HomeMy WebLinkAboutRESOLUTION 2025-094 N.C.S. 07/07/2025Resolution No. 2025-094 N.C.S. Page 1
Resolution No. 2025-094 N.C.S.
of the City of Petaluma, California
RESOLUTION AUTHORIZING THE FILING OF AN APPLICATION WITH THE
METROPOLITAN TRANSPORTATION COMMISSION FOR REGIONAL MEASURE 3 – NORTH
BAY TRANSIT ACCESS IMPROVEMENTS FUNDS FOR CITY OF PETALUMA TRANSIT
FACILITY ELECTRIFICATION
WHEREAS, Senate Bill 595 (Chapter 650, Statutes 2017), commonly referred to as Regional Measure 3
(RM3), identified projects eligible to receive funding under the RM3 Expenditure Plan; and
WHEREAS, the Metropolitan Transportation Commission (MTC) is responsible for funding projects eligible
for RM3 funds, pursuant to Streets and Highways Code Section 30914.7(a) and (c); and
WHEREAS, MTC has established a process whereby eligible transportation project sponsors may submit
allocation requests for RM3 funding; and
WHEREAS, allocation requests to MTC must be submitted consistent with procedures and conditions as
outlined in RM3 Policies and Procedures (MTC Resolution No. 4404); and
WHERAS, MTC is the sponsor of Project No. 26, North Bay Transit Access Improvements (NBTAI) in the
RM3 Expenditure Plan; and
WHERAS, the Project No. 26 NBTAI, which includes the Petaluma Transit Facility Electrification project,
is eligible for consideration in the RM3 Expenditure Plan, as identified in California Streets and Highways Code
Section 30914.7(a); and
WHERAS, MTC designated the City of Petaluma as an entity eligible to request RM3 funds for the Project
No. 26 NBTAI – Petaluma Transit Facility Electrification projects; and
WHERAS, the Regional Measure 3 updated Initial Project Report (IPR) and allocation request, attached
hereto and incorporated herein as though set forth at length, lists the project, purpose, schedule, budget,
expenditure and cash flow plan for which the City of Petaluma is requesting that MTC allocate RM3 Funds; and
WHERAS, the proposed action is exempt from the requirements of the California Environmental Quality Act
(CEQA) in accordance with CEQA Guidelines Section 15378, in that applying for a grant does not meet CEQA's
definition of a “project,” because the action does not have the potential for resulting in either a direct physical
change in the environment or a reasonably foreseeable indirect physical change in the environment, and because
the action does not commit the City to a definite course of action (See City of Irvine v. County of Orange (2013)
221 Cal 4th 846, 865 (County’s decision to apply for state funding for potential jail expansion was not project
approval); Further CEQA analysis will be performed once the City obtains the grant funds and determines how
to use the funds but will likely be exempt pursuant to CEQA Guidelines Section 15301 (Existing Facilities) and
CEQA Guidelines Section 15303 (Minor Construction).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Petaluma hereby:
1.Declares the above recitals to be true and correct and are incorporated herein as findings of this Resolution.
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2.Finds that the proposed action is exempt from the requirements of the California Environmental Quality
Act (CEQA) in accordance with CEQA Guidelines Section 15378, in that applying for a grant does not
meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either
a direct physical change in the environment or a reasonably foreseeable indirect physical change in the
environment, and because the action does not commit the City to a definite course of action (See City of
Irvine v. County of Orange (2013) 221 Cal 4th 846, 865 (County’s decision to apply for state funding for
potential jail expansion was not project approval). Further CEQA analysis will be performed once the City
obtains the grant funds and determines how to use the funds. Awards the Transit Operations and
Maintenance contract to MV Transportation, Inc. (MV) the lowest responsive bid, condition on MV’s
timely execution of the project contract, and submitting all required documents, including but not limited
to certificates of insurance and endorsements, in accordance with the project RFP.
3.Accepts the Metropolitan Transportation Commission (MTC)’s designation as implementing agency for
the project.
4.Accepts MTC’s delegation of responsibility certifying the project and allocation request(s) comply with
the requirements of MTC’s Regional Measure 3 (RM3) Policies and Procedures.
