HomeMy WebLinkAboutAgenda Bill 04/16/2001 (11) *,� C1TY`OF.PETALUMA;'CALIFORNIA
I7
AGENDA, SILL
• Agenda Title: MeetingaDate:
Resolution "Approving; a Grant Agreement' With the Coastal .Apri1:16 2001
Conservancy for $450,000 to be used for the Expansion of the
Petaluma Marsh Trail, and Authorizing the City Manager to Sign
the?Agreement. -
Department: -Direct, f• Contact Person: Phone Number •
Parks and Recreation Jim.C.- i 4 Jim Can (707)778-4380
Cost of Proposal: Account.Number:'209-9787
Project Cost: $ $480,000 209-9951
Amount Budgeted: $ 480;000 .Name of Fund:
ParkFees
,Attachments'to Agenda Packet Item:
A. Site Plan Of The Proposed project.
B. Resolution 00721 Authorizing the City to apply for the initial grant of$350,000.
C. Coastal Conservancy Agreement.
. D. Resolution Authorizing the City Manager to Sign an Agreement with Coastal Conservancy for a
Grant Amount of$450,000:
;Summary Statement:
January 2000 the City Council authorized the submittal' of a grant application with the Coastal
Conservancy for '$350,000 to implement phase III ofthe Marsh Enhancement Plan. Phase III includes
extending a pedestrian/bike path from Shollenberger Park to the Petaluma Marina:
The City was successful in obtaining the grant, but over the following months the Coastal Conservancy
was able to increase the size of the grant to $450,000.:The requested City Council action is to authorize
the City Manager to sign the new grant agreement, which expands' the size of the grant amount to
$450,000.
'CouncilPriority:. THIS AGENDA,ITEM IS CONSIDERED To BE PART OF, OR'NECESSARY To, ONE OR.
MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE'CITY"COUNCIL ON JANUARY 30, 1999
AND MARCH':IS,'2000.
Priority(s):.Proposed project meets the City Connell Priority regarding implementation of the River.Plan
and PetalumaiMarsh'Enhancement Plan.
Recommended.City Council Action/Suggested Motion
Adopt the Resolution approving the grant agreement with the Coastal Conservancy and authorizing the
City Manager to sign the""agreement.
'Reviewed by-Finance Director: Revi _. :�o'
orne" Approved.bV Citv'Manager:
Date: ®4 jJe: Date:
Today's Dal: Revision.#!an tDate Revised: •ile Code.
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1 f
2 CITY OF PETALUMA, CALIFORNIA
3 APRIL 16,:2001
4 •
5 AGENDA REPORT'
6 FOR.
7 RESOLUTION APPROVING A GRANT AGREEMENT WITH THE•COASTAL
8 CONSERVANCY FOR$450;000.T0 BEUSED:FORTHE EXPANSION OF THE;PETALUMA
9 MARSH TRAIL; AND AUTHORIZING THE CITY MANAGER TO SIGN'THE AGREEMENT.
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12 1. EXECUTIVE.SUMMARY: •
13 The City Council authorized the City to apply fora Coastal Conservancy Grant of$350,000,,to
14 implement PhaseIIl'of.the Petaluma Marsh Enhancement Plan:The City was successfdl?imobtaining
15 the grant`and has'been working on;the`project. The'Coastal'Conservancy notified the City that
16 additional,inomes were available for the project;;and.a;new grant agreement,has been•prepared.for a
17 tota of$450,000:,Requested'City Council action,is to approve the new agreement and authorize•th
l e
18 city Manager to sign the agreement. •
19
20 2: BACKGROUND: - .
21 IN 1992 THE CITY COUNCIL APPROVED:THE'PETALUMA'MARSH ENHANCEMENT PLAN: THEPLANNING
22 AREA INCLUDES 150 ACRES OF UNDEVFLOPED LAND BORDERING THE SIDE Of HIGHWAY
23 101 AND THE'PETALUMA RIVER, NEAR THE LAKE INTERCHANGE. THE STUDY SITE'
24 LIES;IMMEDIATELLY SOUTH OFTHE'PETALUMA MARINA,AND EXTENDS,BEYOND'THE SOUTH
25 BOUNDARY OF THE RIVER DREDGE DISPOSAL SITE
26 In 1995-96, the City:implemented phases I and-II of the Petaluma Marsh Enhancement Plan,which i
27 . included development of Shollenberger'Park,(restoration of Adobe Creek, bicycle;connector trails' -
28 from Lakeville Highway to Shollenberger Park, urban forestry improvements along Adobe Creek,
29 and the capping of the old City Landfill'(Rocky Park)_, .
