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HomeMy WebLinkAboutAgenda Bill 05/07/2001 (27) I , MAY 072001 14 1/4. _ ; CITY OF PETALUMA,'CALIFORNIA AGENDA BILL •„enda Title: Meeting Date:May 7,2001 McDowell Boulevard/E. Washington Street Intersection- Transportation Improvement Project (Project No. '9863, Ph3): A) Resolution adopting the Initial Study/Mitigated`. Negative • Declaration, and B) Resolution' approving the plans and. specifications prepared by CSW/Stuber-Stroeh Engineering'Group, Inc.; and awarding the contract for the Alternative 1 improvements for the ,McDowell Boulevard/E. Washington: Street Intersection Transportation Improvement Project (Project No 9863,,Ph3)'to'the low bidder, North Bay Construction„Inc.; and C) Discussion' and direction regarding bicycle and pedestrian •improvements in.. Alternatives B-1 and C. The improvements.(Alternative 1) include widening the four streets at the intersection, adding bike lanes and sidewalks, extending the box culvert to enlarge ,and setback the corner returns and sidewalk areas, realignment of turn lanes, new historic street lights and signals; decorative landscape features; planting and irrigation, water main replacement, and utility. relocation. Estimated project cost: $5,988,000. Construction time estimated at 8 months. Proposed .funding sources: •PCDC ($1,300;000), Special Assessments ($988,000), Water. Fund - .0351,000), Traffic Mitigation Fund($3,349,000). Department Director.: Contact Person: Phone Number: ' Publicc Facilities and Rick Skladzien Mike Evert 778-4439 Services /- , Cost of Proposal: Account Number: $5,988,000 213-9863 Name of Fund:. Amount Budgeted::(Amountbudgeted in 5-Year'C1P) PCDC PCDC 1,300,000 'Special Assessment Special Assessment 988,000 'Traffic Mitigation Fee • Traffic Mitigation Fee 4301,000 • 6,589;000 • • • S ,Attachments to Agennda Packet Item: Agenda Report Exhibit A- Letter from North Bay Construction. Inc., discussing reasons for higher bid prices. Exhibit B - Letter from design consultant;evaluating_bids. Exhibit C - Map of intersection improvements.for Alternative.I. • Exhibit D - Map of project Alternatives 1, B-1, and C. Exhibit E - Project schedule_from design engineer: Exhibit F - Copy of the City Council Agenda Bill and Report.of April 16, 2001 (w/o attachments). Exhibit G - Project mailing list of interested-parties. Exhibit H - Copies of typical Intersection landscape,.sidewalk,,and crosswalk treatments. Exhibit I --Copy of the:Notice of Negative.Declaration,Notice of Availability of.theiNegative Declaration,mitigation measures, and errata-sheet. Exhibit J- Letter from the project's environmental consultant and the State,Clearing House stating=that , the project is in compliance with the California,Environmental Quality Act (CEQA). Exhibit K Copy of project budget from the-FY1994-95 5-Year CIP. Resolution adopting the project's Initial Study/Mitigated Negative Declaration.. Resolution approving the plans and specifications, awarding the contract, approving the project budget, and authorizing purchase of signal light materials. Summary.Statement:. The City received.two bids ($3,384;863:25 bid from;North Bay Construction, Inc., and a $3,579;999.75 bid from Ghilotti Bros., Inc.) for the Alternative 1 improvements for the McDowell Boulevard/E. Washington:Street:Intersection Transportation Improvement Project. The project involves widening:the four streets at the intersection to improve traffic flow, adding and pedestrian"improvements, water main replacement, and aesthetic treatments ,such as'landscaping, historic street,lights and signal lights, and textured sidewalks • Council Priority: THIS AGENDA.ITEM IS CONSIDERED To BE PART OF,,OR NECESSARY To, ONE OR MORE OF THE-.1999-2000: PRIORITIES ESTABLISHED BY'THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 18,'2000. Priority(s)`. Regional Transportation Plan, and the Bicycle Plan. • Recommended City:Council:Action/Suggested Motion: Staff recommends that the City Council: A) adopt the resolution adopting the project's Initial Study/Mitigated Negative:Declaration; and B) adopt the resolution approving the:plans.and specifications prepared by ECSW Stuber-Stroeh; awarding a contract to the low bidder, North Bay Construction, for $3,384,863.25; approving the project budget; and authorizing the contractor to purchase necessary materials (long lead time items) once the bonds, insurance and agreement have been approved by the Director'of Public Facilities and Services, City of Petaluma Attorney, and Director of Risk Management, but prior to the execution of the Construction Agreement by the Director of.Finance, City Manager, and City Clerk. Reviewed'by Finance Director: Revie ;orne Approved'by City Manager: C! Y:� Date: 4101 Date: oaLia Today's Date: Revision # and Date Revised: e: ode: • 4/15/01 # CC award for 5-7-01 CC mtgipf&s staff folder me/s/McDowell/Agendas 2 • SCITY OF PETALUMA,CALIFORNIA MAY:7,2001. AGENDA REPORT FOR THE MCDOWELL BOULEVARD/E. WASHINGTON''STREET INTERSECTION TRANSPORTATION IMPROVEMENT PROJECT(PROJECT No 9863, PH. #3) 1. EXECUTIVE SUMMARY: The City received two bids ($3,384,863:25 bid from North Bay Construction, Inc., and a $3,579,999.75 bid from Ghilotti„Bros., Inc-) for the;Alternative 1 improvements for the McDowell -Boulevard/E. Washington Street Intersection Transportation Improvement Project The, project involves widening the four streets at the intersection to improve- traffic flow, adding bicycle,and pedestrian improvements, water main replacement, and aesthetic treatments such as landscaping, historic street lights and signal lights, and textured sidewalks. • 2. BACKGROUND: The McDowell Blvd./E. Washington St. Intersection,Transportation Improvement Project • is composed of three+alternatives+that were,chosen by the City Council on October 4, 1999. Alternative 1 includes transportation improvements in the-area of the intersection (see Exhibit C), Alternative B-1 includes bicycle and pedestrian improvements over Highway 101 from the.northbound off-ramp of Highway 101 to Ellis Street on the west, and Alternative C is.being studied for 5' bicycle lanes on,both sides of E. Washington St. from McDowell Blvd. to Adobe Road on the east (see;Exhibit D). The project has continued to use.Alternativ-es 1, B-1, and C for identifying the specific improvements because each Alternative has its own funding, design,;and construction scheduling issues. The City Council directed City personnel to"complete the contract documents to construct the Alternative 1 intersection improvements in.2001(see Exhibit C). Alternative B-1 and C are scheduled for construction in 2002 because these Alternatives have Federal funds The Federal funds require an NEPA environmental document, which could take approximately 18 nioriths to coMpl"ete and approve. Bids were opened on March'29, 2001 for Alternative.1 improvements for-McDowell/E. Washington St.`Transportation Improvement'Project. The`following is a summary of the bids: , Name of Bidders Bid Amount North Bay Construction,:Inc. $3;384,863.25 Ghilotti Bros., Inc. •53,579.999.75' 1 • t t The Consultant,Engineer's construction estimate was $2,813,000. Most of the increase in the cost over the engineer's estimate is related:to the difficulty of the work,having to work at night to replace the water main and roadway pavement, and purchasing and installing the historic style signal-lights. The highest extra cost item,was mobilization. Thehigh mobilization cost reflects'the need for the contractor to continually move his equipment in and out of the-project site because of lack of staging area. The following,are"examples of comments that were received from<oonti=actors during-the bidding process: • • The project will be difficult,to construct. • The• ature'and limitationsofthe work are unusual. • There are a•number of competing clean public works projects out thereto bid on; so why get tied up with this project. • The project biddingtime was okay: If it were to bid in June, the City may not have received any,-bids.. • The:eontracting coththunity'eXpCcts a lot of public'works projects this summer. • There were other projects bidding at the same time, so some contractors did not have time to submitbids. While'discussing;the`low bid with North Bay Construction, Inc., they said that they will work with the City and do value engineering in an attempt to reduce cost where feasible:• Attached as Exhibit A and B are letters-from North Bay Construction, Inc, and the design consultant, evaluating the bids. The foliowing is a.breakdown of the estimated project costs for Alternative 1 improvements, b'ased:On the March,29;2001 bids: "Total Estimated Project Cost: • General Fun' d Overhead $311,000'(1) Construction Management/ Inspection 463,000.(2) Planning/Design 433,000' Assessment Engineer and Bond Counsel 75,000 Land,Acquisition 803,000 (3) Improvements 3,471,000 (4) Contingency • 421,000 Total Estimated Project Cost for Alternative 1 $5;988,000' 1) General Fund overhead is a charge to Capital Projects to cover City overhead. 2) Cost for;project management and inspection, materials testing and construction staking. The;cost includes,night'inspection of the-roadway improvements, water ' • main installation„and•signal light installation. Inspection and design costs were increased to oversee the water mam installation'and added street reconstruction. 3) The right-of-way budgetincludeS $660,000 for right-of-way, a $95,000 contingency for-negotiations, and $48,000;for the'right-of-way agent•and appraisal. 