5.Accepts that the City and its agents shall comply with the provisions of MTC’s RM3 Policies and
Procedures.
6.Certifies that the Transit Facility Electrification Project is consistent with the Regional Transportation
Plan (RTP).
7.Certifies that the year of funding for any design, right-of-way and/or construction phases has taken into
consideration the time necessary to obtain environmental clearance and permitting approval for the
project.
8.Assures that the RM3 phase or segment is fully funded, and results in an operable and useable segment.
9.Approves the allocation request and updated IPR, attached to this resolution as Exhibit A.
10.Approves the cash flow plan, attached to this resolution as Exhibit B.
11.Finds that the project has adequate staffing resources to deliver and complete the project within the
schedule set forth in the allocation request and updated IPR.
12.Finds that the City of Petaluma is authorized to submit an allocation request for RM3 funds for Project
No. 26 North Bay Transit Access Improvements (NBTAI) – Petaluma Transit Facility Electrification
project in accordance with California Streets and Highways Code 30914.7(a).
13.Finds that there is no legal impediment to the City of Petaluma making allocation requests for RM3 funds.
14.Finds that there are no pending or threatened litigation which might in any way adversely affect the
proposed project, or ability the City of Petaluma to deliver such project.
15.Agrees to comply with the requirements of MTC’s Transit Coordination Implementation Plan set forth in
MTC Resolution 3866.
16.Indemnifies and holds harmless MTC, BATA, and their Commissioners, representatives, agents, and
employees from and against all claims, injury, suits, demands, liability, losses, damages, and expenses,
whether direct or indirect (including any and all costs and expenses in connection therewith), incurred by
reason of any act or failure to act of (implementing agency name), its officers, employees or agents, or
subcontractors or any of them in connection with its performance of services under this allocation of RM3
funds. (implementing agency name) agrees at its own cost, expense, and risk, to defend any and all claims,
actions, suits, or other legal proceedings brought or instituted against MTC, BATA, and their
Commissioners, officers, agents, and employees, or any of them, arising out of such act or omission, and
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Resolution No. 2025-094 N.C.S. Page 3
to pay and satisfy any resulting judgments. In addition to any other remedy authorized by law, so much
of the funding due under this allocation of RM3 funds as shall reasonably be considered necessary by
MTC may be retained until disposition has been made of any claim for damages.
17.Shall, if any revenues or profits from any non-governmental use of property (or project) that those
revenues or profits shall be used exclusively for the public transportation services for which the project
was initially approved, either for capital improvements or maintenance and operational costs, otherwise
the MTC entitled to a proportionate share equal to MTC’s percentage participation in the projects(s).
18.Finds, that assets purchased with RM3 funds including facilities and equipment shall be used for the public
transportation uses intended, and should said facilities and equipment cease to be operated or maintained
for their intended public transportation purposes for its useful life, that MTC shall be entitled to a present
day value refund or credit (at MTC’s option) based on MTC’s share of the Fair Market Value of the said
facilities and equipment at the time the public transportation uses ceased, which shall be paid back to MTC
in the same proportion that RM3 funds were originally used.
19.Shall post on both ends of the construction site(s) at least two signs visible to the public stating that the
Project is funded with Regional Measure 3 Toll Revenues.
20.Authorizes and directs it’s the City Manager or her designees to execute and submit an allocation request
for the construction phase with MTC for RM3 funds in the amount of $2,000,000 for the project, purposes
and amounts included in the allocation request attached to this resolution.
21.Delegates authority to the City Manager or her designees to make non-substantive changes or minor
amendments to the allocation request or IPD as she deems appropriate.
