HomeMy WebLinkAboutStaff Report 4.E 06/18/2012 ,cALU, A entd,a,Itevv#4.E
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DATE: June?18,2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM:. Bill Mushallo,Finance Director
SUBJECT: Introduction and adoption of Ordinances Amending,Ordinances No. 2423, 2424,
2425, 2426, and 2427 N.C.S. to Change Certain Appropriations,for the Operations for the City of
Petaluma from July 1, 2011 to June 30,2012 and Declaring the Urgency Thereof, to Take Effect
Immediately; City Council Resolution Approving Adjustments to the Former Petaluma
Community Development Commission FY 2011-2012 Budget
RECOMMENDATION
It is recommended that the, City Council Adopt the attached budget adjustment ordinances as
urgency ordinances, and acting in its capacity as the Successor Agency to the former PCDC,
adopt the City resolution to amend former PCDC appropriations from July 1, 2011 to June 30,
2012.
BACKGROUND
The City reviews its budget on-a continual basis. The proposed Year-End Budget Adjustments
are to the Adopted Budget for FY 2011-2012. The adjustments would modify appropriations
approved by Ordinances 2423, 2424, 2425, 2426, 2427 N.C.S. and the PCDC budget approved
by PCDC Resolution 2011-13.
DISCUSSION
The proposed budget adjustments are,for the year ending,June 30, 2012. The 2012 Mid-Year
budget adjustments were presented to Council on Feb. 27, 2012. The City adjustments must be
made by'ordinance, because they modify the appropriations ordinances adopted pursuant.to the
budget. Urgency ordinances, which-require a unanimous vote of the Council members present
for passage;;are recommended so that.the City adjustments may take effect prior to the end of the
Fiscal Year. If not adopted by unanimous vote, the ordinances would be introduced, adopted at a
subsequent meeting and take effect 30 days thereafter. The proposed changes are categorized as
follows:
Adjustments Increases or (decreases) in various funds to update the budget based on
current economic conditions, changes to city projects, or changes in work activity.
1902904.1
Agenda Review:
City Attorney + !J� Finance Director eager �/
W �
Transfers — Transfers from one fund to another=to ifacilitate reporting requirements and
true-up fund balances.
Grants — Changes and/or new grant revenues and expenditures received after the FY
20.12 budget was adopted.
Provided below is a summary of the year-end budget adjustments by fund type. The majority of
the year-end adjustments represent transfers.
General Fund:
Forecasted revenue increases of$18,766.
True-up of projected salary savings due to vacant positions, $46,760 increase in expenditures.
Special Revenue Funds:
Consolidation of Street funds. Transfer of $1,264,399 from Street Reconstruction 2412 and
Street Maintenance (FF) 2413 into Street Maintenance 2411.
Expansion of Fire Stations 2 and 3 delayed. Fire Suppression Impact Fees, $40,000, transferred'
back and rescheduled for 2013.
Wiseman Park Restroom and 'Swim Center Energy Efficiency and Renewable Energy projects
delayed. Transfers from Park Impact Fees, $307,000, and donations, $45,000, rescheduled for
FY 2013.
Surface Water projects delayed: Storm Dredge Spoils Reclamation Plan, Upper Petaluma River
Maintenance Dredging — Habitat.Restoration and Sheetpile Wall & Pile Cap Repair. Transfers
of Storm Drainage Impact Fees, $997,000, rescheduled for FY 2013.
Rainier Crosstown Connector project did not progress as expected. Traffic Mitigation
contribution, $355,000, rescheduled for FY 2013.
Rule 20A,Petaluma Blvd. North project, c002500104, delayed. Transfer from Gas Tax fund,
'$92,000, reduced:and rescheduled for FY 2013.
Safe Routes to School, project e16042012, Washington Bridge Seismic Rehabilitation,
c16101201, and HSIP Lighted Crosswalks, c16101108, delayed. Transfers from Street
Maintenance fund reduced by $87,000 and rescheduled for FY 2013. Budgeted transfers
reduced by $10,790.
Transfer of Storm Drainage Impact Fees, $336,000, to'c16301307 Payran Flood Control to cover
City's 35% contribution to the project.
1902904.1 2
Transfer of $38,865 from multiple impact fee funds to ,project e16052012, as authorized by
Resolution 2011-171. The funds are to be used for professionalservices contracted to review the
City's development and capacity fee studies.
Transfer of $205,000 from Storm Drainage Impact Fees to the newly created Storm Drainage
Utility Fund. This represents a loan for expenditures incurred between 1/1/12 and 6/30/12.
Transfer of Street Maintenance (FF) funds, $50,000, for project. e16022011, E. Washington
Interchange Labor Charges.
