HomeMy WebLinkAboutStaff Report 10 04/16/2001 City of Petaluma, California
Memorandum
• City Manager's Office, 1I English Street,Petaluma, CA 94952
(707)-778-4345 Fax(707)-778-4419 E-mail:citymgr(acipetaluma.ca.us
DATE: April 13, 2001
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TO: Mayor and Members'of the,City Council •
•r FROM;. Frederick C. Stouder, City Manager •
. SUBJECT: Extract From Proposed Council's Rules, Policies & Procedures
Council Meeting of April 16, 2001 —Item #10
Several Councilinernbers'have asked for an extract or summary of the process from the proposed City
Council Rules, Policies'&Procedures of how items will be placed on a Council agenda. According to the
Proposed Petaluma City Council Rules, Policies,& Procedures draft dated February 26, 2001, items can be
:placed on a City Council agenda by the following means:
Section II, AGENDA (page 3)
A. Agenda
• 1. The City Manager prepares'a'draft agenda for each regular meeting, and:
a. May place items on the draft agenda for discussion and/or action;
b. Shall place an item on the draft agenda for discussion only if requested in writing by
any Councilmember; or
c. Shall place an item on the draft agenda for discussion and/or action if requested by the
Mayor inwriting.
• 2. Approval of Draft Agenda •
Said draft regular meeting agenda shall be presented to the City Council for approval for the
date and time specified at the preceding Council meeting. Approval of those matters placed
on the draft agenda shall be by three (3) or more affirmative votes. New agenda items
proposed to be added to a draft agenda under discussion.ata City Council meeting may only
be added if such new proposed agenda items are approved for a future agenda by a majority of
the Councilmembers present.
3. Additions to Approved Draft Agenda
After the draft agenda is approved'by the City Council and before the posting of said agenda
for the++City Council meeting in which the items will be addressed, additional items shall be
placed on said agenda when:
a. The City Manager_receivesa letter or memo signed by two (2) Councilmembers or
receives two (2) e-mails requesting that an item be'added to the agenda. Items added
in this manner will be addressed by the Council if a majority of the Councilmembers
• presentat,the meeting vote to address the item.
b. The City Manager determines, with the concurrence of the City Attorney, that there is
• a need for that item to be placed on the agenda. Items added in this manner shall be
addressed by the Council at the City Council meeting.
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CITY OF PETALUMA, CALIFORNIA
AGENDA BILL 1 ®
Agenda Title: Discussion and Possible Action on Resolution Meeting Date: April 16, 2001
•Adopting Revised Council Rules; Policies & Procedures
Department: Director: • Contact Person: Phone Number:
City Manager Frederick Stouder Frederick Stouder 707-778-4345
Cost'of'P,roposal: n/a Account Number: n/a
Amount Budgeted: n/a Name of Fund: n/a
Attachments'to Agenda Packet Item:
1. Revised Rules, Policies & Procedures (red-lined version)
2. Resolution
Summary Statement:
The last revision to the Council's Rules for Proceedings was in November of 1997. At their Council
workshops of January 27 and February 24,' 2001, the City Councilmembers conducted a comprehensive
review of the Rules and Procedures document The revisions are reflected in the attached document as
Underlines (new text) and strikeouts (old text). This document was provided in draft form to the Council
on February 12`h with essentially the same revisions as shown as we have received no additional questions
from the Council. The only changes since February.12`h are corrections of minor typographical errors. The
title has been changed to Rules. Policies and Procedures.
Council:Priority: THIS AGENDA.ITEM IS CONSIDERED To BE PART OF, OR NECESSARY To, ONE OR
MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND
MARCH 18, 2000.
Priority(s): n/a
Recommended City Council Action/Suggested Motion:
Approve Resolution Adopting the Revised Rules, Policies and Procedures.
Reviewed by,Finance.Directer: Reviewed by City Attorney: Approved by City Manager:
Dater Date: 1 Date:
•Today's Date: Revision # and Date Revised: File Code:
• Resolution No. . N.C.S.
Of the City of Petaluma, California
' 'RESOLUTION AMENDING THE RULES FOR PROCEEDINGS OF THE CITY
COUNCIL AND RESCINDING RESOLUTION NO. 97-314 N.C.S.
WHEREAS, the Petaluma City Council last reviewed the Rules for Proceedings in
November of 1997; and
WHEREAS, at Council Workshopsheld.on January27, 2001 and February 24, 2001, the
City Council conducted a comprehensive review of the Rules for Proceedings.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma •
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that Resolution No. 97-314 N.C.S. shall be rescinded in its entirety;.and the Rules for
Proceedings, as amended, is hereby adopted.
Under the power and-authority upon this Council by the Charter of said City
REFERENCE: I-hereby certify the foregoing Resolution was.introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on, , 2001, Approved as to
by the following vote:, form:
City Attorney
AYES: •
NOES:
ABSENT: •
ATTEST:
City Clerk Mayor
• Resolution No. NCS•
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TA 1 CITY COUNCIL
I LES, POLICIES AND
PROCEDURES
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"DRAFT"
(February 26, 2001)
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2/26/01(fink)
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TABLE OF CONTENTS . •
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I MEETINGS . .
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A. Regular Meetings - • 1. . . .
B. Special Meetings ' 1
C. Adjourned Meetings ' , 1
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- D.: -Emergency Meetings . 2
E. Location . 2
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- F. Quorum • - 2
G. Study Session 7
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IL AGENDA - • . - 3
A. Agenda -Preparation of 3
. . 1. Prepai-ation of Draft Agenda - - • ' . 3
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' 2. Approval ofDraft Agenda " ' - - 4 •
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3. Additions to Approved Draft Agenda - 4
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B. Order of Business 4
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. . C. Agenda - Contents • ' • 5
. D. Agenda -Posting, - . 5
E. Matters Not Appearing on the:Agenda_ 5
• F. Minutes . .
1. Action Ntinutes .
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2. Reading of Minutes 6
3. Comments for the Record ' ' .
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4. Audio and Video.Recordings,of Meetings 7
G. Consent Calendar . • 7
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III. PUBLIC PARTICIPATION AT COUNCIL MEETINGS 7
A. Public Comment 7
.B. Permission Required/Speaker Card y--
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• - - C. Time Limitations - Generally 8
D. Manner of Addressing Council 9
IV. .DEBATE &DECORUM 9
A. Getting the Floor 9
B. Interruptions • 9
C. Points of Order . . . 9
D. Point of Personalprivilege 9
E. Decorum and Order - Council'and,City Staff • 10
F. Decorum,and Order -Audience 10 •
G. Enforcement of Order and Decorum - 10
H. Failure to Obey RUles of Order 10
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V OFFICERS AND MEMBERS 11
A. - Presiding Officer " • . 11
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1. Designation . 11
2. Dutiesiof Presiding Officer 11
3. Right of Appeal for Presiding Officer Ruling - - 11
B. Vice Mayor - - - " . 11
C. City Clerk/Duties - , 12
D. Attendance 12
•E. Seating Arrangement. , 12
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VI. PROCEDURES . ' 12
A.. Motions 12 •
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. 1. Procedure --Generally 13
2. .Precedence ofMotions • 13
3. Particular Motions, Purpose, Criteria . - - 14
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- - . (a) .Motion to Adjourn - - - ' 14
. _ . (b) Motion.to Recess - . , . 14 - .