30 In the Spring of 2000;the,City was awarded'a_grant through,the Coastal Conservancy for$350,000,
31 to,extend the:traitfrom Shollenberger Park.to.the,Petaluma Marina: At the,time ofthe grant award,
32: Coastat Conservancy staff had indicated that pending;the?approval of Proposition 42.(Park'Bond),
33 there might be additional dollars available•for the projedt,fto meet the;original grant"request oftlie
34 City. Early in 2001, CoastalConservancy"staffnotified theCity that additional funds were available
35 for the.project.,A'new grant;agreement;was drafted CO include'the new grant amount'of$450000,
36 , and requires City'Council approval in�order for the City Manager to sign. •
37 The agreement calls fora match by the•City. Funds previously expended by the City($320,000)
38 • meet the;requirement. Additionally, finids budget for the Van De Mark Marsh($30;000) and:the!
39 Shollenberger Restroom, currently underway-($71,000)also,meetthe match,requirement:
40 The proposed trdif betweenKShollenberger'Park and the Petaluma Marina is currently,in the design
41 phase withiconstruction expected.late this spring.
42
43 3. ALTERNATIVES:' .
44 A. • Accepttthe+new grant and proceed:with:implementation ofPhase;III•ofthe.PetalumaMarsh
45; -Enharicernent.Plari.
46 B. . 'Not accept the grant:;Since:the'City.has!more•than matched any requirements,this,option is-
47 :not suggested:, .
48
49 4. FINANCIAL'IMPAC--TS7 •
50 The Coastal Conservancy grant is for�$450,000:.The five-year Capital Improvement Budget
51 identifies.two applicable projects, Whiich are=part of the'Marsh Enhancement:Plan: Shollenberger'
•
r l' Restroorn and•Fishing Pier ($41,000),and Van De,Mark'Marsh Iinprovements ($30,000).Both,
2 projects musvbe
3
4 implemented as part%ofprior;agreements with.the:Gounty of Sonoma. Improvements made at
10, Shollenberger Parkin°the past„and with the current projects mentioned above, the City more than
=meets,the match-required-by,theiCoastal Conservancy. The‘anticipated project to extend the path
7 from ShollenliergerrPark.to the Petaluma Marina wiThcost $450,000: The additional $100,000
8 provided by the Conservancy will be usedcfor_needed dike repairalong;the Petaluma River,between .
9 Rocky Dog Park and the Marina, and to meettrising construction costs which have occurred over
10 recent years.
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12 •
13 , 5. CONCLUSION;
14 • The addition of$100;000 by the Coastal”Conservancy allows the Shollenberger bike/pedestrian
15 path extension to be completed-as originally expected. This is especially true with added flood
16 damage over the last few years`to the Petaluma River dike, between Rocky Dog Park and the
17 Petaluma River, and increased construction costs.
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20 6. OUTCOMES OR''PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESSOR
21- COMPLETION:
22 . Construction of the Shollenberger bike;/'pedestrian path is expected to start late this spring, and to be
23 completed by early next calendar year Much of the work is to bercompleted by the Civilian
24 Conservation Corps (CCC). The additional:funding will allow for earlier completion of the project
25 and additional repairs to-thePetaluma.River bank
26
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7. RECOMMENDATION:
29 Approve the Resolution and agreement with the Coastal for a grant of$450,000, and
30 authorize'the City Manager to sign the agreement.
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34 g:/forms/2000 Agenda Bill revised 042100 •
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Resolution No aOr21 N.C.S.
of the City Of Petaluma, California
•1 RESOLUTION AUTHORIZINCTHE;PARKS AND RECREATION DEPARTMENT TO
• 2 APPLY FOR A.COASTAL CONSERVANCY GRANT TO IMPLEMENT PHASE III OF
3 THE PETALUMA MARSH ENHANCEMENT PLAN, AND CONFIRMING THAT
4 SURROUNDING CIRCUMSTANCE AND CONDITIONS HAVE NOT CHANGED
.5 SINCE THE CEQA NEGATIVE DECLARATION FROM 1992
6
.7
'8 WHEREAS, the City of Petaluma with the financial assistance of the Coastal Conservancy,
19 developed the Petaluma Marsh Enhancement Plan for the Petaluma marsh in 1992; and