4) Cost includes the construction"bid of$3,385,000„estimated compensation to the •BeaconcService=Station of up tm$50,000 for use of the site for three months, and • . $36,000 to the:Petaluma Best Western Inn. In the 1994-95,5-Year CIP, City staff estimated the cost of th'e,'improvements at the:intersection at $3,300,000 (See Exhibit K). The construction cost estimate was increased'at bid time to incorporate the following features: • $351,000 was added to replace the water main system within the intersection prior to the roadway being replaced. • An additional 100 feet of So. McDowellBlvd;,fromthe end of the concrete pavement.to McNeil Ave.; was added to the project. It was determined that,because of the poor condition:of this section,of South McDowell Blvd. (pavement condition index of 55) , that unless it is • replaced now, it will totally fall apart when the intersection is • reconstructed. • No McDowell Blvd: was included-as:a section"of roadway to receive a concrete surface for 7-5 feet from the intersection. Like the other three streets of the intersection, the concrete roadway surface will protect the traffic loops and prevent turning movement damage from truck traffic for afar longer period of time than•an asphalt surface. The following,is a breakdown,'of the estimated project funding-for Alternative 1 improvements, based on the,March 29, 2001 bids: Recommended Funding Sources 5=Year CIP Buudget . Budget PCDC $1;300,000 $1,300,000 Special Assessments, 988,000 988,000 Water Fund 0 351,000 Traffic Mitigation Fund' 4,301,000 3.349,000 (5) Total Project.Funding $6,589;000 $5,988,000 5) The Traffic Mitigation Fund is estimated to be $8,000,000 by July 2001. Subtracting,traffic+mitigation:fee;funding.for thisproject'($3,349,000) and the • Bodega Avenue•Widening Project ($2,275,000), leaves$3,312,000 in the fund for other projects. 3 Right-of-way • As part of the McDowell/E. Washington St. Transportation Improvement;Project, the City has been proceeding in acquiring the fee titles and easements needed to do the improvements. These acquisitionsiare:mainly small strips of property along.McDowell Boulevard.•In:all,eight fee titles and twelve'easementsPare required fromeight property owners. The'one.structure that is affected by the right-of-way acquisition is the permanent elimination of two of the eight gasoline pumps at the Beacon'Service Station. Their removal, anticipated for;several years, is required in order to widen No McDowell Blvd. Inaddition to purchasing one fee title,the purchase of three temporary constructionNeasementsfrom the Beacon Station will enable,the:contractor,and utility companies to construct their improvements with minimal blocking of the travel lanes. The budgeted amount for right-of-way acquisition as shown,in this reporttand;the Engineer's Report`for Assessment District 2000-01, is $803,000: This budgeted amount • takes.into account the cost of purchasing property and easements from the Beacon ServiceiStation and other properties. At this time, the known cost,to purchase all 6f the right-of-way for this project, including the Beacon Station site, is $660,0001. Geoff Hornsby, the City's right-of-way consultant, has submitted offers to the.property owners, and is continuing,to negotiate with the owners the fee titles,andutemporary • easements. However, in.order to-insure,that the contractor can start work'in.Juune 2001, the Council adopted resolutions of necessity on February 20, and.April 16,,2001. These resolutions authorized the City Attorney, or his designee, to file eminent domain lawsuits to•obtain orders for-the,right of entry to construct the City's project. The•orders will permit the contractor.to tart work_on•schedule. Eminent domain proceedings allow a public agency, through a court hearing;to obtain- immediate possession:of property in order to perform a public project. Once immediate possession isigranted by the courts, funds to purchase the properties are filed with,the courts, and the public project This procedure allowsitime for the property- owner and the:City's right-of-way consultant (eminent domain appraiser), or the courts, to arrive,at,an.agreement to finalize the purchase of needed property. Each of the owners was;advised by letter that the City would continue to_negotiate with,them-,even if a resolution of necessity were adopted. Mitigated•Negative Declaration The project-'s environmental consultant, David Woltering;,has prepared an Initial Study/Mitigated;Negative Declaration,for the-Alternative 4 improvements. Based upon the Initial.`Study and mitigation,measures+that are,incorporated into the project(see Exhibit K"for the project's mitigation monitoring.;program and mitigation measures noted in the P J s were determined Initial Ludy/Mitigated Negative Declaration's errata sheet),the-following for the:Alternative I improvements at the intersection: •' 4 • .' • The ro'ect does not:have the potential.to:degrade the quality of the P J p. environment,'nor to curtail the diversity of the environment. • The project will not have a detrimental effect upon either short-term or long-term environmental:goals:, • The.project>will notshave impacts which are individually limited but cumulatively considerable. • The project will nofhave environmental impacts which will cause substantial adve'rseeffects upon,hurnans beings; either'directly or indirectly: • The Initial Study/Mitigated Negative Declaration and other environment documents are available;for public"review'atthePepartment of Public:Facilities.and Services; 22 Bassett St., Petaluma, CA., and at`the:Petaluma Regional LibrarytReference Desk, 100 Fairgrounds Drive, Petaluma; CA: All residents and,property owners within 400 feet of the improvements'were;notified and,invited to submit\vritteS'comments•regarding the environmental findings and Negative Declaration determination. The Mitigated Negative Declaration document was also submitted to the State"Clearing House for review and comment. The posting period for+;both the public and:Statei.Cleating House comment was from March 5 '2001 tosApril 4,2001, and no"comments•were received. The project's environmental consultant..and the State Clearing House confirmed (Exhibit L) that the • project's environmental review process is`in compliance with the California Environmental Quality Act(CEQA).. Project.Schedule • Several key project tasks, such`as design,:right-of-way acquisition, environmental review, assessment district formation, and utility relocationrcoordination°are being tracked simultaneously in order to meetthe.City Council's;goal of constructing the intersection transportation improvements'`in Alternative 1, in-the summer of 2001. The bicycle and pedestrian improvements;in Alternatives B-i and.0 are scheduled`for"2002 in order to complete the environmental documents necessary for securing,Federal funds. The schedule for the two-phases:of the improvements is,shown on"Exhibit E. Right-of-way acquisition and utility:relocation-continues to be'the key'issuestin starting work on schedule: At the time of the writing,of this report, the effect on the project of PG&E filling for'bankruptcy was;unknown. 3. ALTERNATIVES: a. Adopt'the resolution:adopting.the project's Initial Study/Mitigated Negative Declaration. • b. Adopt the resolution approving the plans and`,specifrcations prepared:by'CSW Stuber-Stroeh; awarding a.contract to the low-bidd'er, North Bay Construction, for $3,384;86125; approving the projectsbudget;,and authorizing the contractor to purchasejnecessary (long,lead trmeuterhs) materials Once the bonds,,insurance and 5 - agreement have been approved.bythe Director of Public Facilities and Services, • City of Petaluma Attorney, and Director.of Risk Management .but prior to the execution:of the Construction Agreement by the Director ofFihance, City Manager;-and City Clerk. • c. Do not adopt the resolution adopting the project's Initial„Study/Mitigated Negative Declaration;;or modify the mitigation measures. d. Do not adopt the resolution;approving the plans:and specifications prepared by CSW'Stuber-Stroeh; awarding a contract to the low bidder,North Bay Construction, for$3,384,863.25; approving the project budget, andtauthorizing the contractor to purchase necessary time items) materials once the bonds, insurance and agreement have been approved by the Director of Public Facilities and'Services, City-of-Petaluma Attorney, and Director Of Management, but prior to the execution,of the Construction Agreement by Director,of Finance, City Manager, and City Clerk. e. Award a contract to the second low bidder: £ Reject t,aIl bids. Reject all bids and re-advertise in the sof,20 02 h. Reject bids,•modi fy the scope of work in the plans • and specifications, and re- advertise in the spring of 2002. • i. Other combinations or options resulting from,the discussion by the City Council. 4. FINANCIAL IMPACTS: Total Project Cost`Estimate for all-Alternatives I; B-1. and C. • The projecf.s;cost estimate for Alternative 1 intersection improvements°was-revised following theacceptance,ofbids on March 29, 2001. The estimated cost for the:bicycle and,pedestrian improvements in Alternative B-1 (bicycle and;pedestrianimprovements over,Highway 101) is $394;000. • The•estimated-cost for the bicycle and pedestrian improvements in Alternative C (McDowell Blvd.to Adobe Rd:).is.$3,046,000.'The high cost is because of the difficulty of constructing these improvements along Washington Creek from McDowell Blvd to Sonoma Mountain Parkway. To date, $45,000 has been spent on preliminary design studies of alternatives and their,costs.