HomeMy WebLinkAboutStaff Report 3.H 06/04/2012 lO-enda'Itenw#3 .t
w
785$
DATE: June 4, 2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan Fish, Chief of Police
SUBJECT: Resolution Authorizing the Petaluma Police,Department to Accept FY 2010
Homeland'Security Grant Funds in the Amount of$66,300 for the Installation of
Enhanced Security Systems at City Facilities,.and.Authorizing the City Manager
to Execute a Subgrantee Agreement with Sonoma County Fire and Emergency
' Services.
RECOMMENDATION
It is recommended that the.City Cduheil adopt a Resolution Authorizing the Petaluma Police
Department to Accept FY 2010 Hoineland Security Grant Funds in'the Amount of$66,300, and
Authorizing;the.City Manager to Execute a Subgrantee_Agreement With the Sonoma County Fire
and.Emergency Services Department.
BACKGROUND
The Sonoma,County Fire:and Emergency Services;Department applied for and has been awarded
funds from=the Department of Homeland Security/Federal Emergency Management Agency
under the FY 2010:Homeland Security Grant Program:through the Cal EMA. Annual funding is
available to local agencies under this:•.grant program for a variety of public safety needs.
DISCUSSION
The Petaluma,Police Department has identified the need for enhanced infrastructure security at
the Police Department, City Hall and the Lucchesi Community Center.. This would consist of an
electronic video system that links all three locales. The Police Department and City Hall require
this enhancement as they are the two highest priority locations associated with Emergency
Operation'Center (EOC) activations, In the event the EOC is activated the Petaluma Community 1
Center(Lucchesi'Center) actssas the main Care and Shelter facility for those displaced by a
major incident or occurrence either caused by humans ora natural phenomena . The facility
needs are provided bystaff and emergency operations are provided by the American Red Cross.
as needed. American-Red Cross coordinates all onsite operations including supplies, equipment,
medical services, volunteers, and staff iniconjunction with the requests from EOC. The Petaluma
Community Center acts as a central registration shelter and,reports all health and welfare status
of all sheltered persons'to the Logistics Section of the EOC where the Logistics Section develops
Agenda Review.
City Attorney )"" Finance Director City Manager
and implements an Action Plan , activates and supervises Branch/units leaders within the
Logistic sections. This fills an unmet need insofar as the electronic camera equipment is non-
existent at the Lucchesi Center and is a critical element of security that will preserve and protect
both the facilities/equipment as well as those people who are present at the facility sites. The
equipment will provide police with a greater ability to respond to emergency incidents and/or
threats to facilities/personnel at any of the locations.
Once the additional security measures are in place, the City will have the added benefit of
addressing situations that develop on much smaller scale such as incidents of theft or
vandalism that have often occurred at these locations. This project will allow the police
communications staff to view 24/7 recorded video of key locations at each facility through
closed circuit television. This information may be valuable in a variety of law enforcement
investigations at these facilities
The Council has the authority to accept the grant funds and authorize,the future purchase and
installation of the described equipment. If the Council chooses not to accept the grant funds, the
Petaluma Police Department does not have a separate funding source for the purchase of this
equipment.
FINANCIAL IMPACTS
The County has allocated $66,300 for this request and will provide these funds to the City upon
execution of a subgrantee agreement.
This project will impact staff time and resources in the Information Technology Department,
both in developing thespecifications for the project and in maintaining the equipment once
installed.
The City will limit the scope of work and equipment specifications to achieve the greatest degree
of enhanced security within the identified amount of funding. No further funding needs are
anticipated. There are no matching requirements under this grant program.
ATTACHMENTS
1. Resolution
2. Subgrantee Agreement
d'
I
Resolution Authorizing the Petaluma Police:Department to Accept FY 2010
Homeland Security Grant Funds in the.Ainount of-$66,300 for the Purchase and
Installation of Enhanced Security Systeins at City Facilities, and Authorizing the
City Manager to Execute a Subgrantee Agreement with the Sonoma County Fire
and Emergency Services'Department.
WHEREAS, the City of Petaluma Police Department'desires to accept FY 2010
Homeland Security Grant Funds in the Amount of$66,300 for the Purchase and Installation of
Enhanced Security Systems at City Facilities,
NOW, THEREFORE,BE IT RESOLVED THAT:
1. The City Manager of the'City of Petaluma is authorized to execute a
subgrantee agreement with the Sonoma County Fire and Emergency Services
Department; and
2. The City of Petaluma agrees to the funding requirements and terms and
conditions of the FY 2010 Homeland Security Grant Program, and
3. Grant funds received:shall be used to purchase and install enhanced security
systems at various City facilities,
4. The CityManager of the.Cityof Petaluma is authorized to develop equipment
specifications and identify the scope of work necessary to provide the greatest
degree of enhanced facility security within the identified amount of funding.