Pa
11 WHEREAS, Phase I and II of the Petaluma Marsh Enhancement,Plan have been implemented .
I2 focusing on public access pathways andienhancement of lower Adobe Creek; including riparian
13 and tidal marsh restoration at Shollenbergerfark; and
114 •
•1j5 WHEREAS,the success of Phases 1,and,Il of the,enhancement plan has proven to be extremely
1'6 popular with-the;Petaluma community, with,access trails used by,recreationaljoggers and
1;7 walkers, bird watchers, nature photographers:and educational programs; and
18
19 WHEREAS,without the further financial assistance of the Coastal Conservancy grant program
20 further implementation of the Petaluma Marsh Enhancement Plan would.bedelayed for many
21 years; and
22
23 WHEREAS, throughthe assistance of the Coastal,Conservancy grant program and City
210 matching funds where required, the City of Petaluma can implement Phase III of the Petaluma
25 Marsh Enhancement Plan for the'Petaluma marsh;,allowing the City to further expand and
26 preserve valuable marsh:enhancement areas,for the education and enjoyment of local citizens,
27 and the improvement of marsh enhancement areas; and
23
RCS •,o.,.:::,0.0.-.2.1_ ags. Page 1 of 2
1 NOW, THEREFORE,;BE IT RESOLVED, that the City Council Ofthe.City of Petaluma to
2 hereby authorize.the,Parks a nd.Recreation.Department to apply for a coastal conservancy grant
3 with theintent of implementing Phase III of the;Petaluma.Marsh•EnhancementPlan for the
4 Petaluma.marsh;r:and;
5
6. IT IS FURTHER RESOLVED;that the Citv°Councilfinds'that the remainder of the Petaluma.
7 Marsh Enhancement Plan for the Petaluma marsh, and surrounding circumstances and conditions
8 have not changed since:lie adoption of the CEQA negative°declaration-of 1992.
9 •
• 10 IT IS FURTHERRES,OLVED,that the City Council of the City of.•Petaluma makes;the
11 finding that there`is no evidence that the:Petaluma'Marsh Enhancement PlaMfonthePetaluma.
12 marsh located between°the.Petaluma Marina and ShoIlenberger Park wilt have a?potentially
13 adverse effect; either individually or cumulatively on'wildlife resouices as definedin California
14 Fish and Game Code Section 711.2; and,' •
15
16 IT IS FURTHER RESOEITED, that the City, onthe•basis of substantial evidence, rebutted':the
17 presumption9,of adverse effect contained in'14 Calif code of regs., section 753;5(d).regarding the
. 18 potential for adverse effects on wildlife resources asidefined under California Fish-and.Gaine
19 , Code Section 711:2
20.
21 IT IS FURTHER RESOLVED, that the'City Council:authorizes the City.Managerto'negotiate
22 and execute relevant instruments, including agreements with the Coastal Conser ancy.
23 _
24 jc/nb/resphiii%c;:jim
Under,the;:poiver and authority coorder ed,u`pon this Couricil'b¢the Charter,of Said City:;. •
REFERENCE: I hereby certify the foregoing Resolution was introduced.and adopted"by-the? Approved'as to•Council ofithe City of Fetalutna at a (Regular) ',(Afitixi e]djc)(floait) meeting :form.
on the. 1 k day•of: Jaatlary $000 24 by the;
following'vote:. •c
' 'City Attorney
AYES: Healy, Keller, Cader-Thompson, Hamilton, Maguire, Vice Mayor Torliatt, Mayor Thompson
NOES: None • •
ABSENT: None
ATTEST:
City Clerk-
Mayor
Council-File
lr
iT.4TEOF CALIFORNIA
STANDARD AGREEMENT-APPROVED BY THE CONIRAAt,NMMM NANO
on20tEvssp ATTORNEY,GENERAL
"Ili REEMENT,made and entered into this day of e 00-1 08 "
m e of California,by and between State of California,.Uvough its duly elected or appointed,qualified and'acting-
TAS PAYERS,IDEA.V.EMPCOWAMENilrl&Ai,ONNUA®el
. '94-6000392'
nIIE OF OFACER ACTING'FOR STATE: 'AGENCY
I ,hereafter called the State,and
Executive Officer State Coastal Conservancy .
CONTRACTORS NAAR'.
City of Petaluma .. •hereafter-called the Contractor.
WITNESSETH:That the Contractor for and inconsideration of the covenants,conditions,agreements,and stipulations of the State hereinafter expressed does hereby agree to furnish to
the State services and matcnalsas follows (Set forth:service to be rendered by Contractor,amount to be paid Contractor,time for performance or completion.and attach plans an
s eci tcations r an
SCOPE OF AGREEMENT
Pursuant to Chapter 9 of DiDrsron 21 of the California Public`Resourees Code, theState Coastal
Conservancy("the Conservancy"):hereby'.grants to the City of-Petaluma, ("the grantee") a sum
not to exceed four hundred fiftytfiousand'dollars ($450,000), subject tolthe'terms and conditions
of this agreement These:funds shall'be used'by the grantee to complete the following project'
("the project") at the PetalumaMarsh and along;the:bankssof the Petaluma River, as shown on
Exhibit 1,which is incorporated by reference-and attached: . .
