HomeMy WebLinkAboutRESOLUTION 2025-135 N.C.S. 09/15/2025Resolution No. 2025-135 N.C.S. Page 1
Resolution No. 2025-135 N.C.S.
of the City of Petaluma, California
RESOLUTION ADOPTING THE 2025 TITLE VI PROGRAM TO PROHIBIT DISCRIMINATION
IN FEDERALLY FUNDED PROGRAMS AND SERVICES ADMINISTERED BY THE SAFE
STREETS AND MOBILITY DIVISION
WHEREAS, the federal government enacted the Title VI of the Civil Rights Act of 1964, as amended, to
prevent discrimination on the grounds of race, color, sex, age, disability, or national origin and to ensure that
individuals are not excluded from participation in, denied benefits of, or otherwise subjected to discrimination
under any program or activity receiving federal financial assistance based on race, color, sex, age, disability, or
national origin; and
WHEREAS, the City of Petaluma is committed to ensuring that no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or otherwise be subjected to
discrimination under any Division of Safe Streets and Mobility program, service, or activity, including Petaluma
Transit, regardless of the funding source; and
WHEREAS, the Division of Safe Streets and Mobility, including Petaluma Transit, is committed to ensuring
non-discriminatory access to all its transit services, and compliance with Title VI is a vital part of ensuring
equitable services to the community; and
WHEREAS, the Division of Safe Streets and Mobility, including Petaluma Transit, is committed to
ensuring that its policies and programs are designed to ensure meaningful participation in and access to bicycle,
pedestrian, street, and transit services for minority, low- income, and limited English-proficient populations;
and
WHEREAS, in Fall 2024, Petaluma Transit submitted and the City Council adopted its federally-compliant
Title VI Program; and
WHEREAS, Petaluma Transit has since been reorganized into the Division of Safe Streets and Mobility, now
comprising of street operations, trails, bicycle and pedestrian access, and transit; and
WHEREAS, the Federal Transit Administration requires that grant recipients submit a Council approved
Title VI Program every three years and the California Department of Transportation requires that grant
recipients submit a Council approved Title VI Program annually; and
WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality
Act ( CEQA) in accordance with CEQA Guidelines Section 15378, in that the updating of the Title VI Program
does not meet CEQA' s definition of a" project," because the action does not have the potential for resulting in
either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the
environment, and because the action constitutes organizational or administrative activities of governments that
will not result in direct or indirect physical changes in the environment.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Petaluma as follows:
1.Declares the above recitals to be true and correct and are incorporated herein as findings to this resolution.
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Resolution No. 2025-135 N.C.S. Page 2
2. The City Council of the City of Petaluma hereby approves and adopts the 202 5 Title VI Program, attached
hereto as Exhibit A, as required by the Federal Transit Administration (FTA) and California Department of
Transportation (Caltrans) to ensure compliance with Title VI of the Civil Rights Act of 1964, as amended.
3. The City of Petaluma reaffirms its commitment to providing equitable and non-discriminatory access to transit
services for all individuals, regardless of race, color, national origin, sex, age, disability, or limited English
proficiency, and ensures that Safe Streets and Mobility services, including Petaluma Transit, are delivered in
a fair and equitable manner.
4. The City finds that the adoption of the Safe Streets & Mobility Title VI Program is exempt from the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15061 and 15378, in that the
updating of a Title VI Program does not meet CEQA' s definition of a " project," because the action does not
have the potential for resulting in either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment, and because the action constitutes organizational or
administrative activities of governments that will not result in direct or indirect physical changes in the
environment.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 15th day of September
2025, by the following vote:
Approved as to
form:
__________________________
City Attorney
AYES: McDonnell, Barnacle, DeCarli, Nau, Quint, Shribbs
NOES: None
ABSENT: Cader Thompson
ABSTAIN: None
ATTEST: ______________________________________________
City Clerk
______________________________________________
Mayor
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Exhibit A
City of Petaluma – Safe Streets and Mobility
TITLE VI PROGRAM
August 2025
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Table of Contents
1. INTRODUCTION ................................................................................................................... 3
2. TITLE VI/NONDISCRIMINATION POLICY STATEMENT ............................................. 3
3. TITLE VI COORDINATOR ................................................................................................... 3
Designated Title VI Coordinator ........................................................................................ 4
Title VI Coordinator Contact Information .......................................................................... 4
4. TITLE VI COMPLAINT PROCEDURES ............................................................................. 4
Background ......................................................................................................................... 4
Procedure for the Public to Submit Title VI Complaints .................................................... 4
Procedure to Receive Title VI Complaints ......................................................................... 5
5. NOTICE TO PUBLIC OF RIGHTS UNDER TITLE VI ....................................................... 5
6. TITLE VI COMPLAINT LOG ............................................................................................... 5
List of Title VI Investigations, Complaints, or Lawsuits in 2024 ...................................... 6
7. PUBLIC PARTICIPATION PLAN ........................................................................................ 6
8. LIMITED ENGLISH PROFICIENCY PLAN ........................................................................ 6
9. ASSURANCES ....................................................................................................................... 6
10. TRAINING .............................................................................................................................. 6
11. DATA COLLECTION ............................................................................................................ 6
12. ETHNIC BREAKDOWN OF TRANSIT ADVISORY COMMITTEE ................................. 7
13. SUBRECIPIENT MONITORING .......................................................................................... 7
14. DETERMINATION OF SITE OR LOCATION OF FACILITIES ........................................ 7
15. SYSTEMWIDE SERVICE STANDARDS AND POLICIES ................................................ 7
16. SERVICE AND FARE EQUITY ANALYSIS ....................................................................... 7
17. ANNUAL REVIEW AND PROGRAM UPDATE ................................................................ 8
Attachment A: Public Notice .......................................................................................................... 9
TITLE VI COMPLAINT FORM...................................................................................... 12
Attachment B: Public Participation Plan ...................................................................................... 14
Summary of Past Public Outreach .................................................................................... 22
Attachment C: Limited English Proficiency Plan ......................................................................... 24
Attachment E: US DOT Order 1050.2A Appendices A-E ........................................................... 28
Attachment E: Systemwide Standards and Policies...................................................................... 34
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1. INTRODUCTION
The Division of Safe Streets and Mobility (“Safe Streets & Mobility”) falls within the Public
Works Department and is comprised of bicycle and pedestrian access, street operations and
paving, access trails, and Petaluma Transit/Paratransit. This Title VI Program reflects the
commitment of Safe Streets and Mobility towards ensuring that no person shall, on the ground of
race, color, or national origin, be excluded from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity it offers as protected by Title VI of the
Civil Rights Act of 1964 (“Title VI”).
Title VI of the Civil Rights Act of 1964 prohibits discrimination based on race, color, and
national origin in programs and activities that receive federal financial assistance.
2. TITLE VI/NONDISCRIMINATION POLICY STATEMENT
The Safe Streets & Mobility Title VI/Nondiscrimination Statement reads as follows:
“’No person in the United States shall, on the ground of race, color or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity receiving federal financial assistance.’
Safe Streets & Mobility, including Petaluma Transit, is committed to ensuring that no person is
excluded from participation in or denied the benefits of its services on the basis of race, color, or
national origin as protected by Title VI of the Civil Rights Act of 1964 amended (“Title VI”).”
This policy applies to all protected classes under Title VI of the Civil Rights Act of 1964, which
includes to, race, color and national origin. A copy of the Safe Streets & Mobility
Nondiscrimination Policy can be found in Attachment A.
