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HomeMy WebLinkAboutStaff Report 03/26/2001 (22) CITY OF PETALUMA, CALIFORNIA AGENDA BILL 17 Agenda Title: Resolution approving a new fee schedule for fees Meeting Date: IF charged for permit inspections conducted by the Fire Marshal's 4/2/01 Office. • • Department: Fire Directors ontact Person Phone Number: • Terry K. Krout �✓ Michael A. Gin 778-4389 . Cost of Proposal: N/A Account Number: N/A Amount Budgeted: N/A Name of Fund: N/A Attachments to Agenda Packet Item:. 1. Agenda Report and comparison fee schedule 2. Resolution authorizing revised fee schedule and exhibit "A" — Fire Marshal's Office Fee Schedule Summary Statement: The fees charged by the Fire Department are primarily for four programs administered by Fire Marshal's Office. The last fee increase occurred in October of 1997. Increases,in the fees are justified based on increases in the costs required to administer the programs. The Cities of Santa Rosa, Healdsburg; Sonoma, Sebastopol, Rohnert Park and the County of Sonoma each have various types of charges for similar inspection and plan check practices. Generally speaking, the fees charged by the City of • Petaluma are comparable with or in some cases less than those charged by the other jurisdictions. Fees for inspection support the program administered by the Fire Marshal's Office. Utilizing a fee for service program aids in relieving impacts to the General Fund for the service provided. Council Priority: THIS AGENDA ITEM.IS':CONSIDERED TO BE PART OF, OR NECESSARY To, ONE OR MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 18, 2000. Priority(s): Council Priority #4—Revenue recapture for services performed. • Recommended City Council Action/Suggested Motion: Approve Resolution adopting a new fee schedule for fees charged for permit inspections conducted by the Fire Marshal's Office. • Reviewed by Finance Director: Reviewed by City Attorney: Approved by City Manager: Date: Date: < �� Date: 3140/ •Today's Date: Revision # and Date Revised: /File Co e: h:\msofftce\winword\sheila\agendaitem0l\FMFees sm 3/13/01 • • • CITY OF PETALUMA, CALIFORNIA • APRIL,2, 2001 (Date of Meeting) AGENDA REPORT FOR Resolution approving a new fee schedule for fees charged for permit inspections conducted by the Fire Marshal's Office 1. EXECUTIVE SUMMARY: The fees charged by the Fire Department are primarily for four programs administered by Fire Marshal's Office. • Fire Permit inspections • Fire Protections Systems (fire sprinklers, fire alarms, water main) inspections • Hazardous Materials Permits (or CUPA— Certified Unified Program. Agency) inspections • Percentage of the Building Permit fee (recovers cost of plan review and fire inspection of new construction) • The:last fee increase occurred in October of 1997. Increases in the fees are justified based on increases in costs required to administer the programs. The fee increases for each of the programs are as follows: • Fire Permits— 50% (from $60.00 annually to $90.00 annually) • Fire Protections Systems—40% (from $60.00 and $1.00 per sprinkler head to $100.00 and $1.50 per head, each submittal) • Hazardous Materials Permits— 15% to 66% depending on permit type • Building Permit—Change only to minimum fee from $25.00 to $50.00 2. BACKGROUND: Charging fees for certain types of fire inspections is necessary to recover the costs associated with each type of permit inspection. The inspection procedures for any given permit type are technical and in some cases time consuming. The fees associated with each of the permit types attempt to not only cover the cost of the inspection but also program management, clerical support and direct/indirect costs as well. Additionally, increases'in this proposed schedule are required to recover costs (labor and other) due to the addition of a new full time inspector hired to complete the