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City of Petaluma California
11111 Memorandum.
City Manager's Office;.1 1°English.Street;Petaluma, CA-94952
(707) 778-4345 Fax(707)778-4419' E-mail: ditymgr(a)cipetaluma.ca.us
DATE:. April27, 2001,
TO: Mayor and Members of'the•City Council
FROM: Frederick C. Stouder;,City Manager
SUBJECT: A. Status of General PIan;Work Program and Budget Review
B. Traffic Circulation Work-Program, Traffic Count
• Attached,are;two reports regarding the status'.of the General Plan'as a result of the suspension of
the°Work Program: Pamela Tuft and I.have been reviewing the scope of work and budget and
she has held Similar sessions With the contract services,firm.
• The'second memo discusses the approach;to;the spring traffic countand the locations.
Attachments:
Memo Dated.April 23, 2001 Regarding General Plan
Memo Dated April 23, 2001 Regarding Spring 2001 Traffic Count
Map of Traffic Count Locations
d:/manager/stouder/fs0401/he
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CITY OF PETALUMA- CALIFORNIA
2859 MEMORANDUM
City Manager's.Ojfice/General'PlanAdministralion,..11;English Street, Petaluma, CA 94952
(707).778-4345 Fax(707) 778-4419. .E-mail:.;&z,e neinirtn-a ri.ncu;/ivaa.'u.us.,
DATE: 23 April 2001
TO: Frederick C. Stouder, City Manager
FROM Pamela Tuft, MCP,,Director of General Plan Administration
SUBJECT: General Plan 2000=2020—Progress Report
While we are working on the preparation and analysis of options for reducing the scope and
budget of the General Plait, for City Council consideration;and.action, I thought it appropriate
to present a progress status on the General Plan;preparation efforts through the end of March.
,• ACTIONS UNDERTAKEN/COSTS INCURRED TO DATE
For the completion of Task 1: General;Plan Start-Up: The City has spent$5,375 on contract
services. The task has been:completed. Original approved budget for this task was $9,508.
The reduction in actual costs was due to in-house completion of specific work included in this
task rather than by contract firms. Cost reduction from original approved contract services
budget = [$4,133]. Actual labor undertaken by Dyett and Bhatia included $10,500 of
`professional courtesy' work, not billed to the City, in the development of the final scope,
negotiation of contract, and miscellaneous;tasks associated with the start-up effort).
Task 2: Historical Perspective. The'City has spent $1,135 on contract services. The task
will be completed in-house andlincorporated into the General Plan with minor additional work
effort by the contract service firm, Dyett and Bhatia. Original approved budget for this task
was $5,141. Anticipated cost reduction from original approved contract services budget =
[$3,000].
Task 3: Celebration:bf Goals. The.City has spent $3;515 on contract services. The task has
been substantially completed through in-house: efforts with a summary report to be
incorporated into the General Plan through minor additional work by Dyett and Bhatia.
Community celebration•of&achievements can be incorporated into the visioning outreach effort,
if retained in the amended work scope: Original approved budget for°this task was $40,842.
Anticipated cost reduction from original approved contract services budget= [$32,000].
Frederick C.Stouder, City Manager 23 April 2001 '
Re: General Plan 2000-2020—Progress Report Page 2
In-house hard costs are approximately $4,000 (cameras, advertising, photo development,, •
supplies) and printing, (including General Plan workbooks). These expenditures
were included in the approved Department budget for FY'2000-01.
Task 5 Petaluma;2001: :Existing Conditions, Opportunities and.Constraints. The City
has spent $5,086 on contract ,services. Work has been suspended on this effort with the
exception of portions relating to Traffic and Circulation. Reduction of the scope for the
remaining segments of the Plan will be discussed by the City Council.
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Task 12: Traffic and Circulation. The City has paid $19,020 for contract services and traffic
counts. •Summary data from traffic,counts taken last;fall have been received in hard copy, and
are now being transferred to GIS compatible; digital form. The remaining,Work effort.to date
has been the development of the travel demand-forecasting model and the preparation of a
Spring 2001 Traffic Count Data Collection Plan., The collection plan has been,received and.
distributed to Public Facilities for review and comment. Spring counts'will be commenced in.
early May. _
Meetings: The City has spent $1,100,on contract services. Approved budget afor all General_
Plan associated meetings, workshops, interviews and hearings Was $307,447', Reduction of the
number'of meetings'and attendance by contract;service firm representatives will be discussed,
by City Council'with revised scope-and budget options.