(c) Motion to,Postpone Temporarily ' 14
• (d) Motion for Previous Question (Vote Immediately) • 14
(e) Motion to Lirnit-or,Extencl Debate --- . . - 15
(0 Motion to Refer to.Committee or Staff........... ..-........,..-,..-.- 15
- (g) Motion to Amend - ' • 16 40.
(h) Motion to Postpone Indefinitely 16
(i). Main Motion • 16
B. Ordinances • • 17
- 1. Introduction - " . • " 17
2. Adoption • . 17
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3. •Withdrawal'iof Motion - - -
C. Resolutions • 17
1. Adoption • 17
2. Withdravval.of Resolution 18 •
D. Voting _.
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E. Right to Dissent or Protest • ' 18.
F. Motion for Reconsideration 18
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VII APPOINTMENTS . • - -
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A. Definition 19
1 Commission 19
2. Appointment - - 19
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3. Recommendation 19
4. Representative " • 19
B. Ad Hoc Commissions ' 19
C. Councilmember.Appointments and'Recommendations 20
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. D. Mayor to Act as Council Ceremonial Representative 20
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E. Councilmember Participation in-Community Activities 20
F. Annual Consideration . , . . • 20
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G. Procedure -
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1. Notification, • 20 .•
2. Interest , 20
3. Availability • 21
4. Term 21
5. Council Reorganization and Confirmation of Appointments • 21
H. Procedure for Making App,ointrnents 21
• I.,, Council Appointees,Shall Report to the Council • • . 22 •
J. Council Direction toTheir Representative, • 22
K Attendance of City Representative at County orRegional Agendies, 22
L Project- or Topic-Specific Appointments . 22
M. Vacancies
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VIII. HEARINGS 23
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A Application and Definition • 23 -
B. Rights of Interested:Persons-. - 23
C. Presentation of Evidence • 23,
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1. Oral Evidefice 23
2. Exhibits,andbodumenrs • • 23
3. Communications and Petitions _ 24 •
4. StaffReports - . 24
5. Large Mapsand Displays, -
6. Admissible Evidence - - 24
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D. Evidence Outside the Hearin° 24
E. Continuances 24
F. Decision • 24
G. Record of Hearing .
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IX. MISCELLANEOUS 75
A. InconsistencieS 25
B. Temporary Change of Rules . 25
C. A Non-observante ofRule 25
D. Non-exclusive Rules 25
E. Review of City Council Rules 25
F. Unilateral Conimuni cations
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a Use of,City Letterhead 26
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'DRAFT" OF CITY COUNCIL AULES: POLICIES & PROCEDURES:
February 26, 2001
I. MEETINGS.
A. 'Regular Meetings: The City Council shall hold-regular meetings on the first and
third Mondays of the monthat.3:00 PM unless there is,a need for a closed session
which in such case'.may:commence at 2:00=P.1\,1 Whenever the date fixed for any
regular. meeting of the Council falls upon a date designated as a holiday, such
meeting will be.held at the •same hour on the next succeeding Monday not a
_ -. holiday. New agenda items will not be started after 10:30 PM without a majority
vote of those Coundil'members present. Matters not completed by 11:00 PM will
• - •• - be continued to the riextadjourned or regulanmeeting. •
-B. . Special Meetings:; ;Special .meetings may be ordered at any time by the Mayor
whenever in his/her opinion the public business may require it or upon the written
request of any Majority of all the members of'the Council. Whenever a special
- meeting, shall' be called, written notice of such meeting shall be delivered
personally or by."mail'.by the City Clerk,to each,metnber of the Council and to
each local newspaper of general circulation and radio/television station requesting
notice in writing: Such notice.tnust:be delivered at-least 24 hours before'the time .
of such meeting asspecified in.the notice. The written,notice may be dispensed ,
with as to any Counciltneniber who, at or prior to the time the meeting convenes,
files with the City Clerk a written waiver of'notice The waiver be given by •
telegram. The written notice may;also be dispensed with as to any member who
is actually present at the meeting at;the time it convenes. The call and notice shall '
be.posted at least 24'l et rs p"rioi`to the special tneeting..atPetaluiria City Hall in a
location that is freely accessible to members of the public. The notice shall
specify the time and place of the special meeting and the `business to be
transacted. 'Business nofin-the'notice"shall not be considered at'such meeting.
C. Adjourned Meetings: The City Council may adjourn any regular, adjourned
regular, special or adjourned special meeting to a time and place specified in the
order.ofadjourniiient: Less thana-quorum may so adjburmfrom time'to time. If
:all'-members are absent from aiiyregular or adjourned regular meeting,the clerk or
secretary of the legislative body may declare the meeting:adjourned to a stated
.time and place and he/she shall cause-a written notice of the adjournment to be. •
• given in the 'Same manner as 'provided in Section 54956 for 'special meetings;
unless 'such notice is waived as provided for special meetings. A copy of the
• order-or notice:of adjournment shall be conspicuously posted.on or near"the door
of-the xplace,where the regular, adjourned regular, special or adjourned:special
meeting was held within 24 hours after the time of the adjournment; When a
regular or adjourned regular meeting is adjourned as provided,inthis section, the
resulting-adjourned regular'meeting is a regular meeting\for all purposes. When
an order of adjournment of any meeting' fails to state'>'the•hour at which the
adjdUThedd meeting is to he held, it shall he at the hour spedifred`for regular
meetings by ordinance, resolution, bylaw,•orotherrule. .
D: Emergency Meetings:. 'Emergency;meetings may he called and :conducted as . •
provided in Government Codesection 54956.5, •
E. Location; All regular; adjourned regular, special, and emergency meetings shall
be held in Petaluma City Hall except when set in a different place within the
" .boundaries of the City"of Petaluma, at the Mayor's direction or by.majority vote
• =of'the Council, provided that such meetings may be conducted,outside of the
boundaries'of the City in-those instances allowed by the Ralph M,+Brown Act.
F 'Quorum; .A majority of the>inembersof the Council shall constitute;a;quorum.for'•
the;transaction of business, but a lesser'number than a quorum may adjourn from
"time to time. ..
• G: Study+Session, The,Council may from time to time meet in'study sessions open •
to the public.and news media, the'time.and place to be designated byttieMaydr or
a;majority of the Councilmembers.,"Notice of study sessions befprovided and•
agendas posted as required by the Brown Act for any such study:session. Study
• sessions shall bedevotedto the exchangeof`information„deemed;essential:before.
regular council .meeting: No formal vote,or official action shall be;taken at.
study-sessions, but members ,of the Council in :attericiaritel,shic,ibe entitled to
- ;express their opinions of any Matte -tinder;discussion;`providing; however; that
nothing ih'this section shall,prevent a;polling,of'the Council or thejaaking of any .
informal vote or consensus imany matter under discussion. The parhdipation,of
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the public in such'sessions shall be within.-the discretion of the Presiding Officer
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and subject to Council concurrence and compliance with the Brown Act. Study
.sessions.need not ;be"so designated, but may be called idea sessions; information
sessions, workshops, etc.