allocated inspection load (FY 1,999-2000 Budget Enhancement Request—Approved in 2000/01 FY Budget). • • The Cities of Santa Rosa, Healdsburg, Sonoma, Sebastopol Rohnert.Park and the County • of Sonoma each have various types of charges for similar inspection and plan check practices. Generally speaking, the fees charged by the City of Petaluma are comparable with or in:sonie cases'less than those charged by the other jurisdictions. Only the fee schedules for Santa,Rosa„Healdsburg and Sonoma County will be used for comparison because they have similar CUPA (Haz-mat)programs (which is the bulk of the fee • schedule). A comparison chart is attached for reference. Invoices for permits fees are typically sent in Feb. or March of a given calendar year. Underground tank inspection fees comprise the largest increase from $86.00 to $200.00 per tank. Constant changes in state regulations, the most recent implemented in January 1, 2000, which changed the inspection frequency from every three years town annual inspection, plus the addition of more specific and comprehensive inspection criteria necessitates the increase to recover the cost of inspector's time both in the field and in the office. This per tank fee increase is either the equal to or less than the other CUPA's in Sonoma County. There are 8 Hazardous waste levels for which all CUPA's track and charge fees. In the Petaluma fee schedule these waste level fees are not being accessed. There are two reasons for this decision: 1. Many waste inspections are incorporated into the regular Hazardous Materials Business Plan (HMBP) inspections and since an inspector is already conducting an HMBP, it generally does not take more time to conduct the waste inspection. • 2. The data available to analyze the time needed to conduct a waste inspection to actual labor allocations is not complete enough (we've been gathering the data for several years). It's still difficult to determine if it is necessary.to charge an additional fee for hazardous waste inspections since some of these inspections are incorporated into regular HMBP. • As the data becomes available a cost/labor analysis will.be done to determine if the waste fees need to be raised and/or-accessed. For FY 1999-2000 the Fire Marshal's Office collected 100%of the fees for fire permits and haz-mat inspections. Delinquent invoices were either sent to collections or a citation was issued for failure to possess a valid permit. Even with a good collection rate, it requires a labor intensive effort to meet this goal. 3. ALTERNATIVES: There are no alternatives except to not adopt this new fee schedule. Failure to do so would create.a shortfall between revenues and expenses. 4. FINANCIAL IMPACTS: Revenues for.FY 1999/00 for all fee types amounted to approximately $187,911. The adjusted revenues for FY 2000-01 based on the new fee schedule would amount to • $250,000 (approximate 25% increase). • Adjusting the fees as outlined would accomplish several financial objectives: • • Continue.to cover the one fire inspector's salary hired last year to support • inspection program objectives. • Offset a percentage of the labor costs for other inspector's position,. • Support.costs for management oversight, clerical support and other direct/indirect • expenses. • Support the part-time plan-checkers salary (J,6—20.hours a week) • The fees approximate with.similar fees charged by other fire agencies conducting similar inspection services. • 5. CONCLUSION: Fees for inspection support the program administered by the Fire Marshal's Office. Similar.fees are charged in other jurisdictions for the same types of inspections: Utilizing a fee for service program aids in relieving impacts to the General Fund for the service provided. 