3. TITLE VI COORDINATOR
The Safe Streets & Mobility Title VI Coordinator is responsible for the overall Title VI program
implementation, and performs the lead role in the development and implementation of the Title
VI program and coordinating compliance across each branch within Safe Streets & Mobility. The
Title VI Coordinator provides guidance and technical assistance on Title VI matters and has
overall program responsibility for preparing reports and developing program procedures, which
include:
• Overseeing Title VI program implementation
• Submitting a Title VI program and annual reports on the agency’s behalf
• Developing procedures for the prompt processing and disposition of complaints
• Processing complaints, compiling a complaint log, and reporting to Caltrans
• Developing procedures for the collection and analysis of statistical data
• Developing a program to conduct Title VI reviews of program areas
• Conducting annual Title VI assessments of pertinent program areas
• Developing Title VI information for dissemination
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• Establishing procedures for resolving deficiency status and reducing to writing the
remedial action agreed to be necessary
Designated Title VI Coordinator
Safe Streets & Mobility has a designated Title VI Coordinator. The Title VI Coordinator reports
directly to the Deputy Director of Operations, who supervises the Division of Safe Streets and
Mobility. The Deputy Director reports to the Director of Public Works. The Title VI Coordinator
has direct contact with the Deputy Director and the Transit Manager.
Title VI Coordinator Contact Information
555 N. McDowell Blvd.
Petaluma CA 94954
707-778-4460
4. TITLE VI COMPLAINT PROCEDURES
Background
The City of Petaluma has a file established for all Title VI complaints. This file is stored digitally
at the transit facility at 555 N. McDowell Blvd, Petaluma, California 94954. The file is available
for review by anyone making such a request. The City of Petaluma will investigate all
complaints. A record of the investigation will accompany a copy of the original complaint in the
file. Additionally, any notification of legal action and the results of any legal action will be filed
with the original complaint.
Procedure for the Public to Submit Title VI Complaints
If someone believes that they have been subjected to discrimination under Title VI while
accessing bicycle or pedestrian facilities, street sidewalks and pavements, or Petaluma Transit,
they may file a written complaint with Safe Streets & Mobility. The complaint must be filed no
later than 180 calendar days from the alleged discriminatory incident.
The preferred method is to file the complaint in writing using the Title VI Complaint Form, in
Attachment A, and submitting the form by email to transit@cityofpetaluma.org or mailing it to:
Title VI Coordinator
555 N. McDowell Blvd
Petaluma, CA 94954
Verbal complaints will also be accepted and transcribed by the Title VI Coordinator at (707)
778-4460. When calling, please request to speak with the Title VI Coordinator.
Complaints may also be filed directly with the Federal Transit Administration by filing a
complaint with:
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Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor –TCR
1200 New Jersey Ave. SE
Washington, DC 20590
Procedure to Receive Title VI Complaints
Upon receipt of a complaint regarding a violation of civil rights:
• The Title VI Coordinator will acknowledge receipt of the complaint in writing within 10
business days from the date received.
• All complaints will be handled confidentially to the extent permitted by applicable laws
and regulations.
• A scanned copy must be saved in a folder labeled with the name of the filer and the date;
this folder shall be filed in the Title VI folder.
• The original copy must be submitted to the City of Petaluma Administrative Services
Department for review and initiate an investigation, as appropriate.
• Any additional correspondence from the filer should be handled in the same manner with
a copy being filed with the copy of the claim in the title VI claim folder.
• Upon completion of the investigation, the complainant will be notified in writing of the
determination, including an explanation of the decision and any applicable appeal
process.
• All complaint records, including investigation files and correspondence, will be retained
for a minimum of five (5) years and in accordance with the City’s Record Retention
Policy.
• The complainant also has the right to file a Title VI complaint directly with the Federal
Transit Administration (FTA).
5. NOTICE TO PUBLIC OF RIGHTS UNDER TITLE VI
Safe Streets & Mobility displays the ‘Public Notice’ for public view at City Hall, customer
counters at the Petaluma Transit facility, inside transit vehicles in English and Spanish, and on
the Petaluma Transit website. The notice states that Safe Streets & Mobility is committed to
complying with Title VI and to ensuring that no person be excluded from the participation in, be
denied the benefits of or be otherwise subjected to discrimination under any programs, activities,
or services.
A copy of the Public Notice is in Attachment A.
6. TITLE VI COMPLAINT LOG
The Title VI Coordinator will create and manage a log of all Title VI complaints identifying:
complainant’s name, factual allegations, alleged harm, basis for the discrimination complaint
based on a protected class.
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List of Title VI Investigations, Complaints, or Lawsuits in 2024
One Title VI complaint of bus driver discrimination was received by Petaluma Transit in March
2024. An agency investigation found no veracity of discrimination based upon the claim.
There are no other investigations, complaints, or lawsuits currently filed with Safe Streets &
Mobility, including Petaluma Transit.
7. PUBLIC PARTICIPATION PLAN
Safe Streets & Mobility has a public participation plan that is used to guide interaction with the
community and encourage participation from traditionally disadvantaged populations, including
the elderly, people with disabilities, minorities, and non-English speaking persons, and low in-
come populations.
A copy of the Public Participation Plan is in Attachment B.
8. LIMITED ENGLISH PROFICIENCY PLAN
Safe Streets & Mobility ensures that persons with Limited English Proficiency (LEP) shall not be
discriminated against nor denied meaningful access to and participation in the programs and
services provided by the agency.
Attachment C contains an LEP plan that includes an assessment of current needs and language
assistance strategies.
9. ASSURANCES
The Title VI Coordinator will ensure that Federally funded project documents contain the
necessary Title VI Assurances and other language. All Federally funded projects will comply
with Title VI of the Civil Rights Act of 1964 and all non-discrimination requirements.
Attachment D contains the DOT 1050.2A Title VI Assurances.
10. TRAINING
Safe Streets & Mobility will provide Title VI training to Safe Streets & Mobility staff with
frequent public contact in the administration of federally funded programs, including Petaluma
Transit drivers, dispatchers, and contracted staff. These trainings will occur at minimum every
two years. The trainings will be conducted by the Title VI Coordinator.
In particular, the following items will be covered in trainings:
• Review of the Safe Streets & Mobility Title VI Program and other relevant documents
• Language assistance services
• How to handle potential complaints
• Where to seek assistance for Title VI questions and concerns
11. DATA COLLECTION
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Demographic and related data collected and used by City staff comes from governmental sources
responsible for collecting and vetting the information for consistency and accuracy. These
sources include, but are not limited to, the U.S. Bureau of Labor Statics, U.S. Census Bureau,
U.S. Bureau of Economic Analysis, California Department of Finance, California Department of
Labor, and the California Employment Development Department.
Additionally, staff may also collect project-specific demographic data utilizing data collection as
appropriate through the public outreach process on Federally-funded projects. Such outreach that
may give staff the opportunity to collect demographic data may include door hangers, posters,
emails, social media releases, press releases to local newspaper, public meetings, virtual
meetings, and public comment through websites generated for projects.
12. ETHNIC BREAKDOWN OF TRANSIT ADVISORY COMMITTEE
Race & Ethnicity Population Transit
Advisory
Committee
White 66.9% 75%
Hispanic or Latino 19.3% 12.5%
Black or African American 1.4% 12.5%
Asian 4.8% 0%
American Indian and Alaska Native 1.2% 0%
Native Hawaiian and Other Pacific Islander 0.3% 0%
Two or More Races 7.98% 0%
13. SUBRECIPIENT MONITORING
The City of Petaluma has no FTA sub-recipients. Should there be any sub-recipients in the
future, a formal review of the sub-recipient’s Title VI program will occur annually by the Title
VI Coordinator. The Title VI Coordinator will also perform quarterly spot checks for documents
and contracts and provide technical assistance as needed.