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II. AGENDA,
A. Agenda
I. Preparation of-Draft A draft(agenda shall'be prepared by the City
- Manager for each regular meeting containing the time of commencement
of the meeting, the specific items of business to be transacted and the
order thereof. The. Cm. \Tanager (a) may place items on the draft ci•enda
for.discussion and/or action: (o) shall place an "item on the draft a"Qendcr
. • • for discussion only i :-:cguested in writnz h�.�•anv Col.
ouncilmember; or (c)
shall place an item, on the draft agenda for discussion and/or action if
reauested`bv the A/favor-Di`writing: _,• _- :1 -- - -1--
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• 2: Approval:of Draft Agenda: ,Said drafr regular meetingigenda shall be•
presented to the City Council for approval for the date and time specified
at the preceding Council, meeting. Approval of those matters placed on
the draft agenda musuant to Section,,II(A)(I) shall be by three o- more
• affirmative vvotes. New agenda items•proposed to be added to "a draft •
agenda under. discussion at a,City Council meeting may only be added if
such new ."ronosed a.enaa items are approved for evniture agenda by a
majority of the Councilmenibers,present. No additional tea s'-all be
added to the-agersda exccpt as provided x Section 11(Eflicrcin.prov'idod'
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approscs the fi}tu`re'agenida; and prior to t ie posting of that agenda, :f'it is
• 'necessary for that •item lb be acted `upon, ar, deteFnined by the, City,
Mariana^ i U-rrc ec o`.the City Attorney.;
3 Additions to Approved Draft Agenda: After the draft agenda is approved,
'by. the City Council and before thepbstinz of said agenda;for- the City
Council meeting m ti i ich the items will be addressed.` addition[items
shall be placed on.said agenda when (a) the City Manager receives a •
letter or memo signed by twa Councilmembers or receives°two 'e-mails
requesting that an 'item, be added to the agenda. ,Items added in this
• manner will be addressed' by the Council -if a majority of the
Councilmembers present-at the,rneeting vote ao:address the;item: (b) the
Ciiv Manager determines: with the concurrence of the City Attorney, that
there is a need for;thdt item •:to be;:placedon the agenda: Items'added in
' this manner shall' be .addressed• by the Council at the City Council
meeting: -
Forpurposes of-...this section, "writing" includes e-mail.
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B. Order-of Business: At:the time:set for each regular meeting,the Mayor shall. call
• the meeting to order, and the business Of the Council shall, bey taken -up' for
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be established•by the City Clerk, who:may fix a time for public hearings at a,later
time in the meeting than its commencement. `Uith,the consent of a majority of the
. Councilmembers present, items may betaken out of order._
C. Agenda = Contents: The final agenda shall, specify, the time and location of the •
meeting. The agenda shall specify the time and location of the meeting. The •
agenda shall contain, when required by law,or when appropriate, the following •
headings: •
1. Roll Call of Members. •
2. Pledge of Allegiance: •
3. Moment of:Silence. . •
4. Public.Comment:,
5. Proclamations.
6. Correspondence:
7. Council Comments'and Liaison Reports. •
8. Agenda Changes;.Additions, and Deletions..
9. Special Orders of the Day.
10. Consent' Calendar.,
11. PublicHearings. •
12. Unfinished Business.. •
13. New Business.
• 14, Adjourn to:•.Closed Session.
15. Report Out of'Closed Session.
16. Approval of P,roposediAsenda. .
17. Adjourn.
D. Agenda.--Posting: At least 72,hours.before a regular meeting, the City Clerk shall
post,the agenda in„a'.place'accessible to the public at:City Hall and on web site.
Whenever possible, stafftreports.will be made' available to the Council, public,
and press one (1)week3be"fore the meeting. Packet materials or any supplemental •
material shall be delivered.to:Councilmembers on a weekday by 5:30-PM.
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E. Matters Not Appearing on the Asenda:
1. 'No action or discussion shall take glade on any item not appearing on the
agenda for a regular,meeting as posted, unless: -
(a) The City Council determine s°by majority^vote that:an emergency
situation exists as defined in Government Code section 54956.5; •
(b) The City Council determines by a two-thirds vote:.of`the members
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or the City- Council present at the meeting, or; if-is than two
thirds of the members; are present, an unanimous vote of those
members'presen if."there is a need to take immediate•action and'
that,the need for action came to the.attention of'the local agency
sUbsequent:to-thei agenda being posted:
(c) The item was included in a posted iagenda for a pno 'meetina held.
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ot:more thanfie.(5) calendar days prior'to/the;meeting at which
the item is acted upon and at the' prior meeting the item Was
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continued to.the.meeting at which action is being.taken..
2:> When an item not on'an agenda is raised by a member of the public; the
City Council may briefly respond, .may ask questions for clarification,
• provide;:a:reference to..staff or the resources, or'request the City'Manager
'to•.report back at a subsequent meeting. Furthermore, a member.of the
City Council may take, action to place a matter of-business on a•future
•agenda as,permitted in Section:11(A) herein,
• F. Minutes: :The'reading of minutes;of the preceding meeting may be dispensed with
unless required,on a vote of,the, majority.of-the' Councilmembers present. If no'
objection to the minutes;is made, the same will be deemed approved;
1. ActibnMinutes Minutes of City Council meetings will beaction;miiiutes.
Action-minutes will include final motions with"votes The minutes Will
also.reflect the na-nes'ofpublic speakers. Council`and staff;discussion and
comments wilhnot be included in-the minutes:'
2: Reading. of Minutes: The leading of minutes of',the •preceding meeting
• ;may be dispensed; with unless required- on a vote.of the majority ofahe
Counciltnembers present. If no objection•to the minutes is,made,-the same
will be-deemed approved.
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Comments for the Record: If,a Councilmember'desires+that a comment be
included in iheaiinutes„`he or she shall be responsible,for indicating that •
the statement is;"for.the record" before making the comments.
4” Audio and Video Recordings of Meetings:' • Taped' audio and video
recordings of proceedings are maintained by the City Clerk for a period of
eight year plus the current year Tapes are available for review at the
• City Clerk's office.
G. Consent Calendar:- Items which are noncontrobersial, which have been-reviewed
by the Council and staff and which have been made available to members of the
news media and:the public,gat Council meeting's: shall he grouped; together and •
listed under the Consent Calendar: If cmv Councilmember abstains from voting on
anv item on the°Consent 6'alendar•due to a conflict;of interest; or otherwise. the
Councilmember-shall so.state. and the abstention shall he`recorded by the City
Clerk. - The Co-lined, including the member or members who have abstained':mav
then vote, provided than for any item in w na
hich a ein'ber or members have
• abstained,'.it is'deented that'such votes shall be recorded as CM abstention for that
item. Adoption of the Consent Calendar will be made,by one action only of the
Council. The Presiding Officer shall first advise the audience that the Consent
Calendar matters shall be adopted in toto by orie action of the Council unless any
Councilmember has a question on an item.. Inthat 'event, the Presiding Officer
may•defer action on the.particular matter or°matters 'and place the same on the
regular agenda or be considered as individual items On the consent calendar for
consideration in any order he/she deems appropriate-at which time the public will
be given an opportunity to comment on the particular item.