(Continued on the.followingpages) .
I CONTINUED.ON - .. SHEETS,EACH BEARING NAME OF.CONfRACTOR AND CONTRACT NUMBER.
The visions on the reverse side hereof constitute a part of this"agreement. •
IN . WHEREOF this agreement has been eiie._. by.lie,parties hereto;upon the date first above written:
STATE�OFCALIFORNIA - CONTRACTOR
AGENCY - CONTRACTOR7/f other fhan an individual.state whether a corporation.partnership.etc.)
State Coastal Conservancy City of Petaluma -
Sr NUTNOthED SIGNATURE) BY(AUINOR DSIGNATURE] -
.
PAPtIDNM.�OI PERSON 9ONWa - PRarrFS)NAAtE.UIDTRLEOFPFA5oN9@S�O. - .
1 1•
William Ahern ' Fred Stouder, City !Manager
Ire. ADDRESS 320 No. "McDowell Blvd.
Executive Officer Petal CA._94954'-
. . •. ., , _
+AlatrNrErxva�xm avTTUS Ewo.:NCi.TeaoRYCCmE,um,mn � FUND Mil,Safe.Na .arhood. Department of General.Services
S 45�O,000.Op Capital 'Outlay Parks,aean.Wa ' •.. , Use Only
General Find
os AMOUNT FNNA®FRED (OPnasAL MEI ...
!OR MRS CONTRACT 1 Certify that this grant agreement/-b 0 Petaluma Marsh Trail _ - is exempt free osteastSittaest
ICTALAMOUNr EICUA@WD _ nAUnt RSCAL YEAR department at General Services approval.
°°Are I 3760-301-0005 (1) = $100,000 52 2000 00/01
450,000.00 3760=302-0001 "(D) _' $350;000 50 1999' 99/00 •
0628 OF EW ENDITURE(CODE AND TTIIE)
1 San Francisco Bay Area Conservancy Program
t ernfy up-on m)�own personal knowledge that budgeted fiends are available Te.A NO. aft NO.
nand and purpose of the expenditure stated above.
'JONATURE;ii ACCOUMENO OFFICER DATE.
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-❑.CONTRACTOR C STATE AGENCY 0 DEPT.OF.GEN.SER. ❑CONTROLLERS
1
City Of Petaluma,
- Grant Agreement No 00-108
Page,2
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SCOPE OF AGREEMENT (Continued)
The grantee shall useAhese fluids to construct a public trail betweetiShollenbergercPark,ancI
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theiCittof Petalturia'sroarina, andrioireconstrUct a portion of the'benlc,of the-Petalinna
River. In consultation with the California Department of Fish and daiiie,,the grantee shall
also cOnsthiet.habitatislands for use by the Salt Marsh Harvest Mouse duriligiflOod
periods.
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The grantee shall implement the mitigations relevant to trail constrtiction.providedIfffin
theISIegativeDeclaratibrithat:theLgraritte prepared under the California EnVironinental
Qualify,Act.andaClopted'October 19,1992. Consistent with Public Resources Code
Section21081-4 and.14,CalifortiiaCorie-ofRegulationsSection.15097, the:City:shall also
provide to theiConservancya writtennointotng report indicating how these mitigation •
Measures were implemented.
The grantee shall carryi out the projectjn accordance with this agreement and a:Workiprograrn to
berapprovedby-the'ExeelitiVe Officer ofithe Conservancy/("thetExecutive,Offibeft)pursuant to
this agreement The5grantee,shall proVideanyfiinds-beyond thos&granted under this agreement
which are needed to complete the prbject.
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CONDITIONSTRECEDENT TO CONSTRUCTION AND DISBURSEMENT '
The grantee,shall not cemnienceLeonstructionbf the project and the ConiferVancy shall Robe.
obligated to disburse any funds under this agreement unless and until,thefollOWing conditions
precedenthave been met:
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I. AreSolution.hasteen.adopted'by the City Council cif thoLgraiitee alithorizing-,0*executirm
of this ageement aTndapproVingits terms and conditions:
•
2. The grantee has.Silbriiittetiand'the Executive Officer has approvedinwriting:
a. Thefmal work prograin, sehedtjleS,budgetand'construction:drawings for the:project.
b. Plans for the'erection of Signs4nd'placard&as proVided in the "SIGNS" sectiOn.of this
agreement
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• City ofPetaluma
Grant Agreement/No: 00-108
Page 3
CONDITIONS PRECEDENT TO CONSTRUCTION.AND DISBURSEMENT (Continued)
c. All,contractors thatahe;grantee intends to employ`in connection:with the project. The
grantee must provide written evidence to the Conservancy that each such contractor has
complied with thebonding requirements described;in the "BONDING" section of this
agreement.