- The alternatives have been reviewed by the Bicycle Advisory•Committee. When it was determined that there were no inexpensive alternatives for'bicycle,access inthis_area,the design was put,on hold. • 6 An alternative of_mstalling 5-foot,wide bike lanes onboth sides of E. Washington St. fromM_cDowell Blvd to Sonoma Mountain Parkway C) is to turn Lauren Drive`:into a bike boulevard. This would reducothe_cost of Alternate'Csfrom$3,046,000 to approximately$2,292,000 (a reduction in cost of approximately $754,000). • Total estimated cost and proposed funding sources for all Alternatives 1 (construction in 2001), and Alternatives B-1,sand C (construction in 2002)`when using the design engineer's cost estimate•of-March 1, 2001.is''as follows: Costs/Uses: General Fund Overhead. $489;000 Const. Management./Inspection 983,006 Planning/Design • 826;000 Land Acquisition 803;000 Improvements 5,442,000 Contingency 977;000 • Total Cost $9,520;000 (Design,engineer's project cost estimate). Potential Funding Sources: • PCDC $1;300;000 Special Assessments 988;000 Traffic Mitigation Fee . • .4,301,000. Water Fund 351;000 TEA-21 & TDA hinds. 1,050;000 (6) Safe Routes to School Grant 500,000 (6) Undetermine Funds' 1 d , 030,000(7) Total funding $9,520,000 6) The use of these funds is;contingent on the bicycle_facilities being constructed contiguously from Ellis i St. to Adobe Road. If.the'City Council chooses not to fund a.portion ofthese improvements (Alternatives B-1 and C),.then all of these Federal and State:funds.will have to be returned to:these agencies. 7) This shortfall:in fundingwill-_affect the bicycle and pedestrian improvements in Alternatives B-1 and C, scheduled for construction in 2002. An alternative of installing 5-foot wide bike lanes on both sides of E. Washington St. from McDowell Blvd. to Sonoma Mountain Parkway (Alternative C) is to turn Lauren Drive into a bike boulevard. This would reduce the•cost of Alternate C from $3,046,000 to $2,292;000(a reduction in cost of approximately$754,000). 5. CONCLUNION f • City,staff believe that,because.of the.difficulty of this project,thetamount of night work, the amount of other public works projects.competing with this project?for bids,,and the short construction time schedule,the City did receive fair and reasonable,bids. Following the award,the contractor will enter into a contract with the City and submit the required,contract documents, bonds;,and;insurance: This project will begin immediately after the"construction contract is executed construction is anticipated to start.in June, 2001 and be completed:by March, 2002.. 6. OUTCOMES OR PERFORMANCE}MEASUREMENTS THAT WILL IDENTIFY SUCCESS OR COMPLETION: Start construction.of-the intersection transportation improvements for Alternative'1 in the summer'of 2001. 7. RECOMMENDATION: Staff recommends that the City Council: A) adopt the resolution adopting the project's Initial Study/Mitigated Negative Declaration; and B) adopt the resolution approving the plans and specifications prepared by CSW Stuber-Stroeh; awarding a contract to the low bidder, North Bay Construction, for $3,384,863125; approving the project budget; and 0, authorizing the contractor to purchase necessary (long lead,time;items);materials once,the bonds, insurance,and agreement have been approved,;by the Director-of°Public Facilities and Services, City of Petaluma Attorney, and Director of Risk.Management, but prior to the execution of the Construction Agreement by the Director of Finance, City Manager, and City Clerk. • Eminent Domain-for=5-7-01'CC.Mtg./s:pf&s folder/me/McDowell/Agenda • • S 8 • ■ EXHIBI'I' A • • doh Bay CosVrucflon,lnc. • c.c. P -lc_ S nff-i,c..-J April 5, 2001 -+-Q En S—o J Lit✓ 2� Mn Mike Evert, Engineering Manager . City of Petaluma Public:Facilities & Services.Dept. 22 Bassett Street Petaluma, CA 94952 Regarding: McDowell/E. Washington St. Project 9863 Dear Mike: We wanted to take this opportunity to provide you with some insight as to how we arrived at the-price we submitted to the city. First and foremost this project will be-a very labor-intensive project to,construct. This intensity has been escalated by the"requirement of performing work at night in order to avoid _ the congestion that daytime work=would create. It is also a job that will require a lot of coordination and supervision. Job mobilization by North Bay°Construction and'its subcontractors will be an ongoing process throughout the project as staging areas;are limited and the amount of work being performed each night is less than that of a daytime operation. Incidentally, North Bay Construction's mobilization price also included costs associated with developing access to the creek and other areas, as well as-training and consulting for the lead health and safety. Other areas that pricing came My higher than normal are signal and lighting. The costs received from our suppliers were inflated due to sole source supplier,specifications. Quarry products, i.e. asphalt and aggregate, have been constantly in'cieasing•in price over the last several_months due to energy surcharges. This-is probably something thatwas;never factored into the engineer's budget calculations. The mix design of the Ultra Thin White Topping(UTW) has-proven to be very expensive because of the amount of concrete and the variousradmixtures'srequired. In addition, the • limited quantity that can be poured,each night escalates the amount of premium costs associated with night plant operations. • rr a, � r 431 Pa an St.,,P.0.Box 6004`Petalum CA 94953 } C� Telephone:(707)763-2891 — License-No. 357560 FAX:(707) 765.6417 Mr.Mike.Even, Engineering Manager • April 5, 2001 Page 2 A couple of other factors influencing this,project is the amount of other work out,there to bid • that,is "cleaner" and less congested or restricted, i.e. overlays, subdivisions, commercial projects, etc. and the amount of work on "backlog" for the next couple of years. This is probably why there were only two bidders on this project. Simply said, the construction economy is;'good and contractors are not-willing to take on any risky type jobs. However,North Bay Construction likes working in town and felt it was a project that would fit in well with our current workload schedule. In closing, I would just;like to say that we will work with the city to do all the "value engineering" we can in order to reduce construction costs for this project. I hope Ti is of some help to you Please feel free to contact me if you would like to discuss othisamatter'further. Sincerely,. • • NORTH BAY CONSTRUCTION; INC. teve e y Vice Pr,-sident • • • • EXHIBIT B •• • • • CVV [s S . " 2 TEL: (707) 795-4764 c • FA (707) 795-0516 E Mail: Office @cswst2.com CSW/Stuber-Stroeh E ngineering'Gron Inc. Engineers • Land Planners, • Su •j or n call,e�,pic{�te � � L�-.It r'J'-S MEMORANDUM: APR .I 0 2001 PUBLIC FACILITIES Date: April 2, 2001 AND SERVICES File: 4.960.02 Re: Washington/McDowell Intersection Transportation'Improvement Project To: Mike Evert, Cityof Petaluma • From: Wayne Leach,Project,Manager CSW/Stuber-Stroeh'Engineenng Group, Inc. At your request we have prepared a Bid Abstract companngithe engineers opinion of probable cost and the construction bids: Only two construction bids were received. The bids received from the contractors were within'5,percent of each other: However,the construction costs were estimated 20 percentand25 percent higher than the design consultant's opinion of construction costs. • • In evaluating the abstract and,each bid item we concluded that there are primarily three bid . items that were significantly higher.than the design engineers opinion of probable cost. These • items were mobilization,signalizationtand ultra-thin whitetopping.concrete pavement(concrete overlay). . Historically, mobilization costs'are difficult to estimate. Mobilization'.typically includes the costs to set up a project, and thecosts of bnnging construction crews and equipment in and out of a project area We believethiis cost became significant because of the complexity,of the work, availability of construction staging area, and various constraints on'the contractor to do work within the intersection att night,and having to keep most traffic lanes;open during construction. These are tasks;that'aredifficult for the design engineer to establish. The signalization costs appear'to have come in.higher, because of the difficultyof installing the signals at night, and withi such a short period of:time. Other factors such as removal of the existing,signal standards,multiple move;in;and move.out events and related traffic routing,,and .. possible complexity of installing'decorative type standards may*have;resulted in the;increased costs. The design consultantsscosts were more m line with installation a new signalized intersection.. The ultra=thin whitetoppingconcrete pavement(concrete overlay) is a new type of construction process to this region. Ultra-thin whitetopping'was selected of the minimal amount of maintenance, long pavement`life, and,ability to,open totrafficwithin,a,short amount of time We believe these,costs came in high because of the construction constraints of night>work including traffic control and because itis a new'construction,process. Further, at the time of bidding there was a level of uncertainty among,the contractor's as,to how well the concrete mix specified could•perform with respectto'opening to traffic. • We believe,that each of these items is necessary for the construction of this project None were omitted,but merely underestimated by the design engineers. These costs still would have been necessary as a part of the project. E:1Ad-Pct\WP6O coMW-6-01.960.wpd 1301 Redwood Way,Suite 200, Petaluma, f nlifornia 94954 790 De.Long•Avenue,Novato, California,94945 EXHIBIT C r, • i 1 , EXHIBIT I) • • I %BE' -OAD SANTA 41 ROSA � m _ RONNERT -T - istbill SI' PARK II Q - SONO,ti NAPA al i. PETALUMA �� NOVAT� i/ 'R P,�JO ....: N\ • SAN. 1TII ® • SAN - _ FRANCIS + 1 ` x 1 \\ t I a A C VICINITY MAP z 0 J a U J m Q • PARKMA -MTN ARKWAY O S 1 . Jr• ri, ^^ • fAt. • (� � .I A�.T LC h V ES c IMcDO ELL BL D McDOWELL .BLVD SCALE: .10=1200' NORTH (NTH' JULY 2000 _1/22s JOB # 4.96002 ' ' � ( McDOWELL BLVDJE WASHINGTON N ROUTE 1.0 I` IMPROVEMENT PROJECT - 3 jJ E , r PROJECT No. 9863 H. N a �' PETALUMA SONOMA CO. CALIFORNIA C 07 J SW a CSW/STUBER—STROEH • 3 " D"'A _ AA1N [ St] 2 ENGINEERING GROUP, INC. i;A IR OR 0 U,N D3 Ew 71� CONSULTING ENGINEERS 790 DeLong Ave., Novato, CA. 94945-3246 LOCATION MAP (415) 892-4763 FAX (415) 892-4502 - 496002\ENGLISH\VICINITYI . EXHIBIT E. • • 'Schedule E-2 McDowell Blvd.'