Grant revenues and expenditures.are recognized for the following,grants in the amounts stated:
• TFCA award for Traffic Signal Coordination, project e1062012
Revenue: $100,000 received from grant and moved to Capital Project Fund
Expense: $100,000
• Sonoma County grantaward for Paula Lane Preserve; c1450120.1
Revenue: $5,000 received from grant and moved to Capital Project Fund
Expense: $5,000
• Various Public Works;grant reimbursements rescheduled for 2013
Revenue: $3,298,600 rescheduled for 2013 and reduced from the Capital Project Fund
Expense: Reduced by $3,298,600
Capital Projects:
Increased revenues include $40,000 Regency contribution for the East D St. Traffic Calming
project
Increased expenses for:
• $100,000 for the Traffic Signal Coordination project, e16062012
• $38,865 for the Impact Fees development and capacity fee study, e16052012
• $5,000 for the Paula Lane Preserve purchase
Public Works grants for various capital projects rescheduled for 2013. Transfers reduced,
$3,298,600:
Expansion of'Fire Stations 2 and 3 delayed. Corresponding transfers and expenses rescheduled
for 2013, $40,000.
Transfer and appropriation of Storm Drainage Impact fees for the City's share of the remaining
Payran Flood Control expenses, $336,000.
Auto Center Drive project, c53101002, completed under budget. Return of$124,480 of Prop 1B
funds.
Rainier Crosstown Connector project did not progress as expected. Traffic Mitigation
contribution, $355,000. rescheduled for FY 2013. PCDC transfers reduced by $836,290.
1902904.1 3
River Trail project balances and appropriations transferred to the Public Works CIP fund,
$1,927,000, from PCDC sous to avoid combining redevelopment funds with Measure M funds.
Transfer of $10;790 from Street Maintenance to the HSIP Lighted Crosswalks, c16101108,
rescheduled for 2013.
Transfer of PCDC funds for River Trail expenses incurred through 1/31/12, $406,050.
Transfer of interfund loan from Risk Management for $325,000 to the Payran UST project,
e16082012.
Wiseman Park Restroom and Swim Center Energy Efficiency and Renewable Energy projects
delayed. Transfers rescheduled for 2013, $204,000.
Surface Water projects delayed. Transfers rescheduled for 2013, $997,000.
Transfer $92,000 of Gas Tax funds for the Rule 20A Bodega Phase II project rescheduled for
2013.
Transfer $87,000 of Street Maintenance funds for Safe Routes to School, e16042012,
Washington Bridge Seismic Rehabilitation, c16101201, and HSIP Lighted Crosswalks,
c16101108, rescheduled for 2013.
Redevelopment Funds:
River Trail project was transferred to Public Works CIP as of 2/1/12, $1,927,000.
Transfer of$134,350 to Successor Agency Admin for redevelopment programs.
Transfer of$1,897,395 for E. Washington Interchange, project rdal 00280, and PCDC Admin.
Redevelopment Debt Service, and resulting transfer, reduced as of 2/1/12, $4,014,950.
Auto Center,Drive, PCDC project c53101002, completed under budget. Transfer $124,480 of
Prop 1B funds back to the Public Works CIP fund and reduce corresponding appropriations.
Rainier Crosstown Connector project did not progress as expected. PCDC transfers reduced by
$836,290.
Transfer of PCDC funds for project e16022011, E. Washington Interchange Labor Charges,
$50,000, to be replaced by Street Maintenance (FF) funds.
Transfer of LowMod Income Housing to Successor Agency Housing, $23,875,050.
1902904.1 4
Transfer of PCDC grant funds to Successor Agency Admin for redevelopment programs,
$134,350.
Transfer of PCDC Debt funds to Successor Agency Debt Service, $415,150.
Transfer for River Trail expenses incurred through 1/31/12, $406,050.
Transfer of PCDC bond balance to Successor Agency, $25,963,600.
Transfers for Redevelopment Debt service, $9,594,150.
Enterprise Funds:
Transfer and appropriations for Transit Maintenance Facility project reduced by $142,256.
Grant funds revised to $112,754.
Transfer for new Storm Drainage Utility Fund, $205,000
Various Water capital projects delayed. Transfers and corresponding expenses rescheduled for
2013, $2,992,000.
Various Waste Water capital projects delayed. Transfers and corresponding expenses
rescheduled for 2013, $7,922,000.
Increased software appropriations for Development Services, $43,675.
Internal Service Funds:
Transfer of interfund loan from Risk Management in anticipation of State UST Clean-up fund
reimbursement for project e16082012, Payran UST.
Successor.A> ency Funds:
Transfer from LowMod Income Housing to Successor Agency Housing, $23,875,050.