3. Written evidence,has been provided to the Conservancy:
a. That all permits and approvals:necessary•to the completion of the project under
applicable local, state and federal laws and regulations'have been obtained.
b. That the grantee has,provided,for liability insurance and an additional insured
endorsement, or is self-insured, as described in the"LIABILITY" section of this
agreement.
c. That the grantee has provided for fire,and other loss insurance as described in the
. "LOSS INSURANCE" section of this agreement
Notwithstanding the above, the grantee may commence prepafation of plans, specifications and
engineering work upon meeting conditions precedent no 1, and upon.the Executive Officer's
review and approval of a separate work program,(tasks,budget and timeline) and approval of any
contractors=that the grantee will'retain to perform the work.
TERM OF AGREEMENT
This agreement.shall bedeemed executed and effective when signed by parties and received
in the Offices of the Conservancy together with the resolution described in the "CONDITIONS
PRECEDENT TO CONSTRUCTION AND DISBURSEMENT" section of this agreement An
authorized representative of the grantee shall sign the first page of the originals of this agreement -
in ink:
This.,agreement shall run from its effectivedate through.October 31, 2022 ("the termination
date") unless otherwise terminated or amended as provided in,this agreement. However, all
, work shall be completed by June 30, 2002 ("thecompletion date").
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City of Eetaluina
Grant Agreement NO. 01/108
Page4
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AUTHORIZATION
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The-Signatureof,the Execiitive OffiCor of thKonservancy on,thisagreemerit-certifies that at ith
January.27,2000'andSepteniber 28, 2000 meetings, the Conservancy adogitechthe-resOlutions
included inAheistiff tecomthendationS‘attached as Exhibit 2 This,agreernentatteetited;
pilituanttlfthOse:anthorizaiions.
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City of Petaluma
•'1 Grant Agreement NO. 00-108
Page 5
Standard Provisions
WORK,PROGRAIVI
gi - g , he grantee shall submita detailed Work program to the
Prior to be nnin construction t
Execu ro Officer
shall inrevi e: and'.written approval of its consistency with this agreement. The
P g� .
1. Construction plans and specifications which have been certified by a registered architect or
engineer, or approved by the grantee's Public Works Director., -
2. A schedule of completion for the:project specifically listing the,completion date for each
project component and a final project completion date_.
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3. A detailed project:budget. The project budget shall describe all labor and materials costs to
be incurred`to complete:each;component ofthe project. For eachiprojectcomponent, the
project budget shall list all intended funding.sources,,including the Conservancy's_grant, and
•, all other sourcei of monies;materials,or labor. The,grantee shall review the plans on-site
with Conservancy staff..
' If any portion of the construction to be funded under,this agreement will be'performedby third
parties ("contractors") under contract with the°grantee,prior to initiating any request for
contractor bids,the grantee shall submitfor review and written approval,of the Executive Officer
the bid package including,construction plans.and specifications whichrhave'been,certified or
approved as described above. Upon approval by the Executive Officer, the grantee shall proceed
with the bidding process. Prior to;final selection, the grantee'shall submit to the Executive
Officer for written approval the names of all contractors,that the grantee intends to hire. The
grantee shall comply with the above paragraph:regarding submission and approval'of a•work
program prior toconstruction.
The work program shall have;the;same force and effect as if includedin the:text of this
agreement.. However,the work program may be modified:without amendment of this agreement
upon the grantee's'submission,ofa modified work programmandthe Executive Officer's written
approval of it. If this agreement and the work program are inconsistent,the agreement shall
control. ' -
The grantee shall construct;the project in.accordance Withtheapproved work program.
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City of Petaluma •
Grant Agreement No..00=108
Page 6
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SIGNS
The grantee shall erect;signs vi'sible.fromthe nearestpublic roadwaydirecting the public to;the
project. In addition,the,grantee shall erect signs acknowledging Conservancy assistance and .
displaying%the Conservancy's logo, unless the;granteeincorporatesthissacknowledgement into •
other signage hya manner approved,by the-Executive,Officer The Conservancy'shall pro"ide
specifications for the Conservancy signs and logo'tothe grantee for thisspurpose. 'Plans
describing thetnumber, design,placement; and wording of the signs shall be submitted to the.
Conservancy for review and,written approva l,prior-to.tlieanstallation of signs. Final
reimbursement maybe withheld bythe Conservancy pending placement of the signs`iffthe
manner approved bythe Conservancy...
