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HomeMy WebLinkAboutRESOLUTION 2025-032 N.C.S. 04/07/2025Resolution No. 2025-032 N.C.S. Page 1 of 3 Resolution No. 2025-032 N.C.S. of the City of Petaluma, California RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN AND AUTHORIZING AND ELIMINATING POSITION OR FUNDING ALLOCATIONS ASSOCIATED WITH THE ADOPTED FISCAL YEAR 24/25 BUDGET BY 1) ESTABLISHING THE CLASSIFICATIONS AND PAY RANGES OF PROJECT MANAGER I/II, SENIOR PROJECT MANAGER, AND SENIOR ENVIRONMENTAL SERVICES ANALYST; 2) REVISING THE CLASSIFICATION SPECIFICATIONS OF ENVIRONMENTAL SERVICES TECHNICIAN AND ENVIRONMENTAL SERVICES ANALYST; 3) ELIMINATING THE CLASSIFICATION OF PROJECT MANAGER; 4) AUTHORIZING THE POSITION ALLOCATION OF ONE (1) SENIOR ENVIRONMENTAL SERVICES ANALYST; AND 5) ELIMINATING THE POSITION OR FUNDING ALLOCATION OF ONE (1) ENVIRONMENTAL SERVICES ANALYST WHEREAS, the Petaluma Municipal Code Section 3.04.020.D authorizes the City Manager as the City’s Personnel Officer to prepare or cause to be prepared a position classification plan, including class specifications and revisions of the plan; and WHEREAS, the Petaluma Municipal Code Section 3.40.020.E authorizes the City Manager to prepare or cause to be prepared a plan of compensation and revisions thereof, covering all classifications in the competitive service; and WHEREAS, the City wishes to keep its Classification and Compensation Plan current, and in accordance with Petaluma Municipal Code Section 3.04.020, amendments or revisions to the Classification and Compensation Plan are effective upon approval by the City Council; and WHEREAS, the City Council adopted the Fiscal Year 2024-25 Budget on June 17, 2024, which included various staffing changes consistent with City operational needs and aligned with the Council’s goal of “A City That Works for Everyone;” and WHEREAS, a thorough and multi-faceted classification and compensation analysis supports the creation of a Project Manager series: Project Manager I/II (as attached in Exhibit A) and Senior Project Manager (as attached in Exhibit B) as well as an Environmental Services series including the revision of Environmental Services Technician (as attached in Exhibit C), Environmental Services Analyst (as attached in Exhibit D), and creation of a Senior Environmental Services Analyst (as attached in Exhibit E); and WHEREAS, the proposed actions address immediate organizational and operational needs, align with the City’s adopted goals and objectives, and assist the City in establishing much needed succession-resiliency planning for organizational sustainability; and WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(4), in that, approving this action does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Resolution No. 2025-032 N.C.S. Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Petaluma as follows: 1. Declares the above recitals to be true and correct and are incorporated into this resolution as findings of the City Council. 2. Finds that the proposed action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(4), in that, approving this action does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. 3. Approves the amendment to the Classification and Compensation Plan as written in this Resolution, including an amendment in the Competitive Service of the Personnel System as attached and incorporated as Exhibits A- E. 4. Establishes the classification specifications of Project Manager I/II, Senior Project Manager, and Senior Environmental Services Analyst (as attached in Exhibits A-B, and E respectively). 5. Revises the classification specifications of Environmental Services Technician and Environmental Services Analyst (as attached in Exhibits C-D). 6. Establishes the pay ranges of Project Manager I/II, Senior Project Manager, and Senior Environmental Services Analyst to: 7. Eliminates the classification of Project Manager. 8. Authorizes the position allocation of one Senior Environmental Services Analyst. 9. Eliminates the position or funding allocation of one Environmental Services Analyst. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Resolution No. 2025-032 N.C.S. Page 3 of 3 Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Council of the City of Petaluma at a Regular meeting on the 7th day of April 2025, by the following vote: Approved as to form: __________________________ City Attorney AYES: McDonnell, Barnacle, Cader Thompson, DeCarli, Nau, Quint, Shribbs NOES: None ABSENT: None ABSTAIN: None ATTEST: ______________________________________________ City Clerk ______________________________________________ Mayor Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: 4/7/2025 Job Class: 04PMGR Project Manager I/II Summary Administer and serve as project manager for various public works architectural, engineering, and related capital improvement projects for the City; identify, prepare, and administer grants for related projects; and provide administrative and technical support to the assigned division. Class Characteristics Direction is provided by a higher-level manager; responsibilities may include direct or indirect supervision of subordinate professional, technical, and/or support services positions. Project Manager I This is the entry-level class of the Project Manager series and incumbents are expected to provide support for the least complex projects and perform a variety of activities in support of the assigned division. This class is distinguished from the Project Manager II in that the latter works independently on assignments with a greater level of difficulty and/or complexity. This class is distinguished from the Engineering Technician series in that the latter is responsible for drafting, surveying and engineering office and field work in support of engineering activities. The focus of Engineering Technician work is to gather, analyze, and monitor engineering related data whereas the focus of the Project Manager I is to support the implementation of engineering projects. Incumbents may advance to the Project Manager II position after gaining experience and demonstrating proficiency which meet the qualifications of the higher-level class. Project Manager II This is the journey-level class of the Project Manager series. Incumbents are expected to independently perform the full scope of duties as assigned with minimal assistance or direction. This class is distinguished from the Senior Project Manager in that the latter is responsible for independently planning, organizing, and supervising the largest and most complex City projects. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Administer, manage, and coordinate public works architectural, engineering, and capital improvement projects, including those designed to achieve environmental sustainability and energy efficiency. Develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, and schedules. Work with project architects, engineers and other staff to identify “green building” options; research green building alternatives and perform cost/benefit analyses; investigate and analyze the full scope of short- and long-term advantages to green building opportunities. Provide analysis and recommendations for project sustainability and energy efficiency; facilitate and coordinate sustainable/Green Building certification and education. Exhibit A Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Project Manager I/II Page 2 of 4 Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate project costs; implement cost controls; maintain budget balances; record change orders and project overruns; maintain and prepare records of expenditures. Participate in departmental short- and long-range planning activities as assigned. Arrange, coordinate, and participate in meetings between project participants, principals, and other parties; serve on committees, task forces and work teams; provide staff support as assigned; research and report on issues. Establish, coordinate, and maintain project schedules; identify critical tasks and lead times; distribute updates and related documents; monitor project status, working with contractors and other participants to keep project on schedule. Compile and edit project specifications in preparation for bid development; prepare public documents; lead pre-bid meetings; evaluate responsible and responsive proposals and participate in the contractor selection process. Review, negotiate, prepare, and administer contracts and agreements related to assigned projects. Coordinate with other department staff to initiate and submit grant applications for new capital projects. Prepare a variety of internal and external reports, correspondence, recommendations, contracts, agenda packets, memoranda, and other documents pertaining to assigned functions; make presentations to City officials, management, employees, contractors, other public agencies, advisory bodies, and the community. Respond to inquiries and provide information regarding assigned project activities and related department matters. Monitor and evaluate the City's compliance with various ordinances, codes, and applicable laws; report issues of non-compliance; review operational conditions in the field as necessary. Review environmental impact and other reports for compliance with City policies, rules, and regulations; conduct special studies on a wide variety of project-related issues. Build and maintain positive working relationships with co-workers, contractors, consultants, other City employees, and the public using principles of good customer service in a manner consistent with City values. Perform related duties as assigned. Skills/Abilities: Plan, organize, manage, and coordinate capital improvement projects in a complex environment. Comprehend, interpret, and apply complex laws, ordinances, codes, regulations, standards and requirements pertaining to architectural and engineering plans and specifications, and construction activities. Communicate technical concepts and project information clearly and accurately to a variety of audiences, including presentations to committees, commissions, boards, and community/public organizations. Interpret and apply complex state laws pertaining to energy efficiency and greenhouse gas emission reduction. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Project Manager I/II Page 3 of 4 Prepare complex narrative and statistical reports and make persuasive oral presentations of ideas and recommendations. Read and interpret financial reports. Create project schedules and budgets using software tools. Conduct cost/benefit analyses. Effectively negotiate contract terms, conditions, and scope changes. Deal constructively with conflict and develop effective solutions. Effectively represent the department to elected officials, City executives, businesses, the public, and others. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, perform data entry using a computer or tablet; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and is expected to operate an automobile as needed for offsite work-related activities, including meetings, jobsite activities, and public workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of architectural, engineering, and construction project administration including project planning, communications, budgeting, cost/benefit analysis, financial tracking, proposal development, contractor selection, and contract management. Basic architectural, engineering, and construction management principles and practices. Current building and development codes. Principles and practices of grant administration. Principles and practices of budget development and administration. Pertinent federal, state, and local laws rules and regulations, including, but not limited to the California Environmental Quality Act (CEQA) and California Building Code. Options for maximizing human and environmental health, sustainable site development, water savings, energy efficiency, materials selection, and indoor environmental quality when implementing capital improvement projects. General construction materials, methods, and equipment. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Project Manager I/II Page 4 of 4 Principles and practices of technical and functional supervision. Safety practices pertaining to the work. Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Project Manager I/II Education: A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, environmental studies, construction management, or a related field. Project Manager I Experience: Experience coordinating and administering architectural, engineering, or construction capital projects is desirable. Project Manager II Experience: Three years of increasingly responsible experience coordinating and administering architectural, engineering, or construction capital projects. Experience with municipal or other public sector capital projects is highly desirable. Substitution: Additional years of relevant experience may substitute for the required education on a year for year basis. Certifications/Licenses: Possession of a valid California Class C driver’s license. Project Management Professional (PMP) Certification is desirable. Established: 10/15/07 Resolution #: 2007-177 N.C.S./ 2014-173 N.C.S./ 2021-123 N.C.S. Revised: 11/17/14; 8/2/21; 4/7/2025 Formerly: Project Manager – Green Building; Project Manager Department: Public Works FLSA Status: Non-Exempt Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: 4/7/2025 Job Class: 09PMSR Senior Project Manager Summary Administer, manage, and coordinate large and complex public works architectural, engineering, and capital improvement projects; develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, and schedules; collaborate with design teams to support environmental sustainability goals; identify, prepare, and administer grants for related projects; and provide administrative and technical support to the assigned division. Class Characteristics General direction is provided by a higher-level manager; responsibilities include direct or indirect supervision of subordinate professional, technical, and/or support services positions. This is the advanced journey-level class of the Project Manager series. This class is distinguished from Project Manager I/II by the level of responsibility assumed, complexity of projects managed, duties assigned, and independence of action taken. Incumbents exercise substantial initiative, independent judgement, and expertise in overseeing the design and construction of large and/or complex City projects. This class can be distinguished from the Engineering Manager by the latter’s responsibility for the overall management of the division and licensing requirements. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: Administer, manage, and coordinate large and complex public works architectural, engineering, and capital improvement projects, including those designed to achieve environmental sustainability and energy efficiency. Develop, plan, organize, and execute project activities, including the preparation of project plans, specifications, estimates, schedules, and perform project constructability reviews. Work with project architects, engineers and other staff to identify “green building” options; research green building alternatives and perform cost/benefit analyses; investigate and analyze the full scope of short- and long-term advantages to green building opportunities. Oversee analysis and provide recommendations for project sustainability and energy efficiency; facilitate and oversee sustainable/Green Building certification and education. Prepare, track, monitor, and administer project budgets and grant funding allocations; estimate project costs; implement cost controls; maintain budget balances; record change orders and project overruns; maintain and prepare records of expenditures. Participate in departmental short- and long-range planning activities as assigned. Serve as project lead; plan, prioritize, and review the work of professional, technical, and support services positions. Supervise, mentor, develop, and coach staff as assigned. Exhibit B Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Senior Project Manager Page 2 of 4 Participate in the appointment of personnel; provide and coordinate staff training; conduct performance evaluations; implement discipline procedures as required. Arrange, coordinate, and participate in meetings between project participants, principals, and other parties; develop, manage, and maintain critical path/Gantt Chart schedules; serve on committees, task forces and work teams; provide staff support; research and report on issues. Establish, coordinate, and maintain project schedules; identify critical tasks and lead times; distribute updates and related documents; monitor project status, working with contractors and other participants to keep project on schedule. Compile and edit project specifications in preparation for bid development; prepare public documents; lead pre-bid meetings; evaluate responsible and responsive proposals and participate in the contractor selection process. Review, negotiate, prepare, and administer contracts and agreements related to assigned projects. Coordinate with other department staff to initiate and submit grant applications for new capital projects. Prepare, review, and/or present a variety of internal and external reports, correspondence, recommendations, contracts, agenda packets, memoranda, and other documents pertaining to assigned functions; make presentations to City officials, management, employees, contractors, other public agencies, advisory bodies, and the community. Respond to inquiries and provide information regarding assigned project activities and related department matters. Monitor and evaluate the City's compliance with various ordinances, codes, and applicable laws; report issues of non-compliance; review operational conditions in the field as necessary. Review environmental impact and other reports for compliance with City policies, rules, and regulations; conduct special studies on a wide variety of project-related issues. Build and maintain positive working relationships with co-workers, contractors, consultants, other City employees, and the public using principles of good customer service in a manner consistent with City values. Serve as staff liaison to committees, commissions, and boards as designated by a higher-level manager. Perform related duties as assigned. Skills/Abilities: Plan, organize, manage, and coordinate major capital improvement projects in a complex environment. Comprehend, interpret, and apply complex laws, ordinances, codes, regulations, standards and requirements pertaining to architectural and engineering plans and specifications, and construction activities at an advanced level. Communicate technical concepts and project information clearly and accurately to a variety of audiences, including presentations to committees, commissions, boards, and community/public organizations. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Senior Project Manager Page 3 of 4 Prepare complex narrative and statistical reports and make persuasive oral presentations of ideas and recommendations. Read and interpret financial reports. Create project schedules and budgets using software tools. Conduct cost/benefit analyses. Effectively negotiate contract terms, conditions, and scope changes. Deal constructively with conflict and develop effective solutions. Interpret an extensive variety of technical instructions in mathematical or diagram form and deal with both abstract and concrete variables. Effectively represent the department to elected officials, City executives, businesses, the public, and others. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee will be frequently required to sit and talk and hear. The employee will be required to stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to sit, perform data entry using a computer or tablet; operate office equipment requiring repetitive arm/hand movement. The employee will occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is occasionally exposed to outside weather conditions and is expected to operate an automobile as needed for offsite work-related activities, including meetings, jobsite activities, and public workshops. The noise level in the work environment is usually moderate. Qualifications Knowledge of: Principles and practices of architectural, engineering, and construction project administration including project planning, communications, budgeting, cost/benefit analysis, financial tracking, proposal development, contractor selection, and contract management. Advanced architectural, engineering, and construction management principles and practices. Current building and development codes. Principles and practices of grant administration. Principles and practices of budget development and administration. Pertinent federal, state, and local laws rules and regulations, including, but not limited to the California Environmental Quality Act (CEQA) and California Building Code. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Senior Project Manager Page 4 of 4 Options for maximizing human and environmental health, sustainable site development, water savings, energy efficiency, materials selection, and indoor environmental quality when implementing capital improvement projects. General construction materials, methods, and equipment. Principles and practices of technical and functional supervision. Safety practices pertaining to the work. Principles and practices of effective customer service. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree from an accredited college or university with major course work in engineering, architecture, environmental studies, construction management, or a related field. Experience: Five years of increasingly responsible experience coordinating and administering architectural, engineering, or construction capital projects. Experience with municipal or other public sector capital projects is highly desirable. Substitution: Additional years of relevant experience may substitute for the required education on a year for year basis. Certifications/Licenses: Possession of a valid California Class C driver’s license. Project Management Professional (PMP) Certification is highly desirable. Established: 10/15/07 Resolution #: 2007-177 N.C.S./ 2014-173 N.C.S./ 2021-123 N.C.S. Revised: 11/17/14; 8/2/21; 4/7/2025 Department: Public Works FLSA Status: Exempt Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 1 of 4 CITY OF PETALUMA CLASS SPECIFICATION Date: 4/7/2025 Job Class: 03ENST Environmental Services Technician Summary Perform a variety of responsible duties related to site evaluations, inspections, and audits with the goal of seeking compliance with local, state, and federal regulations; perform technical duties, public education and outreach, and investigations in support of several environmental programs. Depending on the area of assignment, programs may include water conservation, pollution prevention, groundwater, storm water, industrial pretreatment, and resource conservation; perform a variety of technical tasks relative to assigned areas of responsibility such as field sample collection and sample analyses. Class Characteristics General supervision is provided by a higher-level supervisor or manager. This is a journey-level technical classification. Incumbents are expected to work independently and have a thorough knowledge of environmental compliance matters as they relate to industrial pretreatment, wastewater treatment, water conservation, pollution prevention, storm water, ground water, solid waste, and quality assurance principles. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: While majority of the duties assigned to a position typically fall within one of the following areas, incumbents may also be assigned duties that cross multiple areas: All positions: Initiate contact with businesses and the general public to provide general information regarding various environmental programs. Prepare a variety of reports related to environmental programs. Review and analyze technical data related to area of assignment. Maintain documentation regarding site evaluations and complaints; compile and maintain databases related to businesses, inspections, and compliance issues. Assist with maintaining inventory, including for events, order and track items for events. Respond to public inquiries in a courteous and professional manner; provide information and technical advice within the area of assignment; resolve complaints in an efficient and timely manner; participate in community outreach efforts; and assist with the conduct of community outreach activities. Conduct field evaluations, complete required documentation, and track data on assigned division programs, including incentive programs. Exhibit C Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Technician Page 2 of 4 Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Perform related duties as assigned. Water Resources and Conservation (in addition to the list for all positions): Perform groundwater monitoring and data management. Perform a variety of water conservation activities, including field investigations, water use leak evaluations, and the conduct of water efficiency surveys; install and/or provide assistance with the installation of water saving devices. Assist recycled water customers with meeting the City’s Recycled Water User’s Guide requirements; maintain recycled water site supervisor information. Review residential and commercial plans that include new or rehabilitated landscape and irrigation. Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): Collect samples from industrial, commercial, domestic dischargers, storm water conveyance system, the Petaluma River watershed, and from various areas within the wastewater treatment plant for chemical, biological, and bacteriological analysis to ensuring compliance with local, state, and federal regulations. Perform basic and intermediate, standardized laboratory tests involving the chemical, biological, and physical analysis of water, ground water, storm water, and wastewater. Set up, calibrate, and operate a variety of field instruments for the analysis of samples; conduct routine laboratory and field analysis. Perform site evaluations for industrial and storm water dischargers; permit and inspect special discharge users; prepare technical reports and correspondence related to site evaluation activities; monitor submission of compliance reports from permitted industries. Interpret and explain pretreatment regulations in an effort to achieve compliance; issue Notices of Violation and take other routine steps as