HomeMy WebLinkAboutRESOLUTION 2025-162 N.C.S. 12/01/2025Resolution 2025-162 N.C.S. Page 1
Resolution No. 2025-162 N.C.S.
of the City of Petaluma, California
RESOLUTION OF THE PETALUMA CITY COUNCIL AUTHORIZING THE CITY
MANAGER TO SUBMIT A GRANT APPLICATION IN RESPONSE TO THE
CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT WORKFORCE
INNOVATON AND OPPORTUNITY ACT EMPLOYMNET AND TRAINING
PATHWAYS PROGRAM YEAR 25-26 SOLICITATION FOR PROPOSALS
WHEREAS, the State of California Employment Development Department (EDD), on behalf of the
Labor and Workforce Development Agency, announced the availability of up to $16.3 million in the Workforce
Innovation and Opportunity Act (WIOA) Title I Governor’s discretionary funds for an Employment and Training
Pathways Program (ETPP) Program Solicitation for Proposals (SFP); and
WHEREAS, as part of its Housing and Homeless Services strategy, the City of Petaluma partners with
Rebuilding Together Petaluma (RTP) to implement RTP Works – a Housing Focused Workforce Development
program that integrates career development, skills training, and employment support with community services
designed to help adults experiencing homelessness foster personal growth, resilience, and independence; and
WHEREAS, the population RTP Works serves aligns powerfully with the target population identification
in the ETPP grant program; and
WHEREAS, the proposed action is exempt from the requirements of the California Environmental Quality
Act (CEQA) in accordance with CEQA Guidelines Section 15378, in that approving the resolution authorizing the
City Manager to submit a grant application does not meet CEQA's definition of a “project,” because the action
does not have the potential for resulting in either a direct physical change in the environment or a reasonably
foreseeable indirect physical change in the environment, and because the action constitutes organizational or
administrative activities of governments that will not result in direct or indirect physical changes in the
environment; and
WHEREAS, staff recommends submission of a grant application in response to the California
Employment Development Department Workforce Innovation and Opportunity Act Employment and Training
Pathways Program Year 2025-26 Solicitation for Proposals to enhance and sustain the RTP Works program in
Petaluma.
NOW, THEREFORE, BE IT RESOLVED by the Petaluma City Council as follows:
1. Finds that the above recitals are true and correct and are incorporated into this resolution as findings
of the City Council.
2. Finds the proposed action is exempt from the requirements of the California Environmental Quality Act
(CEQA) in accordance with CEQA Guidelines Section 15378, in that approving the resolution authorizing the
City Manager to submit a grant does not meet CEQA's definition of a “project,” because the action does not have
the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect
physical change in the environment, and because the action constitutes organizational or administrative activities
of governments that will not result in direct or indirect physical changes in the environment.
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Resolution 2025-162 N.C.S. Page 2
3.The City Manager or designee is hereby authorized to submit the City of Petaluma grant application
in response to the California Employment Development Department Workforce Innovation and Opportunity
Act Employment and Training Pathways Program 2025-26 Solicitation for Proposals, and to execute all
documents necessary to effectuate the grant, if awarded
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the
Council of the City of Petaluma at a Regular meeting on the 1st day of December
2025, by the following vote:
Approved as to
form:
__________________________
Eric Danly, City Attorney
AYES: McDonnell, Barnacle, Cader Thompson, DeCarli, Nau, Quint, Shribbs
NOES:
ABSENT:
ABSTAIN:
ATTEST: ______________________________________________
Caitlin Corley, City Clerk
______________________________________________
Kevin McDonnell, Mayor
None
None
None
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Exhibit A – To the Resolution
Notice of Availability of Funds
By the Employment Development Department
On behalf of the California Labor and Workforce Development Agency
Workforce Innovation and Opportunity Act
Employment and Training Pathways Program
Program Year 2025-26
Solicitation for Proposals
October 2025
The Employment Development Department is an equal opportunity employer/program.
Auxiliary aids and services are available upon request to individuals with disabilities. Requests
for services, aids, and alternate formats may be made by calling (916) 654 -8434. TTY users,
please contact the California Relay Services at 711.
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This Employment and Training Pathways Program is funded by a grant award totaling $16.3
million (100%) from the U.S. Department of Labor, with $0 (0%) financed from non -federal
sources.
Proposal Package Instructions and Attachments
The following list contains the full Solicitation for Proposals (SFP) instructions and required
attachments for the Employment and Training Pathways Program (ETPP) for Program Year
2025-26 (PY 25-26) funding opportunity.
Download each attachment link individually before saving the SFP to your computer. Applicants
should carefully review the SFP for the required elements and follow the Proposal Package
Instructions in Appendix A to ensure compliance with all proposal packag e requirements.
Required Attachments:
● Cover Signature Page (DOCX)
● Exhibit A – Project Narrative (DOCX)
● Exhibit F – Budget Summary (DOCX)
● Exhibit F2 – Budget Narrative (DOCX)
● Exhibit G – Supplemental Budget (if applicable) (DOCX)
● Exhibit H – Logic Model (DOCX)
● Exhibit J – Partner Roles and Responsibilities (DOCX)
● Exhibit K- Performance Goals Matrix (DOCX)
● Executive Summary (DOCX)
● Indirect Cost Declaration (DOCX)
● Negotiated Indirect Cost Rate Agreement (NICRA) (if applicable) *
● Partnership Agreement and Commitment Letters*
*Does not include a template
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Table of Contents
1. 1
A. 1
B. 2
C. 3
D. 3
E. 4
F. 5
G. 5
H. 6
I. 6
J. 6
K. 7
L. 7
2. Project Design.................................................................................................................... 9
A. 9
B. 9
C. 11
D. 14
E. 14
3. Application and Program Requirements ........................................................................... 14
A. 14
B. 15
C. 15
D. 15
4. Budgeting and Performance Requirements ...................................................................... 17
A. 17
B. 17
C. 18
D. 18
5. Submission ...................................................................................................................... 18
A. 19
B. 19
C. 21
D. 21
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6. Award and Contracting Process ........................................................................................ 21
A. 22
B. 22
C. 23
D. 24
7. Administrative Requirements .......................................................................................... 24
A. 24
B. 25
C. 25
D. 25
E. 25
F. 26
G. 26
H. 26
Appendix A: Proposal Package Instructions .......................................................................... 27
Appendix B: WIOA Allowable Activities ............................................................................... 47
Appendix C: Allowable Costs and Cost Items Matrix ............................................................. 50
Appendix D: Administrative Costs ........................................................................................ 56
Appendix E: Internet Resources ........................................................................................... 59
Appendix F: CalJOBS Workstation and Software Requirements ............................................ 62
Appendix G: Logic Model Sample ......................................................................................... 66
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1. Overview
The Employment Development Department (EDD), on behalf of the California Labor and
Workforce Development Agency (LWDA), announces the availability of up to $16.3 million in
Workforce Innovation and Opportunity Act (WIOA) Governor’s discretionary funds for the
Employment and Training Pathways Program (ETPP) for Program Year 2025 -26 (PY 25-26)
Solicitation for Proposals (SFP). The ETPP is a strategic initiative designed to expand access to
high-quality, career-connected learning opportunities for Californians who face systemic
barriers to employment. Building on the lessons learned from prior investments, leveraging
other state investments, aligning with the Governor’s priorities, and informed by stakeholder
feedback, the ETPP aims to train and place individuals in the target population into jobs and
career pathways leading to family self-sufficiency and strengthen regional workforce
ecosystems through targeted investments and collaboration in education, training, and
supportive services. The ETPP aligns with the California Master Plan for Career Education
(CMPCE)1, which will adequately prepare students for the workforce of tomorrow, including
career paths that do not require college, and the Unified Strategic Workforce Development Plan
2024–2027 (State Plan)2 to help connect California workers to jobs and promote sustainable
growth of the state’s economy.
A. Background
The State of California, as the home of the world's leading educational institutions and as the
global epicenter for talent, has historically modeled policies and programs that enable
Californians to build real-life skills and career opportunities, resulting in generations of
Californians who achieved success and fulfillment through public education and workforce
development, and in unprecedented innovation and prosperity for the past century. Over the
past five years, California has invested billions of dollars in building successful career pathways,
improving skills training and hands-on experiences at schools and beyond, and providing
universal and affordable access to education. However, considerable work remains to integrate
these programs and align training and other opportunities with the real-life needs of students,
workers, businesses, and other employers, especially in the context of an evolving economy. As
the economy evolves and unmet needs grow for various types of skilled labor in the trades,
green energy, and healthcare sectors, the state must also equip its workforce with specialized
skills and competencies that enable workers to access good -paying jobs and help the state
maintain its competitive edge in future sectors.
The state is already taking action to design skills-based pathways that address current labor
market demands, anticipate future trends, and help connect California workers to jobs in
1 2025-CA-Master-Plan-for-Career-Education.pdf
2 https://cwdb.ca.gov/plans_policies/2024-2027-state-plan/
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pathway roles3. Pathway roles are accessible occupations that can foster economic mobility and
advance our goal of supporting equitable economic growth. The CMPCE 2025 suggests that
when envisioning specific interventions, there is a need for state agencies and the comm unity
to focus on the needs of populations and the unique challenges that hamper access to and
successful completion of education and workforce training programs. For example, many
stakeholders spelled out the precise needs of people with disabilities, young people who are
neither working nor in school, and English language learners (ELL). Therefore, future innovative
projects should demonstrate strong alignment with California’s strategic workforce and
education goals, particularly those outlined in the CM PCE 2025.
Keeping with this strong alignment, the state, through the EDD and the LWDA WIOA Title I
Governor’s Discretionary initiatives, has invested over $45 million in SFPs for Opportunity
Young Adult (OYA) Career Pathway Programs in the past two program years. These grant funds
are being used to design and implement projects that create pathways to success for OYAs.
These funds implement and develop programs that connect apprenticeship programs, pre-
apprenticeship programs, community college, and adult school programs with evidence of
success for young adults aged 18-28 who face significant employment barriers.
Between PY 2020-21 and 2022-23, over $20 million was invested in grants for the English
Language Learner (ELL) Programs, awarded to organizations to design, develop, and implement
projects that expand Integrated Education and Training (IET) course offering s statewide and
accelerate employment and re-employment strategies for ELLs. The grant funding combines
demand-driven training and education with tailored wrap-around services for 3,534 workers
currently confronting economic and employment barriers. Also, over $6.6 million was invested
in grants to improve outcomes for young people who are not working or in school, veterans,
people with disabilities, and justice-involved individuals. The grants supported initiatives that
foster sustainable partnerships, deliver comprehensive wraparound support, and increase
equitable access to quality jobs for some of California's most high-need populations, ultimately
positioning them for sustainable, quality employment.
B. Purpose
The purpose of the ETPP PY 25-26 SFP is to solicit grant proposals from project operators with
the resources, experience, and ability to implement projects that advance workforce strategies
and serve populations facing systemic barriers. Proposals should integrate cohort-based
training with robust support services and strong employer partnerships that drive training for
specific in-demand jobs. Projects should build on key lessons and innovative practices
identified in the framework associated with the technical assistance provided to the ETPF for PY
3 Pathway roles are called “gateway occupations” by Opportunity@ Work, a national nonprofit
whose mission is to rewire the U.S. labor market so that all individuals Skilled Through
Alternative Routes (STARs) can work, live, and earn to their full potential. Opportunity@ Work.
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22-234 and the program findings of the ELL IET DE for PY 22-23,5 which confirm promising
practices across education, training, and employment domains. The ETPP PY 25-26 seeks
proposals that employ strategies that will expand access to high -quality, career-connected
learning opportunities for Californians’ English Language Learners (ELLs); justice-involved
individuals; opportunity young adults (OYA) who are not working, working in low-wage
occupations, have a pattern of intermittent employment, or are not in school; and veterans
who face systemic barriers to employment. The ETPP aims to train and place individuals in the
target population into jobs and career pathways, leading to family self-sufficiency, and to
strengthen regional workforce ecosystems through targeted investments and collaboration in
education, training, and supportive services. Therefore, these funds are critical to increasing
equity and building individual and family self-sufficiency.
C. Availability
Funding timing and decisions are based on the availability of funds. Estimated amounts and
dates are subject to change and are not final. The total of $16.3 million in WIOA Governor’s
Discretionary Funds is available through this SFP. Applicants may reques t awards ranging from
$500,000 to $2,000,000. The EDD anticipates that an estimated 8 to 32 awards will be funded.
Final awards and participant counts may be adjusted depending on the number of successfully
submitted applications. The state expects that the performance period for participating in
projects funded under this SFP will be between 18 and 24 months. This period of performance
includes all necessary implementation and start-up activities. Grant funds will not be available
for more than 24 months, and no obligation of funds will be allowed before or after the grant
period of performance. Any funds not expended for budgeted grant activities during the grant
agreement shall be reverted to the state.
D. Funding Limits and Participant Reach
To ensure the equitable distribution of grant funds and maximize the program's impact, we
recommend that applicants base their funding requests on an established cost -per-participant
rate for the project budget proposal. However, proposed budgets should st ill reflect the actual
costs necessary to achieve intended program outcomes. This approach aligns with the
program's overarching goals of delivering targeted, practical support to those most in need.
Therefore, applicants may apply for total funding amounts within the allowable range of
$500,000 up to $2,000,000. The applicants’ program may serve any number of participants and
one or more of the targeted populations based on the rationale for the cost per participant. The
average cost per participant may vary depending on geographic location and the type and
intensity of services offered. Below is guidance on calculating funding, along with a reference
4 Workforce Innovation and Opportunity Act Equity Target Population Fund Program Year 2022-
23
5 Published by the International Rescue Committee (IRC)
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link to the Department of Labor (DOL) WorkforceGPS, which provides a tool 6 designed to assist
state agencies that administer WIOA Title I program in determining how they should calculate
the funds expended amounts.
How to Calculate the Cost Per Participant
To calculate the cost per participant, follow these steps:
1. Determine the total cost of the training program: This includes all relevant costs
such as instructor fees, materials, and venue costs.
2. Identify the number of participants: This is the total number of participants served
during the year by the program.
3. Divide the total cost by the number of participants: This gives you the cost per
participant.
*Average cost per participant will be required on Exhibit K: Performance Goal Matrix.
E. Target Populations
The ETPP will fund projects that serve the target population(s) with barriers to employment
listed and defined below. Applicants may choose to serve other special populations. However,
they must justify and provide supporting evidence to clearly and convin cingly demonstrate that
the population is disproportionately underserved and underemployed in their community, in
addition to the data requirements listed in Section 1. H. Data and Supporting Evidence.
