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Home My WebLink AboutAgreement 05/21/2012 (4) CITY OF PETALUMA, CALIFORNIA C3 a ,^ MEMORANDUM Community Development Department, 11 English Street;Petaluma,,CA 94952 (707) 778-4301 Fax(707),778 4498 E=mail: edtl @ci.petkluma.ca.us DATE: February14, 2012 RECEIVED TO: RonBlanquie, Risk Manager MAY 2 4 2012 Eric Danely, City Attorney Bill Mushallo, Finance Director CITY MANAGER John Brown, City Manager Claire Cooper, City Clerk FROM: Edward John Hamer, Chief Building Official SUBJECT: Professional Service Agreement for CQA, Inc. — Contract Building Plan Check and Inspection Services. The Attached Professional Services Agreement between the City of Petaluma and CQA, Inc. • Subject ofAgreentent Professional Service Agreement Account Number(s) With Whom CQA,:Inc. Amount of Contract $74,300 maximum (fee for service paid by applicant) Amount.Budgete'd' $74,500 Specific Work Contract Building Plan Check;and"Inspection Services Date of Council Approval FY 11/12 Budget Contract Manager Deanna Jensen/Edward John Hamer • 4. 1. 4., Kurihara, Dominique To: Hamer; Edward Subject: CQA, INC Contract- RM3827 Edward- I reviewed the attached insurances they are still incomplete. Firstly,,thekkontract itself under number 23. Needs to be updated to reflect the B-2 requirement: Also we will need additional insured endorsements on their Commercial General Liability, as well as their Automobile Policy. We also still need;Proof of Workers Compensation Insurance. If this vendor is the only employee and is self employed the vendor will need to provide.a,letter to that effect and request a waiver for that insurance. .If,you have any questions please feel free to contact me. Regards, Dominique Kurihara Assistant Risk Manager 707-776-3696 dkurihara@ci.petaluma:ca.us M-TH 8:30-5:00 PST Closed Fridays • RECEIVED ED APR 1 2 2012 1 CITY Or rc f/1LUMA RISK MANAGEMENT • Blanquie, Ron To: Hamer, Edward Subject: CQA, INC. CONTRACT/ RM:.3827 I have reviewed the attached contract. In the future; please'refer'to RM: 3837. We are returning the contract. This actually needs a B-2 insurance requirement form. The City will need an additional insured endorsement added to the commercial general liability policy as well as the automobile_liability insurance policies. There was no evidence ofworkers comp. insurance. If the vendor is the only employee'and is self-employed then you will need to present a signed document from them,to that effect and request a waiver for that insurance. If workers comp. insurance is appropriate then you will need to supply proof of that insurance via a certificate. John, I know you are new to this. If you wish to discuss this and/or insurance requirements, please let me know. Thanks, Ron Ron Blanquie, Risk Manager City of Petaluma 1304 South Point Blvd., Suite 270 Petaluma, CA 94954 (707) 776-3695 Monday-Thursday 8:30am-5pm RECEIVED FEB 2 0 2012 CITY,OF PETALUMA RISK MANAGEMENT • 1 City of` Petaluma, California Memorandum Building Department, I1 English Street,Petaluma,CA 94952 (707) 778-4301 Fax(707)778`4498 E-mail: EFldmer @ci.petaluma.ca.us DATE: April 10, 2012 TO: Ron Blanquie FROM: Edward Hamer SUBJECT: CQA CQA has changed their'GLC'insurance carrier and submitted anew form which is enclosed. I also added the B-2 Insurance Requirement form. cc ft BUSINESS TAX RECEIPT Account# 0033180 It* ' " p THIS BUSINESS TAX RECEIPT IS ISSUED UPON PAYMENT OF THE BUSINESS TAX° License# L-0802975 t- i•z" AS REQUIRED IN TITLE 6 OF THE PETALUMA MUNICIPAL CODE,ISSUANCE OF THIS RECEIPT T DOES NOT CERTIFY THAT ANY"OTHER CITY COUNTY,STATE OR Expiration Date 12/31/2012 FEDERAL REGULATIONS HAVE BEEN COMPLIED WITH, 78n THE RECEIPT IS ISSUED WITHOUT VERIFICATION THAT THE RECIPIENT IS Establish Date 2/25/2002 SUBJECT TO OR EXEMPT FROM LICENSING BY THE STATE OF CALIFORNIA(GOVT CODE SEC 37101'.2) Business type: Inspection Business Address: 4301:DEER TRAIL RD SANTA ROSA„CA 95406 Contact(s): STOCKTON,MATTHEW Business Name: C Q A,INC Issue Date: 1/1/2012 Mailing Address: PO.BOX 12326 .. SANTA ROSA,CA 95406 THIS RECEIPT MUST BE.POSTED IN A CONSPICUOUS PLACE ON THE PREMISES OR IN THE VEHICLE. INSURANCE REQUIREMENTS Consultant's performance of the Services under: this Agreement shall not commence until Consultant shall have obtained all insurance required under this paragraph and such insurance shall have been approved'by the City Attorney as to form and the Risk Manager as to carrier and