/ 1E. WashingtoniSt. Intersection. Improvements X1999 12000 12001 12002 Notes Task Name I. Duration Stan Finish 1 0 1 PHASE I-INTERSECTION WIDENING 782 days Thu 12)3/98 Fri 11/30/01 PLANNINGICONCEPTUAL DESIGN 0 days Fri 215199 Fri 2/5/99 o Li ' 1.1 Agreement 47 days Thu 12/3/98 Fri 2/5/99 E i - 1.2 Traffic Counts 13 days Thu 121998 Mon 12/21/98 III • i � 1.3 Kick-off Meeting 2 days Wed 2/3/99 Thu 2/4199 I • 1.4 Research • 1 days Mon 2/1/99 Mon 3/1/99 I':1 1.5 Feasibility Studies 41 days Tue 3)2/99 Tue 4/27/99 1.6 Aerial Topo 8 Schematic Plans 82 days Mon 211/99 Mon 5/31/99 �^-��7I 1.7 Alternatives Analysis 21 days Mon 4/26/99 Mon 5124/99 1'7 1.6 Rough Cost Estimate 21,days Mon 4/26/99 Mon 5/24/99 1.9 City Staff Review d Comment 24 days Tue 6/1/99 Fri 72/99 1.10 Property Owner Meetings 21 days Mon 7/5/99 Mon 8/2/99 1.11 City Council Status Report 0 days Mon 1014/99 Mon 1014/99 O/4 II DESIGN PHASE 0 days Mon 11/159 Mon 11/1/99 v4I 111 2.1 Prelim/Fidel Plans,Specs.8 Estm. 263 days Mon 11/1/99 Wed 11/1/00 2.2 Mitigated Negative Declaration 176 days' Mon 15100 Fri 2,2/01 , 2.3 Assessment District Study 65 days Mon 6/5100 Fn 9/1/0 i 1 2.4 Properly Owners Meetings 46 days Wed 7/19/00 Wed 9/20/00 O' • 2.5 City Councl Status Report 0 days Mon 102/0 Mon 10200 S 10/2 2.6 90%Review B Comment 23 days Wed11/1/00 Fri 12/1100 2.7 R Acquisiti N/ on 198 days Wed 3/1/00 Fri 1211/00 2.8 Assessment Dist.Estee.(See Exhibit A) 46 days Mon 10200 Mon 12/4/00 ;F^':7 2.9 Bid Process 24 days, •Mon.118101 Thu 2/8/01 :. ;?i. 2.10 City Council Memo Due . 0 days Man 2119/01 . Mon 2119/01 • 7118 2.11 City Council Award of Contract 0 days Mon 3/19/01 Mon 3/19/01 ,• 4, 3/19 2.12 Assessment District Bonds Issued o days Mon 4/30/01 Mon 4/30/01 4 00 2.13 Notice to Proceed 0 days Mon 52/01 Mon 5/7/01 ♦ 5O III CONSTRUCTION 132 days Fri 6/1)01 Mon 121901 PHASE 2-BIKEWAY 793 days Fri 10/1/99 Tue 10/15/02 . ' 1 FLA. 284 days Fri 10/1/99 Wed 11/1/00 A 1—.11 Concept/Alternative Planning 221 days Fri 10/1/99 Wed 11/1/00 „..k:1 1.2 Environmental 175 days Mon 1012190 Fri 6/1)01 , II DESIGN 130 days Mon 42101_ Fri 928101 n7 CONSTRUCTION 97 days Mon 8202 Tue 10/15/02 Task ...:.. .. Summary 'Rolled Up Progress Project:McDowell Improvements Split Rolled Up Task ii; i:i External Tasks I - Ck if rl CSW/St2 No:'4.960.02 City Project No:8963 917/00 Progress Rolletl Up Sptil -- Project Summary Milestone • Rolled Up Milestone O Page 1 • S • EXHIBIT F: CITY OF`FETALUMA, CALIFORNIA • AGEN DA BILL WIagenda Title: Meeting Date: April'16,..2001 cDowell Boulevard/E. Washington Street Intersection• Transportation Improvement Project (Project No 9863, •Ph3): Consideration of adoption of the resolution of necessity to acquire • property by eminent domain; Property Assessor's; Parcel. No. • • • /Address is: 007-340-006/101 North •McDowell Boulevard (Maria Novak and Martha Thorup) Department: Director' Contact Persons -Phone Number: Public Facilities and RickSkladiien Mike Evert 778-4439 Services Cost of Proposal:- Account Number: $189,000 213-9863 Namelof.Fund: Amount Budgeted: (Amount budgeted•in 5-Year CIP for Alter. 1) PCDC PCDC 1,300 000 y Special Assessment Special Assessment 988,000 Traffic Mitigation Fee Traffic Mitigation Fee 2387.000 $4,675,000 ttachments to Agenda Packet Item: Agenda Report Letter to property,owner,notice of intention•to adopt resolution of necessity,and property descriptions. Exhibit C-Map of intersection•imptovernentstfor Alternative 1. Exhibit D- Map of project Alternatives 1,:B-1, and C. Exhibit E-_Project schedule from design engineer. Exhibit F - Copy of the City Council.Agenda Bill and Report of February 270, 2000 (w/o attachments). Exhibit G -Project mailing list of interested'parties. Exhibit H—Copies of-Intersection landscape, sidewalk, and crosswalk treatments. Resolution of Necessity to acquire property'byeminent domain, with exhibits A and B. Summary Statement: At the December 4, 2000 City Council meeting, City personnel stated that they would be back to the Council this spring with a recommendation to proceed with eminent domain proceedings in order to obtain the necessary right-of-way for the NlcDowell/E. Washington St. Transportation Improvement Project. In order to insure, that the contractor can start construction on this project in June 2001, the City Attorney's office needs, to take.any and all steps necessary to obtain the necessary rights of way for construction, including steps`to be in a position to initiate eminent domain and if necessary, to initiate •aid procedures as soon as""possible. One of the steps to initiate eminent domain proceedings is for the Council to first adopt the resolution of necessity. The Council is, therefore, asked to consider the adoption of resolution of necessity for property located at Assessor's Parcel No:/Address: 007-340-006/101 North McDowell Boulevard (Maria Novak and Martha,Thorup). Council Priority: THIS AGENDA ITEM IS CONSIDERED To BE PART OF, OR NECESSARY To, ONE OR ' , MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999 AND MARCH 13,;2000. Priority(s): Regional Transportation.Plan, and the Bicycle Plan. • •r Recommended City Conned Action/Suggested Motion: Staff recommends that the City Council adopt the resolution of necessity. b Reviewed by FinancelDirector: Reviewed b`v City Attorney:- Approved Mr Citi Manager D�te: Date: 1 ate Today''s Date: Revision # and Date Revised: File Code: ' N ' 4'/2/01 #' Eminent Domain for 4,02-01 CC ' mtg:/pf&s staff' fold"ei me/scDowell/Agendasi • • • , . • ; . • • • • • CITTOR P,ETAIUMA, CALIFORNIA APRIL 16, 2001 AGENDA REPORT FOR. THE MCDOWELL-BOULEVARD/E.:WASHINGTON STREET INTERSECTION TRANSPORTATION IMPROVEMENT PROJECT(PROJECT No. 9863, PH. #3) 1. EXECUTIVE SUMMARY: At the December 4, 2000WCity Council;meeting, City personnel stated that they would be back to the Council this spring with-a recommendation'to proceed with eminent domain proceedings in order to obtain the necessary 'right-of-way for the McDowell/E. Washington St. Transportation.ImprbvemehtProject. In order to insure that`the contractor cab start construction on this project in June 2001, the City Attorney's, office needs. to take any and all steps necessary to obtain the necessary rights'of Way for construction, including: steps to be in'a position to initiate eminent domain and,if necessary,to initiate said.procedures'as soon as possible. One of the steps to,initiate eminent domain proceedings is for the Council to first adopt the resolution of necessity. The Council is,therefore, asked'to consider the adoption of resolution of necessity for property-located'at Assessor's Parcel.No./Address: 007-340- 006/101 North McDowell;Boulevard'(Maria:Novak and Martha Thorup). 2. BACKGROUND: The'McDowell BlVd./E Washington St Intersecti6n'Transportation Improvement Project is composed`of three alternatives;that were chosen by the Council on'October 4, 1999. Alternative 1 includes transportationimprovements in the area of the intersection (see Exhibit C), Alternative B-1 includes bicycle and pedestrian;•improvements over Highway 101 from the northbound off=ramp Of Highway 101 to Ellis Street on the west, • and Alternative.0 is being studied for 5` bicycle lanes;:on,both sides of E. Washington St. from McDowell Blvd..to Adobe Road on the east (see Exhibit D). The project has • continued to use Alternatives.1, B21, and,C for identifying the specific improvements because each Alternative,has its own,funding; design,:and;constructionschedulinsi issues. The City Council,directed City personnel to complete the;contract documents to'construct the Alternative;I intersection improvements in 2001(see Exhibit C). Alternative,B-1 and • C are scheduled for construction in 2002 because these Alternatives have Federal fiords. The Federal funds require an NEPA environmental'document; which could take approximately 13months to complete and approve. 