HomeMy WebLinkAboutAgreement 05/21/2012 MEMO OF UNDERSTANDING BETWEEN.
PETALUMA SPEEDWAY AND CITY OF PETALUMA
April 20, 2012
Upon'ekecution of thistdocument, by all parties, the following Terms_and conditions for use of
Petaluma Speedway facility for 4`'' of July fireworks display will apply:
L Terms of this agreement will be for 12:00 noon„July3-5, 2012 only. There are no
renewal options associated with this agreement.
2. The fee for use of the:Speedway facility will be $500.00.
3. The use of the facilityWill be limited to the following areas: Track, Pit Area and
associated restrooms.
4. City of Petaluma will provide all necessary logistic and operational support for the event,
including the fireworks:show. City of Petaluma:is_:required-to have someone in
attendance at all times who has authority to make any and all decisions on their behalf.
"Ibis includes pre-event, during event and up to 24 hours'post:event.
5. The Speedway promoter, will be responsible for removal of any/all tenting and awnings in
the area and willensure:access to the restrooms in the pit area.
6. The Speedway promoter.will have an attendant on duty.
7. Renter assumes all responsibility, liabilities, and costs associated with returning the
Speedway areas ofuse'back to the condition in which it was received.
8. The City of Petaluma is expected to return possession of the facility in good condition by
5:00pm on Tuesday, July 5, 2012. lithe facility is not returned in a satisfactory
condition, there may be an additional fee charged.
9-. P -t–.a—ri Sp et rece.resC> r.3 eo AS
AGREED UPON BY: fly t°N -t-y TSJ fact -
PETALUMA SPEEDWAY CITY OF PETALUMA
Ski __ , 4/ / at”
0 • - ' • no er i a- ' a idrell, Parks & Rea Da
John C: Brown,"City Manager Date/
snxi-
ear.0 CA 94551
w
�y; 1 �' CITY OF PETALUMA •
itt1 - POSTOFFICE BOX 61
PETALIJMA,CA 94953-0061
CITY`OF,PETALUMA—RISK MANAGEMENT
David;Glass
Mayor Self-Insurance'Certificate
Chris Albertson CERTIFICATE,OF`C OVERAGE
Teresa Darrell
Mike fiords
Mike Healy CERTIFICATE'HOLDER: The:State-of California,the District
Gana Kearney
Agricultural Association, County Fair.
Tiffany�Rbnee i
- � g �'-
Councihnembers The County on which the County Fair is
located, Lessor Sonoma-Marin Fair, their
agents;directors,officers, servants, and
employees. But only insofar as-the
operations under this contract area.
Petaluma Speedway
l75 Fairgrounds Drive
Petaluma ,CA 94952
THIS CERTIFIES THAT THE City of Petaluma
City Manager's Office COVERAGE DESCRIBED HEREIN .P.O. Box 61
11 English Siren -
Petaluma,CA 94952 HAS BEEN.ISSUED TO: Petaluma, CA 94953
Phone(707).778-4345
Fax(707)778-4419 DESCRIPTION OF ACTIVITY: July, 4th Fireworks il
Display
/l E-Ma
citvmgr®ctpeialmna.ca.us •
DATE(S) OF ACTIVITY: July 4, 2012—July 5,2012 Noon
Housing Division
Phone(707)778-4555 LOCATION OF ACTIVITY: .Petaluma Fairgrounds
Fax(707)778-4586
E-Mail
b¢aeblergei oeraluma.ca.ag •
ENTITY PROVIDING COVERAGE LIMITS EXPIRATION:DATE
Human Resources Division COVERAGE
Phone(707)778-4534 - $SOO,000.S.LR./
Fax(707)778.4439
E-Mail $40 Million liability excess coverage
Huimonresources(a] City of Petaluma through.CJPRMA 07/06/2012
petaluma ca.us 750,000 S.I:R.:Worker's Compensation
$10'Million'excess Worker's Compensation
Information.Technology:Division . .. i .
Phone(707)776-3695 The following coverage, s an effect and is provided-in part•throughparticipation in a risk
Fax(707)776-3597 sharing joint powers authority: comprehensive general and automobile liability as defined
E-Mail
it L,ci.:petaluma.ca.us in the Memorandum of Coverage on file with the entity and which will be made available
upon request.
-Risk Management
Phone(707)776:3695 The coverage-being provided is limited to the activity and the time period.indicated herein
Fax(707)776:3697 4 and issubject.to all the terms,.conditions and exclusions'of the Memorandum of Coverage.
, risks: t ci..petaiuma.ca.us
171 1 .
T u vua'
D: e /Ron Bl.i.uie,Risk Manager lit( �t (7 n 2)776-3e 69
5
OPPOIHI}x
•
' F
SIGNATURE ROUTING SHEET
FOR
Petaluma+S'peedway, AO 4th
(Agreement/Project Title),
Please keep the original of this document with the City'Cl"erk's executed original of the contract.
CITY OF PETALUMA
411IS1`f/`
City Manager
ATTEST:
4/ AM' Jil� eti, •
rty 'clerk
11111r
APPROVED AO F M
City Attorney
APPROVED:
Department Director 4
APPROVED:
Risk Manager
APPROVED:
.OP '.2111?). .
Finance Director
file name- ,
SIGNATURE ROUTING SHEET(City)
March 2009