14. DETERMINATION OF SITE OR LOCATION OF FACILITIES
No new transit facilities were planned or built during the last term. There are no new transit
facilities currently being designed.
15. SYSTEMWIDE SERVICE STANDARDS AND POLICIES
Petaluma Transit has adopted a Systemwide Service Standards and Policies for vehicle sizes,
loads, and performance. A copy of Petaluma Transit’s Systemwide Service Standards and
Policies is in Attachment E.
16. SERVICE AND FARE EQUITY ANALYSIS
Petaluma Transit does not operate fifty or more vehicles, and therefore is not required to
complete a Service and Fare Equity Analysis per FTA Circular 4702.1B. As of July 1, 2024
Petaluma Transit does not charge fares for fixed route and paratransit service within the City of
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Petaluma under a fare free pilot program. However, for major service changes, Petaluma Transit
will conduct an equity analysis of proposed changes.
17. ANNUAL REVIEW AND PROGRAM UPDATE
The Title VI Program will be reviewed and updated annually by September 30 to ensure
compliance with most recent circulars and guidance from both the FTA and Caltrans. The
updated program will be submitted to Caltrans and the FTA by the Title VI Coordinator.
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Attachment A: Public Notice
PUBLIC NOTICE
TITLE VI OF THE 1964 CIVIL RIGHTS ACT
SAFE STREETS & MOBILITY NONDISCRIMINATION POLICY
“No person in the United States shall, on the ground of race, color or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to discrimination
under any program or activity receiving federal financial assistance.”
Safe Streets & Mobility, including Petaluma Transit, is committed to ensuring that no person is
excluded from participation in or denied the benefits of its services on the basis of race, color, or
national origin as protected by Title VI of the Civil Rights Act of 1964 amended (“Title VI”).
If you believe you have been subjected to discrimination under Title VI while accessing bicycle
or pedestrian facilities, street sidewalks and pavements, or Petaluma Transit, you may file a
written complaint with Safe Streets & Mobility. The complaint must be filed no later than 180
calendar days of the alleged discriminatory incident. If you'd like more information about the
Title VI program, you may contact the Title VI staff at the address or phone number below.
The preferred method is to file your complaint in writing using the Title VI Complaint Form,
available in hard copy, PDF format, or as an online form, and sending it to:
Title VI Coordinator
555 N. McDowell Blvd
Petaluma, CA 94954
Verbal complaints will also be accepted and transcribed by the Title VI Coordinator. To make a
verbal complaint or receive more information on Petaluma Transit’s Title VI Program, call (707)
778-4460 and request to speak with the Title VI Coordinator.
Complaints may also be filed directly with the Federal Transit Administration by filing a
complaint with:
Office of Civil Rights
Attention: Title VI Program Coordinator
East Building, 5th Floor –TCR
1200 New Jersey Ave. SE
Washington, DC 20590
If information is needed in another language, please call (707) 778-4460.
Si se necesita información en otro idioma, por favor llame al ( 707) 778-4460.
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Safe Streets & Mobility & Petaluma Transit Title VI Complaint Process
Safe Streets & Mobility, including Petaluma Transit, grants all citizens equal access to all its
mobility services. It is further the intent of Safe Streets & Mobility, including Petaluma Transit,
that all citizens are aware of their rights to such access. This document is designed to serve as an
educational tool for citizens to understand one of the civil rights laws that protect their benefit of
Safe Streets & Mobility, including Petaluma Transit, programs and services, specifically, as it
relates to Title VI of the Civil Rights Act of 1964.
What is Title VI?
Title VI is a section of the Civil Rights Act of 1964 requiring that “No person in the United
States shall on the grounds of race, color or national origin, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any program or activity receiving
federal financial assistance.” Note that Title VI does not address gender discrimination. It only
covers race, color, and national origin. Other Civil Rights laws prohibit gender discrimination.
Complaint Process
How do I file a complaint?
If you believe that you have received discriminatory treatment by Safe Streets & Mobility,
including Petaluma Transit, on the basis of your race, color, or national origin, you have the right
to file a complaint with the Title VI Coordinator. The complaint must be filed no later than 180
calendar days after the alleged discriminatory incident.
Methods of filing a complaint
The preferred method is to file your complaint in writing using the Title VI Complaint Form,
available in hard copy, PDF format, an email with the form attached, or as an online form, and
sending it to:
Title VI Coordinator
555 N. McDowell Blvd
Petaluma, CA 94954
Completed forms can be submitted via email to: transit@cityofpetaluma.org. Verbal complaints
will also be accepted and transcribed by the Title VI Coordinator. To make a verbal complaint,
call (707) 778-44260and request to speak with the Title VI Coordinator.
You also have the right to file a complaint with an external entity such as the Department of
Transportation (DOT), a federal or state agency, or a federal or state court.
Investigations
Within ten working days of receipt of the formal complaint, the Title VI Coordinator will notify
the complainant and begin an investigation.
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The investigation will address complaints against Safe Streets & Mobility, Petaluma Transit and
Petaluma Paratransit employees and contractors. The investigation will be conducted in
conjunction with and under the advice of the Administrative Services Department and City
Attorney’s Office.
The investigation may include discussion(s) of the complaint with all affected parties to
determine the problem. The complainant may be represented by an attorney or other
representative of his/her choosing and may present testimony and evidence in the investigation.
At the end of the investigation, the complainant will receive a letter stating the final decision.
The complainant shall be notified of their right to appeal the decision. Appeals may be made to
the DOT.
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TITLE VI COMPLAINT FORM
Title VI of the 1964 Civil Rights Act requires that “No person in the United States shall, on the
ground of race, color or national origin, be excluded from participation in, be denied the benefits
of, or be subjected to discrimination under any program or activity receiving federal financial
assistance.”
Note: The following information is necessary to assist us in processing your complaint. Should
you require any assistance in completing this form, please let us know.
Complete and return this form via email to: Transit@cityofpetaluma.org or via mail to:
Title VI Coordinator
555 N. McDowell Blvd
Petaluma, CA 94954
Complainant’s Name ____________________________________________________________
Address_______________________________________________________________________
City, State and Zip Code__________________________________________________________
Telephone Number (home) _______________________(business)________________________
Email ________________________________________________________________________
Person discriminated against (if someone other than the complainant)
Name_____________________________________________________________
Address___________________________________________________________
City, State and Zip Code______________________________________________
Which of the following best describes the reason you believe the discrimination took place? Was
it because of your:
Race _______________________________ Color ______________________________
National Origin_______________________
What date and time did the alleged discrimination take place?
______________________________________________________________________________
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In your own words, describe the alleged discrimination. Explain what happened and whom you
believe was responsible. Please use the back of this form if additional space is required.
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Have you filed this complaint with any other federal, state, or local agency; or with any federal
or state court? ________ Yes ________ No
If yes, check all that apply:
_____Federal agency ______ Federal court ______State agency
_____State court _____Local agency
Please provide information about a contact person at the agency/court where the complaint was
filed.
Name_____________________________________________________________
Address___________________________________________________________
City, State, and Zip Code _____________________________________________
Telephone Number _________________Email ____________________________
Please sign below. You may attach any written materials or other information that you think is
relevant to your complaint.
___________________________________ ______________
Complainant’s Signature Date
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Attachment B: Public Participation Plan
PUBLIC PARTICIPATION PLAN
City of Petaluma – Safe Streets & Mobility
Introduction
This Public Participation Plan is used to inform the community of available services and to
encourage participation, especially from traditionally disadvantaged populations, including the
elderly, people with disabilities, minorities, non-English speaking persons, and low-income
populations. The Plan includes a summary profile of the City of Petaluma and a description of
the public participation strategies undertaken by Safe Streets & Mobility, including Petaluma
Transit.