III. PUBLIC PARTICIPATION AT COUNCIL MEETINGS.
A. Public Cornrnent;; Every agenda for a regular meeting shall provide an
opportunity for members of the public to directly address the legislative body on
any item of interest to .the public before or during the legislative body's
• consideration of the item, that is within the subject matter jurisdiction of the
legislative body, provided that no action shall be taken on any item not appearing
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on the,agenda-dniess the actin is OtherWISe atithOri±ed'1-.)-Y :Section Lf.(E).herein.
The agenda need not provide an opportunity fonmembers of the public to address
the legislative body on any iterh.that has already been considered by a committee,
composed e5-blusively of members of the legislative body, at a public meeting •
whereiri•-all interested members of the public were afforded the opportunity to
addressthe committee on the item,.beforeor'during the cornthitteerS)corisideration
of item, Unless the item has been substantially changed since the committee
heard:the item, as determined' by the legislative body. "Every notice for a,:special .
meeting shall provide an opportunity for members of the public taidirectly•address
the fegislatiVe.body.concerning any-item.that has been described in the notice for
the meeting! before or during consideration, of the iteb. No person ill be
permitted to address the Council during the public comment portion athe agenda
unless he/rhe is permitted. by the,Presiding Officer or, if a*member, of Council
requests the Presiding Off-loci-to-Pen:nit such person to address the Council If a
member of the Council requests the Presiding Officer to allow a person'to address 4111
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tie Council during public comment, the Presiding Officer shall Termit, such
personto address the Council:
B. ,Permission Reouired/Soeaker Card: No person other than -a, member of the
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Council or a city official will be permitted to address the Council%unless he/she is
introduced or permitted by the Presiding Officer, or a member of the Council
requests the Presiding Officer to permit such person to address,.the -Council.
• Persbns addresSing-tlie Council shall :fiirnish the City Clerk-With. and
addressesby-way of completing:a.speaker card.
C. Time limitations:- Generally: For the public comment portion of the agenda, the
maitimurri time for this agenda item shall be fifteen i(15) minuteS. The Presiding
Officer shall determirie.the,,nun-iber-iofpeisbriS wishing to speak and establish time
lights Of three C.31 minutes maximum fort :individual presentatiOns. -Persons-who
address-the Council -tinder speifid agenda ,items will be limited to ten (10)
minutes, unless specific extension is approved by a majority of the members
"10 present.
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D. ,. Manner of Addres"sinex'Council: Any person desiring,to address the Council shall
stand and wait to,be reco*sized by the Presiding Officer: After being;recognized, •
,he/she shall.approach the podium, state his/her name and city of residence or, if
not a resident of a city, the,county of'residerice, for the record; and proceed to
address the Council. All remarks and questions,shall be addressed to the Council
as a 'whole' and not to, any member thereof. No question shall be asked a
Councilmember or a member of the-City staff without first obtaining permission
oftheP-residing Officer.
IV. DEBATE& DECORITINI
A: Getting the Floor= Every Councilmember cesiring to speak shall-first address the
• Chair, gain reco2nitibn by the Presiding Officer, and shall confine himself/herself
to the question>;under debate:,
B. Interruption's: 'A Councilmember;once recognized, shall not be interrupted when
speaking unless bailed to order by the Presiding Officer, unless a point of order or
personal ,privilege is raised `by another Councilmember, or unless the speaker
chooses to.yield to a. question by another Councilmember, If a Councilmember,
while speaking, is called to order, he/she shall cease speaking;until the question of
order:is determined;:if determined to be in order,'he/sheimay proceed. Members
of the City staff, after recognition by the Presiding Officer, shall hold the floor
until completion of.dfl their remarks, or .until recognition is withdrawn by the
Presiding Officer,
C. Points of Order: '-The Presiding,Officer.shall'determine all points.of order subject
to the right of any'Couneilmeriioer to appeal"to-the Council. He/She may request
an opinion of the 'City telerk or City .-ittori'et: in making such determination.
Council decision shall'conelnsicely"determine such!question`of order.
D. • Point of Personal Privilege: The,right ofa Councilmember to address the Council
Of a question of person. privilege Shall: be 'limited to cases in which his/her
integrity, character, or motives are:questioned;;or when-the welfare of the Council
.is 'concerned. A. Councilmember raising .a"`point of personal privilege may
•
interrupt,,anotherCouncilmember who,•has the floor subject only to the power of
- the Presiding Officer.to call'him/her'out of order. -
E. Decorum and''Order - Council and City Staff While the Council is in.session, the
Councilmembers and City staff shall presene order and decorum.. A member
. shall neither, by conversation or otherwise„delay or•interrupt°thei:proceedings or
the,peace of the Council, nor disturb any member while speaking or refuse 'tb
obey the directives of.the:Presiding=Qfficer.
F. Decorum. and Order - Audience' Public'members attending'Council. meetings
shall observe the.same rules of orderand:decorum applicable to the Council•and
staff Any person making disrespectful, impertinent or slanderous remarks, or
• who becomes boisterous-while addressing the Council :or while attelidirig;;the
Council meeting, shall be removed from the room it the Sergeant-at-Arms is,so,
directed by the Presiding Officer. Such person maybe• ibarred from further •
• audiences before the Council during that meeting. 'Unauthorized remarks from the
audience; stamping of feet, whistles, yells; and' similar demonstrations shall'not;be
permitted by the Presiding Officer,. who shall direct the Sergeant at Aiiiis to:
remove such offenders from;theroom: •
G. Enforcement of Order and.Decorum: The Chief of Police,;or such member of the
• Police.Department,as he/she-may designate, shall,be Sergeant-at-Arms at;the City
Council meetings; and he/she shall ;attend meetings •when requested by the
Presiding Officer or City Manager He/She shall be available' to respond to all
meetings immediately upon.call. He/She shall carryout all orders given:by the
_Presiding Officer of Council for the purpose of maintaining order jand<decorum:at -
the Couiicil•meetings., Any Councilmember4may move to require"the Presiding
Officer to ,.
enforce the 'rules, and the affirmative ,vote of a majdrity of the
Councilmemberspresent shalli-require him/hef to do so. •
H. Failureto Obey.Rules of Order: Rules adopted'to expedite;the transaction of-the
business of the Council in an orderly-•fashion are deemed'to beprocedural' only,
and the failure to,strictly observe such rules shall,not affect the jurisdiction,of the
• Council or-invalidate any action taken at a meeting that is otherwise held in •
conformity with law.