22.Will transmit a copy of this resolution to MTC in conjunction with the filing of the City of Petaluma’s
allocation request referenced herein.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 7th day of July 2025, by
the following vote:
Approved as to
form:
__________________________
City Attorney
AYES: McDonnell, Barnacle, Cader Thompson, DeCarli, Nau, Quint, Shribbs
NOES: None
ABSENT: None
ABSTAIN: None
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
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Exhibit A
Regional Measure 3
Initial Project Report
Project/Subproject Details
Basic Project Information
Project Number 26
Project Title North Bay Transit Access Improvement (NBTAI)
RM3 Funding Amount $100,000,000
Subproject Information
Subproject Number
Subproject Title
RM3 Funding Amount $2,000,000
I. Overall Subproject Information
a. Project Sponsor / Co-sponsor(s) / Implementing Agency
Project Sponsor: Metropolitan Transportation Commission, as designated by SB595
Implementing Agency: City of Petaluma
b. Detailed Project Description (include definition of deliverable segment if different from overall
project/subproject)
As Petaluma Transit begins its transition to an all-electric fleet, with the first battery-electric buses
slated for arrival in 2025, the City will need to install charging infrastructure at its bus yard on 555 North
McDowell Boulevard. This project will help fund electrification of the Petaluma Transit operations facility
by installing infrastructure upgrades needed to charge the buses in 2025 and beyond.
The project includes the purchase of charging hardware including electric bus chargers, staff and
contractor design costs, and construction funding for installation and commissioning of the hardware.
The project will allow for the charging of up to 20 vehicles in the Petaluma Transit fleet upon completion
or approx. 88% of the Petaluma Transit vehicle fleet. This will help to ensure the first 20 electric vehicles
purchased by Petaluma Transit will all have adequate infrastructure available to charge them. Minor
facility improvements will also be made to the Petaluma Transit yard related to maintaining electric
buses including purchase of EV bus related personal protection equipment (PPE), thermal battery
management systems, and various vehicle maintenance equipment.
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Regional Measure 3 Initial Project Report
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c. Impediments to Project Completion
Impediments toward project completion would be a lack of competitive bids or bids that exceed the
project cost estimates. Based upon recent projects of a similar nature in Petaluma and nearby
communities this isn’t expected.
Cost increases resulting from excessive tariffs could increase beyond the project budget could be an
impediment but are currently accounted for within the project budget and funding.
d. Risk Management (describe risk management process for project budget and schedule, levels of
contingency and how they were determined, and risk assessment tools used)
The City calculated the initial cost estimate for the project based upon a compilation of recent City
project bids and similar projects from nearby agencies. From this calculation, a contingency of 20% was
assumed for the project to account for best practice with a conservative assumption allowing for
potential project costs increase resulting from items such as product and labor cost increases. All of this
was created in conjunction with City of Petaluma Capital Improvement Project staff and the City
mathematical risk models for a project of this size and magnitude.
The project schedule was created in a similar methodology of weighing recent timelines for similar
projects conducted by the City and similar nearby agencies. Vendors for all major components were
contacted to discuss current and expected build and delivery times for items to be procured as part of
this project to inform the City schedule and timeline.
Nearby contractor agencies were asked to provide approximate project cost estimates for the project
for sake of comparison. These showed that the project budget and schedule are in line with City
assumptions as described above.
e. Operability (describe entities responsible for operating and maintaining project once
completed/implemented)
The City of Petaluma will be responsible for operating and maintaining the project once it is completed.
The entirety of the project is within the Petaluma Transit operations yard, owned by the City of
Petaluma.
The switchgear installed with the project carries a one year warranty by the manufacturer (Eaton). The
charging equipment provided by Chargepoint will carry a five year warranty.
f. Project Graphic(s) (include below or attach)
Project Design Plans and technical specs attached.
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Regional Measure 3 Initial Project Report
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II. Project Phase Description and Status
a. Environmental/Planning Does NEPA apply? Yes ☐ No☒
Initial project planning and environmental clearances have been completed as of May 2025. The project
is located within the existing footprint of the Petaluma Transit operations yard and thus does not
require environmental clearance.
b. Design
Preliminary design works for phase one of the electrification project occurred in 2025. This work was
completed by a combination of staff from the City of Petaluma and from external design consultants.
The project is currently at 90% design level for phase 1 as of May 2025.