1 As part of the McDowell/E. Washington St:Transportation,Improvement.Project, the • City has been proceeding in acquiring the fee;titles•and easements`needed to do the improvements: These acquisitions are mainlysmall strips of property along McDowell Boulevard. In all, eight fee titles and,twelve'easements are required from.eight property owners. The one structure that affected by the right=of-way acquisition is=the elimination of two of the eight gasoline pumps at the Beacon Service Station. Geoff Hornsby;the City's right-of-way consultant„has.submitted;the offers to the property owners;,and:is continuing<to.negotiate with the owners for the feetitles and temporary easements. However; in order to insure that'the contractor can start work-in_ June 2001, staff is recommending that the Council adopt the resolutionsof necessity: authorizing.the City Attorney, or his designee, to/file eminent domain lawsuits to,obtain orders,for the tight of entry to:construct the City's project: The orders will permit the contractor tb.startwork on schedule: Through eminent domain proceedings, a public agency can through a court;hearing, obtain'immediate possession of property in order to perform a public"project: Once immediate,possession is granted by the courts,,,funds"to.purchase the.properties arefiled with`the courts, and the public project proceeds. This procedure allows time for the , property owner and die City's right-of-way consultant(eminent:domain appraiser)„or the e t ;finalize property: Mr Hornsby willconti ueo i ne g ot.ate w th the owners of te pro perties. Each cif the owners was advised:'by letter,,copies of which;are attached, that the City-would continue: to negotiate with"them even if a resolution of necessity isadopted. Government Code. Section'726712 requires the'City to submit written offers:to the owners. The offers mustiset forth the basis for the City's"offer and the factual data'supporting;the offer. A 2/3 vote (5 Councilmembers) is required to adopt a resolution of necessity". ' Project Schedule: Several:key project tasks such'as design, right-of-way acquisition,environmental review, assessment district formation, and utility,relocation coordination are being`,tracked' , simult_aneously�'in order'to med;the City Council's goal of constructing the intersection transportation:improvements in Alternative'', in'thetsummer(2001. The bicycle and pedestrian improvements,in Alternatives•B-I and C:are.;sche duled for 2002;1.1-Border to complete the environmental documents necessary for securing Federal,funds. The schedule the two phases.of the improvements is shown on Exhibit E. Right-of-.way acquisition contihuesto be thekey issue in the schedule: 3. ALTERNATIVES: a. Adopta resolution of necessity • • • 2 • b. Do not adopt a resolution of necessity and let the right of way consultant complete • the right-of-way negotiations. This alternative would'.not insure that the needed right- of-way will be available by June 2001. Lack of right-of way-will delay the project and result in claims•from the contractor. c. Other combinations or options resulting from the discussion,by the City,Council. 4. FINANCIAL IMPACTS: Right-of-way cost The estimated cost for right-of-way.acquisition was estimated in 1999 as$312,000. In October.2000,during the preparation of the'assessment district,feasibility study, the estimated cost for nght-of-way was:incfeased to $803,000. This increase was to take into account the cost of purchasing property and easements from the,Beacon Service.Station. The purchase of one fee simple and`aliree,temporary construction,easements from the Beacon Station will enabler.the•contractor to construct the improvements without blocking • the travel lanes. The acquisitibn:of the fee take will eliminate;two of the station's eight gas pumps. Their removal has long been anticipated by the owner of the station, and is included in the Beacon Station offer of,$189,000. This breaks down into $85,000 for one fee take, $36,000 for three;temporary, construction easements, and $68,000 in severance damage. At this time, the::estimated cost to purchase all of the right-of-way for this project, including the Beacon Station site, is $660,000. Total project cost estimate The project's cost estimate for Alternate l intersection improvements was revised on September 5, 2000 by$704,000 (for Alternate 1)to include the Landscape Conceptual Design A improvements.for$335,000, the special concrete paver crosswalks fore $134,000, and to include replacing'the approach lanes on East Washington St. and McDowell Blvd. So. with Concrete instead of asphalt for an added cost of$235.000. These:additions were approved by the City Council on December 4, 2000. It is proposed that the Traffic Mitigation Fund, PCDC, and an assessment district fund these improvements. The estimated cost for=the.bicycle.and pedestrian improvements:in-Alternative B-I (bicycle and pedestrian improvements over Highway 101) is $394,000. The estimated cost for the.bicycle;and pedestrian improvements,in Alternative C (McDowell Blvd:to Adobe,Rd.) is $3,046,000. The high cost is because of the cost of the improvements along Washington Creek from McDowell Blvd:,to Sonoma Mountain Parkway. An alternative of installing 5-foot,wide bike lames on both sides of E. Washington St. • from McDowell Blvd. to Sonoma_Mountain'Parkway, (Alternate C) is,to turn Lauren 3 Drive into a bikeboulevard. This would reduce the cost of Alternate C.Land is explained in more detail'.at the-end of this section. • Estimated costs•for Alternative 1 improvements:atthe intersection: The plans and contract documents for these.improvements are complete and the project went out to bid on March,6, 2001. OrrMarch 29, 2001, two•bids were received. The low bid was $3,384,863.00. Three project cost estimates are•noted.below.• The cost estimate shown below and on the;left is the cost estimate as used in the Assessment^District Feasibility Study,•and'inthe Final Engineer's Report. The Design Engineer's,estimate as of March 1, 2001 is shown in the center. The project cost, as based on the low bid, is shown on the right. • Estimated cost for Alternate 1 intersection Design Engineer's Estimated cost improvements, asiused estimated cost for • for in the Assessment 'Alternate 1 Alternative 1 District Feasibility intersection based on bids Study and in the,Final improvements at bid received on Engineees,Report time : 3-29-01 • • General Fund Overhead 0. .$317;000.(3) C IIP- onstruction Management/ Inspection $435,000. $470,000.0) 463,000.(4) Planning/Design 435,000. 460,000.(1) 477,000:(5) Land Acquisition 803,000. • 710,000. . .803,000:(6) • Improvement • 2,022,000. 2,813,000.(2) 3,471,000:(7) Contingency 421.000. 42L000. 421,000. Estimated Cost $4,116,000: '$4874,000. •$5;952,000. 1) Inspection and design costs were increased to oversee the water main:installationand added street reconstruction. 2) The mprovetnent'costs were increased: • By $351,000 to replace the water main,system within the intersection prior to'the roadway being replaced. • To-reconstruct"an additional 300 feet,of So.McDowell Blvd. from the end of the concrete pavement to McNeil.Ave . It has been determined that because.of the poor condition:of this section of roadway that if it is notreplaced'now it will totally fall apart when the intersection is reconstructed. • To include No McDowell Blvd. as a section of roadway to receive a concrete surface for 75 feet from the.intersection. Like the other three legs of-the intersection, the concrete roadway surface will protect the traffic loops for a far • longer period of time than an asphalt surface. 4 I 3) General Fund overhead is':a new charge to Capital Projects to cover City overhead.. 4) Cost'for project management and inspection,materials testing and construction staking. The cost includes night-time inspection of the roadway improvements;'water main installation, and,signal light installation., 5) Cost includes $44000tfor preliminary design of.the.bicycle improvements alternates B-1 and C. Design work for these alternatives is onhold. 6) The right-of-way budget includes a$100,000 contingency for negotiations. 7) Includes the construction bid of$4,385,000,compensation to the Beacon Service Station of$50,000 for use of the aite for three months, and $36,000 to the Petaluma Best Western Inn. Recommended funded sources for Alternative 1 improvements at the intersection based on bids (low bid of$3.385,000) received on 3-29-01: PCDC $1,300,000. Special Assessments • 988,000. Water Fund 351,000. Traffic Mitigation Fund 3.313.000. Total recommended,project funding $5,952,000. • Total estimated cost and proposed funding sources for all-Alternates 1 (construction in 2001), B-1, and C (construction in 2002)when using the design engineer's cost estimate of March 1, 2001,1s as follows: Uses: General Fund Overhead $489,000. Const. Managetnent,/Irispection$983,000. Planning/Design 870,000. Land Acquisition 843,000. Improvements 5,356,000. Contingency 977.000. Total Cost $9,518,000 (Design Engineer's project cost estimate). Potential Funding. Sources: • PCDC $1,300,000. Special Assessments 988,000. WaterFund • 351,000. Traffic Mitigation Fees 3,305,000 TEA-21 &TDA Funds 1,050,000 Safe Routes to School Grant 500,000 Undetermined Funds 2.024.000(81 • Total funding $9,518,000 • 5 8) This shortfall:infunding will affect the bicycle and pedestrian improvements in Alternatives B-1 and C, scheduledfor construction in 2002. An alternative of installing.5-foot wide.bike-lanes on.both:sides of E. Washington St. from McDowell • Blvd'.to Sonoma Mountain Parkway'(Alternate C) is to-turn Lauren Drive-into a bike boulevard. This would reduce the cost of Alternate C from $3,046,000 to $2,292,000 (a reduction in cost of approximately $754,000). 5. CONCLUSION: In order to proceed with eminent domain proceedings to obtain the necessary property interests to insure that construction can start in June 2001, it is necessary for the Council to adopt the resolution of necessity. 6. OUTCOMES OR'PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY'SUCCESS'OR COMPLETION: • Start construction of the intersection transportation improvements for Alternative 1 in the summer of 2001. 