•
•
V. OFFICERS AND MEMBERS. •
A. Presiding Officer, •
1. • Designation: The Presiding ,Officer of all meetings: of the City Council
shall beqhe_Mayothor, in the Mayor's,absence, the'Vice Mayor, who may,
for all ceremonial purposes, be called the Vice Mayor of the City;. as.
provided in Sectibns 20 and 21 of the City-Char ter. The Presiding Officer
. may introduce or'second and debate any matter before the Council from
the chair. The Irr'the absence of the,Mcivorand Vice MGlavor•, the Council
shall"select, by majority vote of those,present; a-temporary chairman who •
• will perform the•duties<ofthe PresidingtOfficer until either the Mayor or
Vice Mayor appears.
-
2. Duties of PresidinetOfficem Decorum and order'shall'be preserved by the
Presiding Officer,,Who'will also decide all questions'of;order, subject to
appeal to-the Council. If a-member transgresses the rules of the Council,
the Presiding Officer shall, or any member may, call him/her to order, in
which case, upon order of the Presiding ;Officer, such member shall -
relinquish the floor, unless permitted by the.Presiding,Officer to explain. •
The'Presiding; Officer` shall control time cof individual presentations in.
accordance with these rules.
3: Right of Appeal for Presiding Officer ng Anymember may appeal to
the Council`from a ruling'of the Presidiri Officer: The member making
the appeal may statetbriefly the reason for-same, and the Presiding Officer
may state briefly the•basis,for the ruling; but;,there will be no debate on
the appeal, and no other member may participate in the discussion. The
Presiding Officer will then•put the question, "Will tthe:decision of the chair
be sustained?" If a majority"vote;"yes"theruling of Presiding Officer
prevails; if otherwise, it'is overruled. •
B. Vice Mayor; The Vice Mayor shall be selected at the first Meeting in January and
shall serve for a one-year term. The'selection shall,be based on seniority. In the
case of newly seated Councilmembers, 'their'seniority shall be established by the
number of votea,receiyed•at the time Of their election. If a Councilmember does
not accept the appointment-`•themember's name shall go back,to-the:bottdrri of the
seniority list. No member of the Council shall serve a second term until all other
. .
thembers,of the Council'havethaMan,opportunity to sei-ve. •
C City-Clerk/Duties The City clerk shall be the Clerk of the City Council, whose
duties at,Council meetings shalhbe'as follows.
1: Caliand record the narnes,of the members present;
2. Keep and record all minutes of the meetings of the City Council,
3. Read and present all communications and wtittei eporta,, proposed
• - . resolutions and ordinances,
Record the yes and no votes Of the members of the Council on all
• resolutions and Ordinances introduced..2arid adopted.;
• 5. Perforni such other duties aa shall be directed by the City'Council.
The Clerk shall prepare an agenda for eadh regular or special:meeting describing
each item of business to be considered,- and dl furnish..a copy of the agenda to
the Mayer, each Cotinciirnennber, 'City Manaaer,'City Attorney and Department
Directors prior to the meeting The City'Clerk shall'post the agenda in a public
area seventy-two '(72) hours prior to each regular and adiourned meeting.
Agendas,for'special meetings shaliMe'pOsted-rwenty-four (24)..hours prior to-the
meeting.
• D.• Attendance: 'Councilmerribers are expeCted to attend all 'meetings of the 'City
Council. No member shall be excused from attendance at a Council meeting,
except upon notification to the. City Clerk or City Manaaer. No member May
leave the Council Charribers curing 'a regular session without permission of the
Presiding Officer, unless he or she steps doxymbecanse ofia.conflict-ofinterest.
E. Seating' Arranaement: •Members of the •Council shall occupy the seats in the
Council Chambers1,aasigned",to them by the Mayor but any tv,Tho'n!rriore members
may'exChange seats by mutual aareernent.
. •
111,,
VI. PROCEDURES.,
A: Motions: •
•
• • •
•
•
1. • Procedure --Generally:
(a) Motions may be made by any`meniber of the Council, "including '
the Ptesiding:Officer.
`(b) Any..member of the Council, other than the person offering the
motion, may:second a motion_
(c) Before a motion can be considered or debated, it must be
• seconded.
(d) A Councilmember wishing to second a motion should do so
through a verbalirequest"to the Presiding'Officer.
(e) Once- the motion, has been., properly, made and seconded, the
Presiding Officer shall open the matter for discussion offering the
first opportunity to the moving `party and,."thereafter, to any
Council'nnember properly recognized-by the Presiding Officer.
• (f) Once the matter'has been fully discussed and a vote called for, no
further: discussion will be allowed;. provided, however,
Councilmemiers may be allowed to,explain their vote.
2. Precedence of Motions: When a maim motion is before the Council, no
motion shall be entertained except the following which shall have
precedence, one ever,the'ether, in the following;order:
(a). Adiourns.
(b) Recess. .
(c) Postpone temporarily or definitely (table).
(d) Previous "uesti"` •
O 9 ont.
(e) Limit or extend debate:
(0 Refer to committee;or staff.
(g), Amend.
• (h) Postpone indefinitely.
The above ord'er,of preference is subject to the following restrictions:
(a) Airtotion shall not be repeated without intervening business or
• i discussion.,
(b):
A motion shall;not be in order ti'hen,the previous;question has been
ordered.
(c) A motion shall not be in order while a vote is being.taken.
3. .Particular Motions. Purpose; Griferial The purpose and salient criteria of .
the above-listed n otions'a re as follows-)
(a)'- Motion to Adjourn' .
• Purpose: To-terminate+a meeting:
• Debatable or Amendable: No, except to.adjourn to;another time„to
which the meeting is to beadjourned.
• (b) Motion to Recess:
Purpose: To permit an interlude in:the meeting
and to set a definite time for continuing
• the meeting.
• Debatable orAmendable: Yes,,but restricted as'toitime or duration
of recess. •.
(c) Motion to Postpone Temporarily:
• Purpose: - To set aside, on a temporary basis, a
pending main motion provided that it
may, betaken up main for consideration
during the current meeting or at.`the
.next regular meeting It is also referred
• to as%;amotion to lay on the table •
Debatable or•Amendable: It is debatable but not-amendable:.
(d) Motion for Previous Question (Vote,lmmediatelv)s
Purpose: To.prevent or stop discussion- on the
pending question, dr questions' and to
' bring such question•or questions to vote
immediately. Any ouncilinenber,
- when recognizedl by the Presiding
Officer; may move to:vote immediately.
Upon such motion, if seconded, all
discussion shall be terminated and a
vote_taken on the motion. A vote of
four (4) Councilmembers (or if less
than a:full Council is present, a vote of
•
• two thirds of the members present) is
necessary to sustain the motion. If the
motion carries, the vote on the proposal
•
• • before the Council shall be taken
immediately, without further discussion
. provided Councilmembers may be
allowed to :explain their vote. If the
Motion fails, discussion shall continue.
Debatable or Amendable: No
•
(e) • Motion to Limit or Extend Debate:
• - Purpose: To limit or determine the time that will
• be devoted to discussion of a pending
notion or to extend or remove
limitations already imposed on its
.discussion.