Community Profile
The following summary of the City of Petaluma’s geography, social characteristics, and
economic characteristics establishes a context for this Public Participation Plan. All social and
economic characteristics are derived from the 2023 American Community Survey 5-year
Estimates unless otherwise noted.
Geography
The City of Petaluma covers approximately 14.4 square miles of land. There are 24,842 housing
units and 4,115 residents per square mile. California Highway 101 and Washington Street divide
the City into quadrants. The Petaluma River runs through the historic downtown on the west side
of the City. The east side of the City contains newer neighborhoods and retail centers. There are
two Petaluma Transit Transfer Centers located on either side of Highway 101, the Copeland
Street Transit Mall (west) and the Eastside Transit Center (east).
Social & Economic Characteristics1
Population & Age
Age 0-17 19%
Age 18-65 60%
Age 65+ 21%
Median Age 45
Total Population 59,321
Race & Ethnicity
White 66.9%
Hispanic or Latino 19.3%
Black or African American 1.4%
Asian 4.8%
1 U.S Census Bureau. (2022). AMERICAN COMMUNITY SURVEY (ACS) 5-year estimates.
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American Indian and Alaska Native 1.2%
Native Hawaiian and Other Pacific Islander 0.3%
Two or More Races 7.98%
Education – Population 25 Years and Older (44,264)
Less than High School Graduate 7.9%
High School Graduate (include equivalency) 16.3%
Some College or Associate’s Degree 33.2%
Bachelor’s Degree 27.4%
Graduate or Professional Degree 15.6%
Veteran Status
Civilian Veterans 5.7%2
Language
English Only 75.3%
Spanish 17.1%
Asian and Pacific Islander Languages 3.6%
Other Indo-European Languages 3.3%
Other Languages 0.6%
Speak English “Less Than Very Well” 7.6%
Economic Characteristics
Median Household Income $109,832
Living in Poverty 6.2%
Public Participation Accessibility Strategies
Safe Streets & Mobility, including Petaluma Transit, ensures equal access to its programs and
services and promotes inclusivity undertaking the following:
• Public meetings that are held in the evenings and at a central, active transportation or
transit-accessible location to allow for maximum attendance and at varying times
throughout the day to accommodate different work schedules.
• Pedestrian and Bicycle Advisory Committee and Transit Advisory Committee meetings
that are televised on the local Community Access station and available to view online live
or via archive.
• Coordination and partnership with community organizations.
• Outreach to schools.
• Events at the Petaluma Senior Center.
• Events at senior housing facilities.
• Transit maps tailored to each of the four primary public middle and high schools are
distributed in print and posted online in English and Spanish.
2 From percentage of civilian population 18 years or older.
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• Periodic focus groups that are conducted at the schools and junior college.
• Third-party translation services that are available in real-time for phone conversations
during business hours (contracted service).
• Bilingual advertising on buses about opportunities to participate with Petaluma Transit.
• Email notices of opportunities to participate that are sent to the City’s general mailing
list.
• Paratransit application materials and forms that are available in English and Spanish
• Videos on how to ride the bus that are posted online.
• Rider guides for bus and paratransit that are provided in large print.
• Website content that is provided in multiple languages, including Spanish.
• Title VI Program that is provided on the website in English and Spanish.
• Social media, including Facebook, that is used to notify riders of changes or delays,
upcoming road repairs, sidewalk or bike lane closures, community meetings, etc.
Public Participation Methods
Project Open Houses, Workshops, and Community Meetings
Publicly noticed project open houses and community meetings provide stakeholders with the
most current information in an interactive setting. These may consist of brief presentations with
brainstorming discussions, full project or service proposal reviews, or small informational
sessions. Workshops solicit input from the community early in the planning phases of any
potential change and at key decision points. Workshops may use exercises or breakout groups to
generate ideas and feedback. Public forums provide the community with an opportunity to hold a
community discussion on proposed and planned changes. Safe Streets & Mobility, including
Petaluma Transit, compiles any comment cards, meeting notes, and written statements to
document public input and present to the Pedestrian and Bicycle Advisory Committee and
Transit Advisory Committee. Staff provide information to participants on upcoming public
meetings, resources on the City of Petaluma website and the Petaluma Transit website, and how
to contact the project manager. Safe Streets & Mobility, including Petaluma Transit, works with
community partners to leverage already scheduled meetings in low-income, minority, and LEP
communities to integrate public participation efforts into existing community and neighborhood
activities. Comments are accepted in English and Spanish. Translators are made available at
meetings when possible.
Public meetings that are held at various locations within the community are transit and
Americans with Disabilities Act (ADA) accessible, and they may be scheduled at various times
of the day and on Saturdays to accommodate working families, individuals, and seniors. Staff
continue to work with community-based organizations and other partners when scheduling these
events to meet the needs of particular communities. Convenient and accessible locations,
facilities, and meeting times maximize opportunities to provide input.
Website Support
Safe Streets & Mobility, including Petaluma Transit, provides project updates and information
on how to provide input on its websites, cityofpetaluma.org and transit.cityofpetaluma.net. The
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general public may learn about the purpose of the projects, the communities it serves, project
timeframes, and community engagement.
Petaluma Transit will dedicate web pages for service changes, with links to electronic files of
printed materials, updating current material to reflect service changes, and calendars of
upcoming participation events, public forums, and workshops. Links may also be provided in
various organizations’ newsletters. Information includes tables that list changes, new route maps,
a travel planner, information regarding service changes on the pages of the affected routes, a
rider alert at the top of the home page, and contact information to reach Petaluma Transit staff.
Petaluma Transit’s website provides access to detailed information on services and programs,
service updates, its Short Range Transit Plan, ongoing activities, completed projects, and will
have a link to the Transit Advisory Committee’s agendas and packets. Petaluma Transit’s
website supports feedback and comments, interactive maps, trip planning, and real-time transit
information. Web activities may include reaching out to Petaluma organizations and requests to
have Petaluma Transit web page links on their websites. Google Translate allows visitors to
instantly translate the website content into over a dozen languages, including Spanish.
Media Relations and Non-English Speaking Residents
Press Releases and media events disseminate information and accomplishments to local,
national, and trade media outlets. Safe Streets & Mobility, including Petaluma Transit, uses
various available resources, including media contact lists, websites, and social media, to
communicate with the general public. The media strategy incorporates written press releases,
interviews, events. These are tools that will be utilized where appropriate and as circumstances
and resources allow.
Community Events
Safe Streets & Mobility, including Petaluma Transit, staff participate in community events
throughout the City to establish a presence, promote programs, and interact with residents.
Outreach includes information tables at public events, environmental forums, community open
houses throughout the City, community health and wellness events, farmers markets, or low-
income housing and job fairs. At these events, staff and community organization partners
provide information services and programs, answer questions, assist with trip planning, and
obtain input from the public.
Community Organizations
Safe Streets & Mobility, including Petaluma Transit, staff identifies and engages with
individuals, institutions, community, and faith-based organizations with low-income, minority
and/or LEP constituents to ensure they understand program and service proposals and listen and
respond to their concerns. Safe Streets & Mobility, including Petaluma Transit, has established
relationships with Petaluma People’s Service Center, Petaluma’s Family Resource Center, PEP
Housing, and COTS among others, to organize and conduct outreach activities and community
meetings to discuss services and programs.