3
FISCAL YEAR (FY) 2010 HOMELAND SECURITY GRANT PROGRAM
SUBGR'ANTEE AGREEMENT BETWEEN
SONOMA COUNTY FIRE & EMERGENCY SERVICES
AND
(Petaluma Police Department)
CFDA No. 97.067
THIS AGREEMENT is entered into effective the day of , 2012 by and
between the Sonoma County Fire and Emergency Services Department (herein called
the "County Fire") and Petaluma Police Department (herein called "Subgrantee") to
purchase equipmentusing funds made available by the Ft 2010 Homeland Security
Grant Program ("HSGP") as approved by the California Emergency Management
Agency ("CaIEMA").
WHEREAS, the County Fire has applied for and has been awarded funds from the
Department of Homeland Security/Federal Emergency Management Agency
("DHS/FEMA")for the FY 2010 Homeland Security Grant Program through the Cal EMA;
and
WHEREAS, the County Fire wishes to set forth the responsibilities and obligations of
the Subgrantee in accepting the equipment purchased utilizing such funds; •
NOW, THEREFORE, it is agreed between the parties hereto that:
1 . Subgrantee shall make all guarantees as to the conditions set forth in
Attachments A inclusive and B inclusive to this.Agreement which by
reference here are made part of this contract, and which provide a
description of grant assurances and transfer of property that must be made.
by Subgrantee.accepting equipment purchased using FY 2010 Homeland
Security Grant Program funds; and
• 2. .Subgrantee certifies that the assurances listed in Attachments A and B of
this Agreement are met; and
3. Subgrantee shall provide to County Fire all supporting documentation
including, but not limited to, invoices, sub-contracts, functional timesheets
and disbarment reports; and
The undersigned represents that he/she is authorized by the above named Subgrantee
to enter into this agreement for and on behalf of the said Subgrantee and;
By executing this Agreement, Subgrantee agrees to comply with and be fully bound by
all applicable provisions of Attachments A and B hereto. Subgrantee shall notify
County Fire immediately upon discovery that it has not abided or no longer will abide
Page 1 of 14
k
by any applicable provision of Attachments A and B hereto. Said notice to County Fire
shall not act as or result in a waiver by County of any of the terms and provisions of this
Agreement. County Fire reserves all of its rights and remedies both under the terms of
this Agreement and those available at law..
IN WITNESS WHEREOF, the parties hereto have executed this Subgrantee
Agreement in the County of Sonoma, State of California
COUNTY FIRE
Date
Christopher Helgren
Emergency Manager
SUBGRANTEE
Date
Petaluma Police Department
Page 2 of 14
6
ATTACHMENT'A
FISCAL YEAR (FY) 2010 GRANT ASSURANCES
(SUBGRANTEES)
The subgrantee named above:
1 .. Will assure that grant fund •will support efforts related to providing an integrated
mechanism to enhance the coordination of national priority efforts to prevent,
respond to, and recover from terrorist attacks, major disasters and other
emergencies.
2. Has the legal authority to apply for Federal assistance and has the institutional,
managerial and financial capability to ensure proper planning, management
and completion of the grant provided by the U.S Department of Homeland
Security (DHS)/Federal Emergency Management Agency (FEMA) and sub-
granted through the State of California, California Emergency Management
Agency (Cal EMA).
3. Will assure that grant funds are used for allowable, fair, and reasonable costs
only and will not be transferred between grant programs (for example: State
Homeland Security Program, Urban Area Security. Initiative, Citizen Corps
Program, and Metropolitan Medical Response System) or fiscal years.
4. Will comply with any cost sharing commitments included in the FY2010 Investment
Justifications submitted to DHS/FEMA/Cal EMA, where applicable.
5. Will give the Federal government, the General Accounting Office, the
• Comptroller General of the United States; the State of California, the Office of
Inspector General, through any authorized representative, access to, and the
right to examine, all paper or electronic records, books, or documents related to
the award; and will establish a proper accounting system in accordance with
generally'accepted accounting standards and/or awarding agency directives.