•
Debatable or.Amendable: Not debatable; amendments are
restricted to the period of time of the
proposed limit or extension. .
(f) Motiomto Refer to Committee or Staff:
Purpose: To referthe'.:question before the Council
to a committee or to the City staff for
the purpose of investigating or studying
the proposal and to make a report back
to the Council. If the motion fails,
• discussion or vote on the question
resumes.
Debatable or Amendable: Yes.
•
•
(g) Motion to Amend:. •
Purpose: To modify or change a motion that is
being considered.by theCouricil so that
it will express more s`ati'sfactorily the
will of the members: If`the motion
Mails, discussion •or vote 'on the main
motion resumes. If°the;inotion passes,
then main motion should,be voted omas
amended.
• DebatableorAmendable: It is. debatable ,:unles`s applied to an
•
undebatable. `main motion. It- is
amendable.
(h). Motion to Postponer Indefinitely,:
Purpose: TO prevent further discussion and,
voting on the main ;motion.. If the.
motion fails; discussion and voting on' •
, the main motion.resumes., If it passes,
the subject of main motion shall not'be
brought up again for the remainder of
•
•
the meeting or the next regular meeting;;
A resolution to lay on the table any
matter will preclude,all'amendinents or
debate on the,subject coneeined. lithe
resolution prevails, consideration of the
subject of the :resolution laid on the
• table may be resumed Only upon motion
• of a member who voted in favor of the
resolution to lay owthe'table.
Debatable or Amendable:. It is debatable but not amendable.,
(i). Main Motion: •
16
•1 Purpose: The gpintary proposal or question
• before the Council. for discussion and
decision.
P'ebatableor Amendable: Yes:
B. .Ordinances: •
• 1. Int cductioh An ordinance shall be introduced by motion and.seconded
by different members of the Council at any regular meeting or at a special
meeting.. called for the purpose of introducing the'. ordinance. The City
Clerk shall note the name of the persons moving and seconding the
proposal inthetninutes.
The vote'of the=members shall determine Whether the ordinance shall be
printed or posted, as required,by Sectiort45 of the CityCharter.
Motions-introducing ordinances are deemed to include waiver of full
reading and title ofthe ordinance unless otherwise specifically stated.
• 2. Adoption: ;Ordinances may be adopted by motion and majority vote of the
Councilmembers present except for ,those ordinances which require a
larger number of votes for approval'.. Motions to adopt ordinances are
•
deemed to include waiver of fill reading and title of ordinance unless
otherwise specifically'stated. •
3. Withdrawal: Of Motion: An ordinance may be withdrawn at any time
before it is acted upon by the Council only with the consent of the .
members.:moying,and'.seconding its adoption.
C. Resolutions: .
1. Adoption: .A resolution may be adopted by motion. and seconded by
different members of the Council. A reolution.may be,acted upon at the'
same meeting. Resolutions may be adopted(Lon the date they are first.
presented to the Council. It is not required that be read either
in full or by title. only. It need not be published or posted unless
• specificaily'required by law..
•
•
•
•
Z'. Withdrawal.of;Resolution: A iesolufien may be :withdrawn Only with the •
consent cif-the mernbern moving and seconding its adoption,, at any time
before:it is actediupon`bcthe Council.
D. Voting: In case of a tie in voteson anyproposai, the proposal is considered lost: •
Every ineinber present when a questi0n is put, including,`presentation. of a
resolution for adoption, should'vote"either "yes"or "no." At;,the beginning of any
agenda item where-a member ia's a financial'interest in the question within,.the
;meaning of Government Code section 87100•i(conflicts of--interest), the nature and
extent of The financial int- est shall be disclosed immediately and the
•
'Coundilrneniber shall leave the dais thereby' absenting himself/herself from
consideration of the.item. •
•
The City Clerk,shall record .his/her vote as an abstention. In all other :cases,
• whenever a member refuses vote;"the City C1erk,shall' cast a vote of"yes" "for' •
such member. • •
•
A.tie vote'results in a lost motion: 'In `such an instance, any member Of the. •
Council may offer a motion, for .fur her :action. If there. is no action by an
affirmative vote, the result in no action. If the matter involves an appeal, and an
affirmative'vote doesnotloccur,the,reatilt is that the decision appealed stands as '
decided by the decision-making,person or body.from which the appeal was taken ;
E. Right to Dissent or Protest: ::Any member of°the City Council has the right to
express dissent from, or protest against, 'anyordinance'or resolution presented to
or adopted bythe Council, and`,have th'e reasons therefor enteredlupon the-minutes
of the•Council;proceedings. Such;dissent or protest must be in writing, presented.
•
in respectful'language; and presented' to the City Clerk 'not' later than the next •
regular meeting following the date or passage of the action Objected to
F. Motion for Reconsideration; 'After decision by the Council' .on any question,
except the, adoption of an ordinance, any member who voted with the majority
may movea reconsideration,of any;action at"the;same or next succeeding'meeting,
and the -vote on such motion shall be:held thereon; at the next succeeding.or
regular meeting not .less than one week thereafter, provided, however, that a
,resolution authorizing or relating to any contract may beeconsider.ed:at any time
•
before the final execution 'thereof. If at the time'of the original decision ;a
• Councilmember intends to later •move for reconsideration, the Councilmember
should so advise of his/herintentai:the.time of the vote on the original motion. A
motion to reconsider will require the same number of votes as is required to adopt
an ordinance or resolution. If the motion for reconsideration passes, the actual
reconsideration of the question shall be heard at the next regularly scheduled
meeting not less than one week after the vote on the motion for reconsideration.
After the actual reconsideration,of`the question has ;once been acted upon, no
other motion for or resolution of a reconsideration thereof will be made without
. unanimous consent of the members present. In the case of a tie vote, the
prevailing side Or maiority of the Council will be deemed to be those
Councilmembers'who voted in the negative:
. VII. APPOINTMENTS.
• A. Definition:
1. Commission: For the- purposes! 'of this -document, "commission" shall
mean any local (City); or county; regional or other outside board,
Committee, commission, agency, or task,force.
2. Apodinttnentl An action taken. by a majority of the Council for a
Councilmember to serve as a representative or,alternate representative to a
commission.
3. Recommendation: An action taken by a majority of the Council
recommending a Councilmember as;representative to county, regional or
• other outside commission, where final appointment is made by said
commission.
• 4. .Representative: Officia6aiaison, delegate+and/or appointee of Council (see
attached Exhibit "A" for a detailed listing of commissions to which
COuncilnlemberS are'appointed or recommended). •
B. Ad.Hod Commissions,' AdHoc commissions: are formed on an as-needed basis
•. with a clearly defined purpose'-and term. Ad Hoc commissions will consist of up
•
•
•
•
to three Council"me'mbers; recommended by the Mayor and concurred with ..
through motion„by the full,Council:.