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BONDING
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If the graritee;intends:to^use anycontractor(s)•on any,portion-of the-project.to.be"fun.ed under
thisagree°ment, construction shall not begin until each such contractor;has furnished a
performance bond m favor of the Conservancy and the grantee, in the followingjamounts: for •
faithful performance, one hundred percent,(100%) of the contract value;:and for labor'and.
materials, one;hundredpercent(100%)of the contract value. This;requirement°shall nat'apply=to
anycontracf for lessfthanl$20;000. - •
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COSTS.AND°DISBURSEMENTS - •
Upon determination by the;Conservancythat all"'CONDITIONS?pRECEDENT TO:
CONSTRUCTION;AND,DISBURSEMENT"'have been fully m et;„the Conservancyshall
disburse to the grantee,in,accordance with the approved.projecf budget;,ia total amountt_notto
exceed the:amount ofthi's grant;eas follows: •
Disbursements:shall be made on the basisrof costs incurred-toidate less percent,upon • -
satisfactory progress in+accordance with the approved work prograin,and1iipon the grantee's
submission of a"Request for Disbursement" form; which'shallcbe;submittedtnolmore frequently
than:monthly but no,less freqtently than;quarterly. Disbursement the.ten percent withheld
shall be made upon the:grantee's.satisfactory completion of construction of the project and
coin Nance with the!"PROJECT COMPLETION"'•;section of this agreement,.and upon the
Conservancy's acceptance oftheproject:
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City of Petaluma
Grant Agreement°No.:•00-108 •
Page 7
COSTS AND.DISBURSEMENTS',(Continued) .
The•grantee shall request disbursements'by filing with the Conservancy fully executed "Request
for Disbursement" forms(available from the Conservancy):.The grantee shall include on the
forms itsname and address, the number of this agreement;;the:date of the submission, the
amount of the•invoice,:,the period;durin which the work,was,actually done, and anitemized
description of all work done for which disbursement is:requested. The forms shall be signed by
an authorized official.of the.grantee:, Each form shall be accompanied byanysupporting
invoices or other source documents from contractors that the grantee engaged to complete
. portion of the project funded:under this=agreement,,.and by written substantiation of completion
of the portion of the project for,which disbursement is requested. With each form the grantee
shalt also,submit a supporting progress report summarizing the currentstatus of the project and
comparing it to the status requiredby the work program (budget, timeline, tasks, etc.). Failure to
fully execute and submita•Request for Disbursement form, including attachment of supporting
documents, will relieve the:Conservancybf its obligation to disburse funds to the grantee unless
and..until all deficiencies in;the;form,are rectified.
• EXPENDITURE OF FUNDSANDALLOCATION OF FUNDING:AMONG BUDGET
ITEMS
gra p in the•manner'de§cribed irithe approved:project budget. The
The antee shall ex end funds,
y
allocation of the Conservanc ,stotal, anFarriong the items inrthe projectiudget may vary by as
much as ten percent without approval by the Executive Officer. Any difference of more than ten
percent must be approved in writing by'the,Executive-Officer. The Conservancy may withhold •
payment for changes inparticular'budget items whcfrexceed the amount allocated in the project
budget by more than ten,percent;and which have,not'received'thetapproval required above. The
total amount of this)grant,may not be increased except=byamendment to`this agreement. Any
increase in the funding for any particular-budget item--shall mean a decrease'in the funding fo"r
one or more other budget items unless there isa written amendment to;this agreement
PROJECT COMPLETION"
Within ninety days of completion ofrconstruction,of the project, the grantee shall supply the
Conservancy with evidence of completion`by.subniitting a-finatfeportwhich includes:
1. An inspection report by a registeredarchitect or engineer'or the grantee's Public Works
. Director certifying completion of the;.project,'according to the"approved work program.
•
•
City of Petaluma.
Grant Agreement No. 00-108
Page 8
PROJECT COMPLETION (Continued)
2. A fully executed'-fitial "Itequestfor Disbursement" form.
3. "As built" drawings of the completed project
•
Within thirty days Ofigrantee's compliance with this paragraph, the Conservancy shall deterniine
whether the,project has been satisfa.ctoiily'dbmpleted. If the:Conseryancydetermineslhat the
projecthashbeen satisfactorilycompleted, the ConservaneYishall:issue to;theigrantee a letter-I:of
acceptance of the project The project shall be deemed complete as of the date of the letter of
acceptance.-
•
. _
EARLYTERMINATION AND FAILURE TO PERFORM
•
Prior to thecornpletion of cimstruttiorrof the projectieither partymay terminate this agreement
for-any reasoriby providingthe.other party with seven dayslithice in writing,
111
If theRConservancyterniinates the agreement prior to the completion of construction, the grantee'
shall take al[reasdnable measures to prevent further costs to the Consehrancyiiriderihis
agreement, and the Conserlaney,shallbe,responsible.forany reasonable:and-non-caneerable
obligations incurred by the grantee r in the performance•of this agreement prior to‘the,date of the
notice;to terminate,but only up to the hhdishigsect,bsahee of hinding,authorizedba this
agreement:. .
gale grantee fails complete the project in accordance with.this agreementhor-fails to fulfill
any other obligations of thiS'agteernent prior to the termination date, the grantee slaThbe liable
for immediate repayment to,the"'-conservaney of all amounts disbursed by the Conservancy under
this agreement plus accrued interest The-Colisencancy,may;at its sole discretion, consider•
extenuating circumstances and not require repayment f6r-work partially completed. This
paragraph shall hot be deemed limit any other remedies the Conservancy may have for breach - -
of tliistgreement.