6. Agrees that funds utilized to establish or enhance State and Local fusion centers
must support the development of a statewide fusion process that corresponds
with the Global Justice/Homeland Security Advisory Council (HSAC) Fusion Center
Guidelines, follow the Federal and State approved privacy policies, and achieve
(at a minimum) baseline level of capability as defined by the Fusion Capability
Planning Tool.
7. Will provide progress reports, and other such information as may be required by
the awarding.agency, including the Initial Strategy Implementation Plan (ISIP)
within 45 (forty-five) days of the award, and update via the Grant Reporting Tool
(GRT) twice each year.
Page 3 of 14
8. Will initiate and complete the work within the applicable time frame after receipt
of approval from Cal EMA.
9. Will maintain procedures to minimize the time elapsing between the award of
funds and the disbursement of funds.
l'0.Will comply With all provisions,of DHS/FEMA's codified regulation 44, Part 13,
Uniform Administrative Requirements for Grants and'Cooperative Agreements to
State and Local Governments, including the payment of interest earned on
advances.
1 1 .Will establish safeguards to prohibit employees from using their positions for a'
purpose that constitutes; or presents-the .appearance of, personal or
organizational conflict of interest', or personal gain for themselves or others,
particularly those With whom they have family, business, or other ties.
12.Understands and agrees that Federal funds will not be used, directly or indirectly,
to support the enactment, repeal, modification or adoption of any law,
regulation, or policy, at any level of government, without the express prior written
approval from DHS/FEMA/Cal EMA.
13.Agrees that, to the extent contractors or subcontractors are utilized, will use small,
minority-owned, women-owned, or disadvantaged business concerns and
contractors or subcontractors to the extent practicable.
14.Will notify Cal EMA.of any developments that have a significant-Impact on
award-supported activities, including changes`to key program staff.
15.Will comply, if applicable, with the Lead-Based Paint Poisoning,Prevention Ad (42
U.S.C. §§ 4801 et seq.) which prohibits the use of lead based paint in construction
or rehabilitation of structures.
1.6.Will comply with all Federal and State Statues relating to Civil Rights and
Nondiscrimination. These include, but are not limited to:
a. Title VI of the .Civil Rights Act of 1964 (Pk. 88-352), as amended, which
prohibits discrimination on the basis of race, color or national origin.
b. Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§
1681=1683 and 1685-1686), which prohibits discrimination on the basis of
gender.
c. Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794),
which prohibits discrimination on the basis of handicaps.
d. The Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107),
which prohibits discrimination on the basis of age.
Page 4 of 14
1
e. The Drug Abuse Office and Treatment Act of 1972 (P.L 92-255), as
amended, relating to nondiscrimination on the basis of drug abuse.
f. The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to
nondiscrimination on the basis of alcohol abuse or alcoholism.
g. §§ .523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3
and 290 ee-3), as amended, relating to confidentiality of alcohol and drug
abuse patient records.
h. Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of
housing.
i. Title 44 Code of Federal Regulations (CFR) Parts 7, 16, and 19 relating to
nondiscrimination.
j. The requirements on any other nondiscrimination provisions in the specific
statute(s) under which the application for Federal assistance is being
made.
k. Will, in the event that a Federal or State court or Federal or State
administrative agency makes a finding of discrimination after a due
process hearing on the grounds or race, color, religion, national origin,
gender, or disability against a recipient of funds, the recipient will forward a
copy of the finding to the Office of Civil Rights, Office of Justice Programs.
I. Will provide an Equal Employment Opportunity Plan, if applicable, to the
Department of Justice Office of Civil Rights within 60 days of grant award.
m. Will comply, and assure the compliance of all its subgrantees and
contractors, with the nondiscrimination requirements and all other
provisions of the current edition of the Office of Justice Programs Financial
and Administrative Guide for Grants, M7100.1 .
17. Will comply with the requirements of Titles II and III of the Uniform Relocation
Assistance and Real Property Acquisition Pdlicies Act of 1970 (42 U.S.C. § 4601 et
seq. [P.L. 91-646]) which provides for fair and equitable treatment of persons
displaced or whose property is acquired as a result of Federal or Federally
assisted programs. These requirements apply to all interested in real property
acquired for project purposes regardless of Federal participation in purchases.
Will also comply with Title 44 CFR, Part 25, Uniform Relocation Assistance and Real
Property Acquisition for Federal and Federally-assisted programs.
Page 5 of 14
18.Will comply, if applicable, with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which
requires recipients in a special flood hazard area to participate in the program
and to purchase flood insurance if the total cost of insurable construction and
acquisition is ten thousand dollars ($10,000) or more.