SUMMARY:
Totalspent to.date for General Plan contract services: $35;230
c: General Plan Executive Team.(Michael Ban, Jim Can, Trae Cooper, Bonne:Gaebler,
Tom Hargis, Steve Hood, Beverly Kline, Terry Krout, Paul Marangella, Mike•Moore,
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Pat-`Parks, Steve Simmons, Ric k_•Skladzien, Bill Thomas, George White)
Plan work file
PT/rf
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H pdmembs/FSlupdate 0401 11111'
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CITY OF PFTALUMA CALIFORNIA
't858, MEMORANDUM
City Manager's:Offce/General Plan Administration, 11 English Street, Petaluma, CA 94952
(707) 773-4315 Fax(707) 778-44'19 E-mail rainiuma t'i_cc .J/n; i.c,r.:;;
DATE: 23 April 2001
TO: Rick Skladzien..Duectoi of Public Facilities.and Services
• Bill Allen,;Asst. Traffic Engineer
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FROM: PameliLu c s t
SUBJECT: Spring.2001 Traffic;Count—Data Collection Plan
:The General Plan contract traffic team, Fehr and Peers, has prepared a data collection plan .
ak offering three options for our consideration (see attached letter). .;Please review and let me
IF know your preference for collection of spring traffic counts. I'have the accompanying;map and
would be pleased to discuss the options with you. If you prefer, we can arrange a telephone
conference with Matthew and Chris; just let me know and I can schedule a quick meeting this
week.
As the counts.should be taken the second week in May,.I`would appreciate your feedback
at your earliest convenience.
Attachment: Fehr & Peers letter dated 20 April 2001
xc(w/attachment):: -Frederick C. Stouder, City Manager
Mike Moore, Comm. Dev: Director
Pat Parks, Police Chief -
Steve:Hood,-Police Captain
General'Plan,work file
PT/rf •
H:pt/GP2000/memosrdeptheas\RS BA spring traf counts
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FEHR&'PEERS•ASSO,CIATES, INC. • R'ECEIVEE 7
Transportation Consultants
APR 2 3 200
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598 Bosworth Street, Suite 3 PAMELA TUFT
San Francisco, CA 9 •131
415 406-1445• Fax 415 586-2835
www.fehrand peers:Corn
April 20; 2001
Ms. Pamela Tuft, A.LC.P.
Director of General'Plan,Administration
City-of Petaluma
P.O. Box 61
Petaluma, California 94953 -
• Subject: City•ofPetaluma'Spring2001 Traffic Counts. •
Data Collection.Plan
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Dear Ms. Tuft:
Fehr and Peers is`proposing the following options for conducting the Spring 2001 :traffic data
counts, including intersection peak-hour turning movement and roadway volumes. -Please:
advise whether or not these;are acceptable to you, and.we will begin conducting our'data
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collection.
Rather than conduct machine counts ateach studyintersection, as was;done inthe Fall 200.0
data collection period, we believe that it would be more efficient and.accurate to conduct
weekday a.m. and p.m. peak hour turning movement counts at the 46 study intersections
during the beginning of May 2001. In addition, a number of 24-hour machine counts would
be performed at screenline locations: Screenlines are imaginary lines drawn at critical
locations and are used to calibratevalidate travel demand forecasting models: We will
completing a,model approach letter�next week that will describe this calibration process in
more detail.
We are proposingthree-options for data collection: The first, and most thorough alternative
for data collection, involves conductinga m:iandrp.m. peak hour turning movement counts at
the 46 study intersections. In addition, this first option includes"conducting 24-hour machine
counts for seven consecutive days on 86'roadways in,the City. These roadways are
comprised of all links crossing our proposed screenlines for the GIS.model (see attached, ak
figure). This option will cost,an estimated $28,670.
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FEHR&PEERS ASSOCL111 S INC.
Transportation Consu rants
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Ms. Pamela Tuft, A.I:C.P. •
April 20, 2001
Page 2
The second option. involves conducting-ail 46 a.m. and p.m. peak hour turning movement
counts. In this option, we are also proposing that only one weekday24-hour machine count
be taken for each of these 36,links. except for up to fifteen key locations , on major streets, as
shown in the attached figure, which will be counted for-5 consecutive days. We believe this
option can be accomplished for 521,640.
The third, and most basic. option also includes,conductine a.m..and p.m. peak hour turning
movements all 46 intersections: However: in this option. 21 machine counts would be
eliminated, because they are on minor,streets. In addition, 14'more.machine counts would be
eliminated becauseithey would have been taken at locations;•adjacent to study intersections.
The daily traffic volumes for/these fourteen links could be estimated based on the peak hour
volumes. Thus, the number of machine.eounts required under Option 3 is reduced to 51
• locations, each for onlyione?4 hour peried. This option couldbe performed for S16,690.
These options are based on rates orS 115 7,er peak penou=intersection turning movement
count, 5.90 per 24-nom-machine count.(p us 515 for each additional day per machine), plus a
10% mark-up. Option 2 is our recommended ed approach because it provides.sufficient data in
a cost-effective way: Please-let us know ;mch, if any, or these options you prefer, or if you
would like to modify any of these options: We would like to conduct this data collection
during the first or second'week•of May, 'oefore Petaluma City Schools begin their summer
vacation in June.
Please feel free to contact;us if you have any questions or comments. -
Sincerely, •
FEHR&.PEERS ASSOCLkTES. NC.
Matthew'RidEway, AICP
Senior Associate
ittnnwat
Chris Mitchell
Transportation Engineer
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