.C.. Councilmember..Appointments and .Recommendations: The Mayor, with the
approval of a majority of/the Councilmembers present, shall make. appointments
.
or recommendations o•f Councilmember representatives. and alternate
representatives to local (City). and county,: regional, and •other- outside
commissions. - -
D,: Mayor to_act as Council Cere ..cnial'Representative The Mayor shall.•act4as the
'City Coancit s czremonial,:epr sentati e at public events and 'functions. In the
Mayor's absence; if the Vice:Mayor is-unable to assume the responsibility, the
Mayor will appoint another Counciimember to assume,the responsibility.
Coundilmeniber Participation in •Community Activities: From rime to-time,
Councilmembers may choose to parttctnate;m community activities; commiftees,.
events, and"task forces. When a Councilmember participates in these types of
• actwities, the Councilmemberis acting-as an interested.party rather than acting on. •
behalf,of the City Council ,Act.ng!or,participating'on behalf of the.City Council
s limited to those instances, when the Council has formally designatedi the
Councilmeinber as its representativefor the matter:
. F. • • Annual-Consideration Ah lodai (City); County and Regional appointments shall
be.considered.on an:annuar baSis.or Upon vacancy.
G. Procedure:
I. Notification: By the first regular Council.meeting in January, the Mayor,
in coordination'with the City Clerk, shall notify Councilmembers of all,
• upcoming openinSs for Council representation on .Iocal (City), county,
regional and other'outside commissions
'2 interest: Prior to: the second regular Council .meeting, in January
Councilmembers shall;_proyide to the Mayor a list.of local (City), "county,
regional or other outside commissions on which they have an interest in
serving, as',.well as a list of county,,,regional and other outsidekcommissions
to which they believe the City should appoint or recommend a. .'
:representative: •
•
•
• 3'. Availability: Pnof'fo the 'second. regular' CoUndll meeting in January;
Councilmembers 'shall provide to the Mayor a schedule of their
availability to seive',.on commissions.
4. Term: Unless prohibited by city ordinance or controlling. state law,
Councilmembers wishing to serve as' representatives for more than one
• year may do so with- the concurrence of the Council. Councilmembers
• must express their desire to .do so at the time the appointment or
recommendation is made, at a regular Council meeting.
5. • Coundil Reoreanization and Confirmation' of Anbeintments At the
second regular'Council meeting in January, the.Mayor shall appoint; with
the approval of`a majority of the. members-of•the City Council present,
Councilniember appointments or recommendations for appointment to
local (City);'county, regional and otheroutside•commissions.
H. Procedure for Making Appointments:
1, The Mayonshall notify: Councilmembers about upcoming vacancies to all
local,' county; and regional committees, commissions, agencies, and
authorities-and their alternatives by.Nb e"rriber 1 of each year.
?. Councilmembers shall respond, with a list of the things that each
Councilmember-is interested in, to the•Mayor by,:December 1.
The Mayor shall make recommendations to the City Council for
appointment to all local, county and regional committees, commissions,
agencies and authbrities and their'alternafes`by_'or before the first meeting
in.January ofeach year:
4. By the first Council meeting in January; the City Council shall discuss and.
-make recommendations for preparation of a resolution identifying- the
. persons�they recommend for.filling-the available positions. The resolution
shall'be adopted the City Council before the second Council meeting in
January of each• year: The "adopted.resolution "shall be final based on a
• Majority vote::
•, 5 County and regional iappointments whose, terms do.not coincide with this
schedule Shall-,be'brought to the City-Council for consideration and action
•
with sufficient dead, time: to allow_ timely 'coordination in making
• Petaluma's appointments to those:bodies.
I. Council Appointees Shall Recort ;to the Council: For county and regional
, appointments, after the appoinuments:are made, the Council representative;-shall •
provide the City Council with a copy of the previous and current agenda,which
shall'be included in the next Council,packet along with a brief summary of the
prior county or regional meeting., If;the meeting=minutes,are available, these shall
suffice. A regular report from the Council representative from any particular
committee; commission, agency or authority shall be listed on the regular City
Council'•agendas as "Discussion, direction and.possible action to the City.Council
representative of the•particular committee, commission, agencror"authority:
• T. Council' Direction to Their'Renresentativet. -If.any Councilmember is inclined to
give direction to the Council representative-as to:how to vote on a particular issue,
a motion may;be'made,and,adopted to give direction to the representative, and:the
Council representative shall cast •a.vote in that manner. If there is a 'Council'
•
minority,.the reason for-the dissenting vote shall be conveyed to the particular
committee, commission, agency or authority at the request of one•ofthe.minority
Councilmembers. In this case; each C •uncilmember's vote would need to be
- stated at•the°particular meeting whenNoting:on that issue.
K. Attendance of City Reeresentative atCounty or Regional Agencies) .In-regard to
attendance; it shall be the Councilmetiiber representativeis responsibility to (1) bec
present at each meeting„or (2) arrange for the appointed',alternate;to be present, or
(3) arrange for another :member of the City Council to be, present. If a
representative;,.is'absent for more than three'consecutive meetings, notice-will be
given to the Council,;.and the subject will be-agendized to review the appointment.
L. P.roiect- or Topic-Specific Appointments: For project of topic-specific.
. appointments such,as an ad Pioc committee 1ike:the`.Petaluina Visitors"Program or
a S P ecific Plan;the Mayor .make recommendations to the City Council;, and
pursuant to the recommendations, then City Council shall discuss and give:the
Council's' recommendations,ao staft for preparation of a resolution filling the ;
•
available•positibnsL The resolution shall be'adopted by the City-Council,tand the
decision;shall be final,based on a majority vote. •
M. Vacancies Unless prohibited or restricted by controlling provisions of the
Petaluma City 'Council; should a vacancy occur by reason of circumstances set
forth in Government Code sections 1770, 36513, 36502, Council shall fill any
• such Council vacancy Within thirty (30). days, or-within'thirty.(30) days call for a
special,election for than purpose. The appointed;-successor Councilmember shall
serve until. the expiration or his/her predecessor's tern,. With respect to other
vacancies created by way,of the provisions set forth in this subsection, Council
shall•fill such vacancies by appointment within sixty'(60).days.
VIII. HEARLN GS.
A. Application. and Definition: The .following "procedural rules shall apply to all
hearings before the City ,Council. As used herein, the word "hearing' shall
include all public hearings. ;required by state: law or city ordinance, and
proceedings' for the revocation, suspension or reinstatement of permits, licenses,
and franchises
B. Rights.oflnterestedPersons: On the date and.at'the time and place designated in
the notice;.,the Council shall afford any interested person or his/her authorized • ..
representative; or both; the opponunity'to present documentary evidence, and/or
to present statements, arguments, or contentions orally and/or in writing, subject
to the rules of Addressing the Council and rules hereinafter stated.
C'. Presentation ofEvid'ence:
1. Oral Evidence: Au oral statements which are relevant to the subject
matter of the hearing may be considered 'by the Council. Oral evidence
tray be taken.0h'oath or affirmation'at the request of any interested party
or his/herauthorized'representative.
2. Exhibits4nd•Documents: Exhibits and documents used by the City staff
•
and any persons, participating in the hearing may be considered as
40 evidence.