•
OPERATION AND MAINTENANCE:
•
•
The grantee shall maintain the facilitieS(and.strktures constructed as part of the,;(prdiedt and shall
operate theselacilities and-structureS tlifotighouf tlieletnicof this agreement
•
•
City of Petaluma.
Grant Agreement No. 00-108 .
Page 9
OPERATION'AND MAINTENANCE'(Continuecl) •
purposes for which the Conservancy's grant was made. The grantee assumes all operation and
maintenance costs of these facilities and structures.;the Conservancy.shall not be liable for any
cost of such maintenance, management, or operation. The grantee may be excused from its
obligations for operation and maintenance during the term of this agmettient only upon the
written approval of the Executive Officer.
• • -
For purposes of this agreement, "operation costs" include direct costs incurred for material and
labor needed for operations,utilities, insurance, and expenses necessary to produce gross
revenues. "Maintenance costs" include ordinary repairs and replacements of a recurring nature
necessary to prolong the life of capital,assets and basic structures, and the expenditure of
funds necessary to replace or reconstruct capital assets or basiestructures.
MITIGATION.
Without written pennission of the,Executive Officer, the granted shall not use or allow the
use for mitigation(in other words, to compensate for adverse changes to the environment
elsewhere) of any portion ófreaF property on which the Conservancy has funded construction.
INSPECTION .
• Throughout the term of this agreement, the Conservancy shall havethe right to inspect the
project area to ascertain compliance vvith this agreement.
LIABILITY
The grantee shall be responsible for, indemnify and save harmless the Conservancy, its officers, • -
agents and employees.fromany and all liabilities, claims, demands, damages or costs resulting
from, growing out 0f, or in any Way connected with or incident to this agreement, except for
active negligence of the Conservancy, its officers, agents or employees. The duty of the grantee .
to indemnify and save harmless includesthe duty to defend as set forth in Civil Code Section
2778. This agreement supersedes the grantee's right as a,public entity to,,indemnity(see
Gov. Code Section 895:2) and contribution (see Gov. Code Sectie&895.6) as set forth in
Gov. Code-Section 895.4.
•
•
•
•
•city of PLetalurna.
Grant Agreement No 00-108 •
Page 10
LIABILITY(Continued) •
The.grantee Waiyesianyand;.alltights.to.,anyitype of express or implied.indernit ty-Ot:nght of
contribution.fi'om the State, its officers, agents or employees, fOranyliabilityiesidting from,
groWing,oiit of, Ordn any way connected or incident to this agreement.
Throughoutthe4enn-dt this agreement;the grantee shall maintain.self-insurance for personal
,
injuryand'property claniake assumedbythelratitee thidelthis agreement.
Nothing in this agreementjs intended to create ini,the public or in any member of it rights as'a ,
third party- beneficiary undeftlii&agreement,
• •
•
.03SS INSURANCE
Throug,houtthe:tenfi of,tliis:agreement, the granteeshall prdVide and maintain.selfrinsarande
againStfire,NandalisManci,bther loss, damage, or destruction of the facilities op.structures
Constructed pursaantio ilitsagreement. •
AUDITS/ACCOUNTING/RECORDS •
The grantee shall Maintain,standard;finanCiataccoluits,,documents; and records:relating;tirthe.
construction of the project The granteelshalVretath these documents for three,years!falliiWing „
the date of finandisbursernerit W,the.Conseryancy under this agreement,,regirdlessiof the
termination r date. The.documentStshall be subject to examination and audit by the Conservancy
and the Bureau of State Audits during this keritid. The grantee may use,anyiaccetintiirg system
whichf011oWs.:the,griidelinesq3,f"Generally Accepted Accounting-Practices",pablished by the
American ingtitute or Ctrtified Public-Accountants.
•
NONDISCRIMINATION.
