto
35 work with homeless familiesias;they,leave shelters. The fanulies volunteer'teams,an'
d;a.
36 professional caseworker,_meet to assist the family,in developing,goals;and ways toiachieve:
37 them; they alsohelp the families'to find afford'able,housing T1iisfis5a,veryworthwhile:
38 'effort: Because of limited'public service funding and the fact that'the City supportsthe,
39 Salvation Army'in a=similar'effort through PCDC; staff is recommending no funding:
40
41 Total:served'.; 59-60
42 Staff recommendation: 0
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•44 '8: The Sonoma<County'Housing Authority is making its annual request for $3;000;
45 'for its Family Self-Sufficiency Program, developed to�pro vid`e'ernploymentopportunities �`,
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1' and=supportive serviees,for'lowincome families As°in the past,"staff is recommending to
2 not fund':this request for the following reasons:: One-half of dits amount is'for "program
3 delivery costs;" Petaluma,agencies-provide these,services; public service_funds are
4 limited.
5 Total served: 30
6 Staff recOniniendation_` 0
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8 9 Sonoma.County Rental Informan,tio and 1VlediatiiiMServices,Inc. (SCRIMS)
9 is requesting $4;687 to provide housinglservices which "channel disputes away from the •
10 courts and provides a neutirahsettingffor solving landlord/tenant;,problems. SCRIMS is
11 located-in Santa Rosa and;does an excellent job:forithe-rest of theCounty: As an
12 entitle-Mont community, Petaluma is equired;to•operate its own,Fair Housingprogram ' •
13 which,,by; includes these ofinediation services;,. There are limited public,
14 service fuhds1available:•
15 Total',served.. 800
16 Staff recommendation: 0
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. 18 10; The YWCA oLSonoma County,Inc: is requesting $7,500 for their Domestic
l!9 Violence'and Sexual Assault;ServlcesTrogram, which delivers,residential and non-
20 residential;intervention,prevention and treatment'services to adult and chil_dsurvivors of
2.1. . domestic.violence rape, ands,•sexual assault Thissfunding is being requested to expand
22 existing,services,;Although thesneedlislgreat;the limitation,on public service funding
23 prohibits funding for this service. Staff will:continne to+.work with:'the YWCA tojsu pport•
24. their worthwhile efforts with otherresourcesSin our community:
25 Total served;- 980;duplicated-individuals
26 'Staff recommend ation: 0
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8; 11. Vietnam Veterans of California, Incas}requesting $8,000'as a'•one-time partial
29 purchase of an eight-passenger van.tortransport the adults`n{their program'to school;job
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:interviews,lob:stes, and for at all appointments, mee"trigs, and functions
31 required.of them to progress in their,programs back,to self sufficiency. Lack of
32; transportation has,been identified as one of two critical,issues,for•low-incomeand
33 homelessisrngle;parents,trying to establish stability,and,permanenthousing:::Staff will ,
34, work with VVCistaff"to-find an alterna"tive'fundingsource for this}request.
35 Total served: 126
36, Staff;Recommendation? 0
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38 ?9900cdbg.
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1 I.
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1 EXHIBIT#3
2 •
• 3 A RESOLUTION APPROVINGTHE'.;2041-2001,ACTION«PLAN OF THE,r
4 PETALUMAkONSOLIDATED PLAN•STRATEGV AND;PROPOSED USE•OF
5; COMMUNITY DEVELOPMENT'BLOCK GRANT FUNDS
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7
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9 WHEREAS, the5City of Petaluma;is;an:entitlement community under thejjurtsdiction of=
10'. 'the Departmentrof Housing and Urban:Development (HUD) Community Development:
,1'1 Block GfantProgram .and
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13, WHEREAS, as part of the.Consolidated Plan:Strategy, HUD requires awannual Action
14. :Plan whichgs;comprised1of the community's;projected)use of Block Grant funds to ,
.15, address°community needs; and
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17- WHEREAS,the-Action_Plan priorities as adopted in Resolution No X00,-63A include:the
18 'following: (1) serving Petaluma's:homeless population:(2) providing rentalsfor low
19 ;income households (3)iimproving access*for persons.with adisability •(4) promoting fair
20, 'housing (5) providing programs which enhancerchild care capacity!and (6)providing
21 programs`whtelvassist=.people,in finding empleymentto go from°welfare to work, (7)
22,i p r vision�of Pro g ram s; P ro j ects or fabilitieswhic h encourage°and;i° le nient p r mci 1
es
23 of Sustainabilit o; and
is
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25' WHEREAS, all�projectsand programs whichuare.proposed for funding address one;or
26° mnore!of those priorities;'and'
27'
28' 'WHEREAS, a public?hearingwasynoticed)and`conductedto hearicommentsfrom the
29' community onthe'proposed projectsandprograms and the City Council found°the
30 proposed funding;plan to,beconsis'tent with the♦Consolidated Plan;
31
32 'THEREFORE,BE IT RESOLVED by the Petaluma:City Council thalf,the,Aeti6Plati
33 as shown to Exhibit A* to this resolution is approved and.adoptedtfortF*2001 2002 and
34. that the City Manager is;hereby authorizediand:dtrected to,execute the requirediStandard
35 Form 424 and submit,that and all,other required`.forms°,and certification"s;to HUD; and
36::
37 BE�IT'FURTHER RESOLVED that_in'the event of,budget changes due tog"a'reduced
38 grant allocation'or project/program clianges',,;th e City Manager'is;hereby":authorized,under
39 tthe°provisions ofthe City Charter, to°transfer appropriations•betweer ftheprograms.listed
40 in EXliibit.A.
41
42, *`,Exhibit A will be,constructed and added to,this.resolution.after Council's deliberation,
43 1andd'ecisidivas tofundirig.
44. •45 Cdfigreso/d