7. RECOMMENDATION: Staff recommends that the City Council adopt the resolution of necessity. • Eminent Domain for 4-2-01 CC Mtg./s:pf&s.folder/me/McDowell/Agenda • • • 6 EXHIBIT G • ' Revised 4/12/01 - MCDO WELL/WASHINGTON.STREET. PROJECT MAILING4LIST 9 Dr. Charles.Syers Craig Woolmington-Smith Stanley Felix/Joseph Felix Realty Co. ?. 0.Box 1879 120'Village'Square,Ste:100 2000 S. Colorado Blvd., Ste:2-640 3anMateo, CA 94401-0946 Orinda,CA,94563 Denver, CO 80222 • :Mark Friedman Madeleine Ash e Councilmember Janice Cader-Thompson 7.750 College Town Dr. 421 Yosemite 732 Carlsbad-Ct. /o Fulcum Management Group Petaluma,CA-94954 Petaluma, CA 94954 . 73acramento, CA 95826 Wayne Leach - Bob &Karen Greene Linda Scott :SW/Stuber-Stroeh-Engrg, Group, Inc. 311'Olympic',Court 42 Arlington Dr. 1301 Redwood Way,,Ste, 200 Petaluma,CA 94954 Petaluma,CA 94952 ?etalunia, CA 94954 Nancy J. Casal 3i11 Harrell,P.E. Richard DeCarli c/o Cooper,White& Cooper LLP Wilbur Smith Assoc: P.D.Box 377 Attorneys at-Law 10/F Market St. Petaluma, CA 94953 133 N Calif Blvd., Ste: 450 San -zoo,CA 94013 • . Walnut Creek, CA 94596 lack Balshaw Doris-Popky • Mark I, Romero,Attorney 1680 Kearny Court 1549 Rainier Ave: 170 Columbus Ave., 5th E.. ?etaluma, CA 94954 Petaluma CA 94954 San Francisco,CA 94133 William R. Stark Constance Lechmanski Ronald Foreman, Esq. 1713 E. Madison St. 4700 Acacia Way Foreman&Brasso ?etaluina, CA 94954 Penngrove„CA 94951-9729 807 Montgomery St. tE: 94 N. McDowell RE`. 98 N. McDowell San Francisco,,CA 94133 Richard Myers,Pres. Ali'Salkhi Larry Fielbs 501 Willows Ct. 101 N.McDowell Blvd. Carro s'Restaurant covato, CA.94945-3325 Petaluma, CA 94953 • 100 S.McDowelliBlvd. ,tE: Carrows Restaurant REi Beacon Service Station Petaluma, CA 94954 amantha Dougherty David Keller David Chang Jo The Plaza North• 1327 `I”St. CalTrans.Design No.Counties :59B N. McDowell Blvd. Petaluma, CA 94952 -Box 23660 ?etald CA 94954 Oakland, CA 94623-0660 3armen Lytle. Diane.Reilly Torres - David Woltering /o Fulcu"m Mgmt. Group 1657 Rainier Ave. - 4739 Sullivan Way 750 College Town Drive Petaluma, CA 94954 Santa Rosa, CA.95409 iacramento, CA 95826 • Councilmember Bryant Moynihan Ed DeCarli Darlene Kehoe, CPA P.0.Box"C". 52—6th St. Trustee of the Co-Owner Petaluma, CA 94953 Petaluma,CA 94952- The Joanne Novak St. Clair Irrevocable Trust 1301Redwood Way Petaluma,CA 94951 Mary,Allen Stephen R.Casaleggio; Attorney at,Law Mary Grace Pawson County yHealt'Services Jones.Hall Hams.&°Associates 1030 Center Dr:, Ste.A. 650'Caltfornia;St., 13 h Floor 775 Baywood Dr.,Ste. 202A Santa Rosa, CA 95403 San Francisco,;CA 94108 Petaluma,CA 94954 •Geoff Hornsby • Andy Plaines MAI Chevron USA,Ina. G,F. Hornsby&Associates 1855 San Miguel Dr., Ste. 6 P. 0.Box285 819 Third Street • Walnut Creek,CA'94596 Houston,TX 77001 Santa Rosa, CA 95404 Maria I..Novak Gary Marques Dan Lutz, 3 Colleen Court CarrowsRestaurant,Dist Mgr. Lutz Chevron Novato,;CA 94747 3355 Michelson`Dr.,Ste.350 1440'E.Washington'St. Irvine,CA 92612 Petaluma, CA94954 Patricia Tuttle Brown Ron Kinyon,Mgt.,Royal Oaks MHP JereinyL. Olsan,Esq. 513 Petaluma Blvd. So.. 750 Wood Sorrel Drive Anderson Zeigler Disharoon, Petaluma,.CA 94952 • Petaluma, CA 94954 -Gallagher.&Gray • 50 Old Courthouse;Sq., 5`h Fl. Santa Resat CA 95404' Ann Morrissey Mike Nave,Attorney. 145 Laurel Grove Avenue Meyers Nave Riback Silver&Wilson Kentfield,:CA 94904 777 Davis St.,Ste: 300 San Leandro,CA 94577 mcdewash/a • • • EXIII : IT H • • ' - • I i 4 I J . . I . . .Mc perm:*Er DAS,SHEET)ii 211,, 4?c,4, - --l"---- -—--— - - — rrrs." - -4(.....„S..::41,:y. FL")E3/4-:11,_,...,41■/1 ,11 — . -----L__ ..,' 1 ,-.;...'•:.:.: . . .. ..... gi 1*.: ‘... .:,.. .11 ?,..- f:,51 i , p• ',::::::•;.:. rids . ,,L,• 1 'I 10 a: .:.. , ...... • 4-. _, •,. --,.....,...,_ . --- 36 • jr 1 . . _i - --- 2517.024$COES ki-F.7.,.. 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E I 11t :1111111 1!11111 ar II��L.Bpi1i!ti111111'il!i111• 1 dalln611di'1111di1 i -gi , ' 1€ 4t1.1,111ililii it i 111. _ 4 - - 1n1 Milt: S 4 n 1 31.3-1 • ii 11 &9C`$ �f J1111: (��p 111y:id!;1!an 111i;i i P' tip, III 1 Y°= e _ 1.1nl111 IIII111 i '°°v I4I!111i11 1 j1 rat: b'!JI1Oh1 I .0...: Win.amt 4 t e 0 • • •, EXHIBIT I • . ;,-onmek• I CITY OF PETALITNL4 -••••-'7 • `POET OFFICE Box 61 'PETALUItittt,CA 94953-0061 _ . E.Clark Tkompsea NOTICEOFN'EGATIVE'DECLARATION Mayor • Janice c.atit1r-Thompson NAME OF-PROJECT: McDowell Boulevard/East Washington Street-intersection Michad neatY Improvements man?taivart, Bryant M4311.113' LOCATION OF PROJECT Intersection of McDowell Boulevard arid East Washington Street MikelOnfrien I Petaluma Pamela Milian APN• ROidwYRiS-of-W5v- PROJECt.DEVErIOPER:t Citiv of Petaluma DESCRIPTION OF THE PROJECT The orolect nonsisg of thel-wav widening of McDowell Boulevard and-Fast Washington Street.the addition of bike lanes. and enhancement of sidewalks at the intersecrion trffbon islam features. DECLARATION Based upon the Initial Studyi-dated March 1. 2001 _ the,City.of Petaluma tinds as follows: . . Pub he Fexilate2&Services I. This proj=t'does not have the potential to degrade the quality of the environment/nor to 72 ila=za Strrei Panhuna.Cl 94952 curtail the diversity of the environment This project will not have a detrimentaleffectupon either short4erm or long-term *gone(707)7734303 2' F=1707)7744437 enviromnentaigbals. pubfaciliii This project will net have impacts which are individually limited but cumulatively CI peraftnnactur considerable. 4. This project will not have environmental impacts which will cause substantial adverse Anon&Serncrs effects upon human beings,either directly or indirectiv. s..ro flapper St En. Petahmsa. 94932: /Inn 1707)7734396 The aforemeationediindings are contingent upon th9.01-itjgai iOn.rneasUres which shall be incorporated into thia,piojeet,[itielutliiig:Mitigation Measures GEO-4;OEO-5-,,GEO-6; GEO-7; omotutuu Yard GE0=9; AIR-I;.BIO-1 (a);-(6);B10-2(a)-,(o)14340142.1 anclEAZ:i as identified in Chapter 5. Peraluna.C,1 94952 Mitigation Monitoring Program Phone.1707) 7744303 ,• Fcm(7°7) The Initial Study other environmental nocumentaare.available for public review at the DepartaTheillof Public Facilities arid Services,224Dassetf Street.Petaluma and at the Petaluma hien!'munesPaz-hgn'es Regional Library Reference Desk, 100 Fairgrcunds:Dritie,Petaluma. The public is hereby invited. Peal ot 04954 to submit to the Petaluma Public Facilities and Services Department written comments regarding Phan°Pill)7844104 the environmental frridirm and Negative Declaration determination. Such comments should be Far(7°7)2741-1403 subrhitted nrior to theterniination date of the'posting periotlidentified below: • Traffic Termspormnon Posting Period:- March 5,2001 to April 4,2001 --8anen.4. PCSOILIIna.C 94952 initial Study prepared'by David Wohering,Land Planning_and Pnoject Manaaement Consultant Phone(707)773.4303 Fur(707)7734437 Submit Comments to: Mr.Nike Even Fra SMpervising Citil.Engineer nsu, 11 English SITOCI Department of Public Facilities and Services pp2..--ndumcr.Cl 24952 city of Petaluma on<1707)773-4421 Fox(707)77344.17 '22 Bassett Street' Petaluma,i CA 94052 ADOPTED: • i ,..,1/2.1.,04.4.. . • . . , CITY OF PETALIJMA • POsr OFFICE BOX 61 2.8 5-9 PETAILutid4.. CA 94953-0061 K.Clark Thompson Mayor • PUBLIC NOTICE OF AVAILABILITY Janice Cader-Thompson. Michael Healy .. ' • Document Type:,Mitiaated.Neaative Declaration . Mott Magnire,., Date:,March 4.'2001 Bryant Moynihan Nlike O'Brien r , Pamela-roriiiii Project Title: McDowell Boulevard/East Washington Street IntersectiorVIrrign5):(ements Councamembera ' ' • Project Location-Specific:The interoediai of McDowell BoulevartilEast Washincrton Street Petaluma Project Location-City: Prbject Location -county PetalLima, Sonoma-Counht , _ , :Description of Project The broiect consists of.the4-way widening OtMoDbwell BouleVard and East. 'WaShingtan Snot the addition of bike lanet,and the enhancement of Sidewalks'at the comersoft et intersection. _ , Lead Agency- City of Petalurria Department of Public Facilities and Services Lead AgendY CoiltactiPerson:'Mr. MikeEvert . _ (707)778-4303 Area CodetTelephone/Extension Public Facilities 46 Services. . _ 22 Bane,:Street Address where docuirientmaylge(obtained: Copies of thedocument may'be reviewed at the Pen:Mena Cl 94952 Department of Public Fadlities and tavices,12 Bassett Street Petaluma,or at the Petaluma-Regional Phone(707)7734303 Library, 100 Fairgrounds Drive, Pethidine. 0 Fax(707)7734437. ,•._ _.: . . ' E-Mail: pubfacilitmaria Agency Name": City of Petaluma Uecartrnent of Public Facllities'and Services ci.peralzurtaca.us . Street Address 22 Bassett Street. _ .. Animal Services, City/State/Zip:- Petaluma, CA 94952 340 Hopper a Lt. Petaluma:CA 94952 ,...,Public _, • .. . . • Phone(707)7734396 ruolic Review Perica:' Begins March 5..2001 Ends April 4./2001 _ Public Hearing (s): Corporation Yard 340 Hopper St LII Nal Date -none= No 2 Date: -none _ • -- PZEaluma.,C.-1, 4952' Phone(707)7784303 T Fal(707) 7734137 Ti - ime: me: - . Location: Location: Petaluma.S-funitipal Airport 601 Sly Randy Ora" i'eich?'•ci.°42.34 Anyone interested in this matter is invited to catment on the document Questions should be directed to ' Phone(707)773-1404 Mike Evert;Supervising CiiiilEngineti,'City of Petalurna,at(707)78:4303,or,Dav id WOltering,Lind Fai( 7) 773-1405, Planning and Project Management Consultant, at(707) 539-8025: . Name Mike Evert • : Traffic Transportation . 