19.Will comply with all applicable Federal; State, and Local environmental and
historical preservation (EHP) ,requirements. Failure to meet Federal, State, and
Local EHP requirements and obtain applicable permits may jeopardize Federal
funding. Will comply with all conditions placed on any project as the result of the
EHP review; any change to the scope of work of a project will require
reevaluation of compliance with these EHP requirements.
20.Agrees not to undertake any project having the potential to impact the EHP
resources,without the prior written approval of DHS/FEMA/Cal EMA, including, but
not limited to, ground disturbance, construction, modification to any structure,
physical security enhancements, communications towers, and purchase and/or
use of any sonar equipment. The subgrantee must comply with all conditions
placed on the project as a result of the EHP review. Any construction- related
activities initiated without the necessary EHP review and approval will result in a
noncompliance finding, and may not be eligiblecforreimbursement with
DHS/FEMA/Cal EMA funding. Any change to.the scope of work will require re-
evaluation of compliance with the EHP. If ground-disturbing activities occur
during the project implementation, the subg rantee must ensure monitoring of the
disturbance. If any potential archeological resources are discovered, the
subgrantee will immediately cease activity in that area and notify DHS/FEMA/Cal
EMA and the appropriate State Historic Preservation Office.
21 .Will ensure that the facilities under its ownership, lease or supervision, which shall
be utilized in the accomplishment of this project, are not on the Environmental
Protection Agency's (EPAs) List of Violating Facilities, and will notify Cal EMA and
the Federal Grantor agency of the receipt of any communication from the
Director of the EPA Office of Federal Activities indicating if a facility to be used in
the project is under consideration for listing by the EPA.
• 22.Will provide any information requested by DHS/FEMA/Cal EMA to ensure
compliancewith applicable laws, including the following:
a. Institution of environmental quality control measures under the National
Environmental Policy Act, National Historical Preservation Act,
Archaeological and Historic Preservation Act, Endangered Species Act,
and Executive Orders on Floodplains (11988), Wetlands (11990) and
Environmental Justice (E012898) and Environmental Quality (EO1 1514).
b. Notification of violating facilities pursuant to EO 11738.
Page 6 of 14
1
c. Assurance of project consistency with the approved state management
program developed under the Coastal Zone Management Act of 1972 (16
U.S.C.. 1451 et seq.).
d. Conformity of Federal actions to State (Clean Air) Implementation Plans
under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §
7401 et seq.).
e. Protection of underground sources of drinking water under the Safe
Drinking Water Act of 1974, as amended, (P.L. 93-523).
f. California Environmental Quality Act (CEQA). California Public Resources
Code Sections 21080-21098. California Code of Regulations, Title 14,
Chapter 3 Section 15000-15007.
g. Wild and Scenic Rivers Act of 1968 (1,6 U.S.C. §'§ 1271 et_seq.) related to
protecting components or potential components of the national wild and
scenic rivers system.
h. Applicable provisions of the Coastal Barrier Resources Act (P.L. 97-348)
dated October 19, 1982 (16 USC3501 et seq.) Which prohibits the
expenditure of most new Federal funds within the units of the Coastal
Barrier Resources System.
23.Will comply with Standardized Emergency Management System (SEMS)
requirements as stated in the California Emergency Services Act, Government
Code, Chapter 7 of Division 1 of Title 2, Section 8607.1 (e) and CCR Title 19,
Sections 2445, 2446, 2447, and 2448.
24.Agrees that all publications created or published with funding under this grant
shall prominently contain the following statement: "This document was prepared
under.a grant from FEMA's Grant Programs Directorate, U.S. Department of
Homeland Security. Points of view or opinions expressed in this document are
those of the authors and do not necessarily represent the official position or
policies of FEMAs Grant Programs Directorate or the U.S. Department of
Homeland Security." The recipient also agrees,that, when practicable, any
equipment purchased with grant funding shall be prominently marked as follows:
"Purchased with funds provided by the U.S. Department of Homeland Security."
25.Acknowledges that DHS/FEMA reserves a royalty-free, nonexclusive, and
irrevocable license to reproduce, publish, or otherwise use, and authorize others
to use, for Federal government purposes: a) the copyright in any work developed
under an award or sub-award; and b) any rights of copyright to which a recipient
or sub-recipient purchases ownership with Federal support.
Page 7 of 14
•
26.The recipient agrees to consult with DHS/FEMA/Cal EMA regarding the allocation
of any patent rights that arise from, or are purchased with, this funding.