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The planset created for phase 1 of the project will provide the majority of what will be required for
phase 2 of the project as the former includes all underground work and trenching (in addition to pouring
of concrete pads, installing and connecting the switchgear cabinet and all Chargepoint charging cabinets
and dispensers). Phase 2 will not require any underground construction and will only require purchasing
additional charging cabinets and dispensers and installing them.
c. Right-of-Way Activities / Acquisition
No right of way acquisition is required for the project. It is entirely within existing City of Petaluma
property and right of way. The City of Petaluma has granted PG&E an access agreement to be able to
access their transformer installed as part of the project.
d. Construction / Vehicle Acquisition / Operating
Construction for phase 1 of the project is scheduled to begin in October 2025 and take 4-6 months to
complete
Phase 2 of the project is scheduled to start construction in September 2027 and be completed by
January 2028
III. Project Schedule
Phase-Milestone
Planned
Start Date Completion Date
Environmental Studies, Preliminary Eng. (ENV / PE /
PA&ED)
Phase 1 - 12/1/2024
Phase 2 -12/1/2026
Phase 1 – 12/31/2024
Phase 2 – 12/31/2026
Final Design - Plans, Specs. & Estimates (PS&E)
Phase 1 – 1/1/2025
Phase 2 – 1/1/2027
Phase 1 – 6/15/2025
Phase 2 – 5/1/2027
Right-of-Way Activities /Acquisition (R/W) N/A N/A
Construction (Begin – Open for Use) / Acquisition (CON)
Phase 1 - 10/1/2025
Phase 2 -5/1/2027
Phase 1 – 3/30/2026
Phase 2 -12/31/2027
IV. Project Budget
Capital
Project Budget
Total Amount
- Escalated to
Year of Expenditure (YOE)-
(Thousands)
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Regional Measure 3 Initial Project Report
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Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) $10,000
Design - Plans, Specifications and Estimates (PS&E) $185,000
Right-of-Way Activities /Acquisition (R/W) $0
Construction / Rolling Stock Acquisition (CON) $1,815,000
Total Project Budget (in thousands) $2,000,000
Deliverable Segment Budget (if different from Project budget)
Total Amount
- Escalated to
Year of Expenditure (YOE)-
(Thousands)
Environmental Studies & Preliminary Eng (ENV / PE / PA&ED) -
Design - Plans, Specifications and Estimates (PS&E) $40
Right-of-Way Activities /Acquisition (R/W) $0
Construction / Rolling Stock Acquisition (CON) $790
Total Project Budget (in thousands)
$830
Operating
Total Amount
- Escalated to
Year of Expenditure (YOE)-
(Thousands)
Annual Operating Budget N/A
V. Project Funding
Please provide a detailed funding plan in the Excel portion of the IPR. Use this section for additional
detail or narrative as needed and to describe plans for any “To Be Determined” funding sources,
including phase and year needed.
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VI. Contact/Preparation Information
Contact for Project Sponsor
Name: Jared Hall
Title: Transit Manager
Phone: 707-778-4421
Email: jhall@cityofpetaluma.org
Mailing Address: 555 N. McDowell Blvd. Petaluma, CA 94954
Person Preparing Initial Project Report (if different from above)
Name: Camille Sullivan
Title: Senior Management Analyst
Phone: 707-778-4532
Email: csullivan@cityofpetaluma.org
Mailing Address: 555 N. McDowell Blvd. Petaluma, CA 94954
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Exhibit B
Full Project Funding Plan Sheet
1. List funding information for the overall project. If your project will be implemented in phases, other sheets are provided
for you to separate out the funding plan for the segment or phase.
2. List funding information by source, phase and fiscal year.
3.
In the "Committed?" column, please indicate whether a funding source is committed or uncommitted:
Yes - Any previously expended funding, programmed (and allocated if applicable), earmarked, and any other funds
sources which have received spending authority
No - Uncommitted - Programmed but not allocated, Not programmed but agreed upon, expenditure plan approved
Unknown funding sources can be listed as "To Be Determined", please provide additional naarrative of plans for these
sources in the Word portion of the IPR
4. In the "Amount Expended" column, provide the amount expended for all fund sources by phase as of the time of the
IPR application. The remaining amount will automatically calculate, please confirm this matches the remaining amount
in all committed fund sources.