22 Banns St . , Petaluma.C4 9495' Phone: (707) 778-4303 Phone(707)7784303 . Fur,7074 :73-1137 Signature: ..,_c.„,,,--c_c_c_-, C.- Agency:,Public Facilities and Services Z2— -‘ _ Date: Title: SucerVisina Civil Ermine , . ihmsu, . _,.// & it i i Englisir Street• • _...., 2— c, Peleifinla. C.4 9-1952 Revised January 19 u Phone(707) 7734421 • Fax t707) 773-4-119 . .., • 1 ' i i Proposed Initial Study/Mitigated Negative Declaration McDowell Boulevard/East Washington Street Intersection Improvements Project • Prepared for: The.City of Petaluma Prepared by: David Woltering, Land Planning and Project Management Consultant & Nancy Dakin,Environmental Planner (707) 539-8025 In association with:. CSW/StuberStroeh Kleinfelder, Inc. Illingworth & Bodkin,Inc. Marco Waaland, Golden Bear'Biostudies; Tom Origer & Associates. March,:2001 3 9 = u . . C) .6 , .. 0 u .- 10 0 = • -c• c. • 9 , a)a) rfi .2 E aaE , 9 . • • • P • .... , 0 0. . . O 0 to 0 - c . .... •-• 0) 0 E ....... . .0 E 0 '8';-•c 4., 5-)' 44 Q.- cJ • P > .. • ,.. - O - ,0 z — 4... 0 ..... 1-1 0 c ra, .. 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IS\` W'0. & ) a ! ® "II * &, \ m4 / ! ! / 4 ! _ ) / . ES / / . \ T. .= --o- v...;:= w m ia / a /% eili . et 1 [ \ el ,-6 Sli Sri March 2001 ERRATA SHEET •. McDowell'Boulevard/EastiVashinston Street Improvements Project Mitigated Negative:Declaration/Initia1 Study The followingiMitigationtMeasures,should,be added to the list of measures in Chapter 5 .Mmgation Monitoring Program, that;are required to reduce potentially significant impacts tmleswthan-significant'Ievels:. • Mitigation'Measure.Air-1': The'following=measures to implemented to control dust emissions: (a) Water all:active construction areas-at least once daily and more often during windy periods that produce dust clouds: Active areas adjacent to residences should be_kept damp at,alt.times. (o) Coser all hauling trucks or maintain,at least two feet of'heeboard. (c) Pae apply water at least twice daily, or apply(non-toxic) soil stabilizers on all unpaved access:roads;parking areas and staging areas: (d) Sweep daily(with water sweepers)all:paved adjacent;roadways if visible soil material is deposited onto,adjacent roads. (e) Enclose, cover, water twice daily, or'apply<.'(non-tonic) soil binders to any ex-posed stockpiles. Uimit traffic speeds on any unpaved roads to d5 mph. • Mtiaation`Meisure 1310-1(a): Restrict construction to the dry season(April 15`h October 15') Mitination=Measure BlO-I(b): Obtain appropriate permits=£firm the USACL,:CDFG and SFBRWQCB and follow conditions of pen-hits. Mitigation'Measure•1-IAZ 11 Soils with elevated levels of ADL would be disposed or at;a Class II landfill: -:Contractors handing,these materials shall comply with provisions . specified in the safety &Health'Plan, which is odfile with the City of Petaluma. The following mitigation measure should he deleted from the list of measures identified in Chapter S,Mitigation',Monitoring Pron am, to reduce potentially significant-impacts to less-than-significant levels: Mitigation Measure I- 2:-2 a -: Sertiment in shing on C,re ti:that is impacted 6v petroleum hydrocarbons Would be disposed of in a Class Ill facility or would be reused, .,. EXHIBIT • • • 11/ DAVID WOLTER-ING Land'Planning:and Project Management'Consultant 4739.Sullivan Way — Santa,Rosa, CA 95409 (707) 539-8025 April 6, 2001 • Mr Mike.Evert,Engineering Manager Public Facilities and Services Department City of Petaluma . . 22 Bassett Street • • Petaluma, California 94952 • Re: McDowell'Boulevard/E.Washington Street Intersection Improvement Project (State Clearinghouse Number:.2001032019) Dear Mike: The Mitigated Negative Declaration document for the referenced McDowell Boulevard/E. Washington Improvement Project was subnutted to the State Clearinghouse for review. The review period closed•on Apri13, 2001. Attached for your review-and information is a•copy of the letter from the State Clearinghouse that compliance with;review requirements for • environmental documents, pursuant to the California Environmental.Quality Act. No comments were received on the document Consequently, please proceed ahead with the adoption of the Mitigated Negative Declaration and formal of theiproject. • Also, I am attaching copiesrof the further refined diagrams of the intersection corner landscape and hardscape treatments. These refinements are consistent with the,issues;including visual impact, discussed in the environmental'document. It has been a pleasure to assist you with this project. Very truly yours, David Weltering, AICP C(�l Land Planning and Project Management Consultant Attachments • • • • • • . I I , , , , , . ii I, 1 , 1 . 1 \ 1 411t / , . . ' ' . �. \ Lem v1 'I 0 ip.' A SR u.9 �. v g$� I m q m 1 I .t t I I N I � • C L .11 11^.ViLiat r.C.t.ii -P.4- 11: ttSlil o : f 1 � t, . .i iI I-, 1 Etta yg '`I, _— -- _ � t ° ' a t yam ( op z I � ffi3 ,au I aii iz r 0�.. - , etas 4 <LI SJ••V set re / I ,.t RA am, , --- fumet s i HIM:::::::::"....1;h111 vets i°v.: ._ . .�..G: I. - rite.* . get s' ...a=e_. :.. ,w�maq_k 4 �. • lm��Mwre-L���1iY „ M-L �� --c«w.. .:A '° --._._ ‘® a -- --- i7�^" twLmsix'E -r Is.�:�_t —_ — .- 1' sr_ ilQn nsa-t�, c f L1 Qft'i8 �rsrses"^ ---' m IAN .7 k`` s i , . �T fr JZ — — Ll4t,_, - fin 1 Imo. _.�_. •S h o*mew aril'.e t r GNmu ra• - _, mar a -'- ' rsa ma ' Ita��i-_v: ea wit, i .I ;:,I. �P "'. �lXr ail : a u , I_ T1F a.lt , ST'� •LA L :.4.3c of et A II ri Ce RF a �, a� 1 I. o 4< a * . 6 Z I I I I Z --I- Ir • _, I I I N ■ _ , I I t c I i±. III n'z •I c i., v, , r ; , I o a iv zVr Id 1' I I 2 I nIl , , .O McDOWEWBLVD./B.WASBSNGTON ST.ZNTBRSBCIION C 1 T V OF P E.I A;L u M A -' n rw .mORIS FEB 203r.. tI 14; INTR SEC ION BEAUTIPICATION'OVERVIEW PLAN. COMMENT Or OCNEFRINO "u _ _ 2,-v I O, PROJECT NUMBER 9883 _ • Ill i 91 1p 1 :1 ri i 1 '14 4 4 1 4 5 idi ' 1 11 4 a - 7 I , ,1 R . 1% f 1 . ig 'i i di K .1. IP I ! i liA I &I 1 4 , i -- ■ • 1 el i tJE N i 1 5 3 , g ! 1 1 1 . — t 0 i 1 II a ff; -z --.-96uune4kCiltligruifigit) 'ill I I ' 0 a ka at.■t "eV' ' 'Ey," i Ill '111 IN tisk ' ID MIS— 1-210, Z striki0 lgV dr 6 .4. •.41,1; _.,. _ 11111•11k It tit in =_ ... . , minNot IL. , •1111111111111111111 Eta ‘11 MN! 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Y nnnn i ti nmlxnlnullulmnnux � � � .n lunnnnnnrumumRi Elitist,�, .� \ I 3.JJy.,�^^_ r ?,q� . airluiunii rumxmnuuuur -nrm '�/ I. .. r/ is ]I �lxnnlnlxfl�ll�Mll IUIUanI.� y\ 1 ©© 2 unlx� i 3 \� L III c ;�: I. or • !tØC : :+ ' z , "A: !!1IJN?q E 1 ,l mm , 1 � n umo,mnnnlmnluln.g • r S Er d gal ' k r • 6 I IP s s g,$ € o • • • liaigHl • _1MCDON'HLL BLVD.(&WASHINGTON ,E NV ATMN ON n r.w sroxcs +'rte mph iselin CORNBRMPHOVBl�N19' SP078LHVATlON9 •I! ^— s� „��, °° acecm STATE OF CALIFO,RNI A o,E�°`0`�"","4, ,t �q Governor's Office of Planning and .Research 4.� • State Clearinghouse . fI��OF LAUF00.0.P G ray Davis Steve Nissen GOVERNOR - DIRECTOR April 5,2001 Mr. Mike Evert Department of Public Facilities(and Services 22 Bassett Street Petaluma, CA 94952 • Subject: McDowell Boulevard/East Washington Street Intersection+Iinptbvements'Project SCH#: 2001032019 Dear Mr. Mike Evert: The State Clearinghousesubmittedthe above named Negative Declaration''to;selected state;agencies for review. The review periodclosedon April 3, 2001, and no state agencies submitted comments by that date. This letter acknowledges that you have complied with the State Clearinghouse review requirements for draft environmental documents,'pursuant to the California Environmental Quality,Act.. Please call the State Clearinghouse at(916)4454)613 if you have any questions regarding the environmental review.process. If you have a question about the above named project,please_refer to the ten-digit State Clearinghouse number when contacting this office. • Sincerely, • Terry Roberts l ' Senior Planner, State Clearinghouse • • i400 TENTH STREET P.O, BOX 3044 S-1C-RAMENTO, CALIFORNIA 95817-3044 -9i6-445-06E3 FAX 916=:323-3018 WW W.OPR.CA.GOCjCLEARINGHOUSE.HTML • Document DetailsReport • State Clearinghouse Data Base • .SCH# 2001032019 Project Title McDowell Boulevard/East Washington Street Intersection Improvements Project Lead Agency Departmenfot Public Facilities.and Services 0, Type Neg Negative Declaration Description The project involves 4 way•road-widening of McDowell Boulevard and East.Washington Street, and the addition ofbikelanesand enhanced sidewalks. Lead;AgericyContact Name Mr: Mike:Evert Agency Department of Public Facilities;and Services, Phone (707)778-4303 Fax email Address 22 Bassett Street • City Petaluma 'State CA Zip 94952 • Project.,Location• County 'Sonoma City Petaluma Region. Cross Streets OnMcDowlell'Road-McNeil and Roadway ROW • ,Parcel..No. -Township Range Section Base Proximity to: Highways Airports' Petaluma Raihvays' NWPPRR • WaterwaysL Petaluma River Schools Lucchesi Land Use Roadway,right-of-way through retail commercial•and residential area. Project AestheticNisual;Air Quality Archaeologic-Historic; Geologic/Seismic; Noise;`Toxic/Hazardous; Vegetation; Landuse; Soil Erosion/Coinpaction/Grading Reviewing Resources Agency Department of Conservation; Department of Fish and Game', Region 3; Agencies Department of Parks and,Recreation; Caltrans, Division of Aeronautics; California,Highway Patrol; Caltrans,,.District 4;Air Resources Board,Transportation Projects; Integrated Waste•Management Board; Regional Water Quality Control,Board';Region 2; Department of Toxic Substances Control; Native American Heritage Commission;State Lands Commission Date Received. 