1. English Language Learners (ELL): As defined by the WIOA Title II, Section 203(7), an
English language learner is a person who has limited ability in speaking, reading, writing,
or understanding the English language, and (a) their native language is a language other
than English, or (b) they live in a family or community environment where a language
other than English is dominant.
2. Justice-involved Individuals: An individual with a criminal record or justice-involved
individual is defined as an adult who is or has been subject to any stage of the criminal
justice process and for whom services under WIOA may be beneficial, or (b) require
assistance in overcoming artificial barriers to employment resulting from a record of
arrest or conviction.
3. Opportunity Young Adults (OYAs) who are not working, working in low-wage
occupations, have a pattern of intermittent employment, or are not in school: OYAs
are individuals, typically between the ages of 18 and 28, who are not in school or
employed and are at risk of long-term unemployment.
6 WorkforceGPS - Cost Per Participant Tool - WIOA Annual Performance Report
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4. Veterans7: A veteran is a person who served in the active military, naval, or air service
and was discharged or released under conditions other than dishonorable. Veterans
may belong to one or more of the following priority groups: campaign, disabled,
recently separated, veterans with significant barriers, and other covered veterans.
F. Target Industry Sectors
Applicants must demonstrate how the selected industry sectors provide accessible, quality jobs
for the target populations, with clear pathways to career advancement and economic mobility.
These sectors should offer entry-level opportunities that lead to sustainable employment and
wages that support family self-sufficiency.
Proposals should clearly describe how the chosen sectors align with regional labor market
demand and provide meaningful opportunities for individuals facing systemic barriers to
employment. Applicants must explain how the project will prepare participants for success in
these sectors through targeted training, supportive services, and employer engagement that
leads to job placement and long-term career growth.
Applicants should support their sector selection with relevant labor market data and evidence
of job availability, wage potential, and advancement opportunities. When selecting the industry
sector of focus, applicants should address the regional economic context by describing
economic strengths, projected job growth, workforce needs, and regional labor market demand
and the employment and career advancement potential the sector (s) offers for the target
populations.
G. Target Regions
Applicants can serve participants in any of the regions and/or counties within the State if the
need for services is supported by regional labor market data and outlined in the proposal.
Additionally, inherent in a regional approach is enhanced coordination where educators,
workforce training providers, employers, and community-based organizations (CBOs) can
collaboratively develop career pathways tailored to the target population and the region’s
strategic sectors of focus and growth. Moreover, coordinating their programs should leverage
funding to provide wrap-around supportive services for program participants and stronger
hands-on learning that is aligned with employment opportunities.
7 38 U.S.C. Section 101
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H. Data and Supporting Evidence
Successful proposals must cite supporting data on labor market demand from various sources.
Relevant data sources may include the EDD Labor Market Information Division (LMID), the
Bureau of Labor Statistics (BLS), the Community Colleges Center of Excellence, the
Massachusetts Institute of Technology (MIT)8 living wage for the local area, local surveys, or any
other reliable data source, such as consultation with industry associations, Local Areas, or
mandatory and non-mandatory partners. The supporting data should: (i) reflect the applicant’s
comprehensive understanding of the issues specific to the transition of the target population(s)
workers into in-demand industry sector jobs; (ii) demonstrate the need for the proposed
project; (iii) justify the project’s approach and make a case for the potential for s uccess; (iv)
validate program design with evidence that the best practices are being used; and (v) use local
data sources that illustrate the experience of individuals and specific communities, such as
analyses of local news articles and reliable social media groups, or data from interviews, focus
group sessions, or surveys.
I. Eligibility
Applicants
Local Workforce Development Areas (Local Areas) or boards, adult/education and training
providers, community colleges, private non-profit organizations, labor organizations, tribal
organizations, faith-based organizations, public agencies (local governments), and community-
based organizations (CBOs) are eligible to apply. Individuals are not eligible to apply.
Participant Requirements
Participants must be individuals in the selected target population(s) defined above in Section 1.
E. Target Populations and meet the following requirements:
● Participants must be at least 18 years old.
● Participants must meet all eligibility requirements outlined in WIOA Title I - Adult
Program to participate in the ETPP PY 24-25 program.
J. Strategic Partnerships
This grant program seeks innovative projects that enhance employment access and job
retention for target populations, leveraging resources in collaboration with strategic partners.
Applicants are strongly encouraged to work with IET providers, Local Workfo rce Development
Boards, human service agencies, community colleges, adult schools, and CBOs to provide
comprehensive support, including education, training, case management, wrap-around
8 Massachusetts Institute of Technology
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services, and follow-up support. Partnerships must facilitate the provision of a full array of
wrap-around support and case management services tailored to the needs of the target
population(s) in the project area. Applicants must demonstrate that strong r elationships
already exist or are in the process of being established with the required partners. To this end,
successful applicants will demonstrate partnerships and strategies that provide opportunities
for innovation, test new approaches, and adapt best practices to enable the target
population(s) to acquire in-demand skills and secure high-quality employment.
K. Required Employer Partners
Applicants must demonstrate strong, sustained partnerships with employers in the target
industry sectors and occupations. These partnerships should be integrated into all phases of the
project—from design to implementation—and include clearly defined roles such as:
• Co-design training curricula to ensure alignment with current and emerging industry
needs.
• Providing work-based learning opportunities such as internships, apprenticeships, job
shadowing, and on-the-job training (OJT).
• Participating in advisory roles to guide program relevance and responsiveness.
• Offering hiring commitments or letters of intent to employ program graduates.
• Contributing resources such as equipment, training space, mentorship, or co -investment
in program delivery.
Preference will be given to proposals that include employers offering family-sustaining wages,
benefits, and opportunities for career advancement. Applicants should describe how employer
partners will support participants’ transition into unsubsidized employment and long-term
career mobility.
L. Recommended Partners
All applicants are encouraged to work with the following partners, regardless of the target
population(s) the project will serve:
● A Title I Local Area in the service region(s)9
● A Title III Wagner-Peyser local office in the service area10
9 Workforce services for eligible adults are available through one of the six core programs
authorized by WIOA. The Title I program serves individuals and helps employers meet their
workforce needs. It enables workers to obtain good jobs by providing them with job search
assistance and training opportunities.
10 Your partnership with Wagner-Peyser, at minimum, should include outreach strategies to
ensure the program is addressing the needs of participants who are Long Term Unemployed
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● Community Colleges Adult Schools, and education and training provider(s) that are
Bureau of Private Post-Secondary approved and/or on the State's Eligible Training
Provider List (ETPL)11 offering certificates for in-demand sectors with livable wages and
good-quality jobs in the service region
● CBO(s) with expertise serving the target population(s)
Applicants serving veterans may also partner with the following:
● Title III Wagner-Peyser Local EDD Jobs for Veterans State Grant (JVSG) staff
Applicants serving justice-involved individuals may partner with the following:
● Probation or diversion programs such as drug courts, veterans’ courts, community
courts, or other specialty courts are administered by Department of Corrections and
Rehabilitation staff at the county or state level
Applicants may partner with one of the following training partners12 when incorporating IET
strategies:
● A Title II Adult Education provider
● An IET provider
● A California Adult Education Program (CAEP)13
● California Community Colleges that are prioritizing industry sectors based on regional
opportunities for high-growth, high-wage careers14
● Disability Access, Equity, and Inclusion (DAEI) pilot site or DOR-AJCC Collaboration
Projects15
Preferences will be given to proposals that include a full array of partnerships and demonstrate
how the partnerships will effectively execute program phases, ensuring that all collaborations
align with project goals.
and meet the characteristics of the populations being served
11 Refer to WIOA Eligible Training Provider List (WSD15-07)
12 Education and training providers must be Bureau of Private Post -Secondary approved and/or
on the State's Eligible Training Provider List (ETPL) except for providers offering specific types of
training including but not limited to customized, cohort, and on-the-job training (OJT).
13 For more information, refer to the California Community Colleges CAEP website.
14 Economic and Workforce Development (EWD) Regional Sector Investments | California
Community Colleges Chancellor's Office
15 DOR-AJCC Collaboration Launch
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2. Project Design
A. Project Outcomes
The project design should support specific and measurable outcomes that increase access
to quality jobs for ETPP target populations. These outcomes are demonstrated by
placement into jobs that meet MIT Local Living Wage Standards or jobs with clear and
accessible pathways to living wage jobs.
To achieve these outcomes, project designs should:
● Develop strong partnerships with regional partners, including local boards,
community colleges, employers, and CBOs that sustain sector-based programs that
provide pathways to economic mobility.
● Develop and/or identify innovative, replicable, and scalable strategies to support
target populations. These should include cohort-based training with robust support
services provided with a trauma-informed lens and demonstrated employer and
community partnerships.
B. Theory of Change/Logic Model/Goals and Objectives
The ETPP will prioritize funding for projects that demonstrate strong alignment with California’s
strategic workforce and education goals, particularly those outlined in the CMPCE 2025.
Successful applicants will demonstrate how their project will direct existing resources and
efforts in new and effective ways to expand access to high-quality, career-connected learning
opportunities for the target populations who face systemic barriers to employment outlined in
the SFP. Successful proposals will explain how the project will train and place individuals in the
target populations in jobs and career pathways leading to family self -sufficiency, and
strengthen regional workforce ecosystems through targeted investments and collaboration in
education, training, and supportive services by designing a project logic model based on the
following:
Theory of Change Hypothesis: By advancing targeted support for populations facing systemic
barriers to economic advancement and applying successful strategies that have proved
successful for other population groups, workforce organizations can identify shared solutions
and drive systemic change. This approach can ultimately close pathway gaps and enhance
workforce outcomes for populations that have not benefited from the state's economic vitality.
Goal: Generate greater opportunity for Californians who have been locked out of the
mainstream economy, are underrepresented in high-wage occupations and industries, and face
multiple barriers to quality employment.
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Funding will be awarded to proposals that do the following:
1. Advance Access: Prioritize services for populations facing systemic barriers to employment,
including English Language Learners (ELL), justice-involved individuals, opportunity youth,
and veterans. Projects must demonstrate culturally responsive and trauma -informed
approaches, as well as inclusive outreach strategies and cohort models for training16.
2. Industry Sector Strategies: The ETPP projects will focus on sector strategies that provide
accessible job opportunities and career pathways for the target populations. When
describing the industry sector of focus, applicants should address the regional economic
context by describing economic strengths, projected job growth, and workforce needs.
Reference regional labor market data and State Economic Blueprint17 planning documents
where applicable. However, applicants must demonstrate how the proposed sector strategy
provides accessible and supported pathways for the target populations in the region.
3. Strengthen Education-to-Employment Pathways: Align with K–12, adult education, and
postsecondary systems to create seamless transitions into employment. Projects should
incorporate credit for prior learning (CPL), dual enrollment, bridge programs, and
articulated pathways that reduce time to employment and accelerate credential
attainment. In addition, the projects should include the following:
• Support Stackable Credentials and Career Mobility-Develop or expand programs that
offer stackable, industry-recognized credentials aligned with regional labor market
needs. Emphasis should be placed on portable skills, certifications, and career ladders
that lead to economic mobility and advancement.
• Integrate Work-Based Learning and Employer Engagement- Include meaningful work-
based learning opportunities such as apprenticeships, internships, on -the-job training
(OJT), and job shadowing. Projects should demonstrate strong employer partnerships.
• Foster Cross-Sector Collaboration- Demonstrate robust partnerships across workforce
development, education (including adult education consortia and community colleges),
community-based organizations (CBOs), and employers. Proposals must include letters
of commitment and clearly defined roles for each partner.
4. Leverage and Braid Resources: Maximize impact through the strategic use of leveraged
funds, such as the Chancellor’s Office English Language Learner (ELL) Healthcare Pathways
16 A cohort-based training is a program of learning that’s organized according to a syllabus
(usually in sections) and is taken by a group of students (a cohort) at the same time. Cohort -
based courses can take place online, in a virtual space, or in a physica l classroom.
17 California Jobs First State Economic Blueprint
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(HP) Grant, and other public, private, and philanthropic sources. Proposals that
demonstrate effective blending, braiding, and sequencing of resources will be prioritized.
5. Use Data to Drive Outcomes: Applicants must demonstrate the use of evidence-based
strategies grounded in research, proven practices, or prior successful implementations.
Applicants must demonstrate their capacity for success based on previous program
experience. Proposals should clearly articulate the rationale for the selected service
models, training approaches, and supportive interventions, citing relevant data or
evaluations where applicable.
C. Strategies
The ETPP strategies should foster innovation, test new approaches, and adopt best practices to
equip target populations with essential work readiness skills and training, thereby preparing
participants for meaningful employment.
To achieve the goals, applicants may:
● Create new tools
● Borrow methods from other disciplines
● Apply evidence-based models from other sectors or population-specific strategies to
reach the desired outcomes.
Key Strategies
As outlined above, lessons learned from prior investments and other relevant regional
initiatives should shape the key strategic approach and serve as the cornerstone of the new
program, setting strategies to focus on specific goals for serving the target populations.
Below is a list of workforce and supportive service interventions that should be included as
components in the application and the program design:
● Target population outreach and recruitment: Leveraging existing partnerships to
identify individuals living in historically excluded populations with limited access to
career opportunities. Develop strategies for effective outreach for traditionally excluded
populations.
● Prospective participant assessment: Understanding current economic circumstances,
barriers to career advancement, and aspirations, using a trauma -informed lens.
● Career navigation awareness: Preparing participants for employment with higher wages
and career mobility through career planning and decision making, as well as training in
resume development and interview preparation.
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● Support services: Coordinating with community partners to identify potential
participants, assessing their needs, interests, and aspirations, and enrolling them in
appropriate workforce development programs or strategies designed to help
participants overcome barriers to employment, education, or training. These
interventions are essential for the target populations outlined in this SFP.
Examples include:
▪ Childcare assistance
▪ Transportation subsidies
▪ Mental health counseling
▪ Housing support
▪ Case management
▪ Career navigation or coaching
▪ Language access services
▪ Professional network development
● Occupational skills training: Partnering with community colleges, adult schools, and
other education and training institutions to provide short-term training in a cohort
model, targeting specific sectors and occupations that provide pathways to economic
mobility. Training should include career readiness, technical, and literacy skills required
for success in the target occupations.
● Employment: Programs should demonstrate current partnerships with specific regional
employers, including advice on curriculum design, internships, and other work-based
learning opportunities, as well as access to job openings and hiring opportunities that
offer career mobility.