sufficiency. All requirements herein provided shall appear either in the body of the insurance policies or as endorsements and shall specifically bind the insurance carrier. Consultant shall procure and maintain for the duration of the,contract,.all necessary insurance against claims now and in the future for injuries to persons or damages to property which may arise from or in connection, with the performance of the Services by the Consultant, the Consultant's agents, representatives, employees and subcontractors. Required professional liability insurance shall be maintained at the level specified herein for the duration of this Agreement and any extension thereof and for twelve additional;months following the Agreement termination or expiration. • A. Minimum Scope of Insurance Coverage shall beat least asbroad as: 1. Insurance Services Office Commercial General'Liability coverage: a. Personal:injury; b. Contractual liability. 2. Insurance Services Office form covering,Automobile Liability, code 1 (any auto). 3. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. 4. Professional Liability.insurance. 5. Such other;insurance;coverages and limits as may be required by the City. B. Minimum Limits of Insurance Consultant shall maintain limits no less than: I. General Liability: $1,000,000 per occurrence for bodily injury, personal injury and property•damage. If Commercial General Liability Insurance or other form with a general aggregate liability is used, either the general aggregate limit shall apply separately to this,Agreement or the general aggregate limit shall be twice the required occurrence limit. 2. Automobile Liability: $1,000,000 per accident for bodily injury and property damage. 3. Employer's Liability: Bodily Injury by Accident- $1,000,000 each accident. Bodily Injury by Disease - $1,000,000 policy limit. Bodily Injury by Disease - $1,000,000 each employee. 4. Professional Liability insurance: $1,000,000, 5. Such other insurance coverages and limits as maybe required by the City. C. Deductibles;and'Self:Insured Retentions Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or Exhibit B2 Page 1 of 2 INC!TR ANCF R F)!IIRFMFNTR(Ciivl • self-insured retentions as respects the City, its Officers, .officials, employees, and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim admihistratioitarid defense expenses. D. Other Insurance Provisions The required general liability and automobile policies are to contain, or be endorsed to contain the following provisions: 1. The City, its officers, ;officials; employees, agents and volunteers are to be covered as Additional :Insureds as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant;, premises owned, occupied or used by the Consultant; or automobiles.owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials,;employees, agents or volunteers. 2. For any claims related to this project,the Consultant's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, agents and volunteers:. Any insurance or self-insurance maintained by the City, its officers, officials, employees, agents or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. 3. Any failureto'comply with reporting-or other,'provisions of the policies including breaches+of warranties shall not affect coverage provided to the City, its officers, officials,;employees, agents or volunteers. 4. The Consultant's insurance shall apply separately to each insured against whom claim is made or suitis brought except, .witkrespectto the limits of the insurer's liability. 5. Each insurance policy required by this clause shall be endorsed to state.that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty(30) days'prior written notice by certified mail, return receipt requested,has been given to,the City. 6. Consultant agrees to waive subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all contractors, subcontractors or:others>involved:in any way-Wirth the Services to do likewise. E. Acceptability of Insurers Insurance is to be placed•with insurers with a current A.M. Best's rating of no less than A:VII, F. Verification;of Coverage Consultant,shall,furnish the City with original endorsements effecting coverage required by'this clause. The endorsements are to be signed by'a'person authorized by that insurer to bind coverage on its behalf. All endorsements are to be received and approved by the City before the Services commence. • Exhibit B2 Page 2 of 2 !NISI IR ANCP R POI IIR FMPNTSYCitt