6. OUTCOMES.OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESSOR COMPLETION: • Over 90%(±/-) of the fees invoiced are•collected within 90 days of billing. • • Delinquent fees will be processed either to collection services or citation for failure to possess a valid permit. • Revenues generated by the inspection fees support a majority of the••program costs • Hazardous waste data will continue to be•evaluated and the cost to support the • inspection program will be evaluated. Fees,in the future will be adjusted, as necessary. . . • Fee comparison will continue to be evaluated against the fees charged by other fire and CUPA agencies. 7. RECOMMENDATION: Adopt a Resolution approving a new fee'schedule for fees charged for permit inspections conducted by the Fire Marshal's Office. • • h:\msoffice\winword\sheila\agendaitemO ITMFees sin 3/13/01 • • • PC 0 _ •: C rn �7 C7 b cn y n CD cu 0 o a '�^ 0 rt �• ' G ro yr -" � '? c N N: 0' 9 0 " o 0 a' cn: ° to — CD, v 5 n ". h7• ro y 0 B o' 0 JD cn y• N N �/ E; G 4 2 r 8 = C P p .v•o C r. go 0 a H �-j .-. a ter;. , D P-: C v:. )"I x n ° II ' m a Q O C o `< :v' • ''� O� 0 1� p C G CA • E C -c 4 -. O (D _ .� NJ Yom. CA i..� F Qa O O rri H fri - 0.r a. C 0 P. (- lit S O n 0 N 0. O C 't 0 � 0 Py CA C U l'I ^1 Y., sp., Vii �' to .`T1 - 09 OD d O. E rn •to Q\ , LA O 6 0 O DD t UP 7 - L 00 �-) o -F O o 00 be be. yo 69 ---i y o 0 U O b - p be -EA `O �n O in 0 ee '0 in z z z b _n r 0 0. 0 .- be be be be be be 0 r 0 2 N, '"C. "d NJ NJ .p PD �' r o F. 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C N = z 6 > s cn w ri w o ti N n Cr co a a C E w La o. c LC o' G 2 m v ' p m 0 I : S 0 17 = n `C -71 n CD fD en m � x a n 0. - • 2, 3, 4. 6 REPEALING RESOLUTION 97-293 NCS IN ITS ENTIRETY AND 7 - ESTABLISHING UNIFORM FIRE CODE AND CUPA PERMIT FEES g PURSUANT TO SECTIONS 17.20.070 AND 17.21.040 9 OF THE MUNICIPAL CODE . 10: 11 12' 13 14 BE IT RESOLVED that the attached Exhibit A entitled, "City of Petaluma Fire 15 Department Fire Permit and Hazardous Materials (CUPA).Fee Schedule," is hereby adopted as • 16 the schedule to be used by the Fire Department in computing fees for the permits and functions 17 specified, and said schedule is hereby incorporated herein'by-reference. h\msoffce\winword\shei la\cupa\feesreso sm 1/22/01 19 • • CITY OF PETAL UMA FIRE DEPARTMENT • FIRE PERMIT AND HAZARDOUS MATERIALS (CPA) FEE SCHEDULE (January 2001) Y,. L v�'II.�- •11 $ f I I; tin f��` � Ia :. . `irj ..`S' '' 4'` EXHIBIT "A" . • CITY OF PETALUMA FIRE DEPARTMENT FIRE PERMIT FEE SCHEDULE "UNIFORM FIRE CODE PERMITS FEES (Permit conditions are per both California and Petaluma Municipal Fire Code) #1 Aerosol Products $90.00 Annual Aircraft Refueling Vehicles $90.00 Annual #2 Aircraft Repair Hangar $90.00 Annual Automatic Fire Sprinkler System Installation: 7-20 Heads (6 or less $90. 00 Each no fee, no inspection) per Building or Dwelling includes$45.00 Plan.Review Automatic Fire Sprinkler System Installation: 21 or more.Heads $185 ± $1.50 per Head (For Residential systems, this is a per dwelling charge) per Building or Dwelling includes$45.00 Plan Review #3 Automobile Wrecking Yard $90.00 Annual Bon Fires or Rubbish Fires $30.00 Each Bowling Pin or Alley Refinish $90.00 Annual/Each Cellulose and Nitrate Film $90.00 Annual • Cellulose and Nitrate Storage $90.00 Annual #4 Combustible Fiber Storage $90.00 Annual #5 Combustible Materials Storage $90.00 Annual Compressed Gas Included in Haz-mat Permit (to be included with Haz-mat permit if quantities;exceed those listed in Fire Code) Cryogen Included in Haz-mat Permit (to he included with Haz-mat permit if quantities exceed those listed in Fire Code) #6A Day Care (Commercial) $90.00 Annual #6B Day Care (Residential) $45.00 Annual Day Care (Elderly Residential Care) $50.00 one time site evaluation fee #7 Dry Cleaning Plants $90.00 Annual #8 Dust Producing Operations (includes woodworking) $90.00 Annual Explosives or Blasting Agents $90.00 Each Fire Alarm System s Installation (device = initiating device) $14 5.00 + $1.00 per Initiating Device, • includes$45.00 Plan Review • Fire Alarm Systetns.Repair of Modification (May require Plan Review) $90. 