•
3. Communications and Petmoris . All communications and petitions^:may be •
considered as evidence the Council.
4. ,Staff Reports: Whenever practicable, a written staff report- shall be
Prepared.Mid summarized albud as part. of the staff presentation. .Said
report-shall be consideredlas evidence.
5. Large Maps'and Displays Large size maps and'dispiays,presented,for use
at;the hearing;shall, whenever_practicabl"e;;be displayed in full'vieW of the
participants and the audience. Said .'maps or disnlays .. or authentic
reductions thereof may be considered as evidence:
6. Admissible Evidence: The hearing need not be conducted accordih c4td
technical rules relating toy evidence and witnesses. Any relevant evidence
shall be admitted it if is the sortof evidenbe,on which responsiblepersons•
ate accustomed to.rely-in-the conduct of serious affai s re_ardless of'the;
•existence; of any common law or, statutory rude which :might make
imp'"roper the admissiomoisuch evidence in civil actions.
D. Evidence Outside the Hearing: Anv evidence taken outside the Council
Chambers such as field trips;; views of the premises and discussions with
individual's „rnaybe considered by the Council' in reaching its decision:
E. Continuances:;.Any hearing held;.noticed, or;ordered;to be held by the Council;
may, by minute action, be continued to any subsequent regular- or adjourned',
meeting of the Council,provided that if.the hearing is continued to fa time less than
'twenty-four(24) hoursafrer the time specified in the'order on'notice di hearing, a
copy of the order or notice of continuance-shall'be posted outside the Council
Chamber forthwith folloCvingilie.meeting,at which the order of continuance was
made.
F. Decision; The Council shall; consider all evidence propetly presente ' in
accordance with the rules stated herein :and,,unless otherwise provided by law,
said,decision or determination shall be made.by motion, resolut`
, ion;. or ordinance,
as appropriate. Action may be taken thereon at a subsequent meeting of`the
Council. Any Counciimember who failed to hear`portions of the hear'irig and?who '•:
did not familiarize hirnself/herself witlLihie-minutes orconduct thereof-so as to be
•
• .
• able to publicly state that he/she is familiar With the issues-and evidence presented
at the.hearing shall disqualify himself/herself from discussion,or voting on such
matter, •
G. Record of Hearing: A verbatim mechanical;:recording shall.be-made of the oral
evidence presented at the hearing. Said recording, together with all documents,
maps,,exhibits, and-displays admitted into evidence, shall be retained by the City
Clerk for a period of`eight'(8) years from,the:date of the close'of the hearing. In
lieu of retaining said -recording, the City Clerk may prepare a typewritten
transcript.thereofwhich;shall;be retained for the same period of:time.
IX. 1VIISCELLANEOU8.. -
A, Inconsistencies: The Petaluma,City Charter, the.Brovin Act or-other controlling
state law shall prevail over any provisions,in these rules or procedures which are
inconsistent. ,
B. Temporary Change of'Rules Any provision of the rules not governed by the
Petaluma City Charter or controlling-state-law maybetemporarily changed at any
meeting, and only for the meeting, by the Council with a four-fifths vote of the
members present: The vote.-on any such changes shall be taken by roll call and
entered upon the record.,
C. A Non-observance of Rule: These Rules ar&adopted to expedite and facilitate the
transaction ofthe business of the City Council in an orderly fashion and shall be
deemed to be:procedural,only, and the failure to[strictly observe any such Rules
shall not affect the jurisdiction of; orinvalidate:any action'taken by the Council:
D. Non-exclusive. Rules: Rules set forth are not exclusive and do not limit the
inherent power and general legal authority of the ,Council, or of its Presiding
Officer, to govern the conduct of City Council; meetings as may be considered
appropriate and not consistent with these-Rules from.time'to time or in particular
• circumstances for purposes of orderly and effective conduct of the affairs of the
City. .
• E. Review of'Citv Council Rules: The City Council shall review and modify, if
appropriate, the City Council Rules at least on a yearly basis.
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F. Unildieral COmmuniCatidiaS' iaobliCaticin communication provided or
made to :a public official or .employee, out of the presence• and without the
knowledge of,oiher.partiesr in a matter under consideration when such application.
or communication is dsianed tb influence the Official,decision or the conduct of
that official or einployee, or other dfriciaHs,. employees; or agencies, in order to
obtain treatment or special consideration to adVanceTersonal. br-priyate
interest shall be proyided'id the City Clerk twenty-Ifour (24) hours after its receipt;
and the City Clerk-shall make it odit.of the record, and the Councilmembers shall
- • dikolose: sualr Communication ft t:he City Council rneetimat at wgith• the matter is
discussed. -
G The of City' Letterhead: With the exception of Mayor, no City
Coundilmertiber shall send:a letter out on tity.stationery unless' approved by the
Council.
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EXHIBIT �;, l
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COMMISSIONS INCLUDING CITY COUNCILMEMBER.
REPRESENTATION AND/OR RECOMMENDATIONS FOR
REPRESENTATION IF ANY
ALL CITY COMMISSIONS
Airport Commission (council Representation)
Animal Services Advisory Committee (CouncilRepreSentation) .
Bicycle Advisory Committee (Council Representation) •
Housing Advisory and Appeals Board (Board of Building Review and Board of
Appeals)
•
Disaster Council
Historical and Cultural,Preservation.Cotmnittee
Library Advisory Board (Council Representation) '
Personnel.Board
Planning Commission (Council Representation)
Recreation, Music, and Parks Commission (Council'Representation)
Senior Citizen Center Committee -
Site Plan.and Architectural Review Commmittee. •
Teen Council
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Paec 1 of 2
Draft Recommendations for City Council'Procedural Rules
City of Petaluma, California, it English Street Petaluma, CA,949 2
Telephone:707 778-4345 Fax 707 778-4419 Email cityhalleci petaluma.ea us
•
Traffic Committee(Council Representation) tr3' }\f .
tr■ YC
Tree Advisory Committee
•
Youth Commission •
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COUNTY
Local: Agency Formation Commission (LAFCO) Recommendation to Mayor
and Councilmembers' Association
Sonoma County Transportation Agency (Council Representation)
Sonoma County 'Water Agency' Water Advisory Committee (Council
Representation).
Sonoma County Water Agency Advisory Corrimittee — Recommendation to
Mayor and Association
•
Zone 2-A Advisory'Committee (CounciPRepresentafion)
REGIONAL,STATE, AhID;NATIONAL •
Bay.Area•Air.Quality Management District (Council Representation)
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Golden Gate Bridge District
Marin/Sonoma Mosquito;& Vector.Control.District
North Bay Watershed Association (Council Representation)
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North Coast°Rail.Authority •
Sonoma Marin Area Rail Transportation Corniussion (Council Representation)
Page 2 of 2. •
Draft Recomm_endanonsfdr City Council Procedural Rules:
City,ofP_etaluma, Cal forma;11 English`Street, Petaluma 01.•94952
Telephone 707 778-4345 Fas 707 778 4419 Einatl cityhall @ci petaluma ca.us