● Case management: supporting individuals while participating in training to address
issues with attendance, learning, and skill development, behavior, and work readiness,
including coordination with instructors and other programs and referrals, and other
public and private systems and services.
Below is a list of specific and innovative strategies outlined by the technical assistance providers
as enhancements to the success of previous programs, and provided as examples to applicants
when developing program strategies:
● Blending, braiding, and sequencing (BBS) services are innovative strategies that
maximize the efficient and effective use of federal funds across systems to promote
competitive integrated employment (CIE).
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● Implementing sector strategies that focus on an industry’s local or regional workforce
needs through the identification of needs, education development, training, or other
methods, and the implementation and coordination of services.
● Offering work-based learning involves applying academic, technical, or employability
skills in a work setting. Examples: Paid apprenticeships, summer youth employment
programs, paid and unpaid internships, and on -the-job training provided under the
WIOA. Less intensive forms of WBL include job shadowing, work site visits, or simulated
work environments, which are commonly used in many technical training programs.
● Designing customized training to meet employers’ specific needs, rather than general
training requirements, is often targeted at incumbent workers.
● Providing job retention strategies aimed at helping workers keep their jobs can include
regularly checking in with jobholders, assisting them in emergencies (such as car
breaking down or last-minute childcare issues), and supporting hiring managers with on-
the-job problems.
● Providing career readiness training, or 21st-century skill training, offers instruction in
non-technical skills integral to success in the workplace. This training can teach “soft” or
non-cognitive skills, such as teamwork, critical thinking, professionalism, conflict
resolution, digital literacy, and effective communication.
● Utilizing adult education to teach adult learners the foundational skills needed to
succeed in the workforce. Depending on the population served and their needs, it can
involve several approaches.
● Providing college and career navigation assists students and job seekers in planning out
and achieving their academic and career goals through advice and support from
dedicated staff.
● Job development is a key service function where staff identify job opportunities and
match the interests, needs, skills, and experience of both employers and participants,
thereby building long-term employer relationships.
● Developing a career pathway that provides a series of manageable education and
training steps toward industry-aligned skills, credentials, and career advancement.
Pathways may also include necessary credentialing and supportive services.
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D. Participant Services
Participant services should ensure that individuals from the target populations can fully engage
in and benefit from education, training, and employment opportunities with the goal of
employment in a growing industry sector. These services will be delivered through the
coordinated strategies outlined above, making them a comprehensive, strategic, and fully
integrated part of the program’s design.
E. Collaboration with the EDD
The EDD requires key project staff to attend mandatory meetings, which may take place
monthly, quarterly, and/or annually. The EDD Special Initiatives Support Section is responsible
for grant administration and oversight. Key project staff must work closely with the EDD team
for technical assistance, CalJOBSSM training, and guidance throughout the start-up,
implementation, and grant period of performance. Applicants must also participate in the
community of practice meetings and other activities organized by external technical assistance
and evaluation providers selected by the EDD to provide technical assistance and evaluate
projects. Refer to Section 7.C. Reporting of the SFP for more information.
3. Application and Program Requirements
All proposals must adhere to requirements, utilize the required format, and include all
requested information and attachments. Incomplete submissions will be deemed non -
responsive. Proposals that do not meet the minimum requirements will not be scored or
considered for funding. Refer to Appendix A for guidance on adequately completing,
formatting, and submitting all elements of the proposal package.
A. Required Exhibits and Attachments
● Exhibit A: Project Narrative
● Exhibit F: Budget Summary
● Exhibit F2: Budget Narrative
● Exhibit G: Supplemental Budget (if applicable)
● Exhibit H: Logic Model
● Exhibit K: Performance Goals Matrix (one per target population served)
● Exhibit J: Partner Roles and Responsibilities
● Cover/Signature Page
● Executive Summary
● Partnership Agreement and Commitment Letters
● Indirect Cost Declaration
● Negotiated Indirect Cost Rate Agreement (NICRA) (if applicable)
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B. Registration with the System for Award Management (SAM)
Applicants must register with the SAM to apply for and receive funding for this initiative.
Note – SAM registration must be reviewed and updated annually to ensure accounts are
current, accurate, and complete in the SAM database. To remain eligible for funding, applicants
must maintain an active registration in the SAM database. Applicants must ensure that this
information is up to date before submitting their funding application. The registration and/or
renewal process can take several weeks to complete and may require sensitive information,
including financial and banking details, which can be time-consuming to obtain. The applicant
must have all information up to date and accessible through the SAM before submitting their
application. Visit the SAM website for more information about registration requirements.
C. Partnership Agreement and Commitment Letters
To enhance the project, applicants must submit partnership agreement letters from any
proposed partners. Any partner providing the whole or part of the leveraged resources to the
program must also provide a commitment letter stating the amount of the in-kind contribution
being leveraged for the project. If the applicant is a partner and/or provides the required
leveraged resources, they must provide a letter documenting their commitment. See Appendix
A for more information on submitting partnership agreements and commitment letters.
D. Performance Goals
Projects must include a plan for continuous improvement, outlining how performance data will
be regularly reviewed, shared with partners, and used to refine strategies throughout the grant
period. Preference will be given to applicants with demonstrated experience in using
performance data to improve outcomes and drive systemic change.
Applicants can reference the state’s negotiated performance goals in Figure 2. These metrics
and achievement rates are provided as a point of reference for applicants when reviewing their
local goals. The state recognizes that local goals may differ from those presented here.
Refer to Appendix A, WSIN23-54, Subject: State Negotiated Performance Goals PY 24-25 (June
14, 2022), and WSIN24-17, Subject: Local Area Negotiated Performance Goals PY 24 and 25
(October 31, 2025), for more information about performance goals.
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Figure 2: State Negotiated Performance Goals
PY 24-25 Negotiated Performance Goals Adults
Employment Rate 2nd Quarter After Exit 67.5%
Employment Rate 4th Quarter After Exit 65.5%
Median Earnings 2nd Quarter After Exit $7,800
Credential Attainment within 4 Quarters After Exit 66.0%
Measurable Skill Gains 60.0%
In addition to the WIOA performance measures, the state requires subrecipients to track the
total number of participants enrolled in education, training, and employment. For this SFP, the
applicant is encouraged to exceed the state-negotiated performance goals in delivering on the
measurable employment and quality job outcomes outlined below. Applicants should tailor
performance goals to the project needs and regional objectives. They should provide jobs in the
in-demand sectors with wages that meet or exceed the local MIT living wage standard and
result in measurable skill gains of at least 75 percent. The project narrative explanation of
performance goals must reflect a data-driven local/regional economic analysis that supports
the proposed project performance goals concerning service delivery, target populations, and
skill attainment.
Measurable employment and job quality outcomes outlined in the project plan narrative should
include the following:
● Number of participants who complete the program
● Number of participants who enter employment in the 2 nd Quarter After Exit
● Number of participants who enter employment in the 4 th Quarter After Exit
● Median Earnings 2nd Quarter After Exit
● Estimated cost per participant served
● Hourly wages met or exceeded earnings compared to MIT's Living Wage for the local
area or region
● Number of hours worked
● Participants received job benefits
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4. Budgeting and Performance Requirements
A. Funding Request
Applicants may apply for funding of $500,000 up to $2,000,000 to serve the target populations.
Target populations with high barriers may require more intense support and be more expensive
to help; therefore, applicants may serve any number of participants but must provide a
reasonable and necessary cost per participant. The average price per participant may vary
based on geographic location, target population, service type, and intensity. The funds will
support projects that can leverage other resources to maximize the project's impact, earn the
maximum return on investment, and foster project replication and sustainability.
The EDD recognizes that new WIOA grantees require more intensive onboarding than those
with prior WIOA experience. The EDD recommends that new WIOA grantees anticipate a 2 -
month start-up in project timelines to understand the grant, gain full access, and train staff.
Key project staff must work closely with the EDD team for technical assistance, CalJOBS
training, and guidance throughout the start-up, implementation, and grant period of
performance. Therefore, applicants should design a budget and program n arrative that allows
for adjustments in the program and includes funding for dedicated staff to manage a WIOA
grant.
B. Leveraging Funds and Resources
Applicants must demonstrate the ability to leverage resources from other sources to support
the goals and objectives of this grant. Applicants must have leveraged resources equivalent to
20 percent of the grant award amount.
The term “leverage” is not defined in regulation or any related administrative requirements. For
EDD-funded programs, the term refers to all resources the recipient uses to support grant
activity and outcomes, regardless of whether those resources meet the standards required for
matching. Applicants are encouraged to blend and leverage funds, utilize human capital
effectively, and utilize other resources to maximize the project's success. Leveraged resources
can come from various sources.
Leveraged resources can include non-cash or third-party in-kind contributions to share
infrastructure costs. The definition of “in-kind resources” refers to a contribution of non-cash
resources that are explicitly used for project activities. Examples include but are not limited to
donated personnel, services, and the use of equipment or space. See Appendix A for more
information on adequately documenting pledge contribution agreements.
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Leveraged resources can come from various sources. All leveraged funds will be subject to the
reporting requirements contained in Workforce Services Directive Monthly and Quarterly
Financial Reporting Requirements (December 4, 2019) (WSD19-05) and Title 2 Code of Federal
Regulations (CFR) Part 200: “Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards” (Uniform Guidance), Section 200.306 Cost sharing or
leveraging.18
C. Allowable Uses of Funds
The proper and improper use of grant funds is governed by (i) the WIOA and its associated
federal regulations, (ii) state and federal directives, and (iii) the Federal Office of Management
and Budget (OMB) Uniform Guidance for Grants and Agreements. Refer to Appendices B, C, and
D for the general requirements of ETPP funds. Funds awarded under this SFP cannot be used to
purchase real property or to construct buildings. The Title I and III service category definitions,
along with a comprehensive list of CalJOBS activity codes, can be found in Workforce Services
Directives CalJOBS Activity Codes (October 10, 2024) (WSD24-05).
Please note – To prepare participants for employment and foster positive relationships with
employers, staff should inform participants of the federal law requiring employers to verify
employment authorization before employment and confirm a participant’s consent to work
documents before providing a job referral. Refer to Workforce Services Directive Pathway to
Services, Referral, and Enrollment (WSD18-03), issued on August 18, 2018, for guidance on
making services accessible to all populations.
D. Administrative Cost Limits
A maximum of 10 percent of the total requested grant amount will be allowed for
administrative costs. Refer to Appendix D for the definition of administrative costs.
5. Submission
Only one proposal will be accepted from each applicant. However, an applicant may be a
partner in another application. The entire proposal must be submitted electronically by the
deadline.
18 All Workforce Services Directives cited in this SFP can be found on the EDD website.
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A. Submission Format
Applicants must submit their proposal package via email as a compressed (or “Zipped”) file to
WSBSFP3@edd.ca.gov. The subject line of each application submission email must include:
“[Applicant’s Three Digit Initialism] ETPP PY 24-25 Proposal”. Example: “Subject: ABC ETPP PY
24-25 Proposal”. The proposal package is due by 3 p.m. on December 8, 2025.
Document files must adhere to the following naming convention: [Applicant’s Three -Digit
Initialism] [Grant Initialism Program Year Initialism] [Abbreviated Name of Document]. Example:
“ABC [Grant Initialism Program Year Initialism] ExA”, for Exhibit A.”
● Applicants may utilize an initialism for their organization’s name if desired. Please use
the organization’s three-digit CalJOBS initialism, if available. File names must not exceed
40 characters.
● File names must not exceed 40 characters.
● The Cover/Signature page (CovSign), Partnership Agreement Letters (PtrLtr), and
Commitment Letters (ComLtr) must be submitted in PDF format. All other exhibits and
exhibit attachments must be submitted in Word format.
● The CovSign page must include the signature of the signatory authority on the form.
● PtrLtr and ComLtrs should be grouped by category, submitted as two separate PDFs, and
saved per the following naming conventions: “ABC [Grant Initialism Program Year
Initialism] ComLtr and ABC [Grant Initialism Program Year Initialism] PtrLtr.”
● Submit additional non-required documentation, such as data analysis, to Adobe PDF.
B. Submission Guidelines
Complete only the required information in the exhibits. Submit all exhibits and attachments
with the following naming convention: “[Applicant’s Three Digit Initialism] [Grant Initialism PY
XX-XX] [Exhibit or Attachment Initialism].” For example, “XYZ ABC ETPP PY 25-26 ExF” for Exhibit
F. File names must not exceed 40 Characters. Exhibits must be completed accurately. The
following chart lists the documents that must be included in the proposal file submission with
the suggested naming convention for each file. Applications that do not include all the required
documents listed and/or are submitted after 3 p.m. PT on December 8, 2025, will be deemed
non-responsive and automatically disqualified from consideration for funding.
Disclaimer: The exhibits have been updated for accessibility in compliance with the Americans
with Disabilities Act.
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Figure 3.1: Document Submission Guidelines
Required Documents Naming Convention Example
Exhibit A Project Narrative (ExA) ABC ETPP PY 25-26 ExA
Exhibit F Budget Summary (ExF) ABC ETPP PY 25-26 ExF
Exhibit F2 Budget Narrative (ExF2) ABC ETPP PY 25-265 ExF2
Exhibit G Supplemental Budget (ExG) ABC ETPP PY 25-26 ExG
Exhibit H Logic Model (ExH) ABC ETPP PY 25-26 ExH
Exhibit J Partner Roles and Resp. (ExJ) ABC ETPP PY 25-26 ExJ
Exhibit K Performance Goal Matrix (ExK) ABC ETPP PY 25-26 ExK
Cover/Signature Page (CovSign) ABC ETPP PY 25-26 CovSign
Executive Summary (ExecSum) ABC ETPP PY 25-26 ExexSum
Optional Commitment Letters (ComLtr) ABC ETPP PY 25-26 ComLtr
Partnership Agreement Letters (PartLtr) ABC ETPP PY 25-26 PartLtr
Indirect Cost Declaration (ICD) ABC ETPP PY 25-26 ICD
Indirect cost Rate Agreement ICRA or CAP, if applicable ABC ETPP PY 25-26 ICRA
Figure 3-2: Application Timeline
Event Date
SFP release October 28, 2025
Last date to submit questions for the webinar November 6, 2025
Deadline to preregister for the webinar November 13, 2025, at 1 p.m. PST
Informational Webinar November 13, 2025, at 1:30 p.m. PST
Notice of Intent to Apply November 20, 2025, by noon PST
Proposals due December 8, 2025, by 3 p.m. PST
Estimated proposal review and evaluation December 15, 2025 – December 19, 2025
Estimated award announcements February 2026
Estimated project start date April 1, 2026
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Note – All dates after the final proposal submission deadline are approximate and may be
adjusted as conditions dictate without an addendum to this SFP.