Transfer from PCDC Debt to Successor Agency Debt Service, $15,150.
Transfer PCDC bond balance to Successor Agency,$25,963,600.
Transfer for Successor Agency Debt Service, $17,498,165.
Payment Successor Agency Debt Service, $3,889,065.
1902904.1 5
FINANCIAL IMPACTS
Current year General Fund revenues and expenditures have been analyzed in conjunction with
the FY 2012-13 budget development process. Based on that analysis, most categories of 2011-
12 revenues are being adjusted as of year-end. Sales tax revenues are being adjusted up by
$96,000 due to strong performance during the third quarter of the fiscal year. Other taxes
revenues are higher by $66,666 due to higher property transfer tax revenues offset by lower
anticipated franchise fees. Licenses and permits revenues are being adjusted down by $134,000
due to the timing of when incremental fees are to be received. Fines/forfeitures/penalties are
being adjusted up by $25,100 due to higher than anticipated Police fines. Investment earnings
and rent revenues are being adjusted down by $15,000 due to lower than anticipated facility
rental revenues. Intergovernmental revenues are being adjusted down by $11,000 due to lower
than expected Police POST reimbursements. Charges for services are being adjusted up by
$20,000 due mainly to higher than planned CDD revenues. Other revenues are being adjusted
down by $29,000 due to lower than expected animal control revenues. These revenue
adjustments balance out and overall General Fund revenues are projected to be $18,766 higher
than what was anticipated at mid-year. General Fund expenditures are being adjusted up at year
end by $46,760 due to a true up of anticipated salary savings due to vacancies.
The beginning General Fund balance as of July 1, 201.1 is $461,418. Revenues and transfers in
are anticipated to be $31,661,146 and expenditures and transfers out are projected to be
$31,746,430. Ending fund balance as of June 30, 2012 is forecasted to be $376,134.
ATTACHMENTS
1. FY 2011-12 Year-End"Budget Adjustment Summary
2. Appropriations Ordinance Amendment, General Fund
3. Appropriations Ordinance.Amendment, Special Revenue.Funds
4. Appropriations Ordinance Amendment, Enterprise.Funds
Appropriations Ordinance Amendment, Internal Service Funds
6. Appropriations Ordinance Amendment, CIP and Debt Service Funds
7. Resolution Amending FY 2011-2012 PCDC Budget
8. Exhibit A —Detailed FY 201.1-12 Mid-Year Budget Adjustments
1902904.1 6
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AN ORDINANCE AMENDING ORDINANCE NO'2423 N C S TO CHANGE
APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
GENERAL FUND FROM JULY 1 2011 TO JUNE.30'2012 AND DECLARING
THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS
FOLLOWS
Section 1. Ordinance No 2423 N C S is hereby amended for the fiscal year
beginning on Julyl 2011 and ending on June 30 2012 in the amounts as set in the
attached Exhibit A incorporated herein by reference and distributed to the various funds
as set out in said exhibit and-shall be expended and used in accordance therewith
Section 2. The City Council hereby finds and determines that the amount of
appropriations provided hereby does not exceed the estimated revenue, other sources
and available fund balances for the fiscal year ending June 302012
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed
Section 4. This ordinance is hereby declared to be necessary for the immediate
preservation of the public peace, health and safety of the City of Petaluma and its
citizens, and shall take effect and be in force from and after its final passage by
unanimous vote of the members of the City Council present at the time of its adoption.
The reason for the urgency is to modify FY 11-12 appropriations before the fiscal year
expires.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a
synopsis of this ordinance'for the period and in the manner required by the City Charter
INTRODUCED and ordered posted published this day
of , 2012, by the following vote:
I
AN ORDINANCE AMENDING ORDINANCE NO 2424.N C S TO CHANGE
APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA SPECIAL
REVENUE FUNDS FROM JULY 1 2011 TO JUNE 30.2012.AND DECLARING THE
URGENCY THEREOF,TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS
Section 1. Ordinance No 2424 N C S is hereby amended for the fiscal year beginning on
July1 2011 and ending on June. 30 2012 in the amounts as set in the attached Exhibit A
incorporated herein by reference and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue other sources and available fund
balances for the fiscal year ending June 30 2012
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed
Section 4. This ordinance:is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
Council present at the time of itsadoption. The reason_for,the urgency is to modify FY 11-12
appropriations before the fiscal year expires.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter
INTRODUCED and ordered posted published this day
of , 2012, by the,following vote:
/0
y
•
AN ORDINANCE AMENDING ORDINANCEJNO 2425 N C S TO CHANGE
APPROPRIATIONS FOR OPERATION OF THE,CITY OF PETALUMA. ENTERPRISE
FUNDS FROM JULY 1, 2011"TO JUNE 30, 20f2 AND;DECLARING THE URGENCY
THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS
Section 1. Ordinance No .2425 N C S is hereby amended for the fiscal year beginning on
July1 2011 and ending oh June. 30 2012 in the amounts as set in the attached Exhibit A
incorporated herein by reference and distributed to the:various funds as set out in said exhibit
and shall be expended and used in accordance therewith
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue other sources and available fund
balances for the fiscal year ending June 30 2012
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City ofPetaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous.\Tote of the members of the City
Council present at the time of its adoption. The reason for the urgency is to modify FY 11-12
appropriations before the fiscal year expires.