5. If the total project remains under-funded with uncommitted funding, then the RM-3 funding must be part of a fully
funded deliverable phase or component of the total project, which will result in an operable or useable segment.
Please use the Defined Segment Funding sheet to show the RM-3 Deliverable segment.
6. List known funding sources for operation of the project once completed
Defined Segment Funding Sheet
1. Provide committed funding by Fund Source for the deliverable phase or segment - if different from the total project.
The RM-3 defined phase or component must result in a useable or operable segment.
2. If the RM-3 revenues are funding only a phase or segment of a larger project, the RM-3 defined segment must be fully
funded with committed funds.
3. Information needs to be separately identified on the "Defined segment Funding" sheet if the RM-3 funds are for a
deliverable, operating/useable segment within the total overall project .
RM-2 Funding Cash Flow Plan Sheet
1. Provide planned expenditures for RM-3 funded phases by fiscal year.
2. The RM-3 Funding Subtotal and Capital Funding Subtotal should equal the amounts shown on the Full Project
Funding Plan sheet, or the Deliverable Segment Funding Sheet if different from the full funding plan.
Allocation Estimated Budget Plan (EBP) Form
1. Provide breakdown of complete cost or intended expenditure for the phase covered in the allocation request. This
shall include items/elements funded by other fund sources.
2. Use a different EBP sheet for each phase of a project.
3 Provide details on the work scope of staff and vendor. Provide Engineer's estimates on construction, right-of-way and
vehicles procurement cost, as applicable.
The Total Estimated Costs should equal the Capital Funding Total on the Full Project Funding Plan Sheet, or the Deliverable
4. Segment Funding sheet if different from the full funding plan.
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Regional Measure 3
Initial Project Report - Subproject Report Funding
Plan
Project Title:
Subproject Title
Project/Subproject Number:
Total RM3 Funding:
(add rows as necessary)
CAPITAL FUNDING
Funding Source
Committed? (Yes/No)
Total Amount
($ thousands)
Amount Expended
($ thousands)
Amount Remaining
($ thousands)
ENV
TIRCP Yes $ 28 $ 28 $ -
$ -
$ -
$ -
$ -
$ -
ENV Subtotal $ 28 $ 28 $ -
PSE
TDA Yes $ 19 $ 19 $ -
FTA 5307 (TCP) Yes $ 37 $ 37 $ -
$ -
$ -
$ -
$ -
PSE Subtotal $ 56 $ 56 $ -
ROW
$ -
$ -
$ -
$ -
$ -
$ -
ROW Subtotal $ - $ - $ -
CON
RM3 Yes $ 2,000 $ - $ 2,000
TIRCP Yes $ 912 $ - $ 912
PG&E EV Fleet Program Yes $ 420 $ - $ 420
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
CON Subtotal $ 3,332 $ - $ 3,332
Capital Funding Total $ 3,416 $ 84 $ 3,332
OPERATING FUNDING (Annual)
Funding Source
Phase
Committed? (Yes/No)
Total Amount
($ thousands)
N/A Operating N/A N/A
Operating Funding Total N/A
North Bay Transit Access Improvements (NBTAI)
$ 2,000,000
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Regional Measure 3
Initial Project Report - Subproject Report
Funding Plan - Deliverable Segment - Fully funded phase or segment of total project
Project Title: North Bay Transit Access Impr ovements (NBTAI)
Subproject Title 0
Project/Subproject Number: 0
Total RM3 Funding: $ 2,000,000
(add rows as necessary)
RM3 Deliverable Segment Funding Plan - Funding by planned year of allocation
Funding Source
Prior
2024-25
2025-26
2026-27
2027-28
2028-29
2029-30
2030-31
Future
committed
Total Amount