During;theinerfOrmance:ofthisagreemeht, tlie}grantee'and:its contractors;shall:not unlawfully . .
discriminate againat,harass, or allow harassment against any employee.or applicant for
employment because of sex, race, religion,.color, riationiForight;,‘ancestry,4disability, medical
condition, marital status, age(over 40).or:deniahof family-care leave, medical-care leave„nr-
pregnancy4isabilityleaVe: The grantee:andlis!contractors shall ensure thatthe evaluation and
treatment of their entployeesiShdapplicantsfor employmentare:free of Snch‘diseriminationand
•
411
•
•
_
.i City of Petaluma
Grant Agreement No. 00-108
Page 11
NONDISCRIMINATION.(Continued)
harassment. The grantee and its.°;contractors shall comply with the provisions of the Fair
Employment,andllousing Act (Government.Code Section 12900 et seq.) and the applicable
regulations,(California'Codeiof Regulations'Title 2, Section 7285:0 etseq.). The regulations of
the Fair Employment and Housing Commission regarding Contractor Nondiscrimination and
Compliance(Chapter 5 of Division 4 of Title 2 of the California Code of Regulations), are
incorporated into this agreement The.grantee and its contractors shall give written notice of
their obligations under this clause to labor organizations:with which they have a collective
bargaining or other agreement. Thus nondiscrimination clauseishall'be included in all contracts
• and subcontracts entered'into to perform work provided for under this agreement.
INDEPENDENT CAPACITY
The grantee, and the agents and employees of grantee, in the performance of this agreement,
shall act in an independent capacity.and not as officers or employees or agents of the State of
California.
ASSIGNMENT
Without the written consent of the State,this agreement is not assignable by the grantee in whole
or in part.
TIMELINESS
Time is of the:essence in this agreement.
EXECUTIVE OFF'ICER'S DESIGNEE
The Executive Officer shall designate a Conservancy project manager;who shall have authority
to act on behalf of the Executive Officer with respect to this agreement. The Executive Officer
shall notify the grantee of the designation in writing.
i
City of Petalunia
•
Grant Agreenient No. 00-108
Page 12
AMENDMENT
Except as expressly provided in this agreement, no changes in this agreement shall be valid
unless made in writing'and signed by the parties to the agreement No oral'understanding or
agreement not incorporated in this•agreement,shall be binding on any of the parties.
LOCUS
This agreement is deemed to be entered into idthet minty of Alameda. •
•
•
•
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Petaluma Marsh Enhancement Plan 4
Phase HI Implementation Project
•
g
1440 If IJ I n ft erp _
•
•
Resolution No. N.C.
C:S:.. •
•2 of the City of Petaluma, California
3
4 .
5
•
6 APPROVING AN AGREEMENT WITIITHE.COASTAL
7 CONSERVANCY FOR A.$450,000 GRANT TO IMPLEMENT .
8 • PHASE III OF THE PETALUIVIA MARSH;ENHANCEMENT PLAN,
9 AND AUTHORIZING.THE CITY MANAGER TO SIGN THE. ,
io AGREEMENT
II
z •
13 WHEREAS; the.City of Petaluma=with-the financial=assistance:of the Coastal..
14 • Conservancy,.developed the;Petaluma Marsh EnhancementPlan.for the,Petaluma marsh
i5 ih L f992;',and ,. .
16 ..
17 . WHEREAS, phasesI and II,of the Petaluma Marsh Enhancement Plan have,been '
is implemented focusing on public:access pathways and enhancement of.lower-Adobe;
19 ,Creek, including riparian"and:tidal'marsh restoration at Shollenberger=Park;;and
20 .
21 WHEREAS, the•Coastal Conservancy has awarded the City of Petaluma a grant,Tor
22 $450,000 so the City can implement Phase III of the Petaluma Marsh Enhancement•-Plan: III
23 thus preserving valuablemarsh enhancement areas for thoeducati_on.and enjoyment of •
24 - local,"citizens, and the improvement of marsh enhancement areas:• • .
25
26 NOW,THEREFORE,,BE IT'RESOLVED, that the CityCouncil ofithe Cityof
27 Petaluma°do approve,the agreement with the Coastal Conservancy:for a•$450,000 grant
28 With the'intent of implementing Phase III of the Petaluma MarshFEnhancement--Plan for
_ 29 the'Petaluma Marsh, and authorize the City Manager to sign•the approved agreement. .
30 .
31
• 32 - •
33 'Underthe power and'authont coriferred'upon this Council by the Charter of said.City.
34 REFERENCE: I?hereby;certify>theforegomg Resolution 4abitrod-ii6ed and adopte`d'by:the Approvedlas';to
35 Council.of the City of Petaluma at:a Regular-meetingion, , 2001, form
36 by the following vote:
37 City:Attorney
38 AYES`. -
39 NOES:.
40 ABSENT: - • .
41 -
42 ` ATTEST` -
43 City Clerk Mayor •
•44.
45 ' •
46 ResolutiohNo: 'NCS.
•