they relate to the enforcement of rules and regulations; assist in writing citations for stormwater violations; enforce and bill fines, as needed. Perform preventative maintenance on monitoring and safety equipment. Assist operations staff with a variety of routine duties including, but not limited to, taking instrument readings, assisting with special studies and pilot projects, and the general upkeep of treatment plant facilities. Assist in preparing surcharge, sampling fees, violations, and capacity fee bills for industrial users. Sample receiving waters from wastewater treatment plant outfall to ensure compliance with facility the National Pollutant Discharge Elimination System (NPDES) permit. Perform inspections of commercial establishments that discharge into the City’s wastewater collection system. Skills/Abilities: Maintain accurate records and prepare clear and concise reports, correspondence, and other written materials. Analyze, interpret, and explain regulatory requirements and program elements. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Technician Page 3 of 4 Perform audits and site evaluations for regulatory compliance, to identify irregularities and make sound recommendations. Collect and perform routine analysis of water, wastewater, ground water, and/or storm water samples. Effectively deal with customers, including resolving issues and complaints. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, crawl; and smell. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must be able to perform inspections having sufficient strength to lift and carry tools and materials weighing up to 50 pounds. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee may occasionally work with the use of a vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: All positions: Data collection and recordkeeping practices. Technical writing principles. Pertinent federal, state, and local laws, ordinances, and rules. Safe work methods and safety regulations pertaining to area of assignment. Principles and practices of effective customer service. Principles and practices of water billing and rates. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases. Water Resources and Conservation (in addition to the list for all positions): Operation and maintenance of equipment used for water conservation audits and groundwater monitoring. Water conservation best management practices, methods, and techniques, including irrigation and plumbing principles. Basic principles and practices of water meters, including interpretation, access, and detecting leaks. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Technician Page 4 of 4 Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): Wastewater treatment processes; industrial and commercial pretreatment processes; separate storm water sewer systems. Basic chemistry principles, sample collection, basic laboratory testing methods, and quality assurance program principles. Operation and maintenance of equipment used for the evaluation of commercial and industrial waste and storm water. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: Equivalent to an Associate’s degree with major course work in chemistry, bacteriology, biology, environmental sciences, or a related field. Experience: Water Resources and Conservation: One year of responsible work experience performing site evaluations, inspections and/or audits, and public education and outreach for environmental programs. Experience working with a water conservation program is desirable. Environmental Services/Stormwater Program Compliance: One year of responsible work experience performing physical, chemical, biochemical, and bacteriological analysis of water or wastewater, and/or performing site evaluations of commercial and industrial facilities. Experience working with a municipal wastewater pretreatment program and/or municipal stormwater program is desirable. Certifications/Licenses: Possession of a valid California Class C driver’s license. Water Resources and Conservation: Certification as a Qualified Water Efficient Landscaper (QWEL) is desirable. Environmental Services/Stormwater Program Compliance: Possession of a California Water Environment Association (CWEA) Environmental Compliance Inspector Grade I certification within eighteen (18) months of appointment. Established: 11/18/2013 Resolution #: 2013-150 N.C.S.; 2021-109 N.C.S. Revised: 6/21/21; 4/7/2025 Department: Water Resources and Utilities FLSA Status: Non-Exempt Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 1 of 5 CITY OF PETALUMA CLASS SPECIFICATION Date: 4/7/2025 Job Class: 04ESAN Environmental Services Analyst Summary Plan, organize, coordinate, and implement a variety of water resources programs. Depending on area of assignment, programs may include water conservation, recycled water, stormwater, groundwater, urban water planning, natural resource planning & permitting, floodplain management, and/or environmental lands management; provide expertise in program elements for the organization; perform a variety of professional and analytical level tasks relative to assigned areas of responsibility. Class Characteristics General direction is provided by a higher-level supervisor or manager; responsibilities may include the direct or indirect supervision of technical and/or support staff. This is a journey-level classification and incumbents are expected to work independently and perform the full range of duties. The Environmental Services Analyst is distinguished from the Environmental Services Technician in that the Environmental Services Analyst describes positions with professional/analytical responsibilities where the primary duties include analysis, coordination, evaluation, and implementation of water resources programs. The Environmental Services Technician describes positions with responsibility for providing a broad range of responsible duties in support of compliance with established water resources programs including inspections, audits, site evaluations, public education, and outreach. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: While majority of the duties assigned to a position typically fall within one of the following areas, incumbents may also be assigned duties that cross multiple areas: All positions: Recommend and assist in the planning and implementation of goals and objectives; establish schedules and methods for water resources programs; implement policies and procedures. Assist in development, implementation, and revision of water resources programs as new technologies and program elements are identified; develop strategies and time schedules for implementing new program components. Assist with development, negotiation, and management of contracts for services and monitor and manage budget for projects related to these functions. Plan, develop, coordinate, and provide ongoing public awareness, outreach, education, and participation related to division programs; prepare and make presentations to consumers; present workshops and short training programs on water resources management topics; develop activities; Exhibit D Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Analyst Page 2 of 5 create press releases, newsletters, flyers, and other program resources. Coordinate water resources program efforts of various divisions of City departments and volunteer groups; represent the City in dealing with conservation issues before the City Council, Chamber of Commerce, the public, state and local regulators, and a wide range of community groups; represent the City to other groups and professional organizations as assigned. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for equipment, materials, and supplies; monitor and control expenditure. Monitor, perform technical review of, and report to management on local issues, existing and proposed legislation, regulations, and ordinances regarding division related programs; recommend operational changes as required; review scientific literature and make field investigations. Contact and work closely with various federal, state, regional, and local agencies that deal with environmental permitting and assist with obtaining and maintaining regulatory environmental permits as needed. Confer and maintain relations with other City staff to develop project descriptions and perform preliminary environmental reviews. Answer questions and provide information to the public and outside agencies; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Attend meetings; coordinate City’s comments and data submission; assist in preparation of staff reports for items concerning City; make presentations to boards and committees. Assist in researching, writing, and administering grants. Gather, assemble, compile, interpret, and analyze data; provide recommendations as needed. Keep apprised of local issues in the Petaluma River Watershed. Assist in developing mitigation measures aimed to eliminate, minimize, or mitigate the environmental effects of projects; monitor public project construction to ensure the implementation of mitigation measures, legal compliance, and resolve problems that may occur during construction. Ensure program and project compliance with applicable federal, state, and local laws, regulations, and ordinances related to program area by monitoring, tracking, reviewing, enforcing, and reporting; issue warnings, violations, and fines as necessary. Perform related duties as assigned. Water Resources and Conservation (in addition to the list for all positions): Oversee and manage the City’s water conservation program, including, plan review and customer assistance for program components, including but not limited to, water efficient landscaping, revegetation projects, irrigation techniques, and rebate programs. Assist with water and recycled water master planning efforts, including the planning, updating, and implementation of the City’s groundwater monitoring and Groundwater Sustainability Plan and urban recycled water program. Conduct water audits; may install or provide advice for installing water-saving devices such as low flow fixtures and appliances. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Analyst Page 3 of 5 Plan and implement program response to water shortage emergencies and droughts. Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): Assist in the City's compliance with the Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit; work across departments to ensure compliance, understanding, and effective implementation, tracking and documentation of permit requirements. Plan and implement stormwater program activities; assist in the development and implementation plans for stormwater utilities and other dedicated funding sources. Investigate, sample, and trace sources of illegal waste entering the City’s stormwater collection system. Assess biological and stormwater quality degradation resulting from creek pollution incidents. Skills/Abilities: Maintain accurate records and prepare and present a variety of technical and administrative reports. Make effective, professional presentations to a wide variety of audiences, such as community groups, schools, businesses, and public commissions. Interpret and explain pertinent water resources policies, programs, and procedures. Assist in the development and monitoring of program budgets. Write and create technical publications, reports, grants, training curricula, graphs, brochures, and other materials to inform and educate the public about conservation related topics. Perform field sampling and analysis of water samples; interpret lab results of water analysis. Review and analyze data and make sound recommendations. Use computer forecasting and planning tools. Conduct audits and inspections. Organize, implement, and manage programs and activities. Train staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee operates a motor vehicle to transport materials and perform Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Analyst Page 4 of 5 job duties. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee may occasionally work with the use of a vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: All positions: Principles and practices of water resources program development, implementation, and monitoring. Methods of creating and managing public information programs. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines governing water, stormwater, recycled water, air quality, and groundwater. Principles and practices of budget monitoring. Grant writing and administration. Principles and practices of effective customer service. Social media such as Facebook and Twitter/X as tools for public information and engagement. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, graphics, and audio-visual aids. Water Resources and Conservation (in addition to the list for all positions): Techniques and equipment used in irrigation and water distribution and the operation of various water savings devices. Water efficient irrigation and landscape practices. Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): The requirements of the City's MS4 Permit, the General Construction Permit, the Industrial Stormwater Permit, and other applicable regulations and permits. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Education: A Bachelor’s degree with major course work in environmental engineering, environmental studies, landscaping, water supply, natural resources management, business management, or a related field. Experience: Two years of increasingly responsible experience in water resources that includes the preparation, implementation, and coordination of water resources programs. Experience in wastewater utilities, stormwater utilities, or water utilities is desirable. Substitution: Additional years of relevant experience may substitute for the required education on a year for year basis. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Environmental Services Analyst Page 5 of 5 Certifications/Licenses: Possession of a valid California Class C driver’s license. Water Resources and Conservation: Possession of an Achievement in Water Use Efficiency Practitioner Certificate issued by the American Water Works Association, California Nevada Section within 24 months of appointment. Certification as a Qualified Water Efficient Landscaper (QWEL) is desirable. Possession of a Certified Landscape Irrigation Auditor certificate from the Irrigation Association is desirable. Environmental Services/Stormwater Program Compliance: Qualification as a Qualified Stormwater Pollution Prevention Plan (SWPPP) Practitioner (QSP) by the California State Water Resources Control Board within (18) months of appointment to the classification. Established: 11/17/2014 Resolution #: 2014-173 N.C.S./ 2015-073 N.C.S./ 2021-123 N.C.S. Revised: 06/01/2015; 08/02/2021; 4/7/2025 Department: Water Resources and Utilities FLSA Status: Non-exempt Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 1 of 5 CITY OF PETALUMA CLASS SPECIFICATION Date: 4/7/2025 Job Class: 04SESA Senior Environmental Services Analyst Summary Perform and provide a lead role in a variety of professional level duties for various water resources programs. Depending on area of assignment, programs may include water conservation, recycled water, stormwater, groundwater, urban water planning, natural resource planning & permitting, floodplain management, and/or environmental lands management; provide expertise in program elements for the organization; perform a variety of professional and technical level tasks relative to assigned areas of responsibility. Class Characteristics General direction is provided by a higher-level supervisor or manager; responsibilities may include the direct or indirect supervision of technical and/or support staff. This is the advanced journey-level class in the Environmental Services Analyst series. Incumbents are expected to work with minimum supervision to plan, organize, implement, and lead various water resources programs. Incumbents are responsible for carrying out complex assignments requiring considerable independent judgment and initiative in developing solutions to problems, interpreting regulations, and determining regulatory compliance of water resources programs. Positions at this level are distinguished from other classes within the series by the greater level of responsibility assumed, complexity of duties assigned, independence of action taken, and by the nature, scope, and impact of the public contact made. Incumbents perform the most difficult, complex, and responsible types of duties assigned to classes within this series, which may include providing technical and functional supervision over assigned personnel. Essential Duties, Skills, and Demands of the Position The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands. Duties: While majority of the duties assigned to a position typically fall within one of the following areas, incumbents may also be assigned duties that cross multiple areas: All positions: Plan, prioritize, and review the work of professional, technical, and administrative support staff; exercise technical and functional direction and provide training. Recommend and provide a lead role in the planning and implementation of goals and objectives; establish schedules and methods for water resources programs; implement policies and procedures. Develop, implement, and revise water resources programs as new technologies and program Exhibit E Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 2 of 5 Senior Environmental Services Analyst elements are identified; develop strategies and time schedules for implementing new program components. Develop, negotiate, and manage contracts for services and monitor and manage budget for projects related to these functions. Plan, develop, lead, and provide ongoing public awareness, outreach, education, and participation related to division programs; prepare and make presentations to consumers; present workshops and short training programs on resource management topics; develop activities; create press releases, newsletters, flyers, and other program resources. Coordinate and lead water resources program efforts of various divisions of City departments and volunteer groups; represent the City in dealing with conservation issues before the City Council, Chamber of Commerce, the public, state and local regulators, and a wide range of community groups; represent the City to other groups and professional organizations as assigned. Coordinate budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for equipment, materials, and supplies; monitor and control expenditure. Prepare and present staff reports and presentations to internal and external groups. Monitor, perform technical review of, and report to management on local issues, existing and proposed legislation, regulations, and ordinances regarding division related programs; recommend operational changes as required; review scientific literature and make field investigations. Contact and work closely with various federal, state, regional, and local agencies that deal with environmental permitting and assist with obtaining and maintaining regulatory environmental permits as needed. Confer and maintain relations with other City staff to develop project descriptions and perform preliminary environmental reviews. Answer questions and provide information to the public and outside agencies; investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other City employees, and the public using principles of good customer service. Attend meetings; coordinate City’s comments and data submission; coordinate preparation of staff reports for items concerning City; make presentations to boards and committees. Research, write, and administer grants. Gather, assemble, compile, interpret and analyze data; provide recommendations as needed. Keep apprised of local issues in the Petaluma River Watershed. Develop mitigation measures aimed to eliminate, minimize, or mitigate the environmental effects of projects; monitor public project construction to ensure the implementation of mitigation measures, legal compliance, and resolve problems that may occur during construction. Oversee and ensure program and project compliance with applicable federal, state, and local laws, regulations, and ordinances related to program area by monitoring, tracking, reviewing, enforcing, and reporting; issue warnings, violations, and fines as necessary. Perform related duties as assigned. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 3 of 5 Senior Environmental Services Analyst Water Resources and Conservation (in addition to the list for all positions): Plan, lead, and manage the City’s water conservation program, including, plan review and customer assistance for program components, including but not limited to, water efficient landscaping, revegetation projects, irrigation techniques, and rebate programs. Oversee and coordinate water and recycled water master planning efforts, including the planning and implementation of the City’s groundwater monitoring and Groundwater Sustainability Plan and urban recycled water program. Lead and conduct water audits; may install or provide advice for installing water-saving devices such as low flow fixtures and appliances. Lead, plan, and implement program response to water shortage emergencies and droughts. Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): Coordinate and oversee the City's compliance with the Municipal Separate Storm Sewer System (MS4) National Pollutant Discharge Elimination System (NPDES) Permit; work across departments to ensure compliance, understanding, and effective implementation, tracking and documentation of permit requirements. Coordinate, lead, and implement stormwater program activities; develop and implement plans for stormwater utilities and other dedicated funding sources. Investigate, sample, and trace sources of illegal waste entering the City’s stormwater collection system. Assess biological and stormwater quality degradation resulting from creek pollution incidents. Skills/Abilities: Maintain accurate records and prepare and present a variety of technical and administrative reports. Make effective, professional presentations to a wide variety of audiences, such as community groups, schools, businesses, and public commissions. Interpret and explain pertinent water resources policies, programs, and procedures. Coordinate the development and monitoring of program budgets. Write and create technical publications, reports, grants, training curricula, graphs, brochures, and other materials to inform and educate the public about conservation related topics. Perform field sampling and analysis of water samples; interpret lab results of water analysis. Review and analyze data and make sound recommendations. Use computer forecasting and planning tools. Conduct audits and inspections. Organize, implement, and manage programs and activities. Provide technical direction and training, assist in performance evaluations, oversee, and coordinate the work of lower-level staff. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 4 of 5 Senior Environmental Services Analyst Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of the work. Physical Demands and Work Environment: While performing the duties of this job, the employee is regularly required to sit, stand, walk, use hands to finger, handle, or feel, and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move weight up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee operates a motor vehicle to transport materials and perform job duties. While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to fumes or airborne particles. The employee may occasionally work with the use of a vehicle. The noise level in the work environment is usually moderate. Qualifications Knowledge of: All positions: Principles and practices of water resources program development, implementation, and monitoring. Methods of creating and managing public information programs. Federal, state, and local regulatory requirements, including applicable laws, codes, ordinances, regulations, and guidelines governing water, stormwater, recycled water, air quality, and groundwater. Principles and practices of budget monitoring. Grant writing and administration. Principles and practices of effective customer service. Principles and practices of supervision. Social media such as Facebook and Twitter/X as tools for public information and engagement. Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, graphics, and audio-visual aids. Water Resources and Conservation (in addition to the list for all positions): Techniques and equipment used in irrigation and water distribution and the operation of various water savings devices. Water efficient irrigation and landscape practices. Environmental Services/Stormwater Program Compliance (in addition to the list for all positions): The requirements of the City's MS4 Permit, the General Construction Permit, the Industrial Stormwater Permit, and other applicable regulations and permits. Education and Experience Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be: Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9 Page 5 of 5 Senior Environmental Services Analyst Education: A Bachelor’s degree with major course work in environmental engineering, environmental studies, landscaping, water supply, natural resources management, business management, or a related field. Experience: Four years of increasingly responsible experience in water resources that includes the preparation, implementation, and coordination of resource conservation programs. Experience in wastewater utilities, stormwater utilities, or water utilities is desirable. Substitution: Additional years of relevant experience may substitute for the required education on a year for year basis. Certifications/Licenses: Possession of a valid California Class C driver’s license. Water Resources and Conservation: Possession of an Achievement in Water Use Efficiency Practitioner Certificate issued by the American Water Works Association, California Nevada Section within 18 months of appointment. Certification as a Qualified Water Efficient Landscaper (QWEL) is desirable. Possession of a Certified Landscape Irrigation Auditor certificate from the Irrigation Association is desirable. Environmental Services/Stormwater Program Compliance: Qualification as a Qualified Stormwater Pollution Prevention Plan (SWPPP) Practitioner (QSP) by the California State Water Resources Control Board within 18 months of appointment to the classification. Established: 4/7/2025 Resolution #: Department: Water Resources and Utilities FLSA Status: Non-exempt Docusign Envelope ID: 5894A3BA-CB8D-4311-86FD-BE5AA726B5A9