C. Questions and Answers
An informational webinar to review application requirements and answer questions is
scheduled for November 13, 2025, at 1:30 p.m. PST. The webinar will be an opportunity for
applicants to ask specific questions regarding the SFP and the application process. Pre-
registration is required for all participants. Refer to the EDD’s Workforce Development
Solicitation for Proposals website for the preregistration link. To complete the preregistration,
an applicant must fill out the pre-registration information. After successfully preregistering, a
system-generated email will be sent with the webinar link.
Before submitting questions, applicants must thoroughly review the SFP Proposal Package
Instructions in Appendix A, "Proposal Package Instructions." Email inquiries for the webinar to
WSBSFP3@edd.ca.gov with the subject line: “[Applicant’s Initialism] ETPP PY 24-25 SFP
Inquiry”. All inquiries must be received before noon PST on November 6, 2025.
Please note this webinar will not be recorded. The webinar summary will be distributed via
email after the webinar, once it has been finalized. Additionally, a comprehensive list of all
questions and answers received during the solicitation process will be posted on the EDD
website following the informational webinar, once the necessary review and preparation have
been completed.
D. Delivery
Applicants must submit a complete proposal package with all required elements to
WSBSFP3@EDD.ca.gov by December 8, 2025, at 3 p.m. PT. Refer to Appendix A for further
guidelines on electronic submission. The Cover/Signature Page (CovSign) and the Indirect Cost
Declaration (ICD) must be signed by the signatory authority as stated in the resolution for th e
signatory authority.
Refer to Appendix A: Proposal Package Instructions for further guidelines on electronic
submission and Section 6: Award and Contracting below for the signatory authority
requirements for the Subgrant Agreement (contract).
6. Award and Contracting Process
After the deadline, the EDD will (i) vet the proposals based on the minimum qualifications
established in this SFP and (ii) administer a competitive evaluation for all proposals that meet
the minimum qualifications. Funding decisions are based on scoring criteria, performance
history, and the needs of the regional and target populations. The EDD will notify all applicants
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regarding the status of submitted proposals. After which, a summary of projects funded under
this SFP will be publicly posted on the EDD website.
A. Proposal Review, Scoring, and Evaluation
Teams of reviewers will score, and rank proposals based on the criteria outlined in this SFP. For
those organizations that have participated in past grant programs administered by the EDD’s
Workforce Services Branch (WSB), past and present performance will be considered when
making funding decisions. An example of the scoring value of each section of the SFP is as
follows:
Figure 4: Project Narrative Scoring Evaluation Criteria
Narrative Criteria Maximum
Points
Section 1 – Advance Access to Employment and Training Pathways 10
Section 2 – Project Plan to Strengthen Education-to-Employment Pathways 35
Section 3 – Performance Goals to Drive Outcomes 10
Section 4 – Partnerships and Leveraged Resources 20
Section 5 – Statement of Capabilities 15
Section 6 – Budget Summary Narrative and Plan 10
Minimum and Other Requirements Total Maximum 100
Only proposals that score in the top tier and are deemed meritorious and are in the state's best
interest will be recommended for funding. The EDD reserves the right to conduct on -site
reviews before making final funding recommendations. After completion of the evaluation
process, the EDD Director will receive the funding recommendations. The LWDA Secretary, in
consultation with the EDD, will make final funding decisions based on the ranked scores and
other factors, including the distribution of funds across geographic locations and special
populations in need, past performance, innovative approach, and the uniqueness of the
project.
B. Appeals Process
A proposal may be disqualified if it does not meet the application requirements. Please read the
SFP carefully and consult Appendix A: Proposal Package Instructions for detailed instructions on
completing and submitting all application elements adequately to ensure that all applicable
requirements have been met.
While disqualification decisions may be appealed, reversals are only granted under specific
instances. Please note the following important exceptions:
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● No appeals will be accepted for proposals submitted after the deadline.
● Final funding decisions are not subject to appeal.
● Application requirements must be fully met for a proposal to advance to the evaluation
and scoring phase. See Section IV: Funding and Budgetary Requirements, Section V:
Submission, Section VI: Award, and Appendix A: Proposal Package Instructions for more
information on application and submission requirements.
The EDD will distribute disqualification letters to applicants by email. Applicants have seven
calendar days from the date their disqualification email is sent to appeal. Please send all
appeals to WSBSFP3@edd.ca.gov by the close of business on the seventh calendar day
following the date of receipt. Each appellant must submit all the facts related to their appeal in
writing. The review will be limited to the information provided in writing. To be considered for
review, the appeal must contain the following information:
● Appealing organization’s full name, address, and telephone number.
● A brief statement of the reasons for the appeal, including citations from the SFP and
other pertinent documents.
● A statement of the relief sought.
● All corrective documentation.
● A scanned copy of the statement with the original wet signature of the authorized
signatory authority for the applicant organization.
● Appeals must be submitted in PDF form to WSBSFP3@edd.ca.gov. The EDD will respond
to all appeals via email. The review of each appeal will be limited to determining
whether the applicant's corrective actions have successfully addressed the non -
responsiveness indicated in their disqualification letter and whether the proposal now
meets the minimum application requirements relayed by the SFP for evaluation.
C. Award Notification
Awards will be announced on the EDD website, and applicants will be notified of the funding
decisions via email. Award decision notices are anticipated to be made in February 2026. An
award offer does not constitute approval of the application as submitted. The applicant must
negotiate with the EDD to finalize program components, staffing levels, budget elements, and
administrative systems to support grant implementation. If the negotiations do not result in a
mutually acceptable submission, the EDD reserves the right to terminate negotiations and
decline to fund the application.
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D. Agreement and Contracting
The EDD will contact the subrecipients to finalize the details of the Subgrant Agreement. The
EDD may request that the agreements incorporate changes to the original project proposals.
After all exhibits are finalized, the awardee will officially enter a subgrant agreement with EDD
to provide the services and serve the number of participants listed in the agreement for the
amount awarded. Any unauthorized deviation or non -compliance may be grounds for breach of
contract, with potential legal repercussions. Please ensure that your organization's goals and
objectives are feasible and reasonable, and that your infrastructure supports the administrative
and operational requirements of your organization. The state expects negotiations to begin
immediately after the official award notices are provided. A Notice of Award does not
automatically entitle the subrecipient to funding. The EDD reserves the right to terminate any
funding offer if a subrecipient does not negotiate in good faith. Subrecipients are advised to
consider whether official action by a County Board of Supervisors, City Council, or other similar
decision-making body will be necessary before accepting funds awarded under this SFP. The
time required for such official action will impact on the subrecipi ent’s ability to meet the
project's terms and conditions and the projected work plan.
All projects selected for funding are contingent upon the revision and approval of the exhibits.
Project exhibits are not automatically approved. Subrecipients may be required to revise the
project exhibits to comply with federal and state mandates during the approval and negotiation
process. The Special Initiatives Support Section will guide the finalization of the exhibits and
verify that all requirements are met for incorporation into the official Subgrant Agreement. The
subrecipients must submit a resolution designating the signatory authority, which should
specify the position with the authority to sign on behalf of the organization. The EDD reserves
the right to rescind any funding offer if a subrecipient does not comply with the revision
process and the terms of the Subgrant Agreement.
7. Administrative Requirements
To qualify for awarded funds, successful applicants must comply with all administrative and
reporting requirements. Applicants who do not comply may be de-obligated. Refer to
Unilateral De-Obligation (WSD16-03) (July 20, 2016), for more guidance.
A. Monitoring and Audits
During the period of performance, subrecipients will be monitored and/or audited by the state
in accordance with existing policies, procedures, and EDD guidance to clarify requirements
governing the use of WIOA funds. Subrecipients are expected to be responsive to all reviewers’
requests, provide reasonable and timely access to records and staff, facilitate access to
subcontractors, and communicate with reviewers in a timely manner. Complete and accurate
reporting is essential during the monitoring process. Subrecipients that expend over $750,000
in federal funds from any source must complete a single or program-specific audit for the fiscal
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year, as required by the Single Audit Act for State and Local Agencies, 1996 Amendments,
Public Law 104-156. Refer to Audits Requirements (WSD20-03) (October 13, 2020) for more
information.
B. Record Retention
Subrecipients must maintain sufficient project and fiscal records to enable federal, state, and
local reviewers to assess the project’s effectiveness and the proper use of funds. The record-
keeping system must include both original and summary (computer-generated) data sources.
Subrecipients will retain all records pertinent to the contract for five years from the date of the
final payment of the contract unless a more extended period of record retention is stipulated.
C. Reporting
All subrecipients must have access to the CalJOBS website to report expenditures, participant
information, and outcome data to the state in a timely and accurate manner. Refer to Appendix
F: CalJOBS Workstation and Software Requirements for more details. The state will provide
training on how to use the CalJOBSSM reporting system. Review Types of Work-Based Learning
WIOA Desk References and CalJOBSSM Activity Codes (WSD24-05) (October 10, 2024) for
guidance on entering grant activity codes. See CalJOBSSM Participant Reporting (WSD20-10)
(April 8, 2021), for more information regarding participant reporting requirements.
Subrecipients will be required to submit monthly financial and participant reports using
CalJOBS. Subrecipients will also be required to submit narrative progress reports on the status
of the projects, which is a condition of the Subgrant Agreement. Failure to properly report may
result in a cash hold and de-obligation of the funds. Refer to Monthly and Quarterly Financial
Reporting Requirements (WSD19-05) (December 4, 2019), for further information.
D. Closeout
Project closeout reports are due within 60 days of the project termination date. Applicants
should include costs associated with closeout activities in the budget plan. Refer to WSD16 -05,
Subject: WIOA Closeout Requirements (July 29, 2016), for further guidance.
E. Compliance
All funds are subject to state and federal statutory and regulatory requirements, including the
WIOA and its associated federal regulations, OMB Circulars, Title 29 of the Code of Federal
Regulations, and compliance with the Subgrant Agreement.
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F. Intellectual Property Rights/Creative Commons Attribution License
Subrecipients of a federal award obtain title to intangible property upon its acquisition. The
subrecipient must use the property for the authorized initial purpose and must not encumber
the property without approval from the EDD. Furthermore, the DOL has the right to obtain,
reproduce, publish, or otherwise use the data produced under a federal award and authorize
others to receive, reproduce, publish, or otherwise use such data for federal purposes (Uniform
Guidance Section 200.315[a],[d]). In addition, the DOL requires intellectual property developed
under a competitive federal award process to be licensed under a Creative Commons
Attribution license. This license allows subsequent users to copy, distribute, transmit, and adapt
the copyrighted work and requires such users to attribute the work as specified by the recipient
(DOL Exceptions 2 CFR Section 2900.13). Refer to Property – Purchasing, Inventory, and Disposal
(WSD16-10) (November 10, 2016) for more information.
G. Public Communications – Certain Information Requirement
Pursuant to P.L. 117-103, Division H, Title V, Section 505, when issuing statements, press
releases, requests for proposals, bid solicitations, and other documents describing projects or
programs funded in whole or in part with federal money, all non -Federal entities receiving
federal funds shall clearly state:
● The percentage of the total program or project costs will be financed with federal funds.
● The dollar amount of federal funds for the project or program.
● The percentage and dollar amount of the total costs of the project or program that non -
governmental sources will finance.
● The requirements of this term are separate from those in 2 CFR Part 200, and, when
applicable, both must be complied with.
H. Evaluation
Sections 134 and 136(e) of the WIOA provide for the ongoing evaluation of workforce
development activities. A statewide activities assessment allows the state to determine the
effectiveness of the Governor’s Discretionary Funds in addressing identified sta tewide needs.
As a result, the state may pursue a statewide evaluation of the projects awarded through this
SFP. If a statewide assessment occurs, the subrecipient must participate by providing the
requested data and information. Therefore, throughout the project's performance period,
subrecipients must document lessons learned and effective practices identified through this
project and share them via the QPR medium.
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Appendix A: Proposal Package Instructions
Applicants must follow the instructions below and complete all requested exhibits in the SFP
announcement. The Cover/Signature Page, Executive Summary, Project Narrative, and all
Exhibits must be completed in Calibri 12-point font. The Cover/Signature Page, Executive
Summary, required exhibits, mandatory partnership agreement letters, commitment letters (for
leveraged resources), and optional letters of support are not included in the 15 -page limit,
which applies only to the narrative. After carefully reviewing the SFP and Appendices, questions
regarding the proposal package can be emailed to the EDD staff at WSBSFP3@edd.ca.gov.
Format and Document Order
Figure A.1 below lists the SFP Exhibits and Exhibit Attachments required by the applicant to
download, complete, and submit according to the instructions in the SFP, following the naming
conventions guidelines, by the deadline outlined in the SFP. Failure to do so will be deemed
non-responsive and will result in disqualification from forwarding for funding consideration.
The list may also be used as a checklist to help ensure complete submission of the SFP
application package.
Figure A.1: Required Document Format Checklist
Required SFP Exhibits
1. Exhibit A: Project Narrative-ExA (must use word template including all required
sections and sub-sections)
2. Exhibit F: Budget Summary-ExF (must use Word template)
3. Exhibit F2: Budget Narrative- ExF (must use Word template)
4. Exhibit G: Supplemental Budget-ExG (if applicable) (must use Word template)
5. Exhibit H: Logic Model (must use Word Sample template)
6. Exhibit J: Partner Roles and Responsibilities-ExJ (must use Word template)
7. Exhibit K: Performance Goals Matrix-ExK (must use Word template) (submit one per
target population served)
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Required SFP Exhibit Attachments
8. Cover/Signature Page-CovSign (must use Word template and submit in PDF format.
Include authorized signatory’s e-signature)
9. Executive Summary-ExeSum (must use Word template)
10. Commitment Letters-ComLtr (Must provide a PDF version if the applicant or any
partner(s) are providing leveraged resources)
11. Partnership Agreement Letters-PartLtr (Must provide a PDF version for each
collaboration or strategic partnerships that are established in the proposal)
11. Indirect Cost Declaration-ICD (must complete the Word version provided in the SFP
signed by the authorized signatory)
12. Indirect Cost Rate Agreement (ICRA) or Cost Allocation Plan (CAP) (if applicable)- If
an applicant indicates that they are using an ICRA or CAP, they must include the ICRA
approved by the Cognizant/Approving Agency OR attach a Cost Allocation Plan with a
certification letter.