($ thousands)
Amount
Expended
($ thousands)
Amount
Remaining
($ thousands)
ENV
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
ENV Subtotal ($ thousands) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
PSE
FTA 5307 (TCP) $ - $ 37 $ 37 $ 37
TDA 4 $ 19 $ - $ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
ENV Subtotal ($ thousands) $ 19 $ 37 $ - $ - $ - $ - $ - $ - $ - $ 37 $ - $ 37
ROW
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
ROW Subtotal ($ thousands) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
CON
RM-3 $ - $ - $ 830 $ 830 $ 830
TIRCP $ - $ - $ 940 $ 940 $ 940
PG&E EV Fleet Program $ 210 $ 210 $ 210
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
$ - $ -
CON Subtotal ($ thousands) $ - $ - $ 1,980 $ - $ - $ - $ - $ - $ - $ 1,980 $ - $ 1,980
RM-3 Funding Subtotal ($ thousands) $ - $ 37 $ 830 $ - $ - $ - $ - $ - $ - $ 867 $ - $ 867
Capital Funding Total ($ thousands) $ 19 $ 37 $ 1,980 $ - $ - $ - $ - $ - $ - $ 2,017 $ - $ 2,017
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Regional Measure 3
Initial Project Report - Subproject Report
Cash Flow Plan
Project Title:
Subproject Title
Project/Subproject Number:
Total RM3 Funding:
(please include all planned funding, add rows as necessary)
RM3 Cash Flow Plan for Deliverable Segment - Funding by planned year of expenditure
Funding Source
Prior
2024-25
2025-26
2026-27
2027-28
2028-29
2029-30
2030-31
Future
committed
Total Amount
($ thousands)
ENV
RM3 $ -
$ -
$ -
$ -
$ -
$ -
ENV Subtotal ($ thousands) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
PSE
RM3 $ 75 $ 75
TDA 4 $ 19 $ -
FTA 5307 (TCP) $ 37 $ 37
$ -
$ -
$ -
ENV Subtotal ($ thousands) $ 19 $ 37 $ - $ - $ 75 $ - $ - $ - $ - $ 112
ROW
RM 3 $ -
$ -
$ -
$ -
$ -
$ -
ROW Subtotal ($ thousands) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
CON
RM 3 $ - $ - $ 830 $ 1,095 $ 1,925
TIRCP $ 940 $ 940
PG&E EV Fleet Program $ 210 $ 210 $ 420
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
CON Subtotal ($ thousands) $ - $ - $ 1,980 $ - $ 1,305 $ - $ - $ - $ - $ 3,285
RM 3 Funding Subtotal ($ thousands) $ - $ - $ 830 $ - $ 1,170 $ - $ - $ - $ - $ 2,000
Capital Funding Total ($ thousands) $ 19 $ 37 $ 1,980 $ - $ 1,380 $ - $ - $ - $ - $ 3,397
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Regional Measure 3
Initial Project Report - Subproject Report
Estimated Budget Plan
Project Title:
Subproject Title
Project/Subproject Number:
Total RM3 Funding:
1. Direct Labor of Implementing Agency (specify by name and
job function)
Estimated Hours
Rate/Hour
Total Estimated cost
City of Petaluma - Project Manager $ 30,000
City of Petaluma - Senior Management Analyst $ 4,000
Cit of Petaluma - Transit Manager $ 6,000
$ -
$ -
$ -
Direct Labor Subtotal $ 40,000
2. Overhead and direct benefits (specify) Rate x Base
$ -
0
0
Overhead and Benefit Subtotal $ -
3. Direct Capital Costs (include engineer's estiamte on
construction, right-of-way, or vehicle acquisition
Unit (if applicable)
Cost per unit
Total Estimated cost
Construction $ 320,000
$ -
$ -
$ -
$ -
$ -
Direct Capital Costs Stubtotal $ 320,000
4. Consultants (Identify purpose and/or consultant)
Total Estimated cost
Constultants Subtotal $ -
5. Other direct costs
Total Estimated cost
Construction Supplies (Fencing, Hardware, etc) $ 470,000
Other Direct Costs Subtotal $ 470,000
Total Estimated Costs $ 830,000
Comments:
North Bay Transit Access Improvements (NBTAI)
0
0
$ 2,000,000
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