27.Has requested through the State of California, Federal financial assistance to be
used to perform eligible work approved in the submitted application for Federal
assistance and after the receipt of Federal financial assistance, through the State
of California, agrees to the following:
a. Promptly return to the State of;California all the funds received which
exceed the approved, actual expenditures as accepted by the Federal or
State government.
b. In the event the approved amount of the grant is reduced, the
reimbursement applicable to the amount of the reduction will be promptly
refunded to the State of California.
c. Separately,account for interest earned on grant funds, and will return all
interest earned, in excess of $100 per Federal Fiscal Year.
28.Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S C. Sections
4728-4763) relating to prescribed standards for merit systems for programs funded
under one of the nineteen statutes or regulations specified in Appendix A of
OPM's Standards for a Merit System of Personnel Administration (5C.F.R. 900,
Subpart F).
29.Will comply with provisions of the Hatch Act (5 U.S.C. Sections 1501-1508 and
7324-7328) which limit the-political activities of employees whose principal
employment activities are funded in whole or in part with Federal funds.
30.Will comply, if applicable, with P.L. 93-348 regarding the protection of human
subjects involved in research, development, and related activities supported by
this award of assistance.
31 .Will comply, if applicable, with the Laboratory Animal Welfare Act of 1966 (P. L.
89-544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and
treatment of warm blooded animals held for research, teaching, or other
• activities supported by this award,of assistance.
32.Will comply with the minimum wage and maximum hour provisions of the Federal
Fair Labor Standards Act (29 U.S.C..201 ), as they apply to employees of institutions
of higher education, hospitals, and other non-profit organizations.
33.Will comply, as applicable, with the provisions of the Davis-Bacon Act (40 U.S.C.
Section 276a to 276a-7), the Copeland Act (40 U.S.C. Section 276c and 18 U.S.C.
Sections 874), and the Contract Work Hours and Safety Standards Act (40 U.S.C.
Page 8 of 14
Sections 327-333), regarding labor standards for Federally-assisted construction
sub-agreements.
34.Agrees that:
a.. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to
influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any Federal grant, the entering
into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative
agreement.
b. If any other funds:than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or an
employee of Congress, or employee of a Member of Congress in
connection with the Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form LLL, "Disclosure of
Lobbying Activities," in accordance with its instructions.
c. The undersigned shall require that the language of this certification be
included in the award documents for all sub awards at all tiers including
subgrants, contracts under grants and cooperative agreements, and
subcontract(s) and that all sub recipients shall certify and disclose
accordingly.
d. This certification is a material representation of fact upon which reliance
was placed when this transaction was made or entered into. Submission of
this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, Title 31 , U.S. Code. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
35.Agrees that equipment acquired or obtained with grant funds:
a. Will be made available pursuant to applicable terms of the California
Disaster and Civil Defense Master Mutual Aid Agreement in consultation
with representatives of the various fire, emergency medical, hazardous
materials response services, and law enforcement agencies within the
jurisdiction of the applicant, and deployed with personnel trained in the
use of such equipment in a manner consistent with the California Law
Enforcement Mutual Aid Plan or the California Fire Services and Rescue
Mutual Aid Plan.
Page 9 of 14
la'
b. Is consistent with needs as identified in the State Homeland Security
Strategy and will be deployed in conformance with that Strategy.
36.Agrees that funds awarded under this grant will be used to supplement existing '
funds for program activities, and will not supplant (replace) non-Federal funds.
37.Will comply with all applicable Federal.statutes, regulations, policies, guidelines
and requirements, including OMB Circulars A102 and A-133, E.O. 12372 and the
current Administrative Requirements, Cost Principles, and Audit Requirements.
38.Will comply with.all provisions of 2 CFR, including: Part 215 Uniform.Administrative
Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals, and Other Non-Profit Organizations (OMB Circular A-110); Part 225 Cost
Principles for State, Local and Indian Tribal Governments (OMB Circular A-87); Part
220 Cost Principles for Educational Institutions (OMB Circular A-21 ); Part 230 Cost
Principles for Non-Profit Organizations (OMB Circular A-122).
39.Will comply with Subtitle A, Title II of the Americans with Disabilities Act (ADA)
1990.
40.Agrees to cooperate with any assessments, national evaluation efforts, or
information or data collection requests,.including, but not limited to,the provision
of any information required for the assessment or evaluation of any activities
within this agreement.
41 .Will comply with, Federal Acquisition Regulations (FAR), part 31 .2 Contract Cost
Principles and Procedures, Contracts with Commercial Organizations.