00 Each, includes$45.00 Plan Review Fire Protection Systenis (Le., spray booth systems, FM 200 systems, $100.00 Each other special hazard'protection systems) 2 CITY OF PETALUMA FIRE DEPARTMENT • FIRE PERMIT FEE SCHEDULE UNIFORM FIRE CODE PERMITS (Continued) FEES • Fireworks;Pyrotechnical Display $150.00 Each Fireworks, Sales $90.00 Each Booth Fireworks Distributor $150.00 Each Flammable or Combustible Liquids Included in Haz-mat Permit Flammable & Combustible Liquid Pipeline (installation or repair) Included in Haz-mat'Perimit #9 Garages (Repair) $90.00 Annual #10 High-piled Combustible Storage(plus $45 plan check fee if plan required) $90:00 Annual High-rise Occupancy $90.00 Annual Hood &Duct Fixed Extinguishing Systems $120.00 Each $5 Per Head includes$45:00 Plan Review_ Hydrant Flow Test.(fee-to be split if done by Water Department) $135.00 Each [S90 to Water Dept. account#601:300-0000-3748, $30 to Fire Marshal's Office] #11 Institutional Occupancy (to operate an institutional occupancy for more $135.00 Annual •than 50 or more persons, except day care) #12 Institutional Occupancy (to operate an institutional occupancy for more $90.00 Annual than 6 but less than 50, except day care) #13 Junk Yards $90:00 Annual • Liquid Petroleum\Gas • Included ln.Haz-mat Permit (to be,included with Haz-mat-Permit if quantities exceed those listed in Fire Code) Liquefied Petroleum Gas -Installation $145.00 Each includes-$45:00 Plan Review Liquid or.Gas Fuele6 Vehicles or Equipment in Assembly Buildings $90.00 _ Annual #d4 Lumber Yards $90.00 Annual #15 Magnesium Working $90:00 Annual Matches $90:00 Annual . Medical Gas Installation $145.00 Each includes 545.00 Plan Review Nitrate Film $90:00 Annual Occupant Load Increase $90.00 Each Open Burning $90.00 Annual Open-Flame Devices in Marina $90:00 Annual • • #16 Organic Coatings $90.00 Annual. • #17 Ovens, Industrial Baking or Drying $90.00 Annual 3 CITY OF PETALUMA EIRE DEPARTMENT FIRE PERMIT FEE SCHEDULE 4 UNIFORM NIFORM FIRE CODE PERMITS (continued) FEES Pipeline Operations and Excavation $90.00 Each 418 Places of Assembly- 300 or More,People $120.00 Annual #19 Places of Assembly - Less than People $90.00 Annual #20 Radioactive Materials Fee included in (to be included with Haz-mat Permit if quantities exceed those,fisted in Fire Haz-Mat.Permit Code) • #26 Residential Care Facility for Elderly: occupancy for.6 or less Exempt Annual Refrigeration Equipment Fee included in (to be included with Haz-Mat permit if quantities exceed those listed in the Fire Haz-Mat Permit Code) #21 Spraying and Dipping $90.00 Annual Tents, Canopies and Air-Supported Structures $60.00 Each Use • Tire Recapping $90.00 Annual #22 Tire Storage $90.00 Annual Underground Fire Main Installation(Hydrant and Sprinklers) $165.00 Ead includes$45.00 Plan Review • Waste Material Handling $90.00 Annual OTHER FEES Inspections-Hourly Rate Per-Person (other than CUPA inspections) $55.00 per Hour Building Plan Review 2'5% of Bldg. Permit Fee or minimum of 575.00 All Other Plan Review(excluding CUPA) $45.00 per Hour - one.hour minimum Engine Company Rate $156.00 per Hour Fire Investigation Report '$35.00 File Search Fee (i.e., Review and/or Environmental Assessment Actual Cost per Working Research) Order Rate- . • Secretary/Inspector per '' Hour— one hour minimum Copies 5.25 per copy -PENALTY FEES ak Re-inspections - Second $50.00 Each Re-inspections - All Subsequent.Inspections • $70.00 Each Failure to Obtain"an ApprovedPermit or Submit Plans Fees Doubled (includes Plan Check Fee) 4 CITY OF PETALUMA FIRE DEPARTMENT FIRE PERMIT FEE SCHEDULE • HAZARDOUS MATERIALS (CUPA) FEES Hourly rate based on CUPA salary, benefits,,sefvices, supplies and overhead $90.00 Hour (direct and