03/05/2001 Start of Review 03/05/2001 End of Review 04/03/2001 • • • • Note: Blanks in data fields result from insufficient information provided by,lead agency. • EXHIBIT K • • • City of Petaluma FY;:94-99'Capital;Improvement:Plan-Street System Improvements • SOURCES AND USES(IN$000) . MCDOWELL ILVD/E.WASHINGTON IMPROVEMENTS PRIOR SOURCES YEARS FY93-94 FY 94-95 FY 95-96 FY,96-97 FY 97-98 FY 98-99 TOTAL PCDC Contribution • 1,000.0 1,000.0 Special Assessments 1,300.0 1,300.0 Traffic Mitigation 75.0 275.0 2,050.0 2,400.0 ' TOTAL 0.0. 75:0 275.0- -4350.0 0.0 0.0 0.0 4,700.0 USES 7101 Admin/Engineering/tnspection 5.0 25.0 325.0 355.0 7102 Planning and Design 70.0 250.0 320.0 7103 Land Acquisition .350.0 350.0 7104 Improvements 3300.0, 3,300.0 Contingency 375.0 375.0 TOTAL _ - 0.0 75:0 275.0 4350.0 0.0 0.0 .0.0 4,700.0 • 1 N 11,-` Ittariaregfre��°if7 RR, , 0 �L' - �� � IV_ r allallapgrailr ii.1/4... iiis .., . _ 4'Is* e ligit Q������eveips�ne-tom . . �orss ® ti V 1C B �9 1 iik •r �• -- � _ `fie • .� . a I • • • RESOLUTIONS) • • Resolution No. N.C.S. • of the City of Petaluma, California. ADOPTING THE INITIAL STUDY/MITIGATED NEGATIVE;DECLARATION FOR ALTERNATIVE 1 IMPROVEMENTS FOR THE McDOWELL BOULEVARD/E. WASHINGTON STREET INTERSECTION TRANSPORTATION IMPROVEMENT PROJECT PROJECT NO. 9863, 13,113 • WHEREAS, an Initial.Study/Mitigated Negative Declaration, dated March 2001, has been prepared for the Alternative 1 improvements for the McDowell Boulevard/E. Washington Street Intersection Transportation Improvement Project; and, WHEREAS, mitigation measures were incorporated into Initial Study/Mitigated Negative Declaration to reduce all identified potentially significant,,impacts°to'less than significant levels; and, WHEREAS, the following findings were determined for the Alternative 1 improvements at the intersection: o The project does not have the potential to degrade the quality of the environment, nor to curtail the diversity of the environment; • • The project will not have a detrimental effect upon either short-term or long-term environmental goals; • The project will not have•impacts which are individually'limited but cumulatively considerable; • The project will not have environmental impacts which will cause substantial adverse effects upon human beings, either directly or indirectly; and, WHEREAS, all residents and property owners within 400 feet of the improvements were notified and invited to submit written comments regarding the Initial:Study/Mitigated-Negative Declaration; and, WHEREAS, the Initial Study/Mitigated Negative Declaration document was also submitted to the State Clearing House for review and comment; WHEREAS, the posting period for both the public and State Clearing House comment was from March 5,2001 to April 4, 2001, and in compliance with requirements of the California Environmental Quality Act(CEQA), and no comments were received; and, WHEREAS, the project's environmental consultant and the State Clearing House confirmed that the project's environmental review process is in compliance with the California Environmental Quality Act (CEQA); and, • NOW BE IT RESOLVED.that the.City Counci ofthe City of Petalunia, California has reviewed • and hereby accepts and adopts the Initial Study/Mitigated Negative Declaration for the Alternative 1 improvements:for the McDowell Boulevard/E. Washington Street Intersection Transportation'Improvement Project. • Under the power,and:authority conferred upon this.Council by.the Charter of said City. REFERENCE: b hereby.certify the foregoing Resolution Was introduced and adopted by the Council of the City of Petaluma at a Regular.meeting on,May 7,2001, Approved as to by the following vote: form: •City-Attorney AYES: NOES: ABSENT: ATTEST: City Clerk Mayor • Resolution No. NCS • • Resolution;No. N.C.'S. of the City of Petaluma, California APPROVINGTHE•PLANS,AND,SPECIFICATIONS PREPARED BY CSW'STUBER-STROEH.ENGINEERING GROUP,INC.; • AWARDING THE CONTRACT; AND;APPROVING-THE PROJECTBUDGET FOR THE ALTERNATIVE:1 IMPROVEMENTS:,FOR THE McDOWELL BOULEVARD/EAST WASHINGTONSTREET INTERSECTION TRANSPORTATION IMPROVEMENT PROJECT PROJECT NO.-9863,.PH3 • WHEREAS, two (2) bids were received on March 29, 2001; and, NOW BE IT RESOLVEDcbytthe City Council of the,CityrofPetaluma, California that 1. The plans and specifications prepared by CSW Stuber-StroehEngineering Group, Inc. for the above-referenced project are hereby approved; 2. The contract is hereby-awardedto the low bidder;.North"Bay Constuction, 431 Payran Street, Petaluma, CA 94954, in:,the:amount of$3,384,863.25; 3. The project budget of$5,988,000 from a combination funding of Traffic Mitigation Fees • ($3,349,000), Water Fund ($351,000), Special Assessments ($988,000) and PCDC Fund ($1,300;000) is hereby approved'"for planning, design, adininistration, construction, inspection, and project contingency, . 4. Since there is a long lead'timeafor the delivery of the.signal light material; and the long lead time mayaffectthe completion of the project=in a timely manner; the Contractor is hereby authorized to purchase necessary materials once the bonds, insurance and agreement,have been approved bythe Director of Public:Facilities and Services; City Attorney and the.Director of Human Resources/Risk Management, but prior to the execution of,theagreement by the-Director.o_ £Finance, the City Manager and the City Clerk. BE IT FURTHER RESOLVED=that the City Manager is hereby authorized to execute the contract with North Bay Construction subject to the review and approval of all contract documents, insurance:certificatesand bonds by the City.Attorney. Under thelpower and authorityconferred;upoathis Council by the Charter of said City. REFERENCE: I hereby certify thelforegoing Resolution'was'introduced and adopted by the Council.of the City of Petaluma at a Regular meeting on, May 7,2001, Approved as to by the following vote. form: City Attorney AYES: NOES: • ABSENT: ATTEST: City Clerk. Mayor Resolution No. NCS • Ili f Resolution No. N.C.S. • • of the. City of Petaluma, California APPROVING THE PLANS AND SPECIFICATIONS PREPARED BY CSW`STUBER-STROEH ENGINEERING GROUP, INC.; AWARDING THE'.CONTRACT; AND APPROVING THE.PROJECT BUDGET FOR THE ALTERNATIVE 1 IMPROVEMENTS'FOR THE McDOWELL BOULEVARD/EAST WASHINGTON STREET INTERSECTION TRANSPORTATION IMPROVEMENT PROJECT PROJECT NO..9863, PH3 • WHEREAS, two (2) bids were received on March 29, 2001; and, NOW BE IT RESOLVED by the City Council ofthe City of Petaluma, California that 1. The plans and specifications prepared by CSW Stuber-Stroeh':Engineering Group, Inc. for the above-referenced project are hereby approved; 2. The contract is hereby awarded to the low bidder, NortltBayConstuction, 431 Payran Street, Petaluma, CA 94954, in the amount of$3,384,863.25; 3. In accordance with Section 11.80.050 (B) (1) of Ordinance No. 1837 N.C.S., the Council has previously determined,;byResolution-No. 99-150 N.C.S'., thatone of the Transportation System Improvements previously identified as necessary to implement the Transportation Element and reduce the adverse impacts.caused by increased traffic volume generated by development (the Rainer Overcrossing/Interchange, also called the Rainier Avenue Cross-Town Connector and US Highway 101 Interchange Project) was eliminated at that time from its priority list of capital improvement projects and traffic circulation improvements. The Council further determines, in;accordance with Section 11.80.050 (B) (1) of Ordinance No. 1837 N.C.S., that the improvements to the No. McDowell/Washington Intersection, identified in Resolution No. 95-281 as one of the improvements to be funded with Traffic Impact Fee funds,will, at least in part, reduce some of the adverse impacts caused by increased traffic volume generated by development which would have been reduced by the Rainier Avenue Cross-Town Connector and US Highway-101 Interchange:Project, which was also identified in Resolution 95-281 as a project to be funded with Traffic Impact Fee funds. Accordingly, the use of Traffic Impact Fee fundsan excess of those identified in Resolution No. 95-281 for the No. McDowell/Washington Intersection, for such intersection improvements, is appropriate. 4. The project budget of$5,988,000 from a combination funding of Traffic Mitigation Fees ($3,349,000),.Water Fund ($351,000), Special Assessments ($988,000) and PCDC Fund ($1,300,000) is hereby approved for planning, design, administration, construction, inspection, and project contingency, 5. Since there is a long lead time for the.delivery of the signal light material; and the long lead time,may affect the completion of the project in a timely manner; the Contractor is hereby authorized to purchase.necessary materials once the bonds, insurance.and.agreement have been approved by the Director of Public Facilities and Services, City Attorney and the Director of Human Resources/Risk Management, but prior to the execution of the agreement by the Director of Finance, the City Manager and the City BE IT FURTHER RESOLVED that the City Manager:is.herebyauthorized to execute the contract with North Bay Construction subject to the review and approval Of all contract documents, insurance certificates and bonds by the City Attorney. Under the power and authority conferred upon this Council by the Charter of said:City:. REFERENCE: [hereby certify.the foregoing.Resolution.was introduced and adopted by the Council of the City of Petaluma at a Regular meeting on,May 7, 2001, Approved as to by the following vote: form: City-Attorney • AYES: NOES: • ABSENT: ATTEST: • City Clerk Mayor Resolution.No. NCS • • •