HomeMy WebLinkAboutAgenda Bill 04/16/2001 (8) r CITY'OiPETALUMA, CALIFORNIA
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• • AGENDA BILL
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_ ,Agenda'Title: Meeting Date:
At Resolution accepting the Claims and Bills from DemandDates April 16, 2001
W03/02 and 03/16 •
Department: Director: ' Contact Person: Phone Number:.
_Finance • William J. Thomas Paula IVI:.Cornyn,. 778-4352'
Cost of Proposal: None Account Number:
ArtiountBudgeted:None • Name of Fund:
Attachments to Agenda PacketItem- •
Resolution to Accept the ClaimsanchBills
City of Petaluma Check•Register; Demand'Dates 03/02 and 03/16
• Summary Statement:,
The City of Petaluma pays claims and-bills'on a biweekly basis by means of,checks and/or•electronic fund
• transfers. The City `s check register lists checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and;they are-identified by an "B"followed by a
four digit number.
Each payment shows a vendor number, vendor name, a City fourteen digit account number, the City
description yp payment, a•brief description related to the payment and the
department, a beef descri tion o£the•t e of
amount'paid. -
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The City 's fourteen digit account number•shows the fUnd first, the general ledger type next, the
department next and the payment,type`last: 'For:example the:first account number listed is
801-223=0000-0543
801 indicates that this is the Agency'Fund ,
223 indicates that this is a General,Agency Account
0000 indicates that this is•a balancetgheet account. •
0543 indicates that this is for Landscaping Bonds
A complete chart of accounts:is available lathe Finance department.
Council Priority: THIS AGENDA,ITEM Ts CONSIDERED To BE PART OF, OR NECESSARY TO, ONE OR
MORE OF THE-1999-2000,PRIORITIES ESTABLISHED BY THE•CITY COUNCIL ON JANUARY 30, 1999
AND MARCH 18, 2000 •
Priority(s):
. Recommended.Citv,Council Action/Suggested:Motion::
Review and;accept the City of Petaluma•Check Register for the Demand Dates of 03/02 and 03/16
Reviewed by Finance Director:, Reviewed:8y City Attorney: A I asit d tyv'City Manager:
6,0), Date: Date: -era Date:
'Today's Date Revision?#`and Date Revised: FiI' code:
March 26; 2001 # S:/agenda/agendaap
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CITY OF PETALUMA, CALIFORNIA
• APRIL;16, 2001
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AGENDA REPORT
• FOR:
RESOLUTION ACCEPTING CLAIMS AND BILLS;
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L EXECUTIVE SUMMARY: •
The City presents all paid Claims•and Bills to the City,Council for-review and.acceptance: The
City's checkregister lists':checks:.first, and'they are„identified by a five digit number:, The
payments.made.by;electronic fund transfers are listed'next, and they are'identified'b_y an'"E" :
followed by a'four digit number.
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2. ,BACKGROUND:
The City Charter requires,,that all Claims and Bills are;examined by.the City Auditorand approved
by the'City Manager: Section 64 (Office-andDuties of the City Clerk'and Auditor) of the
Petaluma-•Charterstates:-
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The City Clerk and auditor shall be appointed l by the City Council and shal serveat'its pleasure:
Payments;by'the Cityshall be made only upon vouchers certified by the head of the appropriate
department and approved'department and•appreyect by the City Manager,:by.means of warrants on the City;`Treasury issued'
by,the Auditor and countersigned by the City Manager or by means of checks si'gnedbythe
Auditor and countersigned by the City Treasurer. The auditor shall examine all payrolls, bills and 410'
other claims and:demands.against the City, and shall issue no warrant or check"for payment`unless•
he finds the claimiis in proper-form, correctly computed,and':duly certified; that it,is:justly and
legally.due.and•payable; thata.budget appropriation has been'made therefor which has not
exhausted,`or that the payment=has been otherwise legally authorized, and'that there is moneyin
The City Treasury to make payment. (Reso. No 101, ch. 204., 6=23-51; Reso Noy 1, 6-13=61..
3. ALTERNATIVES:
A. Adopt the[resolutionaccepting the'Ciaims?and`Bills. t.
B., Do not adopt the'resolution.
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4. FINANCIAL IMPACTS:
None . •
5. 'CONCLUSION:
N/A •
6. OUTCOMES..OR PERFORMANCE.MEASUREMENTS THAT-WILL
INDENTIFY'SUCCESS OR COMPLETION:
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7. RECOMMENDATION: Adoptl heResolution;accepting the Claims_and,Bills
s:/agenda/agen•aap: -
t dik
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Resolution NO N.C.S.
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2; of the City of Petaluma, California
• RESOLUTION TO REVIEW AND APPROVE •
5 CLAIMS AND BILLS-
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9 WHEREAS; the Cit y Charter;re 9 utres`that ther,Cit y
:Audfoi sh all examine all Claims and Bills
10 and the City.Manager shall approve them for payment, the following Claims and Bills are hereby
11 approved:
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13 Check Numbers: 10000,through 10377, and 98520 through 98911
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15 Electronic Fund Transfer Numbers. -16561through 1690
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�7 NOW,THEREFORE BE'IT RESOLVED that the.City Council has reviewed said Claims
18 and Bills-and hereby accepts:them as paid.
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38 Under the;power,and authority conferred upon t1s.Council by the Charter of said'City.
39 'REFERENCE: I hereby.certify the foregoing-Resolution was introduced•and adopted;by the.
40 Council Of the,City of Petaluma atm Regular•meeting;on :2000 Approved as to
41 by.the following:vote: form:
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44 City Attorney
45 AYES:.
NOES:
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4 W ABSENT:
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49 ATTEST:-
50 City.Clerk • Mayor
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52 Resolution-No. NCS
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