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Flexible Public Participation Opportunities
Safe Streets & Mobility, including Petaluma Transit, staff vary the size and format of meetings
depending on the community’s needs. A community meeting with the local members of the
Board of Directors (City Council), for example, will differ in size and format from a gathering of
a neighborhood group in the impacted area. Communications announcing public participation
opportunities are tailored to reach a particular community or affected population.
Where appropriate, Safe Streets & Mobility, including Petaluma Transit, distributes surveys to
solicit input from the public via the websites, mailed out, web-based, given out at bus stops and
on-board buses, or administered by staff. Comment forms solicit input from the public in
addition to or in place of conducting surveys. These forms can be distributed in various ways,
including stocking them on buses, at transit centers, at community centers, and having them seat-
dropped on vehicles. Staff may also distribute them in person at community events, on buses,
and at bus stops. Signage in English and Spanish is located on all public vehicles with
instructions on how to provide feedback to the Agency.
A phone line is provided for passengers to ask questions about proposed service changes or for
scheduled service changes before and after those changes occur. Phone contact is also a method
for obtaining feedback regarding service changes. Petaluma Transit coordinates with partners,
community organizations, and stakeholders to make the phone number available to current and
potential riders.
Translation Assistance
As appropriate, Safe Streets & Mobility, including Petaluma Transit, will host community
meetings with translation assistance provided by bilingual Petaluma Transit staff, external
translators, or community members. Comment cards are supplied, and staff follow-up on
commentators’ specific requests and complaints through investigation and additional discussions.
In-person language assistance in Spanish is available at Petaluma Transit’s offices or via
telephone. Petaluma Transit provides bilingual phone support in English and Spanish (and 150+
additional language via real-time phone translation services – contracted service)
Multilingual Information Materials
Safe Streets & Mobility, including Petaluma Transit, develops and publishes schedules,
information sheets, and brochures in Spanish and English in addition to public information
materials on current and upcoming projects. Materials can include fact sheets, Frequently Asked
Questions, and flyers. These may be updated based on feedback and questions from the general
public. As appropriate, materials are translated and posted on transit.cityofpetaluma.net and
disseminated at public events and distributed via postings inside transit vehicles, major transfer
locations, and shelters. Information is also distributed by email blast to community outreach
partners, stakeholders, and interested individuals. Depending on the document, the project scope,
and the potential impact on LEP populations, materials may be translated into other languages as
required Presentations and Visual Aids. Project staff will use various illustrative visual aids as
appropriate and as circumstances allow to support effective communications with the public.
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These may include drawings, charts, graphs, photos, maps, and how to access trip planning and
real-time information on the internet. Staff often uses PowerPoint presentations at community
meetings, which are translated as needed.
Street Level and On Board the Bus Outreach
Petaluma Transit riders and Petaluma City residents may have no interest or ability to participate
in a meeting or review information on a website; therefore, street-level outreach attempts to
capture the opinions and needs of these stakeholders. This includes staff and community
outreach ambassadors engaging in conversations, providing information, and recording
comments. For specific study areas, project staff may engage residents, businesses, and
customers that live and conduct business along the route to inform, administering surveys, build
support and address concerns or ideas. This includes getting on the agenda of local neighborhood
meetings, which offers an additional opportunity to invite participation in ongoing outreach
efforts. This form of outreach can be particularly effective for reaching those that are not likely
to read printed material or use the Petaluma Transit website. The scale of in-person activities will
be conducted based on the specific project or activity requirements, the availability of staff or
community partners, or if there are significant service changes planned.
Social Media
Safe Streets & Mobility, including Petaluma Transit, will attempt to reach out to those who
cannot attend or do not regularly participate in formal public meetings and board hearings.
Through its annual outreach and marketing activities, the Agency is preparing to bolster its social
media presence through Facebook and Twitter to encourage participation. For those who can
participate in person, an online and social media presence provides two-way communication
between meetings, strengthens the dialogue, and supports a transparent planning process.
Community Advisory Groups
Safe Streets & Mobility, including Petaluma Transit, develops project-based community
advisory groups that provide input and feedback as a project or study is designed and
implemented through consultation with stakeholders. Groups consist of stakeholders and
members of various communities, organizations, backgrounds, and interests that provide input to
the Agency on specific programs or projects. Safe Streets & Mobility, including Petaluma
Transit, has benefited from working with community advisory groups in the development of
transit needs assessments. The City strives to schedule group meetings during times and in
locations that maximize stakeholder participation.
Public Notices and Legal Notices
In addition to information materials, Safe Streets & Mobility, including Petaluma Transit, staff
may use other forms of public advertisement to notify the public of important project or service-
related information on bus shelters, at bus stops, inside or outside transit vehicles, and other
public locations as appropriate. Petaluma Transit will post rider information signage on its
vehicles based on the needs of the outreach campaign and those affected. Signage is available in
both English and Spanish.
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Community-Based Organizations and Contractor Outreach for Disadvantaged Business
Enterprises
Outreach to contractors and community-based organizations regarding Petaluma Transit’s
Disadvantaged Business Enterprise (DBE) programs provides information about opportunities to
bid and compete for upcoming contracts. Petaluma Transit collaborates with DBE officers in
transit agencies across the Bay Area as members of the Business Outreach Committee (BOC) to
develop and stage four outreach and educational events each year. Events and workshops are in
addition to the BOC’s quarterly newsletter and announcements of upcoming contract
opportunities. These outreach events inform the contracting community of upcoming bid
packages, assist small contractors in developing relationships with prime contractors, and
examine ways to increase diversity in workforce participation.
Email Communication
Project-specific email blasts facilitate communication and feedback from the public. Email blasts
may be used to communicate with community-based organizations, stakeholders, advocacy
groups, merchants’ organizations, neighborhood groups, and other interested individuals. In
addition, the City of Petaluma sends out email newsletter blasts to the community multiple times
per week, which also include topical Transit information as needed.
Safe Streets & Mobility, including Petaluma Transit, also maintains a general email list
consisting of those who have indicated they wish to be notified of general Petaluma Transit news
and outreach activities. The public can notify Safe Streets & Mobility, including Petaluma
Transit, of their interest via the cityofpetaluma.org or transit.cityofpetaluma.net Web sites, by
phone, in person, by mail, and at meetings.
Board of Directors’ Meetings (City Council Meetings)
Agendas are available at least 72 hours before the Board meetings. Board meetings that involve
fare and service changes are advertised on a broader scale. Meeting times are communicated via
bilingual notices posted in transit vehicles, shelters, and major transfer hubs. Radio ads and
media placements in English and Spanish language newspapers are utilized to allow appropriate
and as resources. All Petaluma meetings have a public comment period, and translators are
available on 48-hour request. Meetings are held at Petaluma City Hall, which is accessible by
transit.
Meetings are streamed on the internet and archived on the City’s website
http://cityofpetaluma.net/cclerk/archives.html. Board agendas, staff reports, and meetings
minutes are also available at http://cityofpetaluma.net/cclerk/archives.html.
All meeting agendas include the following notice:
“In accordance with the Americans with Disabilities Act, if you require special assistance
to participate in this meeting, please contact the City Clerk's Office at (707) 778-4360
(voice) or (707) 778-4480 (TDD). Translators, American Sign Language interpreters,
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and/or assistive listening devices for individuals with hearing disabilities will be available
upon request. A minimum of 48 hours is needed to ensure the availability of translation
services. In consideration of those with multiple chemical sensitivities or other
environmental illness, it is requested that you refrain from wearing scented products. The
City Clerk hereby certifies that this agenda has been posted in accordance with the
requirements of the Government Code.