Section 5. The City Clerk,is hereby directed to post/publish this ordinance or a synopsis of.
this ordinance for the period and in the manner required by the City Charter
INTRODUCED and ordered posted published this day
of , 2012, by the following vote:
!(
C
AN ORDINANCE AMENDING ORDINANCE NO 2426 N C S TO CHANGE
APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
INTERNAL SERVICE FUNDS.FROM JULY 1, 2011 TO JUNE 30, 2012 AND
DECLARING THE URGENCY THEREOF,TO TAKE EFFECT IMMEDIATELY
BE FI' ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS
Section 1. Ordinance No 2426 N C S is hereby amended for the fiscal year beginning on
July1 2011 and ending on June 30 2012 in the amounts as set in the attached Exhibit A
incorporated herein by reference and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue other sources and available fund
balances for the fiscal year ending June 30 2012
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
Council present at the time of its adoption. The reason for the urgency is to modify FY 11-12
appropriations before the fiscal year expires.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required'by the City Charter
INTRODUCED and ordered posted published this day
of , 2012, by the following vote:
AN ORDINANCE AMENDING ORDINANCE NO 2427 N C S TO CHANGE
APPROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA CIP AND
DEBT'SERVICE FUNDS FROM JULY 1 2011 TO JUNE 30 2012 AND DECLARING
THE URGENCY THEREOF, TO TAKE EFFECT IMMEDIATELY
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS
Section 1. Ordinance No 2427 N C S is hereby amended for the fiscal year beginning on
July1 2011 and ending on June 30 2012 in the amounts as set in the attached Exhibit A
incorporated herein by reference and distributed to the various funds as set out in said exhibit
and shall be expended and used in accordance therewith
Section 2. The City Council .hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue other sources and available fund
balances for the fiscal year ending June 30 2012
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed
Section 4. This ordinance is hereby declared to be necessary for the immediate preservation of
the public peace, health and'safety of the City of Petaluma and its citizens, and shall take effect
and be in force from and after its final passage by unanimous vote of the members of the City
Council present at the tithe of its adoption. The reason for the urgency is to modify FY 11-12
appropriations before the fiscal year expires.
Section 5. The City Clerk is hereby directed to post/publish this ordinance or a synopsis of
this ordinance for the period and in the manner required by the City Charter
INTRODUCED and ordered posted published this day
of , 2012, by the following vote:
( 3
City of Petaluma
RESOLUTION OF THE CITY COUNCIL OF THE:CITY OF PETALUMA ACTING IN
ITS CAPACITY AS-SUCCESSOR AGENCY°TO THE FORMER PETALUMA
COMMUNITY DEVELOPMENT COMMISSION PURSUANT TO HEALTH AND
SAFETY CODE SECTION 34171(j), APPROVING ADJUSTMENTS TO THE FORMER
PETALUMA COMMUNITY DEVELOPMENT COMMISSION FY 2011- 12 BUDGET
WHEREAS on September 6, 2011, the Petaluma Community Development Commission
PCDC Board adopted Resolution No. 2011-13 which revised the PCDC original adopted budget
for FY 2011-12; and
WHEREAS pursuant to Health and Safety Code Section 34171(j)and Resolution No. 2012- 007
N.C.S. adopted on January 9, 2012, the City Council of the City of Petaluma. City is the
Successor Agency to the former PCDC which was dissolved as of February 1, 2012; and
WHEREAS the City acting in its capacity as Successor Agency has considered various
adjustments to the former PCDC budget and requested that certain changes be reflected in
certain line items and that certain funds be established as more fully described in Exhibit A
which is attached to and made a part of this resolution, so that the budget of the City acting in its
capacity as Successor Agency will accurately reflect current financial conditions.
NOW THEREFORE'BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PETALUMA ACTING IN. ITS CAPACITY AS SUCCESSOR' AGENCY TO THE FORMER
PETALUMA COMMUNITY DEVELOPMENT COMMISSION that the City Council hereby
approves and adopts the adjustments to the FY 2011-12 former PCDC Budget attached hereto
as Exhibit A.
15
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