SFP Exhibit Instructions
Complete only the required information in the exhibits. Do not change or alter the exhibits.
Submit all exhibits as Microsoft Word documents with the following title: "[Applicant Initialism]
ETPP PY 24-25[Exhibit]". For example, "XYZ ETPP PY 24-25 ExF" for Exhibit F. File names must
not exceed 40 characters in length. Disclaimer: The exhibits have been formatted for
accessibility in compliance with the Americans with Disabilities Act. Exhibits must be completed
in the format provided.
Exhibit A – Project Narrative (ExA)
The applicant should demonstrate in the Project Narrative how the applicant’s project plan will
lead to the success of the target population. The entire Project Narrative must be written in MS
Word using Calibri 12-point font, limited to 15 pages. Anything beyond the 15-page limit will
not be considered. The other required exhibits and attachments do not count toward the page
limit. Save this document according to the following naming convention: “[Applicant Initialism]
ETPP PY 24-25 [Exhibit]”. For example, “XYZ ETPP PY 24-25 Ex A”. File names must not exceed
40 characters.
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The Project Narrative must include the following six sections in the following order, as
indicated in Exhibit A:
1. Advance Access to Employment and Training Pathways (10 points)
2. Project Plan to Strengthen Education-to-Employment Pathways (35 points)
3. Performance Goals to Drive Outcomes (10 Points)
4. Partnerships and Leveraged Resources (20 points)
5. Statement of Capabilities (15 points)
6. Budget Summary Narrative and Plan (10 points)
Applicants must cite supporting data as applicable for each section to be considered complete.
Relevant data sources may include (i) the EDD Labor Market Information Division (LMID), (ii) the
Bureau of Labor Statistics, (iii) the U.S. Census, (iv) local surveys, (v) case studies, (vi) past
performance; and (vii) consultation with industry associations, Local Areas, or mandatory and
non-mandatory partners. The data should:
● Reflect on the applicant’s comprehensive understanding of the issues specific to the
workforce system
● Demonstrate the need for the proposed project
● Justify the project’s approach
● Suggest the potential for success
The narrative must be organized as follows: include the Section and subsection headers
indicated in bold and directly address the bulleted prompts. Each section will be reviewed and
scored individually for content according to the instructions below.
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Section I – Advance Access to Employment and Training Pathways (Maximum 10
points)
I.1. Target Group and Target Region Description (Score range 0–5 points)
● Describe the characteristics of the target population(s)
● Describe common and significant barriers to employment, training, and services.
● Identify and describe the supportive service needs.
● Describe basic and occupational skills gaps and needs.
● Provide a clear strategy to address skills gaps and improve the labor market and skills
outcomes.
● Discuss the current challenges related to employment and retention, and how the
project will address these issues.
● Provide clear justification for the project, including qualitative and quantitative
evidence, to explain how existing gaps in services currently provided to the target
population(s) will be addressed.
● Describe the target region(s), including an estimated number of the target population(s)
in the area (s).
● Describe the unmet needs of the target population(s), including gaps in services.
● Explain how the unmet need was determined and what factors contributed to the
unmet need.
● Provide supporting data and cite sources.
I.2. Target Industry Sector and Occupational Focus for Target Population(s) (Score
Range 0-5 points)
● Describe the target industry sector(s) in which participants will be trained and placed.
● Indicate the criteria that qualify the target occupations with pathway roles into good -
quality jobs.
● Demonstrate the demand for skilled workers in the target industries and the occupation
focus within the service region, including the methodology used to determine this
demand.
● Describe the current and projected employment opportunities in the targeted industry
sector(s) and geographic service region, including a forecast of the approximate number
of jobs available in the target industries and/or occupation.
● Assess the individual skill levels of the demographic population and provide a
comparison of the skills needed by the industry sector(s) that justify the project's
recruitment, training, and employment strategies.
● Provide wage data for specific occupation(s) based on the MIT living wage standard.
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Section II – Project Plan to Strengthen Education-to-Employment Pathways
(Maximum 35 points)
II.1. Planned Service Approach/Logic Model (Score range 0–10 points)
● Complete and attach Logic Model (Exhibit H).
● Describe the project work plan and how the objectives, activities, outcomes, and
milestones will be achieved.
● Demonstrate how the approach addresses the challenges in Section I above.
● Identify opportunities to use new approaches to serving the target population through
new partnerships, staff development, and targeted outreach.
● Describe the services and training used to achieve the planned goals and objectives.
● Describe how the service delivery plan will address the barriers to the target population,
transition participants into employment, and/or help participants achieve ongoing
career advancement and sustainability.
● Demonstrate how services and training will enable participants to increase their
vocational and job readiness skills, attain and retain employment, enter career
pathways, and advance in the target industries.
● Describe how the project will strengthen collaboration, support co-enrollment, provide
clear pathways to employment, and provide support and follow-up services to ensure
participant success.
II.2. Integrate Occupational and Basic Skills Training with Job Placement Strategies
(Score range 0–10 points)
● Demonstrate an approach for providing occupational skills training and basic skills
training that prepare participants for the pathway roles in the in -demand sector in their
region.
● Demonstrate the approach to providing occupational and basic skills training that
integrates participant and community needs with employers.
● Demonstrate that the proposed strategy aims to establish the necessary infrastructure
to work with employers to place participants in the occupations.
● Explain how the proposed skills training will enable participants to obtain employment
in a career pathway that offers career mobility and living wages.
● Explain how cohort-based training programs will address immediate skill gaps or
company needs and provide learners with the skills to be placed in employment.
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II.3. Career Pathways/Certified Training, Cohort-Based Training, and WBL (Score
range 0–5 points)
● Demonstrate a central approach for providing certified training, cohort -based training,
and WBL programs that prepare participants for good -quality jobs in the demand sector
in their region.
● Describe how cohort-based training will increase access to training by developing a
relationship with partners with the demonstrated ability to provide cohort -based
training as part of the project plan.
● Present a clear strategy for implementing or expanding meaningful work-based learning
opportunities, including apprenticeships, internships, on -the-job training (OJT), and job
shadowing.
● Demonstrate that the technical or occupational skills targeted in this project are based
on standards developed or endorsed by the target industries and/or employers.
II.4. Support Stackable Credentials and Career Mobility (Score range 0–5 points)
● Demonstrate a strategy to develop or expand programs that offer stackable, industry-
recognized credentials aligned with regional labor market needs.
● Explain how the project will emphasize portable skills, certifications, and career
ladders that lead to economic mobility.
II.5. Wrap-Around Support and Case Management (Score range 0–5 points)
● Explain the strategy to develop capabilities and increase access to training by focusing
on target population-specific outreach, staff development, policy development, barrier
removal, systemic change, and intensive case management services.
● Demonstrate a strong collaboration, strategic co-enrollment, equal access, and the
implementation of evidence-based strategies that offer a holistic suite of wrap-around
support, case management, and supportive service interventions designed to address
the needs of the target population(s).
● Demonstrate an approach to provide wrap-around support and case management with
a trauma-informed approach tailored to the individual's cultural, personal, educational,
and professional needs to ensure full engagement in education and training
opportunities and increase the likelihood of job placement and retention.
● Explain the type of wrap-around support and case management that will enable
participants to focus on learning opportunities. Examples can include but are not limited
to providing assessments, access to career navigation training, customized occupational
skills training, finding employment opportunities with career ladders, and childcare
subsidies.
● Explain the supportive services such as childcare, mental health, health, financial
literacy, transportation, and other services that will support individual needs.
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Section III – Performance Goals to Drive Outcomes (Maximum 10 Points)
III.1. Performance Goals and Measurements (Score range 0–5 points)
● Complete the Performance Goals Matrix (SFP Exhibit K) for the target population(s). If
serving multiple populations, complete a separate Exhibit K for each population.
● Analyze labor market information and explain how this informs the proposed
performance goals in Exhibit K.
● Describe all planned goals to include planned/actual numbers served, planned/actual
placed into employment, planned/actual number trained, types of employment, or
other pertinent information relevant to the success of this project.
● Describe how performance goals are tailored to meet the project's needs and regional
objectives, and how the project's goals will be measured.
● Provide a baseline to demonstrate the project's impact on the target industries and the
target population(s).
● Describe the goals to provide good-quality jobs in the in-demand sectors with wages
that meet or exceed the local MIT living wage standard, with measurable skill gains of at
least 75 percent.
● If the planned project goals are not higher than the state’s negotiated WIOA
performance goals, provide an explanation that addresses the discrepancies.
III.2. Performance Goal Effectiveness and Sustainability (Score range 0–5 points)
● Identify and describe anticipated employment and job quality outcomes in the in -
demand sectors and among the target population(s).
● Describe how the project design will be replicable or scalable and result in sustained,
meaningful partnerships and create systemic change.
● Describe how the project will be sustained after the funding runs out.
Section IV – Partnerships and Leveraged Resources (Maximum 20 points)
IV.1. Partner Roles and Responsibilities (Score range 0–5 points)
● Complete and attach the Partner Roles and Responsibilities (Exhibit J).
● Describe how regional partnerships have been or will be successfully formed with each
mandatory partner and with other partners or partner agencies committed to good -
quality job outcomes for participants.
● Explain how partnerships will be used to coordinate and provide services.
● Describe the roles and responsibilities of each mandatory and optional partner in terms
of specific tasks, services, or support that will be provided.
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● Understanding changing situations, provide a brief statement that ensures a
contingency plan is in place to ensure project success (meeting goals) in case any of the
partnerships drop out or fail to materialize during the period of performance.
See exhibit instructions below for detailed information on completing Exhibit J and partnership
agreement letters.
IV.2. Employer Outreach/Recruitment/Engagement (Score range 0–5 points)
● Identify the outreach and recruitment methods that will be used to reach employers.
● Demonstrate how new and current partnerships actively engage employers within the
selected industry sector(s) to identify industry needs and employment opportunities for
the target population(s).
● Describe participant employers’ proposed commitments to creating equity and good-
quality jobs in the in-demand sectors.
● Describe existing employer relationships and plans for developing new relationships
related to the industries identified in the project.
● Describe how employers will provide industry-based advice on curricula, career
pathways, program delivery, and employment opportunities.
● Describe how partnerships will promote systemic change, sustainability, and replication
of successful industry partnerships, leading to increased employment and retention.
● Describe how employer partners will support participants’ transition into unsubsidized
employment and long-term career mobility.
IV.3. Employer Partnerships and Leveraged Resource Strategies (Score range 0–5
points)
● Demonstrate strong, sustained partnerships with employers in the target industry
sectors.
● Describe how the partnerships will be integrated into all phases of the project —from
design to implementation—and include clearly defined roles.
● Describe how employers will co-design training curricula to ensure alignment with
current and emerging industry needs.
● Describe how employers will provide work-based learning opportunities such as
internships, apprenticeships, job shadowing, and on-the-job training (OJT).
● Explain advisory roles to guide program relevance and responsiveness.
● Describe the resources, such as equipment, training space, mentorship, or co-
investment in program delivery.
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IV.4. Foster Cross-Sector Collaboration (Score range 0–5 points)
● Demonstrate robust partnerships across workforce development, education (including
adult education consortia and community colleges), community-based organizations
(CBOs), and employers.
● Define the established commitments with established partners and the leverage
resources they will provide for the project.
● Describe how the project will foster long-term working relationships with employers and
other partners that will enhance the project's success, aligning with the needs of the
target population and service area.
● Describe how the project will build a network of employers, workforce partners, and
CBOs to support job placement and close gaps in providing training to the target
population(s).
● Explain how the partnerships will facilitate the provision of a full array of wrap-around
support and case management services tailored to the needs of the target population(s)
in the project area.
● Demonstrate that strong relationships already exist or are in the process of being
established that provide opportunities for innovation, test new approaches, and adapt
best practices to provide the target population(s) with opportunities to gain in-demand
skills and obtain high-quality employment.
Section V – Statement of Capabilities (Maximum 15 points)
V.1. Capability and Knowledge (Score range 0–5 points)
● Demonstrate or identify opportunities to expand capabilities and knowledge in
conducting and administering programs for the target population(s).
● Demonstrate capacity to collect and report financial and participant performance data
as required by SFP and/or Subgrant Agreement.
● Provide examples of accomplished outcomes.
● Describe past or present projects that have prepared participants for good -quality jobs
and how grant funds will build on these experiences.
● Describe past success in preparing participants for quality jobs defined in the SFP.
Provide concrete performance outcomes.
● If the organization has limited experience and/or capacity, describe how past or current
partnerships with higher-capacity, more experienced agencies satisfy the requirements
in this section.
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V.2. Staffing and Organizational Capacity (Score range 0–5 points)
● In no more than 300 words, describe your organization’s experience with programs like
the one proposed.
● List and describe key positions.
● Include an organizational chart.
● If staff are not currently identified, describe the process of identifying, hiring, or
appointing key staff.
V.3. Capacity for Data Analysis and Evaluation (Score range 0–5 points)
● Demonstrate your capacity for success based on previous program experience.
● Describe the rationale for the selected service models, training approaches, and
supportive interventions, citing relevant data or evaluations where applicable.
● Describe the organization's capacity for robust data collection, analysis, and reporting,
including how you will:
o Track participant progress across education, training, and employment
milestones.
o Disaggregate data by population characteristics to assess equity in outcomes.
o Monitor performance against WIOA indicators and other program-specific
metrics.
o Utilize data to inform real-time decision-making and make informed adjustments
to programs.
Section VI- Budget Summary Narrative and Plan (Maximum 10 Points)
VI.1. Budget Plan (Score range 0–5 points)
● Complete and attach the Budget Summary (Exhibit F).
● If applicable, complete and attach the Supplemental Budget (Exhibit G).
● The Budget Summary and Supplemental Budget explain all line items.
Refer to the exhibit instructions below for detailed information on completing Exhibits F and G.
VI.2. Budget Cost Effectiveness (Score range 0–5 points)
● Complete and attach the Budget Narrative (Exhibit F2).
● The figures in Exhibit F2 must align with Exhibit F.
● The Budget Narrative clearly explains all line items in the Budget Summary (Exhibit F).
Refer to the exhibit instructions below for detailed information on completing Exhibit F2.
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Exhibit F – Budget Summary (ExF)
● The Total Project Budget column includes calculated fields that must be populated.
Once all data is entered, right-click inside each field and select "Update Field" to
populate each line completely. Total Funding using the same steps.
● Program Costs and Administrative Costs must add up to the total award amount.
● Under 'Amount Leveraged,' enter the amount identified in the Project Narrative (Exhibit
A) and documented in the commitment letters.