42.Will comply with the financial and administrative requirements set forth in the
current edition of the DHS Financial Management Guide.
43. Agrees that all allocations and use of funds under this grant will be in
accordance with the FY 2010 Homeland.Security Grant Program Guidance and
Application Kit, and the California Supplement to the FY'2010 Homeland Security
,Grant Program Guidance and Application Kit. All allocations and use of funds
under this grant will be in accordance with.the Allocations, and use of grant
funding must support the goals and objectives included in the State and/or Urban
Area Homeland Security Strategies as well as the investments identified in the
Investment Justifications which were submitted as part of the California FY2010
Homeland Security Grant Program application. Further, use of FY10 funds is limited
to those investments included in the California FY10 Investment Justifications
submitted to DHS/FEMA/Cal EMA and evaluated through the peer review
process.
44.Will not make any award or permit any award (subgrant or contract) to any party
which is debarred or suspended or is otherwise excluded from or ineligible for
Page 10 of 14
participation in Federal assistance programs under Executive Order 12549 and
12689, "Debarment and Suspension".
45.As required by Executive Order 12549, Debarment and Suspension, and
implemented at 44 CFR Part 17, for prospective participants in primary covered
transactions,
a. The applicant certifies that it and its principals:
i. Are not presently debarred, suspended, proposed for debarment,
declared ineligible, sentenced'fo a denial of Federal benefits by a
State or Federal court, or voluntarily excluded from covered
transactions.by any Federal department or agency.
ii. Have not within a three-year period preceding this application been
convicted of or had a civil judgment rendered against them for
commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal,
State, or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of
records, making false statements, or receiving stolen property.
iii. Are not presently indicted for or otherwise criminally or civilly charged
by a governmental entity (Federal, State, or local) with commission of
any of the offenses enumerated in paragraph (1 )(b) of this
certification; and have not within a three-year period preceding this
application had one or more public transactions (Federal, State, or
local) terminated for cause or default; and
b. Where the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
46.Agreesto comply with the Drug-Free Workplace Act of 1988, and certifies that it
will or will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is
prohibited in the grantee's workplace and specifying the actions that will
be taken against employees for violation of such prohibition.
b. Establishing an on-going drug-free awareness program to inform
employees about:
i. The dangers of drug abuse in the workplace;
Page 11 of 14
ii. The grantee's policy of maintaining a drug-free workplace;
iii. Any available drug counseling, rehabilitation, and employee
assistance programs; and
iv. The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace.
c. Making it a requirement that each employee to be engaged in the
performance of the grant be given a copy of the statement required by
paragraph (a).
d. Notifying the employee in the statement required by paragraph (a) that, as
a condition of employment under the grant, the employee will
i. Abide by the terms of the statement; and
ii. Notify the ernployerin writing of his or her conviction for a violation of
a criminal,drug statute occurring in the workplace no later than five
calendar days after such conviction.
e. Notifying the agency, in writing, within 10 calendar days after receiving
notice under subparagraph (d)(2) from an employee or otherwise
receiving actual notice of such conviction. Employers of convicted
employees must provide notice, including position title, to:
Department of Justice, Office of Justice Programs
ATTN: Control Desk
633 Indiana Avenue, N.W.
Washington, D.C. 20531
Notice shall include the identification number(s) of each affected grant.
f. Taking one of the following actions, within 30 calendar days of receiving
notice under subparagraph (d)(2), with respect to any employee who is so
convicted.
i. Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
ii. Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by
a Federal, State, or local health, law enforcement, or other
appropriate agency.
Page 12 of 14
►6
g. Making a;good faith effort to continue to maintain a drug-free workplace
through implementation of paragraphs (a), (b), (c), (d), (e), and (f).
47:Will comply with all applicable requirements of all other Federal and State laws,
executive orders, regulations, program and administrative requirements, policies
and any other requirements governing this program.
48.Understands that failure to comply with any of the above assurances may result in
suspension, termination, or reduction of grant funds.
Page 13 of 14
1 ATTACHMENT'S
2 SCOPE OF WORK
3 Petaluma Police Department (SUBGRANTEES)
4 The subgrantee named above: Petaluma Police Department
5
6 Source of Funds: 10 Homeland Security Grant
7
Project Description, Budget and AEL:
8
9 Infrastructure Protection System- CCTV 13LE-00-SURV $ 66,300.00
10 Total $ 66,300.00
11
12
13
14
15
16
17
18
19
20
-21
22
23
24
25
26
27
28
Page 14 of 14