indirect) Hazardous Materials Site Closure $100.00 Each ' + $90.00 Hour one hour minimum I-Iazardous Production Material $90.00 Annual Transfer of Ownership. $75.00 Each Staff consultation with consultants, agents, or other.representatives of a property $90;00 Hour - owner/operator concerning environmental reviews or projects. one hour minimum ABOVE GROUND STORAGE (with or without waste) FEES (For quanti(ies in excess of those specified in Uniform Fire Code.) Solids in Pounds Liquids in Gallons Compressed Gas (Cubic Ft. at STP) Range 1 Up to 500 Up to 55 Up to 200 $90.00 Annual Range 2 501 to 5,000 56 to 550 201 to 2;000 $320.00.Annual Range 3 5,001.to 25,000 .551 to 2,750 2,001 to 10,000 '$400.00 Annual • Range 4 25,001 to 50,000 2,751 to 5,500 10,001 to 20,000 $480.00 Annual Range 5 More than 50,000 More than 5,500 More than 20,000 $560.00 Annual Range 7 55 exempt. $45.00 Annual' (photo chemicals only and/or silver waste only—not to exceed aggregate of 55 gallons) Range 8 Welding Gases $90.00 Annual (with Haz-mat::not to exceed.Rangel) Range 941,2,3,4,5,7;8) Green Business(within Ranges 1-8) Reduce.Fee 10% Requiring investigation•or compliance supervision or follow-up beyond those $90.00 Hour - calculated for range fees. one hour miniiiium UNDER GROUND STORAGE'TANKS FEES Permit to Operate Tank $250 Each Tank Annual New Tank Installation: Plan Check and Inspections- Notify Petaluma Planning $500 Application Department and BuildingDivision Each Additional Tank $130 Tank Plan Check Re-submittal $90 Hour Repair Permit(lst Tank, Piping,and/or Appliances) $175 Application • UNDER GROUND STORAGE TANKS, CONTINUED NEXT PAGE 5 • CITY OF PETALUMA FIRE DEPARTMENT FIRE PERMIT FEE SCHEDULE • UNDER GROUND STORAGE TANKS (continued) FEES Each Additional Tank $90 Tank Tank Permit: Closure/Removal- Notify Sonofna County Environmental Health $500 Application and Petaluma Building Division Each Additional Tank $130 Tank • Plan Cheek Re-submittal $90 Hour Temporary Closure, Up to 1 Year $150 Each Tank • Requiring investigation:or compliance.supervision or follow-up beyond the $90.00 Hour - calculated tank fees. one hour minimum RISK MANAGEMENT PREVENTION PLAN (Cal-ARP) $150.00 Annually, plus $90.00 per hour, for report review and public comment process ABOVEGROUND STORAGE TANK FEES Permit to Operate Included with • Range Fee New Tank Installations: $150.00 Plan Check & Inspections (Includes Multiple Tanks per Vault) per Application Each Additional Vault $90.00 Each Requiring investigation or compliance.supervision or follow-up beyond the $90.00 Hour- calculated aboveground tank fees. one hour minimum HAZARDOUS WASTE GENE RATORS FEES A. Small Quantity* $0.00 Annual Level 1 Less than 60 gallons - Recyclable exempt. $0.00 Level 2 Less than 330 gal - Sonoma'Green Business $0.00 Level 3 Less than 330 gallons $0.00 Level 4 330 gal to 5 tons.- Sonoma Green Business 50.00 Level 5 330 gallons to 5 tons $0.00 B. Large Quantity* $0.00 Annual Level 6 5 tons to 250 tons $0.00 Level 7 250 tons to 2000 tons $0.00 Level 8 More than.2000 tons. • $0.00 C. On-site Treatment* Annual Conditional Exempt Tier $90.00 Conditional Authorization Tier $225.00 Permit by Rule Tier $225.00 *Requiring investigation;or compliance supervision or follow-up beyond those $90.00 Hourr - calculated for range fees. one hour minimum _6 CITY OF PETALUMA FIRE DEPARTMENT FIRE PERMIT FEE SCHEDULE 40 ANNUAL STATE SURCHARGE FEES (Shall be added to all CUPA;Permits)** All CUPA Permitted Sites (Fee per Permitted Location Site) PER Cal/EPA** Hazardous Materials Management Plan Per Cal/EPA** Cal ARP Per Cal/EPA** Underground Tanks;Surcharge-per Tank Per Cal/EPA** PENALTY FEES Failure,to Pay Haz-Mat Fees within 90 Days 1.5 k,Original Fee **State surcharges are established annually by California Environmental Protection Agency Cal/EPA). \msoffce\winwortsheila\forms\FeesPrmt01 sm 1/22/01 • _ 7 •