In accordance with Government Code §54957.5, any materials of public record relating to
an agenda item for a regular meeting of the Transit Advisory Committee that are provided
to a majority of the members less than 72 hours before the meeting will be made available
at the City Clerk's Office, 11 English Street, during normal business hours. Materials of
public record that are distributed during the meeting shall be made available for public
inspection at the meeting if prepared by the City or a member of its legislative/advisory
body, or the next business day after the meeting if prepared by some other person.
For accessible meeting information, please call (707) 778-4360 or TDD (707) 778-
4480.Agendas and supporting documents can be found at:
http://cityofpetaluma.net/cclerk/archives.html.”
Advisory Groups
The Pedestrian and Bicycle Advisory Committee serves as the Agency Advisory committee for
pedestrian and bicycle related duties and function. Subcommittees and Ad-hoc committees can
be formed from this group at any time to address more specific passenger-related topics as
needed.
The Petaluma Transit Advisory Committee serves as the Agency Passenger Advisory Committee
and fulfills other transit-related duties/functions in addition to working with community advisory
groups. Subcommittees and Ad-hoc committees can be formed from this group at any time to
address more specific passenger-related topics as needed.
Mobility Management Travel Training Programs
Safe Streets & Mobility participates in travel training in various formats, including participating
in the Safe Streets for All Program and with partnership with the Sonoma County Bicycle
Coalition. As part of the Safe Streets & Mobility Travel Training Program, staff visit Petaluma
City Schools to educate students and families on traveling to and from school as well as
assessing conditions at each school individually.
Petaluma Transit’s travel training consists of training for senior, disabled, and low-income
residents (also in Spanish) on using the fixed route bus system and navigating paratransit &
mobility alternatives. As part of the Petaluma’s Travel Training Program, training is provided via
group presentations and question and answer sessions on all the different transportation options
available to them in Petaluma, as well as “travel tours” with a guide in which small groups (3-5
people) experience riding the public bus first-hand.
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Metropolitan Transportation Commission (MTC) / Public Participation Plan
The MTC plan details a comprehensive outreach program that includes outreach to minority and
low-income communities throughout the region. Components of the plan include telephone
surveys and focus groups representing the demographic composition of individual Bay Area
communities. MTC conducts limited outreach to community-based organizations in
minority/low-income areas and provides grants throughout the region to help fund outreach
activities, recruitment efforts for meeting participation, and meet language assistance needs via
translators and production of multilingual documents. Petaluma Transit is included as part of
MTC’s regional working group collaborating to address Title VI guidance on public outreach
and participation strategies. For more information, and to view MTC’s Title VI Plan, see:
https://mtc.ca.gov/about-mtc/access-everyone/civil-rights-act-file-complaint.
Summary of Past Public Outreach
Safe Streets & Mobility, including Petaluma Transit, has promoted equal access to its programs
and services and inclusive participation over the past three years through the following
strategies:
• Implementation of the language assistance measures outlined in the Limited English
Proficiency Plan (See Attachment C).
• Participated in community events (Butter and Eggs Parade in May – annually).
• Participated in the annual goal setting meetings for the City of Petaluma. Spanish
Translators were provided at all meetings.
• All Pedestrian and Bicycle Advisory Committee and Transit Advisory Committee
meetings were televised on the local Community Access station and are also available for
viewing online live or via archive.
• Coordination and partnership with community organizations.
• Worked closely with the City School District to provide transit information in both
English and Spanish.
• Worked closely with the City School District to assess bicycle, pedestrian, and drop off
infrastructure to reduce traffic speed and improve access.
• Provided school travel training sessions with youth (8-18 years old) on school campus
during orientation periods annually.
• Provided travel training/mobility options events at the Petaluma Senior Center.
• Provided travel training/mobility options events at various senior housing facilities.
• Transit maps tailored to each of the four public middle and high schools were distributed
in print and posted online in English and Spanish.
• Periodic focus groups were conducted at the schools and junior college.
• Bilingual advertisement on buses about opportunities to participate with Petaluma
Transit.
• Emailed notice of opportunities to participate sent to the City’s general mailing list.
• Videos on how to ride the bus were posted online.
• Rider guides for bus and paratransit are provided in large print.
• Website content is provided in multiple languages including Spanish.
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• Title VI Program provided on the website in English and Spanish.
• Americans with Disabilities act and accommodations request information was made
available online.
• Social media, including Facebook, used to notify riders of changes or delays, upcoming
events, or participation opportunities.
• All rider alerts are in both English & Spanish.
• Rider Guide & Paratransit Guide available in English and Spanish.
• All bus schedules at shelters are in both English and Spanish.
• Worked closely with agencies that provide services to low income and/or persons with
disabilities to provide bus passes and travel training.
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Attachment C: Limited English Proficiency Plan
LIMITED ENGLISH PROFICIENCY PLAN
City of Petaluma – Safe Streets & Mobility
Introduction
Limited English proficiency (LEP) is defined by the limited ability to read, write, speak, or
understand English. Safe Streets & Mobility, including Petaluma Transit, ensures that persons
with Limited English proficiency shall not be discriminated against nor denied meaningful
access to and participation in the programs and services provided by the division at no additional
cost.
This Limited English Proficiency Plan describes Safe Streets & Mobility’s, including Petaluma
Transit, strategy for providing language assistance for LEP populations. The plan includes a
needs assessment based on a four-factor analysis, language assistance measures, a staff training
plan, ongoing maintenance measures, and notification methods.
Four Factor Analysis
The following analysis is used to determine the appropriate language services provided to ensure
meaningful access to Safe Streets & Mobility, including Petaluma Transit, programs and
activities.
Factor 1: Number and proportion of LEP persons served or encountered
Petaluma used the American Community Survey (ACS) 5-Year survey data for 2023 for Limited
English Proficient (LEP) Populations in the City of Petaluma to estimate the number or
proportion of LEP persons who might use or want to use Safe Streets & Mobility, including
Petaluma Transit, services. The American Community Survey (ACS) 5-Year survey data
identifies people who speak English “less than very well” as Limited English Proficient persons.
Of the population aged five years and older in the City of Petaluma, 17.17% identified Spanish
as their primary language. The following table shows the population broken down by the
identified primary language spoken for Petaluma residents.
English Only 75.3%
Spanish 17.1%
Asian and Pacific Islander Languages 3.6%
Other Indo-European Languages 3.3%
Other Languages 0.6%
Speak English “Less Than Very Well” 7.6%
Factor 2: Frequency of LEP populations’ contact with existing programs, activities, and services
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Petaluma Transit conducted an onboard bilingual survey (English and Spanish) in 2016. Of the
total amount received, only 9.2% were completed in Spanish (28 out of 303). This is a slight
increase from 8.1% in 2014, and down from 11.6% in 2012, and 15.7% in 2010. Among
registered paratransit riders, 1.5% indicate a language other than English as their primary
language. A 2018 survey conducted by the MTC had 4.2% of surveys completed in Spanish.
Factor 3: Importance to LEP populations of programs, activities, and services
Petaluma Transit considers public transit to be an essential service for many residents,
commuters, and visitors. The majority of onboard survey respondents who answered in Spanish
reported a family income of less than $40,000 per year. The American Community Survey
estimated that 12% of Petaluma residents who commute to work on public transportation speak
Spanish or have limited English proficiency.
Factor 4: Resources available to Petaluma Transit and overall cost to provide LEP assistance
Safe Streets & Mobility, including Petaluma Transit, makes a reasonable effort to communicate
with LEP persons about available transit services, including bi-lingual staffing of multiple
positions. Staff works to improve mobility access for Spanish speaking residents through
targeted outreach strategies, translation of vital documents, and travel training (with translation
services available as needed). Bilingual staff includes employees Spanish language bus drivers,
street supervisors, and operations dispatchers who can help Spanish-speaking persons over the
phone or in-person.