● The amounts entered for Total Funding in the Budget Summary Plan (Exhibit F) must
match those listed on the Cover/ Signature page.
● If the applicant plans to purchase equipment with a unit cost of $10,000 or more and a
useful lifespan of more than one year, the Supplemental Budget (Exhibit G), Section I,
Equipment, must be completed.
● If an applicant plans to sub-award funds to sub-recipients to carry out a portion of the
grant services, Sections II (subrecipient) and III (Contractor) of the Supplemental Budget
(Exhibit G) must be completed.
● If an applicant plans to contract a vendor, dealer, distributor, merchant, or other seller
providing goods or services, the Supplemental Budget (Exhibit G) must be completed.
Exhibit F: Budget Summary must be submitted in MS Word format. Save this document
according to the naming convention: “XYZ ETPP PY 24-25 ExF.”
Exhibit F2 – Budget Narrative (ExF2)
● Provide detailed justification in the Budget Narrative (Exhibit F2) for each line -item cost
contained in the Budget Summary Plan (Exhibit F). For example, a thorough rationale for
staff salaries should include each title or position, a narrative of the sta ff roles,
responsibilities, activities, annual salary, the percentage of staff time devoted to the
project, and the corresponding portion of their salary charged to the grant.
● All explanations should include how the proposed costs are necessary and reasonable in
terms of their benefit to participants.
● In Sections A-D: Staff Salaries enter the total dollar amount of the Salaries Paid and
Benefits Charged to the grant in the line provided.
● Utilize Line Items A-D from the Budget Summary Plan (Exhibit F) to complete the table in
Section A of the Budget Narrative (Exhibit F2).
● In Column 1, list each staff position.
● In Column 2, multiply the number of full-time equivalents (FTE) by the monthly salary,
then multiply the product by the amount of staff time devoted to the project (FTE x
Monthly Salary x Time).
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● In Column 3, enter the staff Fringe Benefit cost.
● In Column 4, calculate the Total by adding the product listed in Column 2 (FTE x Monthly
Salary x Time) to the Fringe Benefits. Provide details of Line Items A-D below the table.
● In Section E, enter the estimated total Staff Travel expenses on the line provided.
Provide details of staff travel expenses. Award recipients and critical staff must attend
quarterly meetings, CoP, and other activities coordinated by EDD-approved TA
providers; all travel costs are included in the budget.
● In Section F, enter the Operating Expenses on the line provided. In the table, list the
dollar amount under Cost in Column 2 of the items listed in Column 1 (the items in
Column 1 marked with an asterisk are based on the FTE for program staff).
● In Section G, enter the total cost of any Required or Targeted Activities. In the table, list
the dollar amount in the Cost column.
● In Section H, enter the total cost of furniture and equipment on the provided line. Refer
to OMB Uniform Guidance Section 200.313, and EDD Directives WSD16-16, Subject:
Allowable Costs and Prior Written Approval (February 21, 2017), WSD16-10, Subject:
Property – Purchasing, Inventory, and Disposal (November 10, 2016), and WSD17-08,
Subject: Procurement of Equipment and Related Services (March 14, 2018) for
Procurement Guidelines.
● In-Line Item 1 enter the total expenditure for Equipment and Furniture items that cost
less than $10,000 per unit. Indicate whether the items will be leased or purchased and
include a cost allocation. In the indicated space, include the name, cost, and quantity of
the items to be purchased.
● In-Line Item 2, enter the total expenditure for Equipment and Furniture items that cost
more than $10,000. Include the item's name, cost, and quantity in the indicated space. If
any items are listed in Section G.2., complete Exhibit G.
● In In-Line Item 3, provide the estimated Equipment Lease dollar amount. Explain the
calculation below the line item.
● In Section I (if applicable), include the total cost of Contractual Services (Section 3 of
Supplemental Budget, Exhibit G) on the line provided. Describe in detail.
● In Section J (if applicable), enter the total Indirect Costs on the line provided. The
Indirect Cost Rate must be negotiated and approved by a Cognizant Agency, per
Appendices III through VII of Uniform Guidance, 2 CFR 200.
● In Section K, list other expenses. Describe in detail the additional costs that do not fit
into the specific categories in the prior sections. Specify whether an expense is for an
Administrative or Program. Enter the estimated total of Administrative and Program
expenses on the line provided.
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Exhibit F2 Budget Narrative must be submitted in MS Word format. Save this document
according to the naming convention: “XYZ ETPP PY 24-25 ExF2.”
Exhibit G – Supplemental Budget (ExG)
Exhibit G – Supplemental Budget, Section 1: Equipment
● If the applicant plans to purchase equipment with a unit cost of $10,000 or more and a
useful life span of more than one year, Section 1: Equipment of the Supplemental Budget
(Exhibit G) must be completed.
● Due to the short-term nature of these projects, the purchase of high-cost equipment is
discouraged. Instead, rental or leasing options should be explored if high -cost equipment is
essential to the project's operation. All equipment with a unit cost of $10,000 or more is
subject to prior approval by the EDD and will be negotiated with contract completion.
● A separate request to purchase equipment must be submitted to the EDD for approval.
See Basic Considerations in OMB Uniform Guidance Sections 200.407 and 200.313.
Refer to EDD Directives WSD16-16, Subject: Allowable Costs and Prior Written Approval
(February 21, 2017), WSD16-10, Subject: Property – Purchasing, Inventory, and Disposal
(November 10, 2016), and WSD17-08, Subject: Procurement of Equipment and Related
Services (March 14, 2018) for Procurement Guidelines.
● The Item Description column must list all equipment costing $10,000 or more.
● The Quantity Column must contain the desired amount for each item in the Item
Description Column.
● The Cost Per Item Column must contain the cost for each item listed in the Item
Description Column.
● Right-click each cell in the Total Cost Column and select "Update Field" to populate the
total cost for each item listed in the Item Description Column.
● The Percent Charged to Project Column must be manually calculated. If the percentage
sign is deleted, it must be re-entered manually to ensure an accurate calculation in the
following column, the Total Cost Charged to Project Column.
● To populate the Total Cost Charged to Project Column, right-click each cell and select
"Update Field."
● To populate the Total cells in the final row of Columns 3 and 5, right -click on each cell
and select "Update Field."
● Disclaimer: Project operators must follow applicable procurement requirements
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Exhibit G – Supplemental Budget, Section 2: Subrecipient
● If an applicant plans to award and fund a subrecipient to carry out a portion of the grant
services, Section II: Subrecipients of the Supplemental Budget (Exhibit G) must be
completed.
● The Service Provider Name Column must list the name of the subrecipient.
● The Sub Awarded Amount Column must contain the desired subaward amount of each
service provider listed in the Service Provider Name Column.
● The Deliverables Column must contain the deliverables contributing to the grant
objectives for each provider listed in the Service Provider Column.
● Right-click on the Total cell in the Sub awarded Amount Column and select "Update
Field" to populate the total award for each amount listed in the Sub awarded Amount
Column.
Exhibit G – Supplemental Budget, Section 3: Contractor
● Section III of Exhibit G - Supplemental Budget is for contractual services. Contractual
Services must be completed.
● If an applicant plans to procure a contract with a contractor, such as a vendor, dealer,
distributor, merchant, or other seller providing goods or services, the Supplemental
Budget (Exhibit G), Section III: Contractor must be completed.
● The Description-Type of Service Column must list the type of services the contractor will
provide through procurement.
● The Cost Column must contain the service cost for each service listed in the Description -
Type of Service Column.
● The Service Provider (If Known) Column must list the contractor's name that will be
competitively procured to provide the contractual services for each service listed in the
Description-Type of Service Column.
● Right-click on the Total cell in the Cost Column and select "Update Field" to populate the
total cost for each amount listed in the Cost Column.
Exhibit G Supplemental Budget must be submitted in MS Word format. Save this document
according to the naming convention: “XYZ ETPP PY 24-25 ExG.”
Exhibit H – Logic Model (ExH)
● Must include the statement of needs from Exhibit A: Project Narrative
● Must consist of appropriate outputs/deliverables
● Must include appropriate outcome(s)
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ETPP PY 25-26 41 October 2025
See Appendix G for a sample of a Logic Model
Exhibit J – Partner Roles and Responsibilities (ExJ)
● List all partners in the Organization Column.
● To add a row for additional partners, hover over a row in the far-left column and select
the plus sign symbol when it appears. Then, copy and paste the preformatted rows into
the newly added rows using the paste option "Overwrite Cells."
● Enter the contribution amounts for the Leveraged Resources Amount Column, if
available.
● Right-click "Update Field" to populate the Total Leveraged Resources Cell.
● The Roles and Responsibilities column should include concise summaries of the specific
tasks, services, or support partners provided for each organizational type. A more in-
depth description of roles and responsibilities can be provided in the Project Narrative.
● List the source under the Leveraged Resources Column for partners providing leveraged
resources.
● Check "Yes" in the Partnership Agreement Letter Column if a partner provided a
Partnership Agreement Letter.
Exhibit J Partner Roles and Responsibilities must be submitted in MS Word format. Save this
document according to the naming convention: “XYZ ETPP PY 24 -25 ExJ.”
Exhibit K – Performance Goals Matrix (ExK)
● Complete and submit each target population's Performance Goals Matrix (Exhibit K).
● The state requires subrecipients to track the total number of participants enrolled in
education, training, and/or training-related employment. Data written in the narrative
should be reflected in the Performance Goals Matrix (Exhibit K). The program requi res
that all data associated with performance be tracked in CalJOBS.
● In the Performance Goals Matrix (Exhibit K), the rows under Performance Goals
Descriptions list the required performance indicators for this grant.
● In the second column, under Total Participants, enter the total planned number of
participants for each performance goal in the first column.
● The Performance Goal Rate (%) column is a calculated field. Do not delete or enter
figures in the calculated fields. Once the data in the Total Participants column has been
completed, right-click on each cell marked “! Zero Divide" and select "Update Field " to
populate the Performance Goal Rate column.
● Performance Goal Rate Formulas:
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ETPP PY 25-26 42 October 2025
o Number to be enrolled in certified training and work-based learning (WBL)
𝑁𝑟𝑘𝑎𝑎𝑟 𝑟𝑘 𝑎𝑎 𝑎𝑘𝑟𝑘𝑘𝑘𝑎𝑎 𝑖𝑘 𝑎𝑎𝑟𝑟𝑖𝑎𝑖𝑎𝑎 𝑟𝑟𝑎𝑖𝑘𝑖𝑘𝑎 𝑎𝑘𝑎 𝑟𝑘𝑟𝑘−𝑎𝑎𝑟𝑎𝑎 𝑘𝑎𝑎𝑟𝑘𝑖𝑘𝑎 (𝑊𝐵𝐿)
𝑇𝑘𝑟𝑎𝑘 𝑃𝑎𝑟𝑟𝑖𝑎𝑖𝑘𝑎𝑘𝑟𝑟 𝑟𝑘 𝑎𝑎 𝑟𝑎𝑟𝑟𝑎𝑎
o Number enrolled scheduled for completion of credentials.
𝑁𝑟𝑙𝑎𝑎𝑟 𝑎𝑙𝑟𝑙𝑙𝑙𝑎𝑎 𝑟𝑎�𝑎𝑎𝑟𝑙𝑎𝑎 𝑎𝑙𝑟 𝑎𝑙𝑙𝑙𝑙𝑎𝑟�ℎ𝑙𝑙 𝑙𝑎 𝑎𝑟𝑎𝑎𝑎𝑙𝑟�ℎ𝑎𝑙𝑟
𝑇𝑙𝑟𝑎𝑙 𝑃𝑎𝑟𝑟�ℎ𝑎�ℎ𝑙𝑎𝑙𝑟𝑟 𝑟𝑙 𝑎𝑎 𝑟𝑎𝑟𝑟𝑎𝑎
o Employment Rate 2nd Quarter after Exit
𝐸𝑙𝑙𝑙𝑙𝑟𝑙𝑎𝑙𝑟 𝑃𝑎𝑟𝑎 2𝑙𝑎 𝑃𝑟𝑎𝑟𝑟𝑎𝑟 𝑎𝑎𝑟𝑎𝑟 𝐸𝑟�ℎ𝑟
𝑇𝑙𝑟𝑎𝑙 𝑃𝑎𝑟𝑟�ℎ𝑎�ℎ𝑙𝑎𝑙𝑟𝑟 𝐸𝑟�ℎ𝑟𝑎𝑎
o Employment Rate 4th Quarter after Exit
𝐸𝑙𝑙𝑙𝑙𝑟𝑙𝑎𝑙𝑟 𝑃𝑎𝑟𝑎 4𝑟� 𝑃𝑟𝑎𝑟𝑟𝑎𝑟 𝑎𝑎𝑟𝑎𝑟 𝐸𝑟�ℎ𝑟
𝑇𝑙𝑟𝑎𝑙 𝑃𝑎𝑟𝑟�ℎ𝑎�ℎ𝑙𝑎𝑙𝑟𝑟 𝐸𝑟�ℎ𝑟𝑎𝑎
o Credential Attainment within 4 Quarters after Exit
𝐶𝑟𝑎𝑎𝑎𝑙𝑟�ℎ𝑎𝑙 𝐴𝑟𝑟𝑎�ℎ𝑙𝑙𝑎𝑙𝑟 𝑟�ℎ𝑟𝑖ℎ𝑙 4 𝑃𝑟𝑎𝑟𝑟𝑎𝑟𝑟 𝑎𝑎𝑟𝑎𝑟 𝐸𝑟�ℎ𝑟
𝑇𝑙𝑟𝑎𝑙 𝑃𝑎𝑟𝑟�ℎ𝑎�ℎ𝑙𝑎𝑙𝑟𝑟 𝐸𝑟�ℎ𝑟𝑎𝑎
Refer to EDD Directive Performance Guidance for Procurement Guidelines (WSD22-01).
Note: Subrecipients must complete detailed expenditure and enrollment plans if they are
awarded as part of the Subgrant Agreement.
Provide the average cost per participant
To calculate the cost per participant, follow these steps:
1. Determine the total cost of the training program: This includes all relevant costs such as
instructor fees, materials, and venue costs.
2. Identify the number of participants: This is the total number of participants served during
the year by the program.
3. Divide the total cost by the number of participants: This gives you the cost per participant.
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Exhibit Attachment Instructions
Complete only the required information in the exhibit’s attachments. Do not change or alter
the exhibit attachments. Submit all exhibit attachments in the required format with the
following title: "[Applicant Initialism] ETPP PY 24-25 [Attachment title]". For example, "XYZ ETPP
PY 24-25 CovSign" for the Cover Signature Page. File names must not exceed 40 characters.