Translation assistance is included in a number of outreach and customer service tasks, including
through bilingual staff whose salaries are included in personnel budgets.
Language Assistance Measures
The percentage of Spanish-speaking LEP persons in the city of Petaluma meets the Safe Harbor
threshold by constituting at least 5% of the total population. This means that Petaluma Transit
must provide written translation of vital documents in Spanish in order to comply with the Safe
Harbor provision, as adopted by the Federal Department of Transportation. Petaluma Transit
meets and exceeds this requirement by providing an array of assistance measures for Spanish-
speaking LEP persons. No other languages eligible to be served or likely to be affected or
encountered were found to exceed 5% of the total population.
Current language assistance measures to address the needs of LEP persons include the following:
• Permanent Staff position for bilingual dispatcher (contractor position):
o Answers incoming phone calls in Spanish
o Responds to customer service inquiries and booking paratransit trips in Spanish
o Provides oral translation of all documents in Spanish
o Real-time phone translation assistance in 150+ languages (contracted)
• Transit Specialist:
o Fosters ongoing relationships with Latino community leaders and community
groups, including LEP advocacy groups
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o Attends community events
o Staffs Petaluma outreach events about fare and service changes
o Provides travel training with Spanish translation available as needed
o Translates key documents to Spanish
• The following critical written materials are translated to Spanish:
o System map
o School-specific transit maps for all public high and middle schools
o System advisories
o Website content
o Title VI Public Notice – print and web
• ADA Paratransit services and materials available in any language:
o Telephone customer service
o Eligibility Applications
o In-person evaluations as needed
o Paratransit Rider’s Guide
• Website postings informing users of available LEP assistance provided in Spanish and in
additional languages via Google Translate
• Written notices are provided in Spanish
• Pictography included on fareboxes to indicate proper fare payment procedures without
need for written language comprehension.
• Coordination of oral and written translation services for languages other than English.
Methods for Notifying LEP Persons About Available Language Assistance
Safe Streets & Mobility, including Petaluma Transit, will notify LEP persons of available
language assistance services through the following methods:
• Written notices in Spanish and English onboard transit vehicles
• Written notices in Spanish and English on display in the transit customer service office
• Notice in Spanish and English on the website
• Including contact information for translation requests on key printed documents
• Posting of bilingual fliers at community centers, libraries, and transit centers
• Participation in local community events.
Methods for Monitoring, Evaluating, and Updating Plan
Safe Streets & Mobility, including Petaluma Transit, will review this plan annually, including:
• Assessing sufficiency of staff training and budget for language assistance
• Reviewing current sources for assistance to ensure continuing availability
• Reviewing and complaints, comments, and suggestions related to LEP assistance
Staff Training Plan
Safe Streets & Mobility, including Petaluma Transit, will ensure effective implementation of this
plan by scheduling annual training for existing staff and including effective LEP assistance
strategies in orientation training for new staff that regularly interact with the public. Training will
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include a review of this plan and how to handle verbal requests for service or information in a
language other than English. Annual refresher trainings are provided to bus operators.
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Attachment E: US DOT Order 1050.2A Appendices A-E
Title VI Assurances: Appendices A-E
(US DOT Order 1050.2A)
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “contractor”) agrees as follows:
1. Compliance with Regulations: The contractor (hereinafter includes consultants) will
comply with the Acts and the Regulations relative to Non-discrimination in Federally-
assisted programs of the U.S. Department of Transportation, Federal Highway
Administration, as they may be amended from time to time, which are herein
incorporated by reference and made a part of this contract.
2. Non-discrimination: The contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, national origin, age, sex, or
disability in the selection and retention of subcontractors, including procurements of
materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including
employment practices when the contract covers any activity, project, or program set forth
in Appendix B of 49 CFR Part 21.
3. Solicitation for Subcontracts, Including Procurements of Materials and Equipment:
In all solicitations, either by competitive bidding, or negotiation made by the contractor
for work to be performed under a subcontract, including procurements of materials, or
leases of equipment, each potential subcontractor or supplier will be notified by the
contractor of the contractor’s obligations under this contract and the Acts and the
Regulations relative to Non-discrimination on the grounds of race, color, national origin,
age, sex, or disability.
4. Information and Reports: The contractor will provide all information and reports
required by the Acts, the Regulations, and directives issued pursuant thereto and will
permit access to its books, records, accounts, other sources of information, and its
facilities as may be determined by the Recipient or the FHWA to be pertinent to ascertain
compliance with such Acts, Regulations, and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to
furnish the information, the contractor will so certify to the Recipient or the FHWA, as
appropriate, and will set forth what efforts it has made to obtain the information.
5. Sanctions for Noncompliance: In the event of a contractor’s noncompliance with the
Non-discrimination provisions of this contract, the Recipient will impose such contract
sanctions as it or the FHWA may determine to be appropriate, including, but not limited
to:
a. withholding payments to the contractor under the contract until the contractor
complies; and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
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6. Incorporation of Provisions: The contractor will include the provisions of paragraphs
one through six in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the Acts, the Regulations and directives issued pursuant
thereto. The contractor will take action with respect to any subcontract or procurement as
the Recipient or the FHWA may direct as a means of enforcing such provisions including
sanctions for noncompliance. Provided, that if the contractor becomes involved in, or
threatened with litigation by a subcontractor, or supplier because of such direction, the
contractor may request the Recipient to enter into any litigation to protect the interests of
the Recipient. In addition, the contractor may request the United States to enter into the
litigation to protect the interests of the United States.
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERTY
The following clauses will be included in deeds effecting or recording the transfer of real
property, structures, or improvements thereon, or granting interest therein from the United States
pursuant to the provisions of Assurance 4:
NOW THEREFORE, the U.S. Department of Transportation as authorized by law and upon the
condition that the California Department of Transportation will accept title to the lands and
maintain the project constructed thereon in accordance with Title 23 U.S.C., the regulations for
the administration of the preceding statute, and the policies and procedures prescribed by the
FHWA of the U.S. Department of Transportation in accordance and in compliance with all
requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of
Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-
assisted programs of the U.S. Department of Transportation pertaining to and effectuating the
provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. § 2000d to 2000d-
4), does hereby remise, release, quitclaim and convey unto the California Department of
Transportation all the right, title and interest of the U.S. Department of Transportation in and to
said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto the California Department of
Transportation and its successors forever, subject, however, to the covenants, conditions,
restrictions and reservations herein contained as follows, which will remain in effect for the
period during which the real property or structures are used for a purpose for which Federal
financial assistance is extended or for another purpose involving the provision of similar services
or benefits and will be binding on the California Department of Transportation, its successors
and assigns. The California Department of Transportation, in consideration of the conveyance of
said lands and interest in lands, does hereby covenant and agree as a covenant running with the
land for itself, its successors and assigns, that (1) no person will on the grounds of race, color, or
national origin, be excluded from participation in, be denied the benefits of, or be otherwise
subjected to discrimination with regard to any facility located wholly or in part on, over, or under
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such lands hereby conveyed [,] [and]* (2) that the California Department of Transportation will
use the lands and interests in lands and interest in lands so conveyed, in compliance with all
requirements imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department
of Transportation, Subtitle A, Office of the Secretary, Part 21, Non-discrimination in Federally-
assisted programs of the U.S. Department of Transportation, Effectuation of Title VI of the Civil
Rights Act of 1964, and as said Regulations and Acts may be amended[, and (3) that in the event
of breach of any of the above-mentioned non-discrimination conditions, the Department will
have a right to enter or re-enter said lands and facilities on said lands, and that above described
land and facilities will thereon revert to and vest in and become the absolute property of the U.S.
Department of Transportation and its assigns as such interest existed prior to this instruction].*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to make clear the purpose of Title VI.)
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED
UNDER THE ACTIVITY, FACILITY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments
entered into by the California Department of Transportation pursuant to the provisions of
Assurance 7(a):
1. The (grantee, lessee, permittee, etc. as appropriate) for himself/herself, his/her heirs,
personal representatives, successors in interest, and assigns, as a part of the consideration
hereof, does hereby covenant and agree [in the case of deeds and leases add “as a
covenant running with the land”] that:
a. In the event facilities are constructed, maintained, or otherwise operated on the
property described in this (deed, license, lease, permit, etc.) for a purpose for
which a U.S. Department of Transportation activity, facility, or program is
extended or for another purpose involving the provision of similar services or
benefits, the (grantee, licensee, lessee, permittee, etc.) will maintain and operate
such facilities and services in compliance with all requirements imposed by the
Acts and Regulations (as may be amended) such that no person on the grounds of
race, color, or national origin, will be excluded from participation in, denied the
benefits of, or be otherwise subjected to discrimination in the use of said facilities.
2. With respect to licenses, leases, permits, etc., in the event of breach of any of the above
Non-discrimination covenants, the California Department of Transportation will have the
right to terminate the (lease, license, permit, etc.) and to enter, re-enter, and repossess
said lands and facilities thereon, and hold the same as if the (lease, license, permit, etc.)
had never been made or issued.*
3. With respect to a deed, in the event of breach of any of the above Non-discrimination
covenants, the California Department of Transportation will have the right to enter or re-
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enter the lands and facilities thereon, and the above described lands and facilities will
there upon revert to and vest in and become the absolute property of the California
Department of Transportation and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
APPENDIX D
CLAUSES FOR CONSTRUCTION/USE.ACCESS TO REAL PROPERTY ACQUIRED
UNDER THE ACTIVITY, FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar
instruments/agreements entered into by the California Department of Transportation pursuant to
the provisions of Assurance 7(b):
1. The (grantee, licensee, permittee, etc., as appropriate) for himself/herself, his/her heirs,
personal representatives, successors in interest ,and assigns, as a part of the consideration
hereof, does hereby covenant and agree (in the case of deeds and leases add, “as a
covenant running with the land”) that (1) no person on the ground of race, color, or
national origin, will be excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in the use of said facilities, (2) that in the
construction of any improvements on, over, or under such land, and the furnishings of
services thereon, no person on the ground of race, color, or national origin, will be
excluded from participation in, denied the benefits or, or otherwise be subjected to
discrimination, (3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises
in compliance with all other requirements imposed by or pursuant to the Acts and
Regulations, as amended, set forth in this Assurance.
2. With respect to (licenses, leases, permits, etc.) in the event of breach of any of the above
of the above Non-discrimination covenants, the California Department of Transportation
will have the right to terminate the (license, permits, etc., as appropriate) and to enter or
re-enter and repossess said land and the facilities thereon, and hold the same as if said
(license, permit, etc., as appropriate) had never been made or issued.*
3. With respect to deeds, in the event of breach of any of the above Non-discrimination
covenants, the California Department of Transportation will there upon revert to and vest
in and become the absolute property of the California Department of Transportation and
its assigns.
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(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title VI.)
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the “contractor”) agrees to comply with the following non-
discrimination statutes and authorities, including, but not limited to:
Pertinent Non-Discrimination Authorities:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252),
prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,
(42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property
has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), prohibits discrimination on
the basis of sex;
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended,
(prohibits discrimination on the basis of disability); and 49 CR Part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), prohibits
discrimination on the basis of age);
• Airport and Airway Improvement Act of 1982, (49 U.S.C. § 471, Section 47123), as
amended, (prohibits discrimination based on race, creed, color, national origin, or sex);
• The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage
and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act
of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of
the terms “programs or activities” to include all of the programs or activities of the
Federal-aid recipients, sub-recipients and contractors, whether such programs or activities
are Federally funded or not);
• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination of
the basis of disability in the operation of public entities, public and private transportation
systems, places of public accommodation, and certain testing entities (42 U.S.C. §§
12131 – 12189) as implemented by Department of Transportation regulations 49 C.F.R.
parts 37 and 38;
• The Federal Aviation Administration’s Non-discrimination statute (49 U.S.C. § 47123)
(prohibits discrimination on the basis of race, color, national origin, and sex);
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-Income Populations, which ensures discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately
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high and adverse human health or environmental effects on minority and low-income
populations;
• Executive Order 13166, Improving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes
discrimination because of limited English proficiency (LEP). To ensure compliance with
Title VI, you must take reasonable steps to ensure that LEP persons have meaningful
access to your programs (70 Fed. Reg. at 74087 to 74100);
• Title IX of the Education Amendments of 1972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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Attachment E: Systemwide Standards and Policies
Petaluma Transit
Systemwide Service Standards and Policies
Vehicle Load Standards
Mode Average Passenger Capacities
Vehicle Type Seated Standing Total Max Load Factor –
Peak
Max Load Factor –
Off-Peak
Regular Routes
30’ Gillig LF 23 19 42 42/23 42/23
35’ Gillig LF 34 28 62 62/34 62/34
35’ New Flyer EV 30 28 58 58/30 58/30
40’ Gillig LF 40 32 72 72/40 72/40
40’ New Flyer LF 38 31 69 69/38 69/38
40’ New Flyer EV 38 32 70 70/38 70/38
Tripper Routes
35’ Gillig LF 34 28 62 62/34 62/34
35’ New Flyer EV 30 28 58 58/30 58/30
40’ New Flyer LF 38 31 69 69/38 69/38
40’ New Flyer EV 38 32 70 70/38 70/38
40’ Van Hool 35 30 65 65/35 65/35
Vehicle Headway Standards
Mode Peak Base Evening
Weekday
Regular Routes 30-60 minutes 30-60 minutes 30-60 minutes
Tripper Routes N/A N/A N/A
Saturday
Regular Routes 60 minutes 60 minutes 60 minutes
Sunday
Regular Routes 60 minutes 60 minutes 60 minutes
On-Time Vehicle Performance Standards
A vehicle is considered on time if it departs a scheduled time-point no more than 1 minute early
and no more than 5 minutes late. Petaluma Transit’s on-time performance objective is 90%.
Service Availability Standards
Petaluma Transit bus stops are spaced between ¼ to ½ mile apart; on average will not be more
than four blocks apart.
Vehicle Assignment Policy
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Bus Assignments by Size for Transit
Route 30’ Buses 35’ Buses 40’ Buses Mileage (in
Ks)
2/11 2ND 1ST 3RD 152
11/2 2ND 1ST 3RD 152
3/33 2ND 1ST 3RD 223
10/24 1ST 2ND 3RD 151
301 3RD 2ND 1ST 10
302 3RD 2ND 1ST 11
303 3RD 2ND 1ST 12
311 AM 3RD 2ND 1ST 11
311 PM 3RD 2ND 1ST 34
312 3RD 1ST 2ND 34
501 AM 2ND 1ST 3RD 23
501 PM 2ND 1ST 3RD 23
LumaGo
Shuttle
24’ Cutaway
LumaGo
Shuttle
24’ Cutaway
846
Petaluma Transit has a vehicle fleet fewer than 50 vehicles.
Transit Amenities Policy
Petaluma Transit assigns transit stop amenities based on the average count of boardings and
alightings, site suitability, physical constraints, and proximity to nearby destinations and
services.
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