Disclaimer: The exhibit attachment has been formatted for accessibility in compliance with the
Americans with Disabilities Act. All Exhibit Attachments must be completed in the format
provided.
Cover Signature Page (CovSign)
The Cover/Signature page must be completed and submitted electronically as a PDF document
with the electronic signature of the signatory authority designated by the organization applying.
Ensure that contact information for both the designated contact person and the authorized
signatory authority is correct. Save this document according to the naming convention:
“[Applicant Initialism] ETPP PY 24-25 CovSign”. For example, “XYZ ETPP PY 24-25 CovSign”. File
names must not exceed 40 characters.
Executive Summary (ExecSum)
The Executive Summary is limited to three pages in length. All sections must be completed. The
Executive Summary will be publicly posted online and must be written in complete sentences
(unless otherwise indicated) with proper grammar. Acronyms must be spelled out the first time
they are used. Summaries that do not meet the requirements will be returned to the applicant
for revision. Refer to the bulleted list below for detailed instructions. Save this document
according to the naming convention: “[Applicant Initialism] ETPP PY 24-25 ExecSum”. For
example, “XYZ ETPP PY 24-25 ExecSum”. File names must not exceed 40 characters.
Executive Summary Content
Target Population(s)
● List the target population(s) that the project will serve and describe the barriers to
employment, training, and services.
Industry(ies) of Focus
● Targeted organizations and industries must be alphabetically and adequately capitalized
(for example, Advanced Manufacturing, Business Services, Cybersecurity, Healthcare,
Information Technology, and Security Services).
● Do not include a narrative in this space.
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Regions/Counties to be Served
● If serving more than one region/county, list in alphabetical order.
Key Partners
● List critical partners in a bullet list.
● Required partners should be listed first, followed by additional training, education,
employer, and supportive services partners.
Project Description
● Provide an abstract of project highlights (this section should summarize the Project
Narrative.
● Use complete sentences and proper grammar.
Outreach Plan for Targeted Populations to be Served
● Provide an abstract of the outreach plan highlights (this section should summarize the
project outreach.
● Use complete sentences and proper grammar.
Proposed Outcomes
● Proposed outcomes are distinct from performance goals. Outcomes are mid - and long-
term results that demonstrate individual participants’ progress toward successful career
pathways and reflect meaningful changes in the workforce system.
● Include the proposed outcomes of your project in a short narrative.
Commitment Letters (ComLtr)
Applicants are required to demonstrate a minimum of 20 percent leveraged resources in
relation to the total requested funds, to be calculated according to the following example:
Requested Funds: $2,000,000
Minimum Leveraged Resources: ($2,000,000) x (20%) = $400,000
Leveraged resources can be leveraged from various sources, including, but not limited to,
businesses, industry associations, labor organizations, CBOs, education and training providers,
and/or federal, state, and local government programs. The match may include other WIOA
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funds, provided this project's scope falls under the allowable activities of those funds.
Leveraged funds will be subject to the reporting requirements in Monthly and Quarterly
Financial Reporting Requirements (WSD19-05) (December 4, 2019) and Title 2 CFR Part 200:
Uniform Guidance, Section 200.306.
The definition of “cash contribution” is a contribution of funds made available to the
subrecipient to be explicitly used for project activities and must be consistent with the
allowable activities of the funding source. The awarded subrecipient has contro l over and
disburses these funds. Examples include but are not limited to funding received from
employers, foundations, private entities, or local governments.
“In-kind contribution” is a contribution of non-cash resources explicitly used for project
activities. This type of contribution includes, but is not limited to, donated personnel or staff,
services, and use of equipment or space. If an education provider provides classroom
instruction, for example, the classroom space and instructor(s) are considered a leveraged
resource, and the value of the space and instruction qualifies as an “in -kind” contribution.
Each commitment letter must contain the following:
● Describe in detail the specific roles and responsibilities of each of the partners.
● Describe how the services will differ from or enhance what already exists locally.
● Be signed by an authorized signatory representative of the partner agency with the
contact’s name, title, and telephone number.
● Be dated within the grant competition period between October 28, 2025, to December
8, 2025.
● Be submitted together in one continuous PDF entitled “[Applicant Initialism] ETPP PY 24 -
25 Commit Letters”. For example, “ABC ETPP PY 24-25 Commit Letters”. Names must
not exceed 40 characters.
Partnership Agreement Letters (PartLtr)
Applicants must submit letters of agreement regarding the strategic partnerships established in
the proposal. Each partnership agreement letter must:
● Describe each partner's specific roles and responsibilities in relation to the project's
goals.
● Describe how the services will differ from what already exists locally.
● Identify an agency contact person and telephone number.
● Be signed by an authorized signatory representative of the partner agency.
● Describe the extent of the partnership and its anticipated outcomes.
● Be dated within the grant competition period, October 28, 2025, to December 8, 2025.
● Letters must be submitted in one continuous PDF entitled “[Applicant Initialism] ETPP PY
24-25 Partner Letters.” For example, “ABC ETPP PY 24-25 Partner Letters.” Names must
not exceed 40 characters.
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Please note: Evidence of partnership commitments, such as compacts, agreements, and
memoranda of understanding (MOUs), is acceptable. However, MOUs and formal partnership
letters will score higher since they guarantee higher levels of collaboration.
Indirect Cost Declaration (ICD)
The Indirect Cost Declaration must be completed to indicate if an organization is going to claim
indirect costs for this WIOA Title I program and, if so, which indirect cost method will be used:
● Indirect Cost Rate Agreement (ICRA) - Attach ICRA and indirect cost certification letter
● Cost Allocation Plan (CAP) - Attach CAP and certification letter
● De Minimis Rate - Recipients and subrecipients that do not have a current Federal
negotiated indirect cost rate (including provisional rate) may elect to charge a de
minimis rate of up to 15 percent of modified total direct costs (MTDC). The recipient or
subrecipient is authorized to determine the appropriate rate up to this limit. Check only
if you do not receive more than $35 million annually in direct federal funds and you do
not have a currently approved ICRA.
● An ICR approved by the Employment Development Department - Attach the ICR
proposal and indirect cost certification letter.
Applicants must adhere to OMB Uniform Guidance Part 2 CFR 200.414 Indirect Costs if electing
to use an IDCR. The applicant must complete the Word version provided in the SFP and sign it
by the authorized signatory. Save and submit this document according to the naming
convention: “XYZ ETPP PY 24-25 ICD”.
Please note: If an applicant indicates that they are using an ICRA or CAP, they must include the
ICRA approved by the Cognizant/Approving Agency OR attach a Cost Allocation Plan with a
certification letter. Save and submit this document according to the naming convent ion: “XYZ
ETPP PY 24-25 ICRA”.
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Appendix B: WIOA Allowable Activities
The WIOA permits three career services: (a) basic career services, (b) individualized career
services, and (c) follow-up services.
Basic Career Services
● Determinations of whether the individual is eligible to receive assistance from the adult,
dislocated worker, or youth programs.
● Outreach, intake, and orientation to information and other services are available
through the one-stop delivery system.
● Initial assessment of skill levels, including literacy, numeracy, and English language
proficiency, as well as aptitudes, abilities (including skills gaps), and supportive service
needs.
● Job search, placement assistance, and career counseling, including the following:
o Information on in-demand industry sectors and occupations.
o Information on nontraditional employment.
o Appropriate recruitment and other business services on behalf of employers,
including information and referrals to specialized business services other than
those traditionally offered through the one-stop delivery system.
● Provision of referrals to and coordination of activities with other programs and services,
including programs and services within the one-stop delivery system and other
workforce development programs.
● Provision of workforce and labor market employment data relating to local, regional,
and national labor market areas, including the following:
o Job vacancy listings in labor market areas.
o Information on the job skills necessary to obtain the vacant jobs is listed.
o Information relating to local, in-demand occupations, including earnings, skill
requirements, and opportunities for advancement.
● Provision of performance and program cost information pertaining to eligible providers
of training services by program and type of providers.
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● Provision of information regarding the Local Area performance that specifies local
performance accountability measures, as well as any additional performance
information relating to the area’s one-stop delivery system.
● Provision of information relating to the availability of supportive services or assistance,
including child care; child support; medical or child health assistance available through
the State’s Medicaid program and Children’s Health Insurance Program; bene fits under
the CalFresh Program— federally known as the Supplemental Nutrition Assistance
Program (SNAP); assistance through the earned income tax credit; assistance,
supportive services, and transportation through the Temporary Assistance for Needy
Families (TANF) program.
● Provision of information and assistance regarding filing claims for Unemployment
Insurance (UI), by which the America’s Job Center of CaliforniaSM (AJCC) must provide
“meaningful assistance” to individuals seeking assistance in filing a UI claim. The term
“meaningful assistance” means the following:
o Assisting on-site using staff who are well-trained in UI claim filing and the rights
and responsibilities of claimants.
o Assisting by phone or via other technology, if the assistance is provided by
trained and available staff and within a reasonable time.
o Assistance in establishing eligibility for financial aid assistance for training and
education programs not provided under the WIOA.
Individualized Career Services
● Comprehensive and specialized assessments of the skill levels and service needs of
adults and dislocated workers, which may include the following:
o Diagnostic testing and use of other assessment tools.
o Conducting in-depth interviews and evaluations to identify employment barriers
and establish employment goals.
● Development of an individual employment plan to identify employment goals,
achievement objectives, and the appropriate combination of services for the participant
to achieve their employment goals, including information about eligible training
providers.
● Group counseling.
● Individual counseling.
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● Career planning.
● Short-term pre-vocational services include the development of learning skills,
communication skills, interviewing skills, punctuality, personal maintenance skills, and
professional conduct to prepare individuals for unsubsidized employment or training.
● Internships and work experiences that are linked to careers.
● Workforce preparation activities.
● Financial literacy services.
● Out-of-area job search assistance and relocation assistance.
● English language acquisition and integrated education and training programs.
Follow-up Services
Follow-up services, such as counseling regarding the workplace, are provided for participants in
adult or dislocated worker workforce investment activities who are placed in unsubsidized
employment. Participants may receive follow-up services for up to 12 months after the first day
of employment.
Each proposal should include follow-up services for participants after being placed in
unsubsidized employment and after exiting the project. The follow -up is intended to support
the client in retaining employment and improving their employment success after exit. The final
follow-up design will be negotiated with each successful applicant during contract negotiations
based on the length of the contract and the funding available to the applicant. While follow -up
services must be available, not all registered participants placed into unsubsidized employment
will need or want such services.
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Appendix C: Allowable Costs and Cost Items Matrix
An entity that receives funds under Title I of the WIOA must comply with the OMB Uniform
Guidance 2 CFR Part 200 and U.S. DOL exceptions 2 CFR Part 2900. In general, to be an
allowable charge under the WIOA, a cost must meet the following criteria:
● Be necessary and reasonable for the performance of the award.
● Be allocable to the award.
● Conform to any limitations or exclusions outlined in the award.
● Be consistent with policies and procedures that apply uniformly to both federally
financed and other activities of the non-federal entity.
● Be accorded consistent treatment.
● Be determined in accordance with generally accepted accounting principles.
● Not be used to meet cost-sharing or matching requirements of any other federally
financed program (without prior approval from the state).
● Be adequately documented.
Below is a high-level cost items matrix with six columns. The first four columns identify cost
items and various entity types. The remaining two columns are reserved for the specific
Uniform Guidance sections and DOL exceptions (if applicable). It should be noted that the
matrix is intended to be used as an initial tool or quick reference guide rather than a final
authority for determining whether a cost would be considered allowable. The legend key
below, along with the definitions, is intended to help the user understand whether a cost item
is allowable or not.
Figure C.1: Allowable Costs Legend
Legend
Key
Legend Key Definition
A Allowable
AP Allowable with Prior Approval
AC Allowable with Conditions
U Unallowable
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Legend
Key
Legend Key Definition
NS Not Specified in the Uniform Guidance
Users should delve further into the various information sources if a cost item is denoted with
two or more legend keys, as they may provide the additional necessary clarity. If this effort
does not provide the essential information, then the project manager or Regional Advisor
should be contacted. The “NS” legend key means that information may not be readily available.
In this event, other information sources should be sought before contacting the project
manager or Regional Advisor. The “AP” legend key means that, in some instances, prior written
approval will be required. In this event, the user should adhere to the Uniform Guidance
Section 200.407, DOL exceptions Section 2900.16, and contact their project manager or
Regional Advisor.
Figure C.2: Cost Items Matrix
Cost Item Educational
Institutions
Non-Profit
Organizations
State, Local,
and Indian
Tribal
Governments
Uniform
Guidance
Section
DOL
Exception
Section
Advertising and public
relations A/U A/U A/U 200.421
Advisory councils AC/U AC/U AC/U 200.422
Alcoholic beverages U U U 200.423
Alumni/ae activities U NS NS 200.424
Audit services AC/U AC/U AC/U 200.425
Bad debts U U U 200.426
Bonding costs A A A 200.427
Collection of improper
payments A A A 200.428
Commencement and
convocation costs AC/U NS NS 200.429
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Cost Item Educational
Institutions
Non-Profit
Organizations
State, Local,
and Indian
Tribal
Governments
Uniform
Guidance
Section
DOL
Exception
Section
Compensation –
personal services A/U A/U A/U 200.430
Compensation – fringe
benefits A /U A /U A /U 200.431
Conferences A A A 200.432
Contingency provisions AC/U AC/U AC/U 200.433 2900.18
Contributions and
donations U U U 200.434
Defense and
prosecution of criminal
and civil proceedings,
claims, appeals, and
patent infringement
AC/U AC/U AC/U 200.435
Depreciation AC AC AC 200.436
Employee health and
welfare costs A A A 200.437
Entertainment costs U/AP U/AP U/AP 200.438
Equipment and other
capital expenditures AP/U AP/U AP/U 200.439
Exchange rates AP AP AP 200.440
Fines, penalties,
damages, and other
settlements
U/AP U/AP U/AP 200.441
Fundraising and
investment
management costs
U/AP/A U/AP/A U/AP/A 200.442
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Cost Item Educational
Institutions
Non-Profit
Organizations
State, Local,
and Indian
Tribal
Governments
Uniform
Guidance
Section
DOL
Exception
Section
Gains and losses on
disposition of
depreciable assets
AC AC AC 200.443
General cost of
government NS NS U/A 200.444
Goods or services for
personal use U/AP U/AP U/AP 200.445
Idle facilities and idle
capacity AC/U AC/U AC/U 200.446
Insurance and
indemnification AC/U AC/U AC/U 200.447
Intellectual property A/U A/U A/U 200.448
Interest AC/U AC/U AC/U 200.449
Lobbying U U U 200.450
Losses on other awards
or contracts U U U 200.451
Maintenance and
repair costs A A A 200.452
Material and supplies
costs, including costs of
computing devices
A A A 200.453
Memberships,
subscriptions, and
professional activity
costs
A/U A/U A/U 200.454
Organization costs U/AP U/AP U/AP 200.455
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Cost Item Educational
Institutions
Non-Profit
Organizations
State, Local,
and Indian
Tribal
Governments
Uniform
Guidance
Section
DOL
Exception
Section
Participant support
costs AP AP AP 200.456
Plant and security costs A A A 200.457
Pre-award costs AP AP AP 200.458
Professional services
costs A A A 200.459
Proposal costs A A A 200.460
Publication and
printing costs A A A 200.461
Rearrangement and
reconversion costs A/AP A/AP A/AP 200.462
Recruiting costs A/U A/U A/U 200.463
Relocations costs of
employees AC/U AC/U AC/U 200.464
Rental costs of real
property and
equipment
AC/U AC/U AC/U 200.465
Scholarships and
student aid costs AC NS NS 200.466
Selling and marketing U/AP U/AP U/AP 200.467
Specialized service
facilities AC AC AC 200.468
Student activity costs U/AP U/AP U/AP 200.469 2900.19
Taxes AC AC AC 200.470
Docusign Envelope ID: 3D54D193-85F4-4DD6-9817-96E9889AEE72
ETPP PY 25-26 55 October 2025
Cost Item Educational
Institutions
Non-Profit
Organizations
State, Local,
and Indian
Tribal
Governments
Uniform
Guidance
Section
DOL
Exception
Section
Termination costs AC/U AC/U AC/U 200.471
Training and education
costs A A A 200.472
Transportation costs A A A 200.473
Travel costs AC AC AP 200.474
Trustees A A NS 200.475
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ETPP PY 25-26 56 October 2025
Appendix D: Administrative Costs
Under the WIOA, there is an administrative cost limit of 10 percent. As stated in 20 CFR Section
683.215, the following WIOA Title I function, and activities constitute the costs of
administration subject to the administrative cost limitation:
1. “The administration costs are expenditures incurred by direct grant recipients, local
grant recipients, local grant subrecipients, and local fiscal agents, which are unrelated to
the direct provision of WIOA services, including services to participants and employers.
The ETPP costs can be both personnel and non-personnel, direct and indirect.”
2. The costs of administration are the costs associated with performing the following
functions:
a. Performing the following overall general administrative functions and
coordination of those functions under WIOA Title I:
▪ Accounting, budgeting, financial, and cash management functions
▪ Procurement and purchasing functions
▪ Property management functions
▪ Personnel management functions
▪ Payroll functions
▪ Coordinating the resolution of findings arising from audits, reviews,
investigations, and incident reports
▪ Audit functions
▪ General legal services functions
▪ Developing systems and procedures, including information systems,
required for the ETPP administrative functions
▪ Fiscal agent responsibilities
b. Performing oversight and monitoring responsibilities related to WIOA
administrative functions.
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c. Costs of goods and services required for administrative functions of the
program, including goods and services such as rental or purchase of equipment,
utilities, office supplies, postage, and rental and maintenance of office space.
d. Travel costs incurred for official business in carrying out administrative
activities or the overall management of the WIOA system.
e. Costs of information systems related to administrative functions (for
example, personnel, procurement, purchasing, property management,
accounting, and payroll systems), including the purchase, systems development,
and operating costs of such systems.
3. Awards to sub-recipients or contractors that are solely for the performance of
administrative functions are classified as administrative costs:
a. Personnel and related non-personnel costs of staff that perform both
administrative functions specified in item 2 of this section and programmatic
services or activities must be allocated as administrative or program costs to the
benefitting cost objectives/categories based on documented distributions of
actual time worked or other equitable cost allocation methods.
b. Specific costs charged to an overhead or indirect cost pool that can be
identified directly as a program cost are to be charged as a program cost.
Documentation of such charges must be maintained.
c. Except as provided in item 2a of this section, all costs incurred for functions
and activities of subrecipients, and contractors are program costs.
d. Continuous improvement activities are charged to the administration or
program category based on the purpose or nature of the activity to be improved.
Documentation of such charges must be maintained.
4. Costs of the following information systems, including the purchase, systems
development, and operational costs (for example, data entry), are charged to the
program category:
a. Tracking or monitoring of participant and performance information.
b. Employment statistics information, including job listing information, job skills
information, and demand occupation information.
c. Performance and program cost information on eligible providers of training
services, youth activities, and appropriate education activities.
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d. Local Area performance information.
e. Information relating to supportive services and unemployment insurance
claims for program participants.
5. Where possible, entities identified in item 1 must make efforts to streamline:
a. Services in item 2a-2e of this section to reduce administrative costs by
minimizing duplication and effectively using information technology to improve
services.
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ETPP PY 25-26 59 October 2025
Appendix E: Internet Resources
The following websites provide additional information that may help develop project plans,
build partnerships, obtain data, and respond to questions in the SFP:
America’s Job Center of CaliforniaSM (AJCC)
Central location for information about Job/Career Centers and related links.
California Association for Local Economic Development (CALED)
Economic development organization dedicated to advancing its members’ ability to achieve
excellence in delivering economic development services to their communities and business
clients within California.
California Community Colleges Economic and Workforce Development (CCCEWD)
The primary system for delivering career technical education and workforce training to
Californians.
California Department of Finance-Demographic Research (DOF)
State finance census data, including population by gender, age, and race by county.
California Department of Health Care Services (DHCS)
Provides services to preserve and improve the health status of all Californians.
California Department of Education (DOE)
Programs available to provide adults with the knowledge and skills necessary to participate
effectively as productive citizens and workers.
California Department of Industrial Relations-Division of Apprenticeship Standards (DIR-DAS)
Provides opportunities for workers to gain employable lifetime skills and provides employers
with a highly skilled and experienced workforce while strengthening California's economy.
Contains information on the quality elements of apprenticeship and pre-apprenticeship
programs.
California Department of Rehabilitation (DOR)
Services and advocacy for employment, independent living, and equality for individuals with
disabilities.
California Department of Social Services (DSS)
Oversight and administration of programs serving California's most vulnerable residents.
California Employment Development Department (EDD)
The EDD is the administrative entity for the WIOA ESP SFP. This site contains links to a wide
range of employment and training resources, including labor market information.
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California’s 2020-2023 Unified Strategic Workforce Development Plan (State Plan)
The State Plan represents an agreement among partners identified in the WIOA and serves as
the framework for the development of public policy, fiscal investment, and operation of the
state workforce and education system.
CalJOBSSM (CalJOBS)
The CalJOBS system is California’s online resource to help job seekers and employers navigate
the state’s workforce services. The enhanced system allows users to easily search for jobs, build
résumés, access career resources, find qualified candidates for employment, and gather
information on education and training programs.
California Labor and Workforce Development Agency (LWDA)
The Labor Agency oversees seven major departments, boards, and panels that serve California
businesses and workers, including the EDD.
California Workforce Association (CWA)
CWA is a non-profit membership organization that develops public policy strategies and builds
local capacity to address critical workforce issues while collaborating with workforce
development partners in California.
California Workforce Development Board (CWDB)
The CWDB establishes policy for and provides guidance to, Local Workforce Development
Boards (Local Board), which provide services under the WIOA.
Disability Benefits 101 (DB 101)
Gives tools and information on health coverage, benefits, and employment.
Final Rule (Uniform Guidance)
Uniform Guidance applies to all federal awards, including funds awarded under this SFP.
EDD Labor Market Information Division (LMID)
Find labor market information to research and write the proposal.
Local Workforce Development Areas (Local Area)
A listing of Local Areas with addresses and contact information.
Office of Management and Budget (OMB)
The OMB oversees and coordinates federal administration procurement, financial
management, information, and regulatory policies.
Resources for Grant Subrecipients (EDD Resources)
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An EDD website featuring “Frequently Asked Questions,” project management resources,
guidance, webinar materials and other important information for applicants and subrecipients.
United States Census Bureau (Census Bureau)
Serves as the leading source of quality data about people, business, and economy.
U.S. Small Business Administration (SBA)
Guidance and resource information to owners and operators of small businesses.
U.S. Chamber of Commerce – Institute for Competitive Workforce (ICW)
Develops workforce strategies for businesses, chambers of commerce, and communities to
hire, train, retain, and advance skilled workers in the 21st century.
U.S. Department of Labor Employment and Training Administration (DOLETA)
The U.S. DOLETA is the federal agent for the WIOA program.
Workforce Development Solicitation for Proposals (SFP)
WIOA-funded SFPs and related information can be accessed from the EDD’s SFP page.
WorkforceGPS (WorkforceGPS)
An integrated workforce system network sponsored by the DOL Employment and Training
Administration.
Workforce Innovation and Opportunity Act (WIOA)
The act governing the funds made available in this SFP.
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ETPP PY 25-26 62 October 2025
Appendix F: CalJOBS Workstation and Software Requirements
Figure F.1: Workstation Requirements (VOS v16.x)
System Hardware Required Software Required Connectivity
Client
Workstation
Processor: PIII or higher
Memory: 2 GB of RAM or
higher
Display: Super VGA (800 X
600) or higher-resolution
video adapter and
monitor
Operating System:
Microsoft Windows 7
Macintosh OS X v10. 4.8
(Panther) or higher
3rd-Party Software
(described after the
table):
Meadco ScriptX ActiveX
7.4/ Object¹/ Microsoft
Silverlight 3²
DynamSoft HTML5
Document Scanning
Minimum:
Dedicated
broadband or high-
speed access, 380k
or higher
Staff/
Administrator
Workstation
Processor: PIII or higher
Memory: 2GB of RAM or
higher
Display: Super VGA (800 X
600) or higher-resolution
video adapter and
monitor
Operating System:
Microsoft Windows 7
Macintosh OS X v10. 4.8
(Panther) or higher.
JAWS for Windows
software for visually
impaired access (optional)
3rd-Party Software
(described after the
table):
Meadco ScriptX ActiveX
7.4/ Object
Microsoft Silverlight 3
DynamSoft HTML5
Document Scanning
Minimum:
Dedicated
broadband or high-
speed access,
380Kbps or higher
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ETPP PY 25-26 63 October 2025
Supported Browsers
For best results, use a current version of one of the following supported browsers:
Desktop Browsers
● Google Chrome | Download Latest Version
● Mozilla Firefox | Download Latest Version
● Apple Safari | Download Latest Version
● Opera | Download Latest Version
● Microsoft Edge | Download the Latest version
Mobile Browsers
For iOS and Android mobile phones and tablets, use a current version of one of the following
supported browsers:
iOS
● Safari for iOS
● Google Chrome for iOS
● Firefox for iOS
Android
● Google Chrome for Android
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● Firefox for Android
Client Workstations (Third-Party Software)
As indicated in the preceding table, specific freely available third-party software is required on
client workstations to maximize all the features in the Virtual OneStop suite.
Figure F.2: Third-Party Software
VOS v14.
0
v15.3
Adobe Acrobat
Reader
v8.0+ v8.0+ Adobe Acrobat Reader
Adobe Flash v11+ v11+ Adobe Flash
Meadco ScriptX v7.4+ v7.4+ Meadco ScriptX
Microsoft
RSClientPrint for
SSRS reports
Downloading and installing the ActiveX control
RSClientPrint.cab requires administrator permissions on
the client machine.
A user with permissions would opt to install when
prompted by their browser to download the Active X
control.
DynamSoft
HTML5
Document
Scanning
DynamSoft
Download DynamicWebTWAINHTML5Edition.exe
Meadco ScriptX 7.4: ScriptX provides for the closely controlled printing of HTML- and XML-
based documents. It is a client-side ActiveX object used throughout Virtual OneStop to ensure
the consistent formatting and appearance of printed output from any local or networked
printer, regardless of the printing attributes already set in that computer’s browser. It
temporarily controls printer settings such as margin sizes, header and footer information, page
numbering, and whether to print in Landscape or Portrait mode. The control is in place at the
time of printing a browser window or framed content; all settings are automatically restored to
default settings, and no permanent changes are saved. ScriptX v7.5 or later is required when
working with Internet Explorer 8 on Windows XP, Windows Vista, and Windows 7.
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Adobe Acrobat Reader 11: Certain documents (such as User Guides and Quick Reference Cards)
are available to our customers on our external OPC website as Adobe Acrobat files. They are
also frequently attached as some resources available on the Staff Online Resources page in
Virtual LMI. The files can be read with Adobe Acrobat Reader 6.0 or higher; however, it is
recommended that this recent version of Adobe Acrobat Reader be installed. Acrobat Reader is
free browser software.
Adobe Flash 11: The Training/Learning Center Videos for Virtual OneStop can be watched with
Adobe Flash 9 or later, although we recommend the current version 11. Adobe Flash is free
browser software. The only limitations may be client firewalls and security obstructions that
may keep the videos from functioning correctly.
RSClientPrint is a Microsoft ActiveX control that enables client-side printing of Microsoft SQL
Server Reporting Services reports. The ActiveX control displays a custom print dialog box that
shares common features with other print dialog boxes. The client -side print dialog box includes
a printer list for selection, a print preview option, page margin settings, orientation, etc.
Downloading and installing the ActiveX control RSClientPrint.cab requires administrator
permissions on the client machine.
VOS uses CKEditor version 4.3.1
The version 14.0 Virtual One Stop (VOS) currently uses version 4.3.1 of CKEditor. CKEditor is
used within the VOS system to allow you to use common word processing features in the
system with such things as job descriptions, resumes, and cover letters.
CKEditor supports all popular browsers, including Chrome, Firefox, Internet Explorer, Opera,
and Safari. However, Internet Explorer 7 (or lower) and Firefox 3.6 are no longer supported
(CKEditor 4.1.3 was the last version to support Internet Explorer 7 and Firefox 3.6).
It should also be noted that while the latest version of Safari is actively supported, earlier
versions may have compatibility issues.
If using the unsupported browser versions, the browser should be updated to avoid
compatibility issues.
Docusign Envelope ID: 3D54D193-85F4-4DD6-9817-96E9889AEE72
ETPP PY 25-26 66 October 2025
Appendix G: Logic Model Sample
Docusign Envelope ID: 3D54D